ACA NR Army Contracting: One Community Serving Our Soldiers, Serving Our Nation NORTHERN REGION TGIC Exchange Brief Army Contracting Agency, Northern Region

ACA NR Army Contracting: One Community Serving Our Soldiers, Serving Our Nation

NORTHERN REGIONNORTHERN REGION

TGIC Exchange Brief Army Contracting Agency, Northern Region

Joann Langston, SES, Director 30 October 2007

1

TGICGOVERNMENT IN

DUSTRY

EDUCATION

Tidewater Government Industry Council

TGICGOVERNMENT IN

DUSTRY

EDUCATION

Tidewater Government Industry Council

http://www.aca-nrhq.army.milhttp://www.aca-nrhq.army.mil

Supporting Soldiers Through Contracting

30 Oct 2007NORTHERN REGION

Army Contracting: One Community Serving Our Soldiers, Serving Our Nation

Slide 2

Agenda

• ACA Overview

• ACA Northern Region Overview

• Transformation Considerations

• Challenges

• Future Issues





Slide 3

Army Contracting Agency

Tokyo/YokohamaAkizuki/KureZama/Sagamihara

Okinawa

Fort Drum

Fort Monmouth

Ft. Hamilton

Fort Dix (USAR)

Natick R & D CtrFort Devens RFTA (USAR)

Fort McPhersonFort Gordon

Fort Stewart

Fort Jackson

Ft Buchanan, PR

Fort Campbell

Fort Knox

Redstone Arsenal

Fort BenningFort

Rucker

Fort McClellan

Ft. Gillem

Fort Bragg

Presidio of Monterey

Fort Irwin

Yuma Proving Ground

Fort Hauchuca

Fort Hunter Liggett (USAR)

White Sands Missile Testing Center

Fort Sill

Fort Bliss Fort Hood Fort Polk

Fort Sam

Houston

Fort ShafterSchofield

Barracks

Fort Wainwright

Fort Richardson

Ft. Greely

Kwajalein

Detroit Ars

USAG SelfridgeFort McCoy (USAR)

Fort Leonard Wood

Fort RileyFort Leavenworth

Dugway Proving Ground

Fort Carson

Fort Lewis

Yakima TrainingCenter

Vancouver Barracks Northern

Region

Southern Region

Fort Belvoir

Aberdeen Proving Ground

Fort Story

Fort Lee

Fort EustisFort Monroe

Ft. AP Hill

Carlisle Barracks

Fort McNair

Ft. Meade

Fort Myer

Adelphi Lab Ctr

Charles E. Kelly Spt Fac (USAR)

Overseas: USARPAC, USARSO,3rd Army, 7th Army, and 8th Army

West Point

Rock Island Arsenal

.

...

. ..

...

.

.

USAG Miami





Slide 4

ACA OrganizationDirector

PARCs StaffExecutive Agency

offices

ACA Northern Region

ACA Southern Region

ITEC4 ACA- Europe

ACA-SW Asia ACA- Korea

ACA- The Americas ACA- Pacific

Contracting Center of Excellence

Chief of Staff Executive Officer

Operations & Policy Directorate

Review & Outreach Directorate

Small Business

Resource Management

Army-wide Purchase Card

Contract Services

Business Systems Management

Liaison Directorate

Chief Counsel

ALT Futures Office





Slide 5

ACA NR Structure

ACA Northern Region

Northern Region

Contracting Center

Capitol District

Contracting Center

Army ReserveContracting

Center

Fort Eustis DOC

Fort Lee DOC

Fort Leavenworth

DOC

Carlisle Barracks

Fort Belvoir DOC

Fort Myer DOC

Fort Meade DOC

Fort AP HillDOC

Fort Hamilton

DOC

Fort Dix DOC

Fort McCoy DOC

12 RSC’s

West PointFort Drum

Fort Leonard

Wood

Fort Lewis

Aberdeen ProvingGrounds

Fort Carson

Fort Riley

Dugway ProvingGrounds

Direct Reporting

DOCs





Slide 6

BASOPS Support: IMA and Garrison Tenant Organizations

Mission Support: TRADOC, MDW, Cadet Command, USAREC, Accessions Command, Army Reserves

Mission Represents > 1/3 of NR Workload

Detroit Ars

USAG Selfridge

Fort McCoy (USAR)

Fort Leonard Wood

Fort RileyFort Leavenworth

Fort Lewis

Rock Island Arsenal

Dugway Proving Ground

Fort Carson

Tooele AD

Picatinny Arsenal

Fort Devens

Fort Belvoir

Fort Story

Fort Lee

Fort EustisFort Monroe

Fort AP Hill

Carlisle Barracks

FortMeade

Fort Myer

NaticFort Drum

West Point

Fort Monmouth

Ft. Hamilton

Fort Dix

Fort McNair

Ft Detrick

ACA NR Contracting Offices





Slide 7

ACA NR Goals• Make customer service the responsibility of

every single person in the Region• Optimize our resource stewardship and

workforce capacity to address current and future contracting mission requirements

• Establish a continuous process improvement program to create a more efficient business environment

• Cultivate an innovative and vibrant workforce with highly developed leaders

ACA NR Strategic Plan





Slide 8

Missions

Contracting Centers

• A-76 Contracts

• MACOM “Mission” Contracts

• National Requirements (when assigned by ACA Headquarters)

• Regional and Sub-Regional Requirements

• Major Service Contracts

Installation DOCs

• Business Advisor

• Requirements under $500K

• Contract Administration

• Government Purchase Card (GPC)

• Emergency/Safety

• Other Missions Assigned by Region





Slide 9

Major Customers

• U.S. Army Installation Management Command (IMCOM)

• U.S. Army Training and Doctrine Command (TRADOC)– U.S. Army Recruiting Command (USAREC)– U.S. Army Accessions Command (USAAC)

• U.S. Army Forces Command (FORSCOM)• U.S. Army Reserve Command (USARC)• U.S. Army Medical Command (MEDCOM)• Army Test and Evaluation Command (ATEC)• U.S. Army Network Enterprise Technology Command

(NETCOM)• Army Materiel Command (AMC)





Slide 10

• ACA & Army Material Command (ASC) Partnership (MOA Signed)– Integrates OCONUS Command Structure - ACA / ASC

• AMC responsible for execution of the Contingency Contracting (CC) mission OCONUS

• ACA retains authority for all installation and mission contracting• Prepare to reach-back into ACA’s worldwide installation, BASOPs

and operational contracting missions• Preplan and establish contracts as needed to support operations

plans

• Contingency structure OPCON to ACA when not deployed– ACA NR trains CCOs for contingency mission

• Train at DOCs• Prepare to deploy and establish CC operations

Contingency Contracting





Slide 11

ACA Transformation

• BRAC/Joint Basing

• Rebasing

• Standardize installation operations

• Achieve further efficiencies

• Increased contract management oversight





Slide 12

ACA Organizational Challenges

• Multiplicity of efforts to determine the future of Army contracting

• Obtaining adequate resources to operate the contracting organization

• Permanent workload increases- “workload creep”

• Personnel, recruiting and retention issues





Slide 13

ACA NR Challenges• Competitive Sourcing (A-76)• Increased Oversight of Services• COR Function• Personnel Challenges• Recruiting challenges• Training Challenges• IT Challenges• Legal Counsel Challenges• Small Business Challenges





Slide 14

Competitive Sourcing (A-76) Challenges

• Preliminary Planning phase (9 Steps)

• Standard competition – 12 Months

• Letter of Obligation (LOO): Not required under previous Circular (Similar to contract terms for private sector performance)

• Roles & Responsibilities – new officials and responsibilities

• Post Award Accountability - Administration





Slide 15

Increased Oversight of Services

• New requirement for rigorous Acquisition Strategy documentation– Client training

• Increased participation in working groups, etc.• Implications (e.g., CICA bundling,

consolidation)– Management of milestones through

multiple, challenging briefing levels

– Reaching the right level of documentation





Slide 16

COR Function

• Contracting Officer Representative (COR)– Key to contract administration– Increased visibility from Congress on down

• Training function becoming essential function– New guidance increases need for training

CORs





Slide 17

Personnel Challenges

• Pending retirements

• Skill gaps and significant retirement-eligible workforce

• NSPS– Must maintain 2 separate personnel systems

• Supervisory requirements for TAPES and NSPS must be maintained for foreseeable future

• 20 percent of workforce transitioning to NSPS• 80 percent remain on GS schedule





Slide 18

Recruiting challenges

• Lack of PCS funds

• Competition for applicants from finite pool qualified 1102 candidates

• The uncertainty of BRAC 2005 has increased rate of personnel loss





Slide 19

Training Challenges

• Career Program (CP-14) Management issues– Certification levels, leadership training, and education

status

– Intern program

• Continuous professional development– Internal and External Staff training

• Resource impacts– Priority is the mission- not training

– Personnel shortages – availability of qualified mentors





Slide 20

IT Challenges

• Managing wide variety of issues from PCs to enterprise deployments– Life cycle replacement– Systems administrator

customer service– PRWeb

Army wide initiatives•Server consolidation•WAWF

DoD wide initiatives•PD2•FPDS-NG•DFAS Payment issues





Slide 21

Legal Counsel ChallengesIssue

• Reduced supervision of Center counsels

• Reduced training of contracting community– Procurement – Ethics– Fiscal law– Website development

• Reduced legal support to field– Shortened review time/

follow-up– Lessons learned tracking

and application– After action reports

Risk• Reduced quality of legal

work products• Loss of mentoring

opportunities• Increased instances of

sustained protests• Added costs (in both time

and dollars) of procurement to the government





Slide 22

Small Business ChallengesIssue

• Reduced participation in market research and acquisition strategy decisions

• Fewer SB counseling sessions

• Limited conduct, attendance at outreach events

• Reduced subcontracting plan oversight

• Reduced program planning and management

• Reduced training opportunities

• Reduced participation in DoD SB Council

• Inability to assign full time SBSs

Risk• Reduced quality of acquisition

strategy decisions• Less awareness of viable SB

concerns for Army requirements

• Missed opportunities for SB participation

• Inadequate subcontract plan administration

• Sporadic and incomplete program management

• Failure to meet DAWIA training standards

• SB personnel lose ability to remain current on SB

• Non-compliance with DoD Directive 4205.1





Slide 23

Future Contracting Issues

• Master contracts/strategic sourcing

• Standardizing business processes and procedures

• Competitive sourcing (the A-76 process)

• Base Realignment (BRAC)

• Changing workforce





Slide 24

Questions?

Documents

ACA NR Army Contracting: One Community Serving Our Soldiers, Serving Our Nation NORTHERN REGION TGIC Exchange Brief Army Contracting Agency, Northern Region