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AGENDA REPORT
TO: Mayor Pro Tem Jean McConnell & Clare City Commissioners
FROM: Diane Lyon, City Clerk
DATE: February 14, 2018
RE: *Communications
For the Agenda of February 18, 2019
*Note: This is a Consent Agenda item and is considered as routine by the City
Commission. As such, this matter shall be automatically enacted by one motion with all
other Consent Agenda items unless a Commissioner or citizen requests this item be
individually discussed, in which event it shall be removed from the Consent Agenda and
considered and acted upon in its designated sequence on the approved Clare City
Commission agenda of February 18, 2019
LSLR Lead Service Lead Fact Sheet. There is a Lead Service Lead (LSL) Replacement
Collaborative that has been developed to help communities across the United States develop and
implement replacement programs and is hosting a series of webinars to address specific topics
related to this work. The goal of the LSL is to voluntary accelerate the lead replacement process
and provide information to communities. A fact sheet is attached for your information
DEQ Drinking Water Guide. The Department of Environmental Quality has provided the
attached guide sheet on reducing the potential of lead exposure from drinking water.
FOIA Requests: The most recent FOIA requests & responses are attached for your information.
Smart Procure, Michigan Open the Books, ANRF, and TTL Associates.
SOS Media Releases. The City received media releases from the Secretary of State office
offering information about computer upgrades for vehicle records (CARS) and proposed
legislation to ban any use of mobile devices while driving.
MAMC Newsletter. The Winter 2019 newsletter from the Michigan Association for Municipal
Clerks provides a legislative update regarding new election regulations.
Attachments. As noted above.
Learn more about the Lead Service Line Replacement Collaborative at: lslr-collaborative.org
Lead in Water and Full Lead Service Line Replacement
Even if your community has a water system with effective corrosion control and low drinking water lead
levels, lead service lines (LSLs) can contribute unpredictable and variable sources of exposure. For
homes with LSLs, the service line typically contributes the greatest percentage of lead to the tap. Lead
particulates from an LSL may enter directly into the water people drink or become trapped in the faucet
aerator and release lead over time. With the reduction of lead in new plumbing material, the next large
opportunity for reducing the risk of exposure to lead in drinking water is the removal of LSLs.
Why is lead a problem?
Lead exposure can harm children’s brain development, contributing to lower IQs as well as learning and
behavioral problems. Young children, infants, and fetuses are particularly vulnerable to lead because the
harm appears to be greater at lower exposures in children than in adults.
How does lead get into drinking water?
Lead can enter drinking water when pipes and plumbing fixtures that contain lead corrode, especially where the water has high acidity or low mineral content. There are three main sources of lead:
Lead pipes – Lead service lines, the pipe that
connects the water main under the street to a
building’s plumbing. Lead pipes were also used in
inside plumbing, but it is unusual. Congress
banned use of lead pipes in 1986.
Leaded solder – Solder is used to connect copper
pipe and fittings. Congress banned the use of
leaded solder in 1986.
Leaded alloys – Brass is frequently used in
faucets and other plumbing components. In
1986, Congress limited the amount of lead in
brass to 8% (close to the level of lead typical of products at the time) and reduced the limit to a
much lower level (0.25%) in 2014.
Removing lead service lines provides an
opportunity to significantly reduce the risk of
exposure to lead in drinking water.
Lead Pipe Photo Credit: Associated Press
Learn more about the Lead Service Line Replacement Collaborative: lslr-collaborative.org
What is a service line?
The following figure is a simplified illustration of the components of a service line installation.
What is full LSL replacement? Full LSL replacement involves elimination of lead pipe from a water main up to the interior plumbing of
the home. Older brass components would also typically be replaced, though some brass components
might remain after replacement in some instances. An example would be a brass valve functioning as a
corporation stop where replacement would require shutting off water to multiple homes or increase the
risk of a leak or break in the water main.
What is the Lead Service Line Replacement Collaborative? The LSLR Collaborative is a group of 25 national public health, water utility, environmental, labor,
consumer, housing, and state and local government organizations driven by the goal of accelerating
voluntary LSL replacement in communities across the United States. Learn more about the LSLR
Collaborative and explore the online toolkit.
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY DRINKING WATER AND MUNICIPAL ASSISTANCE DIVISION
800-662-9278 www.michigan.gov/deq January 2019
REDUCING POTENTIAL LEAD EXPOSURE FROM DRINKING WATER Guidance
Check if your home has a lead services line. Homes with lead service lines have a higher risk of having high lead levels in drinking water. Please contact your water supply for more information and let the Michigan Department of Environmental Quality know if you find a lead service line in your home.
Run your water before drinking. The more time water has been sitting in your home’s pipes, the more lead it may contain. Therefore, if your water has not been used for several hours, run the water before using it for drinking or cooking. This flushes lead-containing water from the pipes. Additional flushing may be required for homes that have been vacant or have a longer service line.
• If you do not have a lead service line, run the water for 30 seconds totwo minutes, or until it becomes cold or reaches a steady temperature.
• If you do have a lead service line, run the water for three to five minutesto flush water from both the interior building plumbing and the leadservice line.
Do not boil water to remove lead. Boiling will not remove the lead.
Use cold water for drinking and cooking. Do not cook with or drink water from the hot water tap; lead dissolves more easily into hot water.
Use cold water for preparing baby formula. Do not use water from the hot tap to make baby formula. If you have a lead service line, consider using bottled water or a lead clearing filter to prepare baby formula.
Clean your faucet aerator. The aerator should be removed at least monthly to rinse out any debris; this debris could include particulate lead.
Use a water filter. Read packaging to find a filter that meets NSF/ANSI Standard 53 for the reduction of lead. Be sure to maintain and replace the filter device in accordance with the manufacturer’s instructions to protect water quality.
Consider replacing your kitchen and bathroom sink faucets. Older faucets, fittings, fixtures, and valves may contain up to 8% lead and contribute to lead found in your drinking water. Any new plumbing materials intended for drinking water use sold starting in 2014 should meet a more restrictive “lead-free” definition and may contain up to 0.25 percent lead. When purchasing new plumbing materials, it is important to look for materials that are NSF/ANSI 61 standard certified.
Deep flush your cold-water pipes after long periods of non-use. If you are moving into a new home or apartment or residence that has been unoccupied for some time, you should run all faucets an extended period of five minutes or more before using any water for drinking or cooking.
Learn about your drinking water. Read your community’s Consumer Confidence Report that is mailed to you each year or find it at your local water utility’s website. If you wish to get your drinking water tested, call your water supply or use a certified lab. To find a certified lab, go to the Michigan Department of Environmental Quality’s home page, www.michigan.gov/deq and search “certified lab list.”
Running your water before you drink it does not mean you need to waste water.
You can run your water by flushing a toilet, watering
your lawn or indoor plants, doing laundry, or even a load
of dishes.
DEPARTAMENTO DE CALIDAD AMBIENTAL DE MICHIGAN DIVISIÓN DE AGUA POTABLE Y ASISTENCIA MUNICIPAL
800-662-9278 www.michigan.gov/deq Enero 2019
REDUCIR LA EXPOSICIÓN POTENCIAL AL PLOMO DEL AGUA POTABLE Guía
Compruebe si su casa tiene una línea de servicios de plomo. Los hogares con líneas de servicio de plomo tienen un mayor riesgo de tener altos niveles de plomo en el agua potable. Comuníquese con su proveedor de agua para obtener más información e informe al Departamento de Calidad Ambiental de Michigan sobre la línea de servicio de su hogar.
Deje correr el agua antes de beberla. Cuanto más tiempo haya permanecido el agua en las tuberías de su hogar, más plomo puede contener. Por lo tanto, si su agua no se ha utilizado durante varias horas, deje correr el agua antes de usarla para beber o cocinar. Esto elimina el agua que contiene plomo de las tuberías. Es posible que se requiera lavado adicional para las casas que han estado vacías o que tienen una línea de servicio más larga.
• Si no tiene una línea de servicio de plomo, deje correr el agua durante 30segundos a dos minutos, o hasta que se enfríe o alcance una temperatura constante.
• Si tiene una línea de servicio de plomo, deje correr el agua durante tres acinco minutos para eliminar el agua de la tubería interior del edificio y dela línea de servicio de plomo.
No hierva el agua para eliminar el plomo. Hervir no quitará el plomo.
Use agua fría para beber y cocinar. No cocine ni beba agua del grifo de agua caliente; El plomo se disuelve más fácilmente en agua caliente.
Use agua fría para preparar la fórmula para bebés. No use agua del grifo caliente para hacer la fórmula para bebés. Si tiene una línea de servicio de plomo, considere usar agua embotellada o un filtro reductor de plomo para preparar la fórmula para bebés.
Limpie su aireador de grifo. El aireador en el extremo de su grifo debe retirarse al menos una vez al mes para eliminar cualquier residuo que pueda incluir plomo en partículas.
Use un filtro de agua. Lea el empaque para encontrar un filtro que cumpla con el estándar 53 de NSF / ANSI para la reducción de plomo. Asegúrese de mantener y reemplazar el dispositivo de filtro de acuerdo con las instrucciones del fabricante para proteger la calidad del agua.
Considere reemplazar los grifos de la cocina y el baño. Los grifos, accesorios, accesorios y válvulas más antiguos pueden contener niveles más altos de plomo y contribuir al plomo que se encuentra en su agua potable. Cualquier nuevo material de plomería destinado al uso de agua potable que se venda a partir de 2014 debe cumplir con una definición más restrictiva de "libre de plomo" y puede contener hasta un 0.25 por ciento de plomo. Al comprar nuevos materiales de plomería, es importante buscar materiales que estén certificados según la norma NSF / ANSI 61.
Vacie las tuberías de agua fría después de largos períodos de inactividad. Si se muda a una nueva casa o apartamento o residencia que ha estado desocupada durante algún tiempo, debe abrir todos los grifos durante un período prolongado de cinco minutos o más antes de usar agua para beber o cocinar.
Aprenda sobre su agua potable. Lea el Informe de Confianza del Consumidor de su comunidad que se le envía por correo cada año o encuéntrelo en el sitio web de su compañía de agua local. Si desea que se analice su agua potable, llame a su proveedor de agua o use un laboratorio certificado. Para encontrar un laboratorio certificado, vaya a la página de inicio del Departamento de Calidad Ambiental de Michigan, www.michigan.gov/deq y busque "lista de laboratorios certificados".
Dejar correr el agua antes de beberla no significa que deba
desperdiciar agua. Puede dejar correr el agua
en el inodoro, regar el césped o las plantas de interior, lavar
la ropa o incluso lavar unagran cantidad de platos.
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Diane Lyon
From: Michigan [[email protected]]Sent: Monday, February 04, 2019 1:06 PMTo: Diane LyonSubject: New FOIA - City of Clare submitted on 02/04/2019
02/04/2019 Diane Lyon Pursuant to the FOIA, this is a request for a copy of the following records: An electronic copy of any and all employees for year of 2018, (fiscal or calendar year). Each employee record should contain the employer name, employer zip code, year of compensation, first name, middle initial, last name, hire date (mm-dd-yyyy), base salary amount, bonus amount, overtime amount, gross annual wages and position title. This data should be broken down by employer, employee and year. The principal purpose of this is to make this information more accessible to the public and to access and disseminate information regarding the health, safety, and welfare of the general public. This request is not principally for personal or commercial benefit. Our agency is just exercising the general rights of the public. For these reasons, we are requesting a waiver of fees. If there is a charge for this service, please obtain my approval in writing prior to proceeding with request. All documents can be e-mailed to [email protected] or mailed in electronic format (preferred format would be .csv or .xls). If any documents are not provided in the format specified, please provide the state or federal statutes relied upon for that decision. If any record or portion of a record responsive to this request is contained in a record or portion of a record deemed unresponsive to the request, I would like to inspect the entire document. Under the Open Records Act/Freedom of Information Act, all non-exempt portions of any partially-exempt documents must be disclosed. If any records or portions of records are withheld, please state the exemption on which you rely, the basis on which the exemption is invoked, and the name of the individual responsible for the decision. Thank you for your prompt consideration of my request. If you have any questions, or if I can be of any assistance, please e-mail me at [email protected]. Sincerely, Rachel Vogel American Transparency P.O. Box 970999 Boca Raton, FL 33497-0999
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Diane Lyon
From: Aaron Hess [[email protected]]Sent: Wednesday, February 13, 2019 5:01 PMTo: administrationSubject: FW: FOIA Request -Fire Departments - Property at Southwest Corner of Maple and W 5th
Dear FOIA Coordinator, TTL Associates, Inc. (TTL) is in the process of Updating a Phase I Environmental Site Assessment (ESA) for the below-referenced property in conformance with the American Society for Testing and Materials (ASTM) Practice E 1527-13 standard. For the purpose of this assessment, TTL is requesting an updated search of Fire Department records for the below parcels of land, for the time period of July 2018 to present: Parcel ID Address 051‐063‐001‐20 303 W. Fifth Street Formerly known as (combined from the following parcels in December 2018) 051‐034‐405‐03 307 W FIFTH ST 051‐063‐001‐10 305 W FIFTH ST 051‐063‐002‐25 303 W FIFTH ST 051‐063‐003‐02 301 W FIFTH ST
Please review Fire Department records for the site and submit to our office documentation, if any, of the followingassociated with the above-referenced properties:
Fire Inspection reports, violations,
Environmental permit, registrations or notifications
Storage or incidents (i.e. spills, USTs, ASTs) regarding oil or hazardous materials at the site or adjoiningproperties
TTL appreciates your time and assistance. If you have any questions, please me at (734) 582‐4994 or email me at [email protected]
Aaron T. Hess Project Manager Environmental Services
TTL Associates, Inc. 44265 Plymouth Oaks Boulevard | Plymouth, MI 48170 | ttlassoc.com Direct: (734) 582-4994 | Cell: (734) 646-8728 | Email: [email protected]
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Diane Lyon
From: MJ Pierce [[email protected]]Sent: Wednesday, February 13, 2019 2:43 PMTo: Diane LyonSubject: Public Records Request for Copy of Original City Ordinance
Dear Ms. Lyon, I am writing to request a final copy of an original City Ordinance pertaining to the use of tobacco products by minors. The provisions of the Ordinance are currently found in Division 4, Sections 28‐321 through 28.325 of the Code. It appears from the Code that this language was adopted sometime before the publication of the 1985 Code. I am hoping to obtain an official copy of the Ordinance adopting this Code language and the official date of its adoption. Our organization maintains a national historical database of tobacco, marijuana and smoking control laws for U.S. municipalities and counties, and we would like to include this historical youth access regulation for the City of Clare in our database. This database is used by public health researchers and educators and by members of the public to access tobacco and smoking control policies. Thank you for your kind assistance with this request. Regards, Mary Mary J. Pierce | Legislative Tracking Phone: 510.841.3090 x313 Fax: 510.841.3060 Email: [email protected] 2530 San Pablo Avenue Berkeley, CA 94702 American Nonsmokers’ Rights Foundation no-smoke.org
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Diane Lyon
From: Michigan Secretary of State [[email protected]]Sent: Tuesday, February 12, 2019 8:04 PMTo: Diane LyonSubject: STATEMENT - Secretary Benson on Gov. Whitmer's State of the State Address
FOR IMMEDIATE RELEASE Feb. 12, 2019 Contact: Shawn Starkey [email protected]
Secretary Benson on Gov. Whitmer's State of the State Address
Michigan Secretary of State Jocelyn Benson issued the following statement after tonight’s State of the State Address by Gov. Gretchen Whitmer:
“In her State of the State Address tonight, Gov. Gretchen Whitmer called for legislation to ban any use of mobile devices while driving. I applaud the governor for this life-saving call to action. The Department of State has long advocated for distraction-free driving with the 90,000 Michigan teens who go through our driver education program each year. Such a law would underscore that practice for all drivers. I urge our Legislature to take up the banner for this life-saving legislation.”
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Diane Lyon
From: Michigan Secretary of State [[email protected]]Sent: Thursday, February 07, 2019 11:51 AMTo: Diane LyonSubject: NEWS RELEASE - SOS upgrading decades-old computer system for vehicle records during
Presidents Day weekend closure
FOR IMMEDIATE RELEASE Feb. 7, 2019 Contact: Shawn Starkey [email protected]
Secretary of State upgrading decades-old computer system for vehicle records during Presidents Day weekend closure
Offices, kiosks, online services switching to modern system during temporary closure to better serve customers
During a Presidents Day weekend closure, the Michigan Department of State will replace the outdated vehicle records system it has used for decades with a modern computer system to better serve customers.
The Customer and Automotive Records System (CARS) will enhance services for Michigan residents by adding new online options, improving existing online and kiosk services, and giving staff a more efficient tool to look up vehicle information and process transactions. CARS updates records in real time and replaces antiquated 1960s legacy mainframe technology that has impeded the department’s ability to optimally serve customers.
“This is a vital project for our department and its millions of customers and the first step in implementing our 30-minute guarantee,” Secretary of State Jocelyn Benson said. “When fully implemented, the new system will transform our technology, making our work more efficient and our service to customers better than before.”
During the upgrade to the CARS platform, Secretary of State branch offices, online services and auto business transactions will be taken offline and unavailable from 5 p.m. Friday, Feb. 15, until 9 a.m. Tuesday, Feb. 19. Self-service kiosks will be taken offline in phases beginning Friday, Feb. 8. (See the schedule.) The seven Super Centers usually open Saturday will be closed Saturday, Feb. 16, for the system-wide conversion. All branches will be closed on Presidents Day (Monday, Feb. 18).
For a few weeks following the launch, as staff gets accustomed to the new computer system and adjusts to a different process for handling transactions, service in offices may take longer. Customers are encouraged to use CARS e-Services at ExpressSOS.com or to complete their transactions outside this timeframe.
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Late fees will be waived for transactions with expiration dates between Feb. 11 and March 2.
“We sincerely appreciate customers’ patience and understanding as our department modernizes its computer system,” Benson said.
CARS will bring a number of improvements:
Convenient, new online services will be offered at ExpressSOS.com that include the option to order a license plate, renew a snowmobile registration and order a Recreation Passport and replacement tab for a plate. Many transactions for auto dealers, repair facilities, mechanics and driver education instructors and providers will be possible online.
Existing online services will be more user-friendly with an intuitive interface and real-time updates that will allow many vehicle-related transactions the old system would reject as unavailable (because of data update issues).
Advanced security features will prompt online customers to create a user ID and password using MILogin, which also can be used to access other state government services.
Self-service kiosks now will offer watercraft registration renewals, in addition to the current license plate tab renewals.
Branch office technology will be greatly improved. All of the information in CARS will be quickly accessible by a branch office staff member with a single search, and they can review the transaction history to better assist customers.
Programming legislative changes that affect the department will be a faster, less resource-intensive process with modern technology.
The department will be able to move toward electronic records and eliminating paperwork for customers.
Upon completion of the vehicle records phase of the project, the driver records system will be replaced over the next two years, securely combining tens of millions of driver and vehicle records into one integrated customer record system.
NOTE TO EDITORS: CARS Project logo for download and use
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