ANNEXURE― A - igr.karnataka.gov.in

（´ 7

lnformation to be given under Right to information Act2005 u/s 4(1)A

ANNEXURE―A

(Records to be preserved permanently)

Ｌ

Ｏ

Ｓ

ＮDESCRIPT10N

METHOD OFPRESERVAT:

ONVOLUME FROM DATE TO DATE

PAGENO

REMARKS

1

File of Departmentcirculars and ordersregarding

Registration matters

F‖e Book 06 22-11-1962 31-03-2019

Vol.no.01 22-11-1962 19-09-1995 250

Vol.no.02 06-08-1980 20-01-1983 250

Vol.no.03 21-02-1983 03-08-1987 250

Vol.no.04 22-02-1984 13-05-1988 250

Vol.no.05 30-04-1999 03-08-2012 250

Vol.no.06 18-04-2013 31-03-2020 250

2

File of Departmentcirculars and ordersregarding Stampmatters

F‖e Book 01 27-10-2007 31-03-2020

Vol.no.01 04‐07-2007 31-03-2020 250

3File of Departmentcirculars

F‖e Book 03 20-04-1993 15-19-2011

Vol.no.01 20-04-1993 20-12-1999 250

Vol.no.02 27-09-1996 20-12-1999 250

Vol.no.03 05‐01-2000 15-09-2011 250

4

File of Departmentcirculars and ordersregardingEstablishmentmatters

F‖e Book 07 19-08-1970 30-03-2020

Vol.no.01 19-08-1970 10-12-1971 250

Vol.no.02 09-09-1980 04-12-1981 250

Vol.no.03 31‐03-1986 14-07-1990 250

Volono.04 07-12-1987 02-08-1999 250

Vol.no.05 03-01-2000 23‐ 12-2006 250

Vol.no.06 02‐01-2007 07-05-2012 250

Vol.no.07 16‐01-2013 31-03-2020 250

5

File of Departmentcirculars and ordersregarding Generalmatters

F‖ e Book 02 11-08-1958 31-03-2020

Vol.no.01 11-08-1958 26-05-1959 250

∨ol.no.02 11-11-1987 31-07-2020 250

6 File of Departmentcirculars and orders

regardingComputer matters

F‖ e Book 01 11-11-87 31-03-2020 250

7 Book l volumes Book Form 21 18-04-1966 12-05-2010

Vol.no.01 18-04-1966 05-11‐ 1966 249

F.Vol.No.02(BK l) 5-7-1966 10-9-1976

F.Vol.No.03(memo) 3-9-1966 20-8-1970

Vol.no.04 05-11-1966 01-05-1967 249Vol.no.05 01-05-1967 28-07-1967 249

Vol.no.06 29-07-1967 16-11-1967 249

Vol.no.07 16-11-1967 18-05-1968 249

Vol.no.08 21-05-1968 24-05‐ 1974 249

F.Vol.No.09(memo) 10‐11-1970 21-2-1974

F.Vol.No.10(memo) 10-05-1974 18-1-1989

Vol.no.11 28-05‐1974 08-09-1975 249

F.Vol.No.12(memo) 10-5-1979 13-8-1976

F.Vol. No. 13(Translation file) 7-2-1975 21-7-1976

F.Vol.No.14(plans & maps) 7-2-1975 11-5-2007

Vol.no.15 16-09-1975 29-03-1976 249

Vol.no.16 29-03-1976 25-06-1976 249

Vol.no.17 25-06-1976 06-10-1976 250

F.Vol.No.18(memo) 13-8-1976 14-7-1973

Vol.no.19 06-10-1976 04-03-1977 249

F.Vol.No.20(BK l) 7-10-1976 26-08-1985 480

Vol.no.21 09-03-1977 06-05-1978 250

Vol.no.22 06-05-1978 01-10-1982 250

Vol.no.23 01‐ 10-1982 15-07-1985 250

F.Vol.No.24(memo) 14‐ 7‐ 1983 14-8-1987

Vol.no.25 30-07-1985 01-03-1988 250

F.Vol.No.26(BK l) 26‐08-1985 26-11‐1989 554

Vol.no.27 01-03-1988 07-05-1990 249

F.Vol.No.28(BK l) 21-11-1989 27‐ 10‐1999 300

F.Vol.No.29(BK l) 19-8-2002 26-02-2004 250

F.Vol.No.29(memo) 30-12-1989 25-08-2006

F.Vol.no.30(BK l) 05-05-2004 13-03-2006 250

F.Vol.no.31(BK l) 03-08-2006 09-02-2010 250

Vol.No.30 10-05‐ 1990 21-10-1990 250

Vol.No.31 22-10-1990 27-03-1991 250

Vol.No.32 27-03-1991 11-10-1991 249

Vol.No.33 25-10-1991 30-03-1995 250

Vol.No.34 30-03-1995 12-5-2010 79

F.Vol.no.32(BK I & memo) 09-02-2010 21-07-2011 249

F.Vol.no.33(memo) 15-05-2010 01-06-2014 250

F.Vol.no.34(memo) 02-06-2014 03-06-2016 250

F.Vol.No.35(memo) 03-06‐2016 28-08-2017

F.Vol.No.36(memo) 28‐08-2017 30-01-2018 250

F.Vol.No.37(Memo) 30-01-2018 丁ot‖l date

8 Book 2 volumes ｏｋ

ｒｍ

ＢＯ

ｂ

02 28-11-1919 T‖ l date

Vol.no.01 28-11-1919 03-06-1942 27

Vol.no.02 01-04-1966 Ti‖ date

9 Book 3 Volumes BookForm

03 06-05-1966 丁‖l date

Vol.No.01 06-05-1966 16-04-1990 250VoloNo.02 07-05-1990 17-03-1998 250Vol.No.03 21-08-1998 11-01-2016 250Vol.No.04 10-02-2016 Ti‖ date

10 Book 4 Volumes BookForm

01 04-08-1966 06-04-1991 250

Book 5 (with lndex)Volumes

BookForm

06 01‐04-1910 Ti‖ date

Volume No.01 01-04-1910 04-03-1954

Volume No.02 25-03-1953 31-08-1983

Volume No.03 02/1936 03/1949 720

Volume No,04 0417949 os/72-73 120

Volume No.05 06/1972-73 05/1995-96 2900

Volume No.06 06-1995-96 T‖ l date 249

12 Thumb lmpressionRegister

BookForm

05 18-04-1966 T‖ l date

Volume No.1 18-04-1966 24-11-1966 50

Volume No.2 19-04‐ 1966 29-08-1995 25

Volume No.4 22-08-1989 30‐03-1990 100

Volume No.6 10-06-1991 29-03-2006

Volume No.7 06-04-2006 14-07-2017 97

Volume No.B 22-11-2017 丁i‖ date

13 lndex-l Bookform

05 19-04-1666 31-03-1984

Volume No.1 19-04-1966 27‐03-1967 250

Volume No.2 04-04-1967 31-08-1967 250

Volume No.3 22-05-1968 25-03-1976 250

Volume No.4 1976-77 1982-83 249

Volume No.5 1983 1984 249

14 lndex―‖ BookForm

03 1968-69 06-01-1991

Volume No.3 1968-69 1975-76 249

Volume No.5 11-05-1983 15-04-1987 249

Volume 11-10-1989 06-01-1992 240一ｂ Register of Memos

filed

Fiie bOok 08Refer Sl.no.7

16 Register of power

of attorney

File Book 01 1966-67 1992-93

17 Register ofAffidavits

File Book 01 1976-77

18 Register of Maps

and Plans

F‖ e BoOk 01Refer Sl.no.7

19 Traslation File F‖e3ook 01 Refer SI.no.7

20 Book L Volumes F‖ e Book 08

File Volume.no.20

Refer Sl.no.7

File Volume.no.26File Volume.no.28F‖e∨olume.no.29

File Volume.no.30

File Volume.no.31

21 Book 4 Volumes File Book 02 08-09-1967 20-08-2007

File Volume.no.01 08-09-1967 29‐ 12-1990

File Volume.no.02 04-03-2003 20-08-2007 249

22 Reference Books Book 53

01 The Code of Criminal Procedure02 Guide to Departmental Enquiries against government servants in

Karnataka03 Code of civil Procedure

04 Karnataka stamp and Registration Manual05 Chawlas Election Law and Practice

06 The lndian stamp act-9'n edition07 The Registration Act-7th edition 1983

08 Karnataka Money Lenders Act1961-2no edition 2002

09 Legal Glossary

10 lndian Stamp act 2003 8th edition11 Karnataka Stamp and Registration Manual 2008 ll edition

12 Land Laws in Karnataka Volume 1

13 Land Laws in Karnataka Volume 2

14 lndian Stamp Act 1899 ll edition 1960

15 f^,rr*taf, negistration Manual 2006 3'd edition

16 Mysore Civil List (uPto julY 1970)

17 Karnataka Land Reforms Act 1961 (1998 edition)

18 Madras Registration Manual Act

19 indian Evidence Act 1872

20 Part ll of Madras Registration Manual

21 Karnataka Societies Registration Act 1960

22 Manual of Contingent exPenditure

23 Karnataka Civil Rules Of Practice 1967

24 The Mysore Civil Services Rules Volume 1

25 lnOi.r, Sijrnp Act (5th edition)

26 The Mysore Financial Code 1958

27 Karnataka Civil Services (CCA) Rules 1957

28 Karnataka Lokayukta Act 1984

29 Digest of cases relating to disciplinary Proceedings against government

servants-3

30 Law relating to societies Registration

31 Karnataka Lokayukta Act 1984

32 Karnataka SC&ST Certain land Act 1978

33 Karnataka Stamp Act 3'd edition 1995

34 K*".taka Registration Manual 2006 (3'd edition)Ｅコ

つＤ Karnataka Civil Services Rules (kannada)2008

36 Karnataka Registration Manual

37 l.dian Penal Code 1860 (1999 23'd edition)

38 Karnataka Civil Services Rules 2004

39 l.d''an St*"p Act iJ'd edition)

40 f.;,rn'rt-ot a Services (3'd edition)Kannada

41 Karnataka Financial Code 1958

42 Principles of Statutory lnterpretation 1999

43 tndi.n sta*p R-t (9th edition)

44 Mulla on the lndian Registration Act 1968

4

5

45 .o n',i, 1,

i ol o f I I I lJlfl l;1?;11 - : ; i ; ; ; ; ; ; ; i

46i百1til石話Act 6th ed忙10n

47

48 Karnatakaしl禦OAAヽ

49 半≡響50 Mysore Fl!9!!l9l!99"51

]モ「F高55652 云日53 045

響器鮮蝙都詰識蕎市二l菫壺=28 17-02-1977 Till Date

23

|

02-11-197817‐02-1977volu:

∩a_o,_1978 03-10-1980vOlume.no.U∠

31-10-1980 04-06‐1982volulllE.llu.vJ

Volume.no.04rlnlr rmp-no.05

,■_06-1982 10-03-1983

1∩_03-1983 or.-11-1983

n1 -1 1-1989 25-06-1984Volume.no.06rlnlrrmp no.07

16-11-198425-06-1984

16-11-1984 27-07-L985v^lrrme.no.08

L7-OZ-t986votume.no.09

つ7_07-1985

25-08-198721-02-■ り00v olu rFle

1つ _10-1987 26-08-1989volume.no.■U住

03-02-1989 22-12-1989Volume.no.11

04-01-1990 03‐ 11-1990Glume.no.12

05-12-1990 14-08-1991vOlume.no.13 30-03-1992

31-05-199330-03-1992

ol‐06-1993 23-05-1994

24 ol-02-1995Volume.rlu.rrVolume.no.18

∩Q_∩,-1995 09-10-1996

04-02-L99931-07-200105-02-1999

Volume.rtu.zvVolume.no.21

n7_∩R-2011 13-08‐2003

08-06-2005Volume.no.22

10-06-2005 25-07-2006volume.

26-07-2006 03-09-2007Volume.no.24 11-08-2008[olume.no.25

17-08-2009 _Volume.no.26Volume.no.27Volume.no.28

13-08-200818-10-201019-08-20Uり

2o-10-2011■8 10-20■0

22‐01-2013!olume.no.29 31 10-ZU■■

22-01-2堕 21-04-2014vo:u::1じ .いυ・υV

vOlume.no.3121-04-2014 01_o9-2015

21,-03-2017Volume.no.32 16-07-咀vOlume.no.33、 _]_._^nハ 2′

28-03-ZU■ /

L6-07'20L8 Ti‖ dateVOlu

14‐08‐ 1991 _

09-10‐■リリじ

つ5-08-2003

03-09-ZUUノ

24

Flle

Relating to

Registration

of FirmS

F‖ e Jocket 33 t7-oz-L977 | tittoate

271977-78

1978-79 21

1979-80 36

1980-81 25

1981-82 10

1982-83 08

1983-84 114

1984-85 222

1985-86 50

1986-87６６

一４８

1987-88

1988-89 37

1989-90 15

1990-91 123

1991-92・ｂｂ

一８０

1992-93

1993-94 92

1994-95 44

1301995‐96

1996-97 167

1997-98 鵬一８３1998-99

1999-2000 97

2000-01 螂一・２．2001-02

2002-03 122

2003-04里

・３４

一２２４

2004-05

2005-06

2006-07 ■0■

2007-08 翻一２．７2008-09

2009-10２４９

一２２．

2010-11

2011-12 227

2012-13 畑一・９６一・６５

2013-14

2014-15

2015-16 Ｍ一・４５2016-17

2017-18 180・８．

″2018-19

2019-20１

・嘱し寺JR凛誦蟄istrar

Bellary.

7

ANNEXURE‐B

I TO be PreserVed for Thirty years)From Date To Date

SL NO. DESCRIPTION-Method

ofPreservation

Volume

民 6

１

一　

２

2 3 等

1988-89 Tlll DateEdmittist..tio.,Report of theDepartment

File JocketTrilateralindex files

29-05-1980 Tlll Date

Cash Book Bound B00k3 rs-o+-rgas Tlll DateP--.t Rook 064 Dally KCglsLC

Tlll DateＥ０

File ofcorrespondencerelating tofamily PensionCASES

File JocketTrilateralindex hles

sub―Reglstrar Haga五bOmmanahalli

sub―Reglstrar Kudligl

K.

X.ttt,lbd,rl SiYed

S[b-Registrar HaganbommarS.S. Pujar

MadivalaYYaSub-Re gistrar HuvlnanacraBa'

sub―Registrar KudligiH.M.ThiPPeswamy

AshOkDriver O/o Drstrtct Kegrstr

fOa, O7o District Kegls[rar ncrrarJ

G.M.lSmall

G.PadmakarFDA, O/o District Reglstrar DtruarJ

Sub― Registrar Kudligi0.Hanumantappa

sub‐ Reglstrar Kudli」Finiuasutu

sub―Registrai Sandurf-s. Sambhrani

Hanumanthu:

G.VeerabhadraPPa

Pcon O/O District Keglslrar DC■10リ

sub Registrar,HOSpet

EKalyanaikSr. Sub Registrar' Huvlnarraua6."

●eon,0/O District Reglstrar DCllalyP.Shekanna

K.GalappaPcon,0/O DiStrlct KC31SLI

sisub Re」鎮raち BallaH

Y.KollaPurtSrSriU Registrar, Kudlrgl'

K_VcCrabasappa

b冨面訂高轟面二I Bellary.

M.Prakash

TGouindachar

K.Srinivasa Rao

H.GujjaraPPaI

I P.Somashekhar

DistriCt Reg■ trar Bellary.

DistriCt Reglstrar Bcllary.

District Rcgistrar Bellary.

Till Dateoto+-tsas-Register

of-Book

Fo.* L91

AppealsServiceRegister ofGovernmentservant whoretires/dieswhile in service

Bound Book Tin Date

K.M.Kashivishwanath Sub-Registrar Hagaribommanahalli

(Death)

K.M.Abdul Sサed Sub― Registrar Kualigi(Rtd)

S・ S・馴 ar Sub―Registrar Hagaribommanahalli

(Death)

Madivalayya Sub-Registrar Huvinahadagali (Rtd)

H.M.Thippeswamy Sub― Rcgistrar Kudligi(Rtd)

Ashok Driver District Registrar Bellary. (Death)

G M Ismall FDA, District Registrar Bellary. (Deatl,

G.Padmakar FDA,District Registrar Ё

O.Hanumantappa Sub―Registrar KudHgi。 (Rtd)

S. Srinivasulu Sub―Registrar Kudligi(Rtd)

N.S.Sambhranl Sub-Registra.Sa.rffiHanumanthu Peon, O/o District Registrar

K.Galeppa Peon, O/o District Registrar

8

Bellary.

ヘ

9

ANNEXURE‐C

t TO be Preserved for Ten years}SLNO.

DESCRIPT10N Method ofPreservation

Volume From Date To Date

2 3 4 5 6

1 Accounts of transfer duty i.e.,surcharge

Book Form 1-04-2001 Tin Date

2 Receipt Book Counter foilReceipt Book

Book Form 1-04-2005 TiH Date

3 Oflice order Book Book Form 20-08-2005 TiH Date

4 Register of applications forcopies,

Book From 01-04-2005 Tin Date

に０ Register of Refunds Book Form 04 01-04-2005 Tin Datc

6 Treasury remittance Book Book Form 01‐ 04‐ 2005 TiH Date

7 Case Registter Book Form 01-04-2005 TiH Date

8 File of correspondence relating toinstruments certified under Sec

31, 32 and 41 of Indian StampAct and KSA 1957


01-04-2005 Till Date

9 File of correspondence relating tosanction of Increment


01-04-2005 Tin Date

10 File of correspondence relating tosanction of refunds


01-04‐ 2005 TiH Date

Register of fees and deposits forcopies, searches and inspections

Book Form 01 01‐ 04‐ 2005 Till Date

istrarRegBellary.

ン

10

ANNEXURE-D

( To be Preserrred for Five years I

SLNO.

DESCRIPT10N Method ofPreservation

Volume From Date To Date

1 2 3 4 5 6

1 Budget statements File JocketTrilateral indexfiles


つ４ Bill Register Book Form 01-04-2011 Tlll Date

3 Consolidates statements oftransfer dutlr

File JocketTrilateral indexIiles


Ll Despatch Register Book Form 01-4-2011 Till Date

5 Detailed Budget estimates of anoflice and correspondence thereto

File JocketTrilateral indexfiles

01-04-2011 Till Datc

6 File of applications for copies ofmisc records

File Book 01-04-2011 Till Date

7 File of Correspondence andregisters etc., connected withrecruitment committee



8 File of Correspondence relating toFDA


01-04-2011 Tin Date

9 File of Correspondence relating toconstructions improvements ofbuilding etc.,



10 File of Correspondence relating toGPF hnal withdrawal



File of Correspondence relating toGPF partial final withdrawal


01-04-2010 Tlll Datc

つ４ File of Correspondence relating to

GPF temperary advanceFile JocketTrilateral indexfiles


13 File of Correspondence relating toreimbrusement of Medical charges


01-04-2011 Tin Date

14 File of Correspondence of routinenature

File JocketTrilateral indexhles


⌒

11

Ｅ０ File of Correspondence regarding

sub-vouchers sent to audit officeFile JocketTrilateral indexfiles


16 File of Correspondence relating tosuppiy of furniture, books freeclothing and all other officeequipments.


01-04-2011 Tin Datc

17 File of Correspondence relating totransfers



18 File of Correspondence with PSCregarding appointments

File JocketTrilateral indexhles


19 General Receipt Register Bound Form 01-04-2011 Tlll Date

20 Leave accounts of non-gazettedgovernment servants

Book Form 01-04-2011 Till Date

21 Library issue register Book Form 01-04-2011 Till Date

22 Local delieverly book Book Form 01-04-2011 Till Date

23 Notes of Inspections and Auditreports

File Book 01-04-2011 Till Datc

24 Office copies of LPC File JocketTrilateral indexfiles


25 Register of contingent expenditure Book Form 01-04-2011 Tin Date

26 Register of documents adjudicated Book Form 01-04-2011 Till Date

27 Register of impounded documents Book Form 01-04-2011 Tin Date

28 Register of reference under sec 45A ofKSA 1957

Book Form 01-04-1993 Tin Date

29 Stamp Register Book Form 01-04-2011 TiH Date

30 Statement of monthly progressiveexpenditure and correspondencerelating to discrepancy in figure


01-04-2011 Tin Datc

31 Statement of monthly progressivereceipts and correspondencerelating to discrepancy in figure



32 Stock account of stationary Book Form 01-04-2011 Tin Date

33 Treasury schedules received fromDistrict treasures

Loose sheets stichedinto the books at theclose of the years(distrvise, SRO wise)


34 Application for deed writerslicense/ Form A and RenewalForm B

File Jocket'lrilateral indexliles


12

35 | Form I calculation sheets (land

I endorsements regarding market

i value) U/s 45 A of KSA, 5 years orI ciate of inspection whichever isI Iu,..

01-04-2011 Tin Datc

%1落ItlIW擬慧i詳

ptFile」ocket

Trilatcral indcx

fllcs


1,3

ANNEXURE-E

( To be Presenred for One years )

SLNO.

DESCRIPTION Method ofPreseration

Volume From Date Till Date

1 2 3 5 6

1 A11 papers received for informationlor which no action is necessary

File JocketTrilatseralindex {iles


つ乙 Applications for casual leave File Jocket

Trilateralindex files


3 Applications for leave & Transfer File JocketTrilateralindex files


4 Attendence Register BookForm

01-04-2015 Tin Date

( Certilicates of transfer of charge andreports of joining and relief



6 File of correspondence relating toapplications requesting inform etc.,relating to stamp and registrationmatters from public

Flle JocketTrilateralindex files

01-04-2015 Tin Date

7 File of correspondence relatinggrant of copies inspections ofrecords relating to RegistrationFirms and Societies.

to

Of



8 File of correspondence relating tointerpretations



9 File of intermediate correspondencereiating to Registation of firmschange of constitution



Petrol Register BookForm


Periodical Register BookForm

01-04-2015 Tin Datc

12 Postal receipts andacknoledgements

File Book 01-04-2015 Tlll Datc

13 Register of allotments BookForm


14

14 | Register ofcasual leave andI examination leavel

Ｂ。。ｋ

Ｆ。ｒｍ


bl榊滉諸騰賦 BookForm


Qノ

jPellary・

ヘ

15

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の電

6∞望誌DeOdmo“ 0耐」わめ『

満屯ぎJ「竜

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めettOd“■3m商 &めめdり盟おり“dbrd由、ぉお「ぁめわめ・

ηの 5oわ屯ぜ

è6出ざだ由め"だ

わめ「

め屯ぎJσttd働

aoD tteoω ∞ ぢωeo

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ge豪●6 σg,ω鴇6.

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dr.bellaryの kamataka。 2ovoin

(1)ご輸 eoざdゎ咄

19o8,~~

(2)ぎωo「

"ぎ6鍮Deod“ めαbこお

`ぬ1965,

(3)ぎむ「“

ぎモ鵡電Oぎわ咄 Ю57,

(4)ぎm「ωぎ

誌"電

0ぎ(dttJee"dじoお灘p%3dd電めぎ)。 Qわめ d働 1977,

(5)ぎ蔽)「ωぎる称。eod“ (d彎ざec詢

ωdぎmddお dぃお6)

Oαもこbd働 1979.

(6)印OdCeαも ωoωωOoぎ

00わQもめ 1932

(7)ぎm「ωぎ d“電 oぎ (η―鴨

Oび歯 oぎこあ電 ωOぎ3め討)

おQ力め 6嗅)2009.(8)ぎωo「C3ぎ試DttoぎぉQもめ

1958

(9)ぎm「 8ぎ試DGDoぎ

(鵡電0ぎ耐じの電宅)

おQ力め d嗅)20000ぎmml記

誦麗湘

oom“,おo可ddめ砲づぎωJmOぎeocかぉ赫昴討お詢 3Qもじおお)aQヵめ

`働2003.

(11)ああ3ぎ魂 oOお (油め2005.

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