Appendix3H-AVandVideoConferencingStandard

8/17/2019 Appendix3H-AVandVideoConferencingStandard

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Appendix 3H

A/V and Video Conferencing Standard

1.

Introduction

The Authority uses meeting and conference rooms for a variety of purposes. All new construction will

have a mix of each type of room type as identified below. A significant percentage of these rooms will

contain video conferencing and/or projector/screen functionality. Those rooms that do not have either

video conferencing or projector/screens are smaller than 3 meters by 3 meters and will be equipped

with power,

phone

and

data

to

enable

the

use

of

portable

video

conferencing

equipment.

This document describes the various room types and how the Authority tends to use these rooms from

an audio/video perspective.

2.

Typical

Meeting/Conference

Room

Setup

The

Authority

provides

a

variety

of

different

meeting/conference

room

types.

Each

room

type

has

different standard setup and equipment requirements as enumerated below.

Standard Room Setups

1. Meeting Room Setup.

This is typical of smaller rooms where the rooms are used predominantly as meeting rooms.

The smaller of these will usually have a Polycom Conference Phone at minimum while the larger

of these may also be small video conference rooms or, possibly, the Emergency Operations

Centre (EOC) for the facility.

2. Conference/Presentation Room Setup.

Larger rooms usually default to this room setup. These rooms are usually video conference

rooms as well. Some may come as dividable rooms where the video conferencing component(s)

will need to provide audio/video switching to either room or both rooms together.

3. Computer Education Room Setup

Most facilities have one fixed Computer Education Rooms. These are used primarily for

computer related training activities.

Each room type will have a default room style as identified in Figure 1 below. In order to provide for

maximum flexibility we require that each room type is configurable, at least to some degree, into each

of these room styles. This typically means some number of in‐slab floor boxes each containing power,

data, video and audio connections that are routable to the audio/video equipment contained in the


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Optional PortableVideo Conference Unit

Figure 2 - Basic Meeting Room

Wall Mounted Phone

Quad Power

& Dual Data

Centre Floor Box

For Conf PhoneConference

Phone

Projector Only Room

These rooms may be department or secondary larger meeting rooms in a building wing or floor. They

contain a ceiling

mounted

projector

and

projection

screen

along

with

a Polycom

conference

phone,

but

do not have video conferencing or audio functionality except via a portable video conferencing unit.

Default setup is typically meeting, but may also be conference.

Ceiling

Mounted

Projector

Projection Screen

Wall Mounted

Phone

Quad Power

& Dual Data

Centre Floor Boxes

For Conf Phone

& Notebook ComputersConference

Phone

With

Satellite

Mics

Figure 3 - Projector Only Meeting Room


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instructor workstation. Increasingly these rooms also have video conferencing functionality as

education is now often provided via education institution video conferencing.

Small Video Conference Room

Small Video

Conference

rooms

are

usually

smaller

conference/meeting

rooms

used

for

video

conferencing. They contain fixed video conference setups and are usually set up by default in

conference format. They may also be a one half/one third of a split room arrangement.

Ceiling

Mounted

Projector

16 x 9

Screen

Equipment

CabinetCrestron

Remote

Figure 5 - Small Conference Room


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Large Video Conference Room

Most buildings will have one or two large conference room. These are essentially always set up as fixed

video conferencing

rooms

and

will

have

the

most

sophisticated

video

conferencing

capability

including

optional podiums and monitors for the presenter to see the far end of the conference. They may also

be provided as split able rooms in configurations of either two or three adjacent rooms.

16 x 9

Screen

Ceiling

Mounted

Projector

EquipmentCabinet

Wall Mounted Phone

Figure 6 - Large Conference Room

Floor Boxes

Crestron

Remote

4.

Video

Conferencing

Infrastructure

In order to provide for the flexibility to configure most rooms in a variety of ways we require in‐slab

floor boxes

containing

power,

data,

audio

and

video

connections.

Connections

provided

from

the

floor

boxes are consolidated and switchable in the equipment cabinet located at the front of the room. See

Figure 7 below for a pictorial view of in‐slab services required.

Floor Boxes

Enough floor boxes are required to enable a small or large videoconference room to be used as a


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As

well,

a

floor

box

will

be

located

under

the

equipment

cabinet

in

each

room.

This

cabinet

will

be

the

switching and consolidation hub for the room. Conduit is required to support power, data, audio and

video feeds from the room’s projector(s), as well as from each other in‐floor box.

In Floor Service Requirements

Each in‐floor box will have at minimum:

• Quad power

• 3 data ports

• One video connection (VGA, HDMI or DVI)

• One audio connection

Conduit

Separate power and low voltage conduit leading from each floor box to an adjoining wall is required.

Conduit will be sized, at minimum, to accommodate the largest video or audio connector utilized at the

time of construction (eg. VGA, HDMI, DVI, etc). Conduit will also run from the equipment cabinet floor

box to

either

the

front

or

near

side

wall

so

it

can

be

linked

with

the

projector

and/or

monitors

required

in the room.

Figure 7 - In-Slab Services

Floor box under the

equipment cabinet.

Cabling from the

projector, speakers,microphones and

A/V in floor boxes is

consolidated and

switchable from the

equipment cabinet.

Floor box to provide

for power/data/

audio/video to

tables in the room.Enough floor boxes

to be provisioned

for computer

training setup.

Projector

Projection Screen


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2130028.09 Appendix 3H – A/V and Video Conferencing Standard (Surrey Memorial Hospital Project)EXECUTION COPY

Table 1 – Typical Meeting /Conference Room Requirements

Equipment &Requirements

Basic MeetingRoom

Projector OnlyMeeting Room

ComputerEducation

RoomSmall Video

Conference RoomLarge Video

Conference RoomVideo ConferencingInfrastructure Only

Furniture

EquipmentCabinet

At minimum thecomputereducation roomwill have videofrom the ceilingmountedprojector andaudio from

computer basedpresentations.Increasingly weare also providinga fixed videoconference setupin these rooms aseducationmaterials areincreasinglyprovided viavideo conference.

A lockable A/Vcabinet isrequired to belocated on thefront wall underthe screen.Unlocked accessis required toVCR/DVD player

where provided

A/V equipment cabinetlocated to the side of oreither side (outside) of thescreens depending onroom layout and whetherroom contains dividingdoors. Equipment cabinetwill typically be 2 metres

from the front wall. Thecabinet will be lockable toprevent user accessexcept that the VCR/DVDunit must be accessibleoutside the lock.

A/V equipment cabinetlocated to the side of oreither side (outside) of thescreens depending onroom layout and whetherroom contains dividingdoors. Equipment cabinetwill typically be 2 metres

from the front wall. Thecabinet will be lockable toprevent user accessexcept that the VCR/DVDunit must be accessibleoutside the lock.


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Basic MeetingRoom


ComputerEducation

RoomSmall Video



Addi tional Requirements

Wall BasedServices

Wall basedservices are finefor fixededucation roomsas data andpower can beplaced alongwalls. If an

education roomcould be used aseither a meetingroom orconference room,in-slab serviceswould instead berequired

Power Provide one quadplug on the front

wall in the eventvideoconferencingmight be providedvia a portablevideoconferencing unit

Provide one quad plugon the front wall in the

event videoconferencing might beprovided via a portablevideo conferencing unit

Duplex power foreach workstation;

Data One data drop isrequired on thefront wall in thecenter to providefor the possibleuse of a portablevideoconferencing unit

Provide one quad plugon the front wall in theevent videoconferencing might beprovided via a portablevideo conferencing unit

Three data dropsfor each 2students arerequired; Threedata drops at theinstructor desklocation arerequired; Threedata drops arerequired at thelocation of theprinter.


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Basic MeetingRoom


ComputerEducation

RoomSmall Video



Video Provide port for VGAand/or DVI/HDMI onfront wall to enablecomputer based videopresentations. Type ofvideo port is dependanton the standard in effectat the time of roomconstruction

Route projectorvideo ports to awall location nextto the instructordesk. If a videoconferencing unitis provided, routethe projector tothe A/Vequipment

cabinet either inthe instructor’sdesk or at thefront of the room.

Audio Route audio to awall mounted porton the wall nextto the instructorworkstation. If avideo

conferencing unitis provided, routethe audio to theequipmentcabinet at thefront of the roomor in theinstructor’s desk.

Video Conferencing Infrastructure (In Slab Services)

Floor Boxes &Conduit

One centre floorbox is requiredcontaining duplexpower and 2 dataports. Cablesfrom this box willbe joined via

junction box orgrommet to thePolycom

conference andan optional

Provide a minimum of 2floor boxes on eitherside of the front of theroom to be used inconjunction with a tabletop box to provide forpower/data/audio/videoto a computer/laptop onthe table top forpresentation purposes.

Floor boxes andassociated cabling routed,via conduit, to side wallsand into ceiling cavity.Provide sufficient floorboxes, in consultationwith the Authority, toenable services tooptionally be run toPCs/Workstations in a

table/desk education

Floor boxes andassociated cabling routed,via conduit, to side wallsand into ceiling cavity.Provide sufficient floorboxes, in consultationwith the Authority, toenable services tooptionally be run toPCs/Workstations in a

table/desk education

Floor boxes and associatedcabling routed, via conduit, toside walls and into ceilingcavity. Provide sufficient floorboxes, in consultation with the

Authority, to enable servicesto optionally be run toPCs/Workstations in atable/desk educationconfiguration


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Basic MeetingRoom


ComputerEducation

RoomSmall Video



laptop. configuration configuration

Power Duplex power in1 floor box

110V quad power ineach box. 110V duplexpower in ceiling atprojector location.

110V quad power in eachbox. 110V duplex powerin ceiling at projectorlocation. Power adequatefor all A/V components isrequired for the floor boxfor the equipment cabinet.

110V quad power in eachbox. 110V duplex powerin ceiling at projectorlocation. Power adequatefor all A/V components isrequired for the floor boxfor the equipment cabinet.

110V quad power in eachbox. 110V duplex power inceiling at projector location.Power adequate for all A/Vcomponents is required forthe floor box for theequipment cabinet

Data Dual data portsfor conferencephone and onedata drop

3 data jacks per box atleast one of which isactivated initially



3 data jacks per box at leastone of which is activatedinitially

Video VGA and/or DVI/HDMIports in each box toenable computer basedvideo presentations.Type of video port isdependant on thestandard in effect at the

time of roomconstruction

VGA and/or DVI/HDMIports in one box to enablecomputer based videopresentations. Type ofvideo port is dependanton the standard in effectat the time of video

conferencing wiring

VGA and/or DVI/HDMIports in each box toenable computer basedvideo presentations.Type of video port isdependant on thestandard in effect at the

time of room construction

Audio Provide for an audiooutput, for the selectedvideo box location, to beterminated andconsolidated at theequipment cabinet

Provide for an audiooutput, for the selectedvideo box location, to beterminated andconsolidated at theequipment cabinet


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Basic MeetingRoom


ComputerEducation

RoomSmall Video



Projector

Projector Standard or highdefinition projectordepending on thespecific requirements ofthe room.

Standard or highdefinitionprojectordepending on thespecificrequirements ofthe room andwhether it is also

used as a videoconference room.Provide conduitfrom theequipmentcabinet floor boxto ceiling.

One high definitionProjector per room.Provide conduit from theequipment cabinet floorbox to ceiling.

One high definitionProjector per room.Multiple projectors maybe used in either largerooms or rooms that aresplit into 2 or 3 rooms viafolding partitions. Provideconduit from the

equipment cabinet floorbox to ceiling.

Provide conduit fromdesignated floor box toceiling.

Screen Standard (4 x 3) or wide(16 x 9) motorizedscreen depending on the

quality of the projector.Screens will becontrolled by anup/down switch on theadjacent wall

Fully recessed, heavy-duty type for electricaloperation, listed byUnderwriter’sLaboratories and CSA.

Quick reversal typemotor, especiallydesigned for thepurpose, ball-bearingand oiled for life, withautomatic thermaloverload cut-out andintegral interlockinggears, and includepreset but adjustable

limit switches toautomatically stop

Standard (4 x 3)or wide (16 x 9)motorized screen

depending on thequality of theprojector.Screens will becontrolled by anup/down switchon the adjacentwall.

Wide (16 x 9) Screen.Screens will be controlledby an up/down switch on

the adjacent wall.

Wide (16 x 9) Screen.Screens will be controlledby an up/down switch on

the adjacent wall.

Provide power at location ofmotorized projection screenand provide switch for

motorized projection screen atroom light switch location.


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Basic MeetingRoom


ComputerEducation

RoomSmall Video



screen fabric in the upand down positions.Stop action will bepositive to preventcoasting. Mount rolleron two heavy-dutybrackets equipped withself-aligning bearings.

Flame-retardant andmildew-resistant

surfaces. Line motorcompartment with sheetmetal.

Video Conferencing Equipment

Portable VideoConferencingUnit

A portable, selfcontained mobilecart containing allrequiredequipment and

one or twomonitors may beused in smallrooms. Theseunits requiredonly wallmounted powerand dataconnections.

Amp li fier - Noise floor

audio levelling- Separate smallDB adjustmentfor users via wallswitch and/orCrestron remote- FHA StandardPolycom Vortexaudio mixer

- Noise floor audio

levelling- Separate small DBadjustment for users viawall switch and/orCrestron remote- FHA Standard PolycomVortex audio mixer

- Noise floor audio

levelling- Separate small DBadjustment for users viawall switch and/orCrestron remote- FHA Standard PolycomVortex audio mixer


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Basic MeetingRoom


ComputerEducation

RoomSmall Video



Videoconferencingcore equipment

Codec andcamera with mic,speaker andtelephoneinterface (couldbe combo)

Codec andcamera.Individuallyinstalledmicrophones andspeakers.Telephonyinterface usedthrough coresystem A second

camera if neededfor separatespeaker location.

All controlledthoughcentralized roomcontrol

Codec and camera withmic, speaker andtelephone interface (couldbe combo). Codec musthave two camera inputs.Second camera if neededfor separate location

Codec and camera.Individually installedmicrophones andspeakers. Telephonyinterface used throughcore system A secondcamera if needed forseparate speakerlocation. All controlledthough centralized room

control

VideoSwitching/Consolidation

Minimum of 3inputs- 1 terminated

next to theinstructor’s deskfor PC/Laptop- 1 from patiententertainment/education

Video switching iscontrolled fromCrestron remote

Minimum of 3 inputs- 1 from cable located inequipment cabinet/lectern

for presenter notebook- 1 from patiententertainment/education- 1 from floor boxcontainingaudio/video/data/powerfor notebook

Where rooms aresplittable into multiple

rooms, we require theability to either split orconsolidate the videosignals depending onwhether the rooms aresplit or joined.

Video switching iscontrolled from Crestronremote

Minimum of 3 inputs- 1 from cable located inequipment cabinet/lectern

for notebook- 1 from patiententertainment/education- 1 from floor boxcontainingaudio/video/data/powerfor notebook

Where rooms aresplittable into multiple

rooms, we require theability to either split orconsolidate the videosignals depending onwhether the rooms aresplit or joined.

Video switching iscontrolled from Crestronremote


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Basic MeetingRoom


ComputerEducation

RoomSmall Video



AudioSwitching/Consolidation

Require the ability toswitch audio signalsbetween joined/splitablerooms.A simple wallswitch is appropriate.

Speakers Where theEducation Roomis also used as avideo

conferencingroom provide inceiling equallyspaced to providecomplete roomaudio coverage

In ceiling equally spacedto provide complete roomaudio coverage

In ceiling equally spacedto provide complete roomaudio coverage

Microphones Where theEducation Roomis also used as avideo

conferencingroom provide inceiling equallyspaced to providegood coveragefor either meetingor presentationformats

In ceiling equally spacedto provide good coveragefor either meeting orpresentation formats

In ceiling equally spacedto provide good coveragefor either meeting orpresentation formats


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Basic MeetingRoom


ComputerEducation

RoomSmall Video



CrestronRemote Control

As provided with theprojector for basic on/offfunctionality

A/V and roomcontrol functionson a wallmounted, fixedCrestron remotecontrol to belocated atinstructor's desk

- DTMF Dialling- Remote unit locatednear room lightingcontrols and wall mountedphone (usually near door)- Remote unit hard wired,not wireless- Rack mounted controlunit in equipment cabinet- All programming

available on remote unitto be available throughcontrol unit on FHA LANfor troubleshooting andadministration- Remote will controlmotorized projectionscreen- Remote will control allaudio and videoequipment settings plusinputs and outputs- Remote will operateprojector controls

- Remote screen will beno smaller than 8 inchesdiagonal viewable

- DTMF Dialling- Remote unit locatednear room lightingcontrols and wall mountedphone- Remote unit hard wired,not wireless- Rack mounted controlunit in equipment cabinet- All programming

available on remote unitto be available throughcontrol unit on FHA LANfor troubleshooting andadministration- Remote will controlmotorized projectionscreen- Remote will control allaudio and video inputsand outputs- Remote will operateprojector controls

Telephony Video conferencingequipment will also beused for teleconference.

We will require an analogline for audio only (PBXextension).

Video conferencingequipment will also beused for teleconference.

We will require an analogline for audio only (PBXextension).

Programming Provide control ofall audio, videoand switchingrequirementsfrom Crestronremote controls

Provide control of allaudio, video andswitching requirementsfrom Crestron remotecontrols

Provide control of allaudio, video andswitching requirementsfrom Crestron remotecontrols


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Basic MeetingRoom


ComputerEducation

RoomSmall Video



Near/Far EndScreen

Required for in-room guests toview near and farend guests. A 42"flat screenpositioned one onthe right and oneon the left of thecenteredprojector or large

collaboration /presentation flatscreen.

Required for in-roomguests to view near andfar end guests. A 42" flatscreen positioned one onthe right and one on theleft of the centeredprojector or largecollaboration /presentation flat screen.

Required for in-roomguests to view near andfar end guests. A 42" flatscreen positioned one onthe right and one on theleft of the centeredprojector or largecollaboration /presentation flat screen.

Presenter FarEnd screen

Might be requiredfor presenter toview or interactwith people at thefar location froma presentationlocation. These

will either bemounted on aside wall easilyviewable from thepresentationlocation or,perhaps, in afloor mountedcabinet at thefront of the room

pointing towardsthe presentationareas.

Required for presenter toview or interact withpeople at the far locationfrom a presentationlocation. These will eitherbe mounted on a side walleasily viewable from the

presentation location or,perhaps, in a floormounted cabinet at thefront of the room pointingtowards the presentationareas.

Access toPatientEntertainment/EducationSystem

Access to patiententertainment/education interface.This will typicallybe network (IP)based andconsist of a menu

based user

Access to patiententertainment/educationinterface. This willtypically be network (IP)based and consist of amenu based userinterface and an

audio/video server.

Access to patiententertainment/educationinterface. This willtypically be network (IP)based and consist of amenu based userinterface and an

audio/video server.


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Basic MeetingRoom


ComputerEducation

RoomSmall Video



interface and anaudio/videoserver.

DVD/VCR Stored in theequipmentcabinet separated

such that it isaccessible tousers (eg. Notlocked up withthe balance of the

A/V equipment)

Stored in the equipmentcabinet separated suchthat it is accessible to

users (eg. Not locked upwith the balance of the

A/V equipment but lockedto the cabinet)

Stored in the equipmentcabinet separated suchthat it is accessible to

users (eg. Not locked upwith the balance of the

A/V equipment)

CablingInfrastructureto Equipment

Rack

Where theComputerEducation Room

is also used forVideoConferencing thefollowing arerequired.Data Cable Runs- Data to Codec- Data to Crestron- Data toinstructor PC- Data to TV feed

- Data to theanalog phone- Minimum 2 setsof 3 drops- A/C power asappropriate

Data Cable Runs- Data to Codec- Data to Crestron

- Data to instructor PC- Data to TV feed- Data to the analogphone- Minimum 2 sets of 3 drops- A/C power asappropriate

Data Cable Runs- Data to Codec- Data to Crestron

- Data to presenter/guestPC- Data to TV feed- Data to the analogphone- Minimum 2 sets of 3 drops- A/C power asappropriate


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Basic MeetingRoom


ComputerEducation

RoomSmall Video



Table Top Audio/Video Access

Floor box to containvideo (VGA/HDMI/DVI)

to projector, power,

data(3) for table top

control for laptop based

presentations

Data drop on south wall

for table top Polycom

phone

Where the room is set upin meeting room format

(large rectangular table

setup) we require a flip

up table top connection

box in one rectangular

table that can be

connected to

power/data/sound/video

available in floor boxessuch that Powerpoint like

presentations can be run

from a seated position.

The cables will be long

enough to reach the cable

box with some slack so

that the flip up connector

does not need to be

directly above a floor box.Flip Up Box

Requirements:

- 2 Power

- 2 Data

- 1 Audio

- 1 Video

Where the room is set upin meeting room format

(large rectangular table

setup) we require a flip

up table top connection

box in one rectangular

table that can be

connected to

power/data/sound/video

available in floor boxessuch that Powerpoint like

presentations can be run

from a seated position.

The cables will be long

enough to reach the cable

box with some slack so

that the flip up connector

does not need to be

directly above a floor box.Flip Up Box

Requirements:

- 2 Power

- 2 Data

- 1 Audio

- 1 Video

Documents

Appendix3H-AVandVideoConferencingStandard