CPYHA NOVEMBER BOARD MEETING AGENDA

NOVEMBER 21, 2017

MEETING CALLED BY CPYHA Board of Directors

TYPE OF MEETING Monthly Board Meeting

FACILITATOR Nate Stulc (President)

NOTE TAKER Carolee Peterson (Secretary)

TIMEKEEPER Nate Stulc (President)

ATTENDEES Board of Directors, Committee Directors & General

Members

1) CALL TO ORDER - Nate – 7:05

2) ROLL CALL - Carolee

Board of Directos NAME

PRESIDENT Nate Stulc

VICE PRESIDENT Debbie Huybers

TREASURER Jason Dvorak

SECRETARY Carolee Peterson

MEMBER AT LARGE Jeff Lange

MEMBER AT LARGE Jason Cordes

MEMBER AT LARGE Jordan Leopold

MEMBER AT LARGE Joe Olson

MEMBER AT LARGE Brad Solomon

PRESIDENT EMERITIUS Wade Gjervold

COMMITTEE NAME

HOUSE CO-DIRECTOR &

RECRUITMENT

Greg Linder

HOUSE CO-DIRECTORS Nick Warren

TRAVELING DIRECTOR Bjorn Burnevik

ACE DIRECTOR Kevin Pietsch

CLINICS Open

COACHES SELECTION Open

COMMUNICATIONS Laurie Zahalka

WEBMASTER Lindsey Reil

CONCESSIONS

DIRECTOR

Katie Verlo

GOALIE EQUIPMENT Justin Foth

EQUIPMENT Brian Allen

FUNDRAISING

DIRECTOR

Julie Walker

CANDY BARS

COORDINATOR

Andrea Stone

WREATHS

COORDINATOR

Glen Whipple

HEGGIES PIZZAS

COORDINATOR

Kari Carlson

GAMBLING Leanne Girard

ICE SCHEDULER Ross Jerpseth

MGR COORDINATOR

HOUSE

Becky Maifeld

MGR COORDINATOR

TRAVEL

Penny Seymour

REGISTRATION

DIRECTOR & SAFETY

Alyssa Senescal

REGISTRATION

DIRECTOR

Darren Senescal

JAMBOREE Andrea

Weitgenant

JAMBOREE Andrea Rossman

SKATE Jeff Hedlund

SPONSORSHIP Jamie Leopold

TEAM PHOTOS Tom Simonson

VOLUNTEER

COORDINATOR

Greg Blodgett

GAMBLING OVERSIGHT Jashan Eison

GAMBLING OVERSIGHT Ryan Nelson

Approved

Additional Attendees: Nick Powell

3) REPORTS

Nate APPROVAL OF MINUTES

PRESENTATION All board members were emailed annual minutes from October 2017 to

review

CONCLUSIONS A motion was made, seconded and passed to approve the Minutes for

October.

Jason Dvorak TREASURER’S REPORT

PRESENTATION

CONCLUSIONS A motion was made, seconded and passed to approve the Treasurers

report for October.

Approved

Leanne Girard GAMBLING REPORT (Nate)

PRESENTATION

Games closed – 53 5-8 and 41 Clives with a net profit of $19,518.

Purse bingo will start on 12/4 at Clives

Leanne attend a conference in St. Cloud

Leanne also recievd a 5 star rating for our current gambling operation

CRG meeting is set for December 4th. Nate, Jason, Jashan and Leanne will

attend to learn the decision on our past gambling issues.

CONCLUSIONS A motion was made, seconded and passed to approve the Gambling

report for October. Nate Oversite Committee )

PRESENTATION

CPYHA GAMBLING OVERSIGHT COMMITTEE REPORT 11/21/2017

November Active Game Audit – conducted on November 20th, 2017 at

Clive’s and 5-8. One active game pulled and audited at each site. Both in

compliance, but reviewing both sellers sheets, and will review our audit with

the months end B2. Members included: Nate Stulc, Jason Cordes, Ryan

Nelson, and Wade Gjervold.

November Perpetual Inventory Audit – conducted on November 20th, 2017

at both sites. Inventory of games not in play yet and games in play are

checked against the perpetual inventory list kept on sight. Both sites had

games accounted for. Audit conducted by Nate Stulc, Jason Cordes, Ryan

Nelson, and Wade Gjervold.

October Closed Game Audit – conducted on October 29, 2017. 4 games

from each site were audited. All were found compliant with auditor’s

numbers. Will compare to B2. Audits completed by Jason Cordes.

November Storage Unit Inspection – completed on November 20th, 2017

by Nate Stulc. Everything was in order and checked out. October closed

game accounted for.

4) COMMITTTE REPORTS

Nick Powell CHAMPLIN ICE FORUM/CITY

No new updates – no staffing changes anticipated

Teams need to call to reserve the dryland room

Just waiting for the outdoor ice to get flooded

Greg/Nick (Jordan) HOUSE COMMITTEE

More jerseys are coming – some of them were to small.

Approved

Bjorn (Joe) TRAVELING COMMITTEE

Boys District games have started – a few teams have gone to tournaments.

PWC is going ok – some differences I with a different district.

Girls District games have started – a few teams have gone to tournaments.

Greg (Carolee) VOLUNTEER COORDINATOR

See scan at the end of the document.

Katie (Jason D) CONCESSIONS

A few nights where all money has gone in the safe, so no cash to start the

opening shift.

All supplies have been filled.

Need concession workers for tourney.

Ice machine was broken – fixed now

Jets will be served during high school games again.

Julie (Brad) FUNDRAISING

Andrea – Candy Bars

Kari – Pizza

Glen - Wreaths

Heggies is set for January – turn in 1/3 and 1/29 pick up. 1 turn in form and 1

check.

Wil get communiation out.

Wreaths – Glen was not present and Brad did not have updates. Have

heard a few wreaths were missing. Otherwise went ok.

Jamie (Jordan) SPONSORSHIP

No updates

Alyssa/Darren (Carolee) REGISTRATION

Traveling book sign off is complete. Had 35 Waivers. We are now all

compliant. Still had issues with coaches not completing things on time, etc.

Need to find a better process.

House book sign off is Dec 4th.

Approved

Becky/Penny (Debbie) MANAGER COORDINATORS

House No updates

Travel

15U has been challenging

Team pictures are in the concession stand – no communiation happened

on this.

Dave Brown (Jordan) CLINICS

No updates

(Debbie) COACHES SELECTION

No updates

Justin/Brian (Jeff) EQUIPMENT

We have plenty of pucks – we do not need to purchase any more.

Ross (Jason C) ICE SCHEDULER

Game scheduling is complete

Ice draft was held 11/20 . 270 hours were drafted. 50 hours left to sell.

Need to find a day to set for try goalie for free day.

Jan 5/6 – all boys match up

Jan 19/20 – all girls matc up

Joe PLAYER DEVELOPMENT

No updates

Greg L (Joe) RECRUITMENT

Jr Rebels at 16 kids. High School coaches sending kdis to help.

Alyssa (Debbie) SAFETY

No updates

Approved

Jeff (Brad) SKATE

No updates

Andrea W/Andrea R

(Brad) MITE JAMBOREE

No updates

Debbie PARENT RELIEF NIGHT

Looking to make this a fundraiser

Tom (Jason) TEAM PHOTOS

House photos are December 7th

Carolee BY-LAWS/HANDBOOK

Handbook is in n review.

5) OLD BUSINESS - none

6) NEW BUSINESS none

7) ANNOUNCEMENTS none

8) ADJOURNMENT Nate to call time – 8:37

Approved

Approved