Board & Staff Development

Board Make-up

3

BOARD MAKE-UP

Board of Directors (Governance) Staff (Paid or Not)Elected AppointedVoting Non-voting

President Head CoachVice President Registrar Secretary FundraisingTreasurer Field At Large Members Equipment/Uniform

CommunicationsWebsiteTournament

• Elect the positions that set policy• Appoint the positions that run things

4

Your elected board:• Sets policy and votes• Small enough to get together to meet• Unique voting members (non-family members)

Bylaws:• Set bylaws to establish an obtainable quorum• See OYSA website for bylaw template

Board Make-up

Communication with volunteer boards

6

• Board meetings• Emails• Phone call• Lunch• Informal group opportunities to bond as a group

Ways to communicate

Communication with volunteer boards

Identification of potential board members

8

• Start the process of looking for position a year in advance• Identify the requirements of the position• Your parents are your best opportunity for positions

• During registration:• Ask what their skill is that they excel at• Ask what their job is

• Look for skills that fill the position – not just a body• Survey Monkey• Scholarship parents might be willing to help

Identification of potential board members

How to develop a team first mentality

10

• Seek individuals that will work together • Members should support each other• Members should not have their own agenda• Make sure their responsibilities are clear• Participate in annual strategic meetings

How to develop a team first mentality

Keeping your staff happy

12

Happy staff are more productive and better team players

• Recognize good work and progress• A “thank you” goes a long way• Open communication• Gift card• Make it fun

Keeping your staff happy

THANK YOU