BRANDERMILL COMMUNITY ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

November 4, 2013

Monday - 7:00 PM - Brandermill Woods

AGENDA

1. Call to Order

2. Pledge of Allegiance

3. Approval of Agenda

4. Consideration of Minutes for Meeting of October 9, 2013 and October 29, 2013

5. Reports A. President B. First Vice-President - Committee Appointments C. Treasurer - Quarterly Report D. Members of the Board E. Community Manager F. Committee Chairs

6. Member Voice (please limit comments to maximum of3 minutes)

7. Presentation of Recommended Budget Review by Community Manager Member Comment

Board Discussion

8. Announcements

Est Time

5 min

30 min

10 min

60 min

Board Meeting set for Monday, November 18th, 7 PM for Consideration of2014 Budget

9. Executive Session:

Adjourn

Per Virginia Property Owners Association Act, Section 55-51 O.l.C for purposes of discussing Legal matters (if needed)

BRANDERMILL COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES

October 9, 2013

1. Call Regular Monthly Meeting to Order - The October 9, 2013 BCA Board of Directors Meeting was called to order by President OHanley at 7 PM at Branderrnill Woods Clubhouse, 14311 Branderrnill Woods Trail, Midlothian, VA 23112. Directors Bettin, Blom, Davis, Leonard, Malek and O'Hanley, Community Manager Bailey, Assistant to the Community Manager Raimo, and Recorder Judy Agee were present. Director Hillman was absent.

2. Director Malek led the meeting with the Pledge of Allegiance.

3. Approval of Agenda MOTION: Director Leonard moved to approve the Agenda. MOTION SECONDED: Director Malek MOTION CARRIED: Unanimously approved.

4. Consideration of Minutes for Meeting of September 9, 2013 MOTION: Director Bettin moved to approve the minutes of the September 9, 2013 meeting. MOTION SECONDED: Director Blom MOTION CARRIED: Unanimously approved.

5. Reports-A. President - President OHanley noted the successful Food Truck event held October 4 with 300 in attendance, and reported a portion of the proceeds will go toward upgrading the playground equipment at Swift Creek Elementary School. She thanked Jennifer Strader, Director of Community Services, who helped organize this BCA-sponsored event. President O'Hanley stated the dramatic improvement in the appearance of the landscaping of the Hull Street Road main entrance by the new landscape company. President O'Hanley thanked the Community Character Committee for distributing flyers to the remaining 1,100 old brown mailboxes reminding residents of the deadline of December 31, 2013 to make the transition to the green and black mailbox structures. She noted residents can place their orders with the four contractors, and suggested residents could contact the contractors to negotiate volume discounts when ordering with their neighbors. She announced the written specs for do-it-yourself installation are available at the BCA office. She noted the name board cannot be added to the new mailbox structure but that residents can place it in the landscaping near the mailbox if they wish. President O'Hanley reported the Activities, Marketing and History committees are planning Branderrnill's 40th Anniversary celebration activities throughout 2014 and encouraged residents to provide their suggestions to the BCA office. President O'Hanley stated her recommendation that a design standard for docks be developed by the ARB and Natural Resources committees for presentation at the November 4 board meeting. B. First Vice-President - Director Davis did not have a report.

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BRANDERMILL COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES

October 9, 2013

C. Treasurer - There was no report. D. Members of the Board - Director Leonard noted at least 25 residents reported to him their opposition to changing the standards with regard to gardens, and felt the board should get further input from the community to the ARB and present its recommended language changes to the Residential Design Standards at the November board meeting. E. Community Manager - Community Manager Bailey reported that Valley Crest Landscaping has focused on the 9 gateway entrances with fall plantings which will be included in all of the neighborhood entrances, and that 2013 surplus funds for landscaping will be used to enhance the main entrance of Harbour Pointe and the entrance to Harbour Pointe Clubhouse. Manager Bailey encouraged everyone to sign up for the email blast to receive BCA community information. Manager Bailey gave an update on the Standards Department enforcement activities in September. He reported VDOT will host a community meeting scheduled October 16 at 5 pm at Woolridge Elementary School regarding plans to replace the Genito Road bridge (in 2015) west of the Branderrnill Parkway intersection. He noted these plans will also include widening the Genito Road area which will impact the BCA common area cleanup in that area. Manager Bailey reported the Great Branderrnill Cleanup Day is scheduled for Saturday, November 9, which involves cleanup of community open spaces. He noted this subject will be discussed further as meeting agenda item 9. New Business, B. Consideration of Use of Anticipated Surplus Funds of FY2013. Manager Bailey noted the Finance Committee has held several meetings regarding the proposed 2014 budget. He gave an overview of line items included in the proposed budget, which will be presented at a community meeting hosted by the Finance Committee scheduled on Saturday, October 19 at 10 am at the Harbour Pointe Clubhouse. The board will consider the budget at its November 4 meeting and is scheduled to vote and adopt the budget at the November 18 board meeting. F. Committee Chairs -1. ARB - September 24, September 10 and August 27,2013 meeting minutes are attached. 2. BHPC - September 11, 2013 meeting minutes are attached. President O'Hanley reported the History Committee is meeting tonight to start the planning for Brandermilll s 40th anniversary in 2014, and is considering recorrunendations from the Marketing Committee. 3. CCC - September 17, 2013 meeting minutes are attached. President O'Hanley reported that Chair Dianne Cardea attended a community meeting at Clover Hill High School on October 8 regarding the proposed wind turbine. Assistant to the Community Manager Raimo also attended the presentation and noted the turbine is intended for educational purposes for the Math Science program. The turbine will have a total height of 61 feet and its sound decibel level is equivalent to the noise generated by starting a car. He reported this wind turbine is funded by a grant from Dominion Virginia Power. The attendees to the meeting were in support of this project, and the board members provided no objection to this project.

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BRANDERMILL COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES

October 9, 2013

4. Marketing Committee - September 30, 2013 meeting rrllnutes are attached. 5. Natural Resources Committee - Chair Jim Schrecengost reported the committee is considering its recommendation to develop a dock standard which is similar to Woodlake's dock standard. He noted the county's zoning requires approval by the BCA to access across BCA open space to the dock before a dock building permit is issued. Director Bettin responded that the board should assist the Natural Resources Committee in developing criteria for personal docks. President O'Hanley stated that the BCA needed to adopt a dock standard and to address the concern of a permanent location of the BCA marina should the BCA need to relocate from its current location at the Brandermill Inn. 6. NRC - Chair Mamie McNeal announced the NRC's annual social meeting on Saturday, November 2 at 7 pm at the Harbour Pointe Clubhouse, inviting all residents, board members and staff, and to provide RSVP of their attendance.

6. Member Voice - William Coiner, Cove Ridge, expressed his appreciation for the bike/walking trails and voiced concern that the high curbs in certain areas pose a hazard to bike riders that need to be addressed. - Jim Schrecengost, Timber Ridge, noted his concern that fabric gazebos be monitored to ensure these "temporary" structures (allowed April - October) are removed by the end of October. He stated the 7-month period for the erection of these fabric structures is not temporary, that the covenants do not allow temporary structures, and stated that these structures are in violation of the covenants. - Alan Manden, Huntsbridge, stated his concern that docks, boats, canoes and paddle boats are stored on BCA property, and that the BCA covenants do not allow modification of the natural state of the 80 foot buffer zone at the lake's edge. He was concerned that the covenants are not being enforced by allowing this type of storage.

7. Presentation by Chesterfield County: The Bond & Meals Tax Referendum - Mike Dance, Assistant Director of Chesterfield Department of Accounting; Lee Williams, Assistant Fire Chief of Chesterfield Fire and EMS; and Lt. Wes Fertig, Planning and Information Services Division of Chesterfield Police Department, presented information on the bond and meals tax referendum Chesterfield County residents will vote on November 5. Mr. Dance noted that referendums are a well-established process when the county is seeking community approval for funding significant projects without increasing personal property taxes. He noted that population growth has been the big issue driving the need for improvements to schools and public services. Chesterfield County is asking for a 2 % meals tax to fund revitalization of 10 schools whose average age is 62 years and some are over capacity, and to fund the maintenance and upgrading of regional interoperable communications system that would allow Chesterfield County public safety officers to communicate with officers from surrounding counties and cities. It was noted that the meals tax is necessary to fund the debt services on the bonds. If the referendums pass, the county can borrow money at the best possible rate.

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BRANDERMILL COMMUNITY ASSOCIATION, INC.

8. Old Business

BOARD OF DIRECTORS MEETING MINUTES October 9, 2013

A. Consideration of Proposed Changes to the Residential Design Standards (General administrative changes) -

MOTION: Director Leonard moved to approve general administrative changes to the Residential Design Standards, except for those in Section 3.4.2. MOTION SECONDED: Director Blom Discussion: All board members were involved in the discussion of this motion. Member Discussion: Sherry Blom, who serves on the ARB, stated that the small color chips are adequate and that the ARB currently requests larger painted samples when a color is unique in order to get a better presentation. MOTION CARRIED: Directors Bettin, Blom, Leonard, Malek and O'Hanley approved, and Director Davis abstained.

9. New Business -A. Consideration of Authorization of Contract for Design Services to Support Reguest for Proposals regarding the Pools

MOTION: Director Blom moved to authorize a contract for design services with inSite Companies to support proposals regarding the pools. MOTION SECONDED: Director Bettin Discussion: All board members were involved in the discussion of this motion. MOTION TABLED

B. Consideration of Use of Anticipated Surplus Funds of FY20I3

MOTION: Director Blom moved to approve the budget increase of $40,000 for the Bagster purchase and pickup for this year's one-time cleanup of both open and private spaces. MOTION SECONDED: Director Malek Discussion: All board members were involved in the discussion of this motion. MOTION WITHDRAWN

10. Executive Session Per Virginia Property Owners Association Act, Section 55 5l0.l.C For the purpose of discussing Personnel and Legal Matters. MOTION: Director Bettin moved to enter into executive session according to Section 55-5l0.I.C of the Virginia Property Ov\'ners Association Act for the purpose of discussing personnel and legal matters. MOTION SECONDED: Director Leonard MOTION CARRIED: Unanimously approved.

11. Return to Open Session - The Board returned to open session. No action was taken on both the personnel and legal matters.

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BRANDERMILL COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES

October 9, 2013

12. Adjoununent - President O'Hanley adjourned the meeting at 10:25 PM.

Submitted by:

Joan O'Hanley, President Board of Directors Brandermill Community Assoc., Inc.

John S. Bailey Community Manager/Secretary Brandermill Community Assoc., Inc.

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BRANDERMILL COMMUNITY ASSOCIATION, INC. SPECIAL BOARD OF DIRECTORS MEETING MINUTES

October 29, 2013

1. Call Special Board Meeting to Order - The October 29, 2013 BCA Special Board of Directors Meeting was called to order by President O'Hanley at 7 PM at the Brandermill Community Association Office, 3001 East Boundary Terrace, Midlothian, VA 23112. Directors Bettin, Blom, Davis, Hillman, Leonard, Malek and O'Hanley and Community Manager Bailey were present.

2. Executive Session - Per Virginia Property Owners Association Act, Section 55-510.1.C -For the purpose of discussing Personnel and Legal Matters. MOTION: Director Malek moved to enter into executive session according to Section 55-510.1.C of the Virginia Property Owners Association Act for the purpose of discussing legal matters. MOTION SECONDED: Director Hillman MOTION CARRIED: Unanimously approved.

3. Return to Open Session - The Board returned to open session. No action was taken on the legal matters.

4. Adjournment - President O'Hanley adjourned the meeting at 7:30 PM.

Submitted by:

Joan O'Hanley, President Board of Directors Brandermill Community Assoc., Inc.

John S. Bailey Community Manager/Secretary Brandermill Community Assoc., Inc.

Page 11

Brandermill Community Association Board of Director's Meeting Treasurer's Report

Financials as of September 30, 2013

Budget Summary VTD (September 30, 2013) • Year to date Income - $1,760,820 is more than budget by $6,698 • Year to date Operating Expenses - $1,712,443 is less than budget by $67,372 • Year to date Net Variance - $48,377 is better than budget $74,070

Cash Balances:

• At the end of September, cash on hand was - $119,303 • The Total Reserve fund of $1,394,576 is comprised of the following

1. The Capital Reserve is - $1,260,998 2. Capital Improvement is - $121,486 3. Sunday Park is - $12,092

Significant Variances vs Budget:

• There were two Income accounts significantly less than budgeted 1. Pool Membership - $21,555. J.B. seems to feel the new membership fees will

bring more members in 2014. 2. Advertising Sales - Village Mill- $6,992

• There were five Income accounts significantly more than budgeted 1. Violations Charges - $10,910, 2. Sailing Center - $3,286, Better year for sailing 3. Directory Income - $7,918, however projected to be less than budgeted by year

end. 4. Miscellaneous Income - $3,738, 5. New Pool Initiative - $3,685 Not budgeted

• Total Operating Expenses were more than budget:

Operating accounts which were significantly more than budget: 1. Equipment Purchases - $5,236 Equipment damaged in electrical storm 2. Equipment Maint & Rprs - $5,112 Chipper repair 3. Gasoline - Equipment - $8,355 New line item, there is a reduction in Gasoline -

Vehicles' which nets out a little more than budget

4. General Repairs & Maintenance - $4,530 5. Miscellaneous - $5,838 Temporary staff at beginning of year 6. Marina Expenses - $3,235, Timing 7. Telecommunications - $4,194, Combining of accounts 8. Website Maintenance - $4,375 Not planned 9. Landscaping - Contract Mowing - $6,050, Timing 10. Contract Labor - $7,749 New line item cleaned out understory along parkways

Operating Expenses which are significantly under budget: 1. Employee costs - $45,514 Full time position changed to part-time along with full

time employee reduction 2. Gasoline - Veheciles - $6,944 Line items changed net result is a little over budget 3. Bad Debts - $20,227 fewer bankruptcies, payments from accounts written off 4. 4th of July Celebration - $4,176 money not spend on extra security 5. Tree Removal - $3,525 not as many trees needed to be removed 6. Electricity - $4,951 We are getting a credit from Dominion Power which we

should see for several years 7. Water & Sewer $6,164, Timing 8. Tree Management - $8,925 Not spending the money budgeted 9. Self Help - $5,625 Money not needed for cleaning up properties 10. Landscaping - Miscellaneous - $4,566 Timing

Other Comments! Actions • Employee costs are expected to run under budget for the year. A full time budgeted

position was turned into a part time position along with loss of a full time person which

will be replaced next year with two part-time.

• We will probably see approximately $50,000 surplus by year end

• We are currently in good financial shape.

Respectfully submitted, Frances Hillman Treasurer

MEMORANDUM

October 31, 2013

To: BCA Board of Directors

From: John S. Bailey Community Manager

Topic: November BOD Meeting Overview

Brandermill Woods has notified the Association that, beginning in January and running through the course of their construction project, we will not have access to their facility for our monthly Board meetings. This means that we will have to conduct the Board meetings at the Harbour Pointe Clubhouse. Again, this will start in January 2014.

Agenda Highlights:

Item S.B There are no Committee Appointments to make at this time. However, it is the intent to hand out the draft package of committee information to the Board at Monday's meeting. The package will include a summary, a draft new application form for interest in serving on committees, a general committee governance document, and drafts of all the new and/or revised charters. The Board, at this point, should just receive the information and take some time to digest it all.

The intent of presenting this information would be to indicate to the membership, and particularly to those members who are currently serving on committees, the will of the Board to restructure the committees, establish new charters, and make new appointments. The Board will need to vote on the recommended changes and process at the December meeting. The result of said action would be to bring to an end all of the current committee assignments, effective December 31st, 2013.

Committee appointments for the ARB and the Hearing panel would need to be made at the January 6, 2014 Board meeting. Such action, in the case ofthese two bodies, is necessary in order for the

various requests of the membership to continue to be met in a timely manner. All other committee appointments can be made on February 3, 2014 and as necessary in the months to come as recruiting efforts continue.

Item 7: Presentation of Recommended Budget

The CM will make a short presentation on the 2014 Recommended Budget, illghlighting the

changes that the CM and the Finance Committee have agreed to make since the Proposed Budget was presented.

Members will then have another opportunity to make comments and suggestions.

The Board will follow with any comments and questions that you would like to have answers to before Nov 18.

Members of the Board may also wish to indicate at tills time what budget amendments that they intend to propose at the November 18th meeting. In so doing, the CM will have time to calculate the impact of such proposals on the budget and the operations of the Association.

There are two topics that the Board may want to consider discussing in a "work session" format, and/or willch could be incorporated in the budget meeting of November 18th

.

Pool Request for Proposals

The DRAFT RFP from Douglas Aquatics should be available to us by the Board

meeting on Monday, if not before. The matter is not up for a vote at tills meeting, as

the Board needs time to review the material and make any recommended changes. The Board will need to authorize the issuance of the RFP at the December meeting.

In the Recommended Budget, there is a lot of funding provided to support the effort

to fix up the pools. The clearest portion of tills is the Replacement Capital List for

the Pools, willch can be found in the copy of my PowerPoint presentation slides. The list totals $229,139.

Use of Anticipated Surplus Funds ofFY2013

The projected surplus for FY2013 is still in the $50K range. It would be my

recommendation that we continue to try and adhere to the budget with regard to

spending between now and the end of the year. Only after we have a [mal surplus

number should the Board consider what to do with that amount.

LIFEGUARDS CHEMICALS MANAGEMENT CONSTRUCTION EQUIPMENT

DOUGLAS AQUATICS, INC. 1900 E. BELT BLVD. RICHMOND, VA 23224

PHONE (804) 232-POOL (7665) FAX (804)233-9490

www.douglasaquatics.com Contractor License Number: 270 J -024 J 9 J A

Sefiling Virginia Since 1970

November 1 , 2013

Brandermi11 Community Association 3001 E . Boundary Terrace Midlothian , VA 23112 Mr . John S . Bailey , Community Manage r

Re : North Beach RFP and future upgrades

Dear Mr. Bailey,

Enclosed for your review is a draft o f the RFP for the North Beach Pool facility and a letter describing possible future upgrades for the pool and budgetary numbers for each up grade . Should you have any questions or need any additional information please give Doug Salvia or me a call .

We hope that we have been of assistance and we look forward to serving you in the near future.

Cordially ,

DOUGLAS AQUATICS, INC .

!7~AS~ J . Taylor Stanley

Encls.

LIFEGUARDS CHEMICALS MANAGEMENT CONSTRUCTION EQUIPMENT

DOUGLAS AQUATICS, INC.

Serving Virginia Since 1970

1900 E. BELT BLVD. RICHMOND, VA 23224 PHONE (804) 232-POOL (7665)

FAX (804)233-9490 www.douglasaquatics.com

DRAFT November 1, 2013

Brandermill Community Association 3001 E . Boundary Terrace

Midlothian, VA 23112 Mr. John S. Bailey, Community Manager

REQUEST FOR PRICING

for

North Beach Swimming Pool 3100 North Beach Rd.

Midlothian, VA 23112

Please provide a bid amount to furnish all labor, equipment and materials and perform all work necessary for the following items as described below. It is recommended that each bidder visit and inspect the site to prior to submitting a bid. To arrange a site inspection contact Mr. John S. Bailey at 804 - 744 - 1035 ext. 102.

DRAIN AND CLEAN POOLS: Contractor shall drain the main pool and wading pool, pressure wash the walls and floor of the pools. Upon completion of repair work, Contractor shall fill pools to proper operating level by use of Owner supplied fresh water line and fill spout.

1

MAIN DRAIN REPLACEMENT FOR WADING POOL: Contractor shall cut out , break up and remove the existing single main drain and haul off all debris. Upon completion of the removal of the existing main drain , Contractor shall t hen install two (2) new 8" round anti-entrapment VGB compliant main drains, Hayward #WGl154SPAK2 at a minimum three feet apart, connect new main drains to existing 2" PVC main drain line, pressure test the plumbing and re-pour the concrete pool floor.

REPLACE WATER LINE TILE: Contractor shall remove the existing 6" x 6" water line tile from the interior perimeter of main pool and wading pool (695 lin. ft . +/-). Upon the completion tile removal, Contractor shall clean up debris and remove debris from site. Contractor shall then install one row of 6" x 6", ceramic, frost-proof water line tile, NPTG, color to be determined. Contractor shall also provide and install frost proof ceramic depth marker tiles wi th 6x6 black numerals on white depth tiles and 6" x 6" No Diving Symbols tiles at water line and in coping as per code and grout the tile in place.

REPLACE POOL COPING: Contractor shall remove the existing coping from the perimeter of the main pool and wading pool (695 lin. ft. + / -). Upon the completion of coping removal, Contractor shall clean up debris and remove debris from site . Contractor shall provide and install new 12" x 24 ", Federal Stone, AQ precast, white bullnose pool coping with recessed stones to receive tile depth and No Diving tiles and grout the coping in place.

COPING/DECK JOINT CAULKING: After complet ion of coping replacement and deck repairs Contractor shall provide and install foam backer rod in the coping/ deck joint on the main pool and wading pool (712 lin. ft. +/ - )and seal the coping/deck joints with a two part polysulfide joint sealant.

2

REPAIR OF CRACKS IN DEEP END OF POOL: After draining of the pool, Contractor shall cut out the existing cracks in the deep end of the swimming pool (60' lin. ft., + / -) . All of the cracks shall then be filled with an epoxy crack sealant. The cracks in the pool will then be grouted over with hydraulic cement prior to re-plaster of pool.

POOL LIGHT REPLACEMENT: Contractor shall remove existing pool lights from pool. Light condui ts shall be tested for leaks and existing light niches and shall be inspected to determine if they need replacement. Contractor shall inform Owner of light niches condition. Should light niches or conduit require replacement Contractor shall provide pricing for replacement of niches and/or conduit. Contractor shall provide and install fourteen (14) Sta- Rite Swimquip pool lights. Cord length to be determined in field.

DEMARCATION TILE ON POOL STEPS: Contractor shall provide and install a single row of 2" x 2" (2) inch, 176 lin. ft. (+/ - ), NTPG, black, frost proof ceramic swimming pool tile set two inches back from front edge of each stair tread and grout the tile in place.

REPLACE TILE LANES & TARGETS: During pool preparation for plaster Contractor shall remove the existing tile lane markers and tile wall targets and and remove debris from site. Contractor shall then install (8) eight new 12" wide tile lane markers in floor of pool and (16) sixteen wall targets. Lanes and targets shall be 12" wide and shall consist of 2" x 2", black, frost proof, gloss finish tile grouted in place.

NEW ESCUTCHEON PLATES AT HANDRAILS: Contractor shall provide and install stainless steel escutcheon plates model at pool stairs .

3

six (6)Permacast round #PE-0019-S at handrails

VGB ANTI-ENTRAPMENT COVERS FOR SKIMMER EQUALIZER FITTINGS: Contractor shall provide and install 23 (one at each skimmer on Main Pool) VGB compliant 4" round anti -entrapment fittings by Aquastar, model #R4l5l0l and #4HPlOl.

CAULK POOL INTERIOR EXPANSION JOINTS & TILE: During plaster preparation Contractor shall clean out 40 linear feet (+/-) of the existing pool expansion joint and remove the tile edging. Contractor shall then install a single row of 2" x 2" National Pool Tile, white, frost proof ceramic swimming pool tile set on both sides of pool expansion joints and grout the tile in place. Upon completion of cleaning the joint and replacement of tile edging Contractor shall pack the joint with a closed cell foam j oint filler and seal the j oint with a two part polysulfide joint sealer.

DECK REPLACEMENT AT WADING POOL AND MAIN POOL: WADING POOL: Contractor shall break out and remove all of the concrete deck inside the fence at the wading pool area. After removal of the debris from site, Contractor shall then grade out deck area, place 4" gravel base, install forms, install expansion joints at back of pool and in pool deck. Then Contractor shall place 1,536 sq. ft. (+/-) light broom finished pool deck around wading pool. Deck shall be 3,500 PSI. air entrained concrete, 4 inches thick with welded wire mesh reinforcement. Concrete deck shall slope away from wading pool on all sides.

MAIN POOL: Contractor shall saw cut and break out cracked areas of concrete pool deck on the lake side of the pool and at corner raceway portion of Main Pool at deep end bleacher side of pool. After removal of the debris from site, Contractor shall then grade out deck area, place 4" gravel base, install forms, install expansion joints at back of pool and in pool deck. Then Contractor shall place 500 sq. ft. (+/-) light broom finished pool deck at main pool. Deck shall be 3,500 PSI. air entrained concrete, 4 inches thick with welded wire mesh reinforcement. Concrete deck shall slope away from pool on all sides.

4

RE-PLASTER SWIMMING POOL AND WADING POOL: After draining of the pools and replacement of the pool skimmers, Contractor shall prepare the walls and floor of the swimming pool and wading pool so as to etch the surface for proper bonding of new plaster. Contractor shall sound the walls and floor for hollow spots, remove any material that is hollow sounding up to 50 sq. ft. Should hollow area exceed 50 sq. ft. Contractor shall inform Owner as to the extent of the hollow areas and advise owner if additional charges may apply. Contractor shall cut around all fixtures. Upon completion of sounding and notching operations, Contractor shall rinse the pool and haul off all debris. Contractor shall then place a coating of a bonding agent over the walls and floor of the pool. Upon completion of the Bondcoat curing period Contractor shall apply a coating of plaster (marble chips and white cement) floated to a uniform plane and troweled to a dense, impervious surface over the walls and floor of the pools. Upon completion of pool plastering Contractor shall replace the hydrostatic valve(s), replace the main drain grate(s) if necessary, and fill the pool with water as provided by Owner. Upon completion of the system start up Contractor shall chemically rebalance the pool. Resurfacing involves placing another layer of plaster over the existing coating. The layering of plaster will cause the new coating to extend beyond existing pool fittings such as lights, wall and floor outlets. The finishers will contour the plaster around the existing fittings. It is not recommended to have more than two coats of plaster on anyone surface.

PAINT DIVING TOWERS: Contractor shall remove both diving boards from dive towers, sand and prime dive tower support bases and re-paint diving towers. Color of paint to be determined. After curing of paint, Contractor shall re-install existing 16' aluminum diving boards.

5

PRICE SUMMARY: DRAIN & CLEAN PRICE .... . .... . ...... .. . .... ..... $ ____ _ WADING POOL MAIN DRAIN REPLACEMENT PRICE .. ... .. $ ____ _ WATER LI NE TILE PRICE ....... ........ ..... .. ... $ ___ _ _ COPING REPLACEMENT PRICE ... .. . ..... ........... $ ______ _ CAULKING PRICE ........ . ........... .. . . . ... . . .. $ _ _ _ _ _ CRACK REPAIR PRICE ........... . ................ $ _ ___ _ LI GHT REPLACEMENT PRICE .... . . .. . . .... . .. .. . ... $ _ ___ _ DEMARCATION TILE PRICE .. ..... .... ............. $ ____ _ TI LE LANES & TARGETS PRICE . .. ... . . .. . . . . ...... $ _ ___ _ NEW ESCUTCHEON PLATES PRICE . .. .. .. .. ... ....... $ _ ___ _ VGB SKIMMER EQUALIZER OUTLET COVERS .... ... .... $ ____ _ POOL INTERIOR EXPANSION JOINT & TILE PRICE . . .. $ ____ _ DECK REPLACEMENT PRICE .................... .... $ _ ___ _ RE- PLASTER PRICE .................. ........ .... $ ____ _ PAI NTING OF DIVI NG TOWERS .... . ............ . ... $ ____ _

TOTAL ............ . .. . . ...... . ................ . $ _ _____ _

OWNER' S RESPONSIBILI TY:

1 . Pe r mit a nd maintain f r ee access to the site a nd a dequate working room. Contracto r will at a l l times , exercise reasonable care to prevent needless damage t o Owne r ' s property.

2 . Provide all utilities necessary for pool repairs including water for coping and tile repairs and for filling of the pool .

3. Guarantees that immediately upon completion the Construction , that Owner will become responsible for the p r evention of any damages to the construction.

6

, •• ,,( < ,-

The Owner reserves the right to award the project in its entirety , in part or not at all and to negotiate the final price. The Owner understands that any changes to or further development of the item descriptions may change the bid amounts provided. Selection of the successful bidder will be at the Owner's sole discretion and may be based on c r iteria other than price.

Estimated start date for this p r oject shall be

Bidder --~(~N~am~e~o<f~F~i=rm~)-------------------------------

BY ______ ~--~~--------------------------~ (Signature)

Bidder --~(~p~rl~·n~t~ed~N~am~e~I-------------------------------

North Beach Pool RFP 11- 01-13

7

_____ , 201 .

LIFEGAURDS CHEMICALS

Serving Virginia Since 1970

November 1, 2013

To: Mr. John S. Bailey

MANAGEMENT CONSTRUCTION

DOUGLAS AQUATICS 1900 E. BELT BLVD. RICHMOND, VA 23224

PHONE (804) 232-POOL (7665) FAX (804)233-9490

www.douglasaquatics.com Contractor License Number: 2701-024191A

Community Manager, Brandermill Community Association 3001 E. Boundary Terrace Midlothian, VA 23112

From: Taylor Stanley

Re : Brandermill North Beach Pool Upgrades

Dear Mr. Bailey,

EQUIPMENT

Listed below are the additional upgrades that we discussed earlier. They are not part of the RFP for the North Beach Pools. They are part of what could be future improvements at the North Beach faCility. The prices are not quotes but budgetary estimates for each item. To secure hard estimates would require more detailed plans and specifications.

large pool upgrades

Bridge General description: Arched bridge to span 10' section of pool. Bridge to be a minimum of 12' and high enough to prevent swimmers from reaching underside of bridge from water level.

Option A: Radius concrete bridge - precast concrete bridge delivered and installed with steel and concrete footings. Technical drawings required. $50,000

Option B: Radius wooden bridge - milled and constructed wooden or wood alternative (e.g. Trek) bridge delivered and installed with steel and concrete footings. Technical drawings required.

$20,000

Option C: Radius wooden bridge - milled and constructed wooden or wood alternative (e .g. Trek) bridge constructed on site . $10,000

Diving Board General description: Replace existing diving board using existing stands S. R. Smith 16' Commercial Aluminum Dive board $ 4,500

Replace ane existing Dive Boord with a Slide General description: Remove existing dive board and replace with slide. To distribute water over slide, a booster pump and electrical work will be required . S.R. Smith Vortex Y, tube flume w/ladder $40,000

Deck Jets General description: Install Deck Jets in the family area of pool. Process will involve cutting into existing concrete deck to run a water pipe and control line from pump room to each jet. Repair of deck. Plumbing drawing will be required.

1. 4 Deck Jets 2. 6 Deck Jets 3. 8 Deck Jet

Splash pad

$12,000 $13,000 $14,000

General description: Install Splash Pad in area currently occupied by sand volleyball court with re­circulating filtration system

1. 400 sq . ft. pad with 6 components with re-circulation 2. 600 sq. ft . pad with 10 components 3. 800 sq. ft . pad with 12 components 4. 1,200 sq. ft. pad with 14 components

Tanning shelf

$ 66,000 $105,000 $132,000 $160,000

General description: Install shelf in corner area of the non-lap swimming pool at a water depth of 6 to 8 inches

1. 10' x 15' 2. 10' x 20' 3. 20' x 20'

Outdoor furniture 1. Value-quality, resin furniture chaise lounge 2. Mid- High range quality, Tropitone 3. Grofillex Resin, stacking adjustable back chaise 4. Grofillex Resin, sling, adjustable back chaise

Adult retreat area

$ 7,500 $10,000 $18,000

$200 each $500-1,100 each $215-$430 each

$640

General description: Replace current kiddie pool with an area to serve adults only. Features could include a resistance pool and spa, an outdoor kitchen, fire pit, seating/eating area.

Resistance pool/spo 14' x 10' 1. Fiberglass: Colossus 16' Swim Spa (4 seats/l swimmer) 2. Shotcrete with Badu Jet: 10' x 16', (bench seats/1 swimmer) 3. Shotcrete w/paddle wheel

?

$ 85,000 price w/conc. deck $ 110,000 price w/conc. deck $ 125,000 price w/conc. deck

Outdoor kitchen General description: Install 12' long x 2'8" wide x stone veneer on masonry block built counter, with

stainless steel cabinet doors.

1. Counter with grill a. Bull Outdoor Grill 30" Angus Head LP 4 burner with lights and Cover b. Masonry and counter

2. Counter with grill and sink (plumbing and sewer connection) a. Bull Outdoor Grill 30" Angus Head LP 4 burner with lights and Cover b. Sink and plumbing with under counter water heater c. Masonry and counter

$2,800 $5,800

$2,800 $3,800 $5,800

3. Counter with grill, sink (plumbing and sewer connection) and refrigeration (electrical) a. Bull Outdoor Grill 30" Angus Head LP 4 burner with lights and Cover $2,800 b. Sink and plumbing with under counter water heater $3,800 c. Under counter outdoor rated refrigerator $1687+ electrical $3,700 d. Masonry and counter $5,800

Fire pit

General description: Installation of a four foot in diameter fire pit masonry block with stone veneer with a one foot coping top edge (6' total diameter) 1. Masonry base for wood fires 2. Plumbed for propane gas with faux logs 3. Plumbed for fire table with glass chips

Lighting

$3,500 $6,000 $6,000

General description: Upgrade all lighting around pool with LED spots and under railing lights. LED fixtures $6,000

Fencing

General description: Replace existing fencing with 36" high coated aluminum fence. Fence around footprint of existing area $6,500

Pavers

General description: Install pavers in adult recreation area. 2,000 sq. feet of paving $30,000

We hope that these suggestions have been helpful to you and the committee. Should you have any

questions or if we may provide any additional information do not hesitate to give us a call.

Cordially,

9~S~ J. Taylor Stanley Douglas Aquatics, Inc.

North Beach Additional Projects Budgets 11-01-13

Brandermill Architectural Review Board Minutes

October 8, 2013

MEMBERS: Andy Wyman, Sherry Blom, Miguel Chueca, Graham Henderson, Chuck Rayfield, Carol Russek

BCA Board of Directors Liaison - Tom Leonard

Staff: Al Raimo, Bobbi Glenn

MEMBERS ABSENT: Nauette Parsons

APPROVAL OF MINUTES: Motion by Carol Russek to approve the September 24,2013 minutes as written, second Andy Wyman and unanimously approved.

MEMBER VOICE: None

AGENDA ITEMS:

COMMERCIAL AGENDA Item #1 Senior Living Choices of Virginia, Inc. 14311 Branderrnill Woods Trail

- Expansion and Renovation - ALC - Temporary Construction Signage - AAS

Motion by Graham Henderson to approve the plans and subsequent revisions with the following limiting conditions (ALC): second Chuck Rayfield and unanimously approved.

1. The request for a chain link fence to be used in the BMP area located at the north perimeter of the North Campus, is not approved at this time. A six (6) foot black metaValuminum ornamental fence to be submitted by Brandermill Woods to the regulatory agency seeking approval to use around the BMP. If the regulatory agency does not approve of that fence Brandermill Woods will resubmit a request to othe ARB for an alternative fence type.

2. A detailed plan showing landscape and lighting will be submitted to the ARB for review and final approval.

3. The temporary construction signs to be placed off of Old Hundred Road are approved as submitted (AAS)

RESIDENTIAL AGENDA Item #1 Heritage Woods/63 Kathryn Arnold 4502 Heritage Woods Lane

- Sun Room (re-submittal from 9/24/13) Contractor to be present PRELIMINARY REVIEW - drawings to be submitted for approval identifying whether the construction is to be a sun room or an addition.

I

Item #2 The Oaks/21 -Phase IV Jeremy Renfro - Plans to attend 3103 Liberty Oaks Road

- Fence-AAS Motion by Graham Henderson to approve as submitted (AAS) the 3 rail board fence (2,d option), and denying the privacy fence ( option 1) which is not an approvable fence style per the Residential Design Matrix, second Miguel Chueca and unanimously approved.

Item #3 Barne's Spring/16 Nancy Wilson 3205 Barne's Spring Court

- Driveway Expansion ( re-submitted from 9/24/13) - ALC Motion by Andy Wyman to approve the berm with the condition that the driveway continue to be edged as the existing driveway per Residential Design Standards 8.7.1, second Chuck Rayfield and unanimously approved.

Item #4 Fox Chase/68 Michael Fitak 3208 Fox Chase Drive

- Deck Replacement - AAS Motion by Andy Wyman to approve as submitted (AAS) the deck replacement, second Carol Russek and unanimously approved.

Item #5 Pebble Creekl24 Monica Kidd 3922 Pebble Creek Road

- Screen Enclosure - NOT APPROVED Motion by Andy Wyman to deny the screening enclosure for the propane tank per the Residential Design Standards 9.5.1, Second Chuck Rayfield and unanimously approved.

Item #6 Shallowford Landing/26B William & Cynthia Angus 14102 Shallowford Landing Court

- Utility Closet - AAS Motion by Andy Wyman to approve the utility closet as submitted (AAS) with all materials to match the existing house as closely as possible and that there is no encroachment into minimum side or rear yard set backs, second Sherry Blom and unanimously approved.

2

CONSENT AGENDA Item #1 Cove Ridge/2l Kyle McLaughlin 2902 Cove Ridge Trace

- Update from previous approval of Brushed concrete (Stamped, Stained and Sealed Concrete Front Porch) - AAS

Item #2 Fox Chase!?1 Curtis DeMuth 3209 Fox Chase Drive

- Metal Roof for front porch - AAS Item #4 Harbour Bluff/3! Jane Clute 5815 Harbour Bluff Terrace

- Exterior Paint Color - AAS Item #5 Harbour Bluff/8 John Patterson 13705 Harbour Bluff Court

- Exterior Paint Color - AAS Item #6 Harbour Ridge/4 Jason & Tanya Legassie 5710 Harbour Ridge Road

- Front Door - AAS Item #7 Spring Gate/6 Kay & Joel Bonds 14200 Spring Gate Road

- Replacement Windows - AAS Item #8 Spring Gate/51 Gregory Wenzel 14103 Spring Gate Terrace

- Vinyl Siding - Replace front porch, stairs and rails - AAS

Item #9 Turtle HilV2 14009 Turtle Hill Road William R & Cecile Ann Tompkins

- Fence - AAS

Motion by Chuck Rayfield to approve the consent agenda, second Carol Russek and unanimously approved.

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Brandermill Architectural Review Board Minutes

September 24, 2013

MEMBERS: Andy Wyman, Sherry Blom, Miguel Chueca, Graham Henderson, Nanette Parsons, Chuck Rayfield, Carol Russek.

BCA Board of Directors Liaison - Tom Leonard

Staff: Al Raimo, Bobbi Glenn

APPROVAL OF MINUTES: Motion by Graham Henderson to approve the minutes of the September 10, 2013 meeting, second Chuck Rayfield, 6 approvals and one abstention.

MEMBER VOICE: None

AGENDA ITEMS:

COMMERCIAL AGENDA

Item #1 Senior Living Choices of Virginia 143 II Brandermill Woods Trail

- Expansion and Renovation The community architect, Doug Greene, articulated 6 items to be addressed concerning the overall proposed development of the site and building, to be generally in conformance with the Commercial Design Standards (status memo for project attached) prior to the October 8,2013 ARB meeting. The BCA and Brandermill Woods Executive Director will coordinate a time to go over the project with interested Deer Meadow residents prior to the October 8, 2013 final review.

Item #2 KinderCare 2900 Fox Chase Lane

-Temporary Banner Motion by Graham Henderson to approve with limiting conditions (ALC) the signs requested until October 25, 2013 as the signs have been in place at least 60 days prior to the application submission, second Chuck Rayfield and unanimously approved.

I

RESIDENTIAL AGENDA

Item #1 Bame's Springl16 Nancy Wilson 3205 Barne's Spring Court

- Driveway Expansion - ALC Motion by Chuck Rayfield to approve the driveway expansion with the condition that the new driveway area is defined with the current rock edging to prevent migration ofthe gravel into the yard, second Graham Henderson and unanimously approved.

Item #2 Harbour HilI/10 Armond & Mia Thomas 5819 Harbour Hill Place

- Landscape Plan - AAS Motion by Graham Henderson to approve as submitted the landscape plan, second Chuck Rayfield and unanimously approved.

Item #3 Harbour Ridge/9 Doug & Paulette Markham 5703 Harbour Ridge Road

- Screen Porch (re-submittal) - AAS Motion by Andy Wyman to approve as submitted the screen porch, second Chuck Rayfield, 6 in favor, 1 opposed, motion carried.

Item #4 Heritage Woods/63 Kathryn Arnold 4502 Heritage Woods Lane

- Sun Room - Defer - The ARB requests a site plan showing the rear of the house, the elevation of the proposed sun room and the new roof showing how it will attach to the house, the roof pitch of proposed roof, and the finished materials of the new roof.

Item #5 Ridge Creekl12 Patricia Day-Terry 14113 Ridge Creek Road

- Screen Porch - Defer - The ARB is asking the Community Consultant Architect to assist the homeowner to prepare the proper plans showing exactly how the roof line will fit into the existing roof of the main house.

2

Item #6 Ridge Creek/2l Mary Mwangi-Ward 2603 Ridge Creek Court

- Fence - ALC Motion by Chuck Rayfield to approve fence with the condition that the fence is natural/salt treated wood, other wise it will be necessary to re-submit the application, second Andy Wyman and unanimously approved.

Item #7 Seven Oaks/24 Thomas 1. & Jane B. Lively 3405 Seven Oaks Road

- Exterior Paint Color - ALC Motion by Sherry Blom to approve with the condition that the front deck and railings must be painted the siding color or the trim color, second by Andy Wyman, two opposed and 5 in favor, motion carried.

CONSENT AGENDA

Item #1 Whispering Oaks/25 Chris & Holly Schwarz 2610 Whispering Oaks Terrace

- Exterior Paint Colors - AAS

Motion by Chuck Rayfield to unanimously approve the consent agenda, second Andy Wyman and unanimously approved.

3

BRANDERMILL COMMUNITY ASSOCIATION COMMITTEE MINUTES OF THE

BRANDERMILL HISTORY PROJECT COMMITTEE

Date: Time: Location:

October 9, 2013 7:00PM Harbour Pointe Club House

Committee Members Present Mickey Blalock, Thomas Jacobson, Earl McKesson, Hank Meyer, Jimmy Nixon, Dennis Peterson, Donna Pletcher

Committee Members Absent Ed Applequist, Bob Elkin, Dick Guthrie, Michael Maxwell, Adrienne May, Joan O'Hanley, Wendy Parker, Elsa Smith

Ouorum Present? No

Others Present Tina Holt

Welcome Tom Jacobson began the meeting by welcoming guest, Tina Holt, from the Village Mill office.

Member Voice: None

Approval of previous meeting minutes As there were not enough members present for a quorum, no official actions were taken.

BCA 40th Anniversary Marketing Plan - Dennis Peterson Dennis Peterson distributed and reviewed the summary of ideas from the Marketing Committee promoting Brandermill's 40th anniversary year. After discussion, a slightly revised list was endorsed by the BHP and will be submitted to the BCA Community Manager for implementation. A copy of the revised list is attached. All ofthe recommended marketing suggestions on the list were supported by the committee members with a few additional ideas and revisions:

Jimmy Nixon suggested that we bring back the Brandermill bumper sticker that was very popular in the early days Mickey Blalock suggested the slogan, "Brandermill - still the best planned community in America" Earl McKesson suggested sending out press releases to all of the local media Hank Meyers suggested that Brandermill be featured on an edition of the local PBS television show, Virginia Currents, interviewing early residents and key players Jimmy Nixon said that he has a contact at the local PBS station and will follow up on Hank's idea

BHP Committee minutes October 9, 2013

Dennis Peterson suggested that a time capsule event take place in 2014 Hank Meyers suggested that the part-time position sentence in the second section be revised to read in part, "delegating to a staff person or part-time individual the implementation of these recommendations" when asked when the recommendations should be put into effect, Dennis's response was, "tomorrow" and that there is no reason to wait until January, 2014 members of the committee commented that the list of recommended marketing ideas are relatively inexpensive and would be fairly easy to implement

2

After discussion and support from committee members, Tom Jacobson said that he would draft a letter with recommended revisions and send it to the BCA Community Manager. He thanked Dennis Peterson and his committee for their work on this proposal.

Storage and software update - Tom Jacobson Tom updated the committee on recent storage and software purchases. The following items have been purchased and all have been delivered to Wendy Parker at the Village Mill office.

Lateral file cabinet for the storage of donated materials Fire-safe file box for documents of historical value that are considered irreplaceable Museum Archive software book needed to set up the network for cataloging items MAC-compatible software needed to use the Museum Archive software on the network Archival quality envelope sleeves for valuable historical documents

Once the software is installed on the Village Mill office computers, volunteers will be able to begin scanning and recording the donated materials that have already begun to come in.

Other Jimmy Nixon brought in a box of donated materials containing early memorabilia from the estate of Jack Noe and gave it to Tina Holt. Tina will take the box to Wendy Parker at the Village Mill office.

Tom said that he would like to take his presentation from last month's meeting on the speaking circuit and approach area clubs and committees about presenting it at an upcoming meeting. He asked for any volunteers and Mickey Blalock said that he would be willing to join him at those meetings.

Mickey Blalock suggested that we have a way of bringing together stories from residents about the early days of Brandermill. It was suggested that some historical photos and stories be featured in the Village Mill newspaper on a regular basis or even find a way of having these stories featured on our website.

After a discussion on membership and recent accomplishments, Tom suggested that we put a planning session on the agenda for next month to discuss ideas and future goals for the committee. He then thanked Tina Holtz for coming to the meeting and reminded everyone that our next meeting will be on November 13th

•

BHP Committee minutes October 9, 2013

Committee Action Items for the next meeting (or to occur in the future) Jimmy Nixon said that he has a contact at the local PBS station and will follow up on the idea of spotlighting Brandermill on the program Virginia Currents. Tom Jacobson will send a letter to the BCA Community Manager regarding the Marketing Committee's recommended 40th anniversary year promotional ideas.

Items that Need Board Action: none

Adjournment As there were not enough members present for a quorum, no official actions were taken.

The meeting ended at 8:15 p.m. and the next meeting will be on Wednesday, November 13th.

Respectfully submitted: Donna C. Pletcher October 15,2013

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BRANDERMILL COMMUNITY ASSOCIATION

COMMITTEE MINUTESIMEETING REPORT

MINUTES OF THE Natural Resources Committee

Date: 08/13/2013, Time: 6:00 PM, Location: BCA Office

Committee Members Present: Jim Schrecengost, Mary Camp, Chuck Rayfield, Ed Applequist, Tom Pakuar

Committee Members Absent:

None

Ouorum Present? Yes

Others Present: Jack Bettin, BOD Liason

Member Voice: None

Approval of previous meeting minutes: Upon motion duly made by Mary Camp and seconded by Ed Applequist, the Committee unanimously approved the minutes of July 17, 2013 as submitted.

I. Applications: An application to install a stepping stones path accessing the lake behind

5606 Promontory Point Road was approved on a motion by Mary Camp, seconded by

Chuck Rayfield and approved unanimously. The applicant was advised that ARB approval

is needed for design standards.

II. Shore Line Erosion Project: An upcoming meeting with Scott Smedley Chesterfield County

Director of Environmental Engineering, was discussed by the committee during which it

was suggested the County be asked to help monitor the results of the test sections

installed. Future action will be to evaluate results and develop budgets to continue the

Shoreline Erosion Project in coming years.

III. Old Business: None

IV. New Business: The review of the Natural Resources Committee (RESC) Charter was

unanimously tabled until the next meeting.

Motions Acted Upon: Review of the The Natural Resources Committee Charter tabled until the next meeting.

Committee Action Items for the Next Meeting: Continue work on Brandermill Dock Standards. Review of The Natural Resources Committee Charter.

Items that Need Board Attention/Action: None

Other Items - Following the meeting the committee members went to 3504 and 3506 Walker's Ferry to observe the Shoreline Erosion Project.

Adjournment: There being no further business to come before the Committee, the meeting was adjourned.

Submitted: Jim Schrecengost, Chairman

Date: October 8, 2013