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Building ResilientSchool Districts
Douglas Tripp, Senior Director-Safety and Emergency ManagementKate Hardie, Director-Emergency Management and Business Continuity November 13, 2019
Welcome and Introductions
Safety and Emergency Management
• Office of Emergency Management and Business Continuity
• Office of the Fire Marshal• Office of Safety
Emergency Management
• Build organizational resilience to adverse events, business disruptions and emergencies
• Develop and implement comprehensive emergency management and business continuity plans and procedures
• Develop and provide standardized emergency preparedness training programs• Plan, coordinate and deliver emergency preparedness drills and exercises
• Lead district-wide business continuity, disaster recovery and emergency management programs
• Coordinate the district’s response to critical incidents and emergencies• Manage the district’s Emergency Operations Center• Collaborate with emergency management and public safety partners
Senior Director, Safety and Emergency
Management
Director, Emergency Management and
Business Continuity
Administrator, Planning
Assistant Director, Emergency
Management
Emergency Preparedness Administrator
Emergency Preparedness Administrator
Emergency Preparedness Administrator
Emergency Preparedness Administrator
Emergency Preparedness Administrator
Administrator, Business Continuity
Resilience Framework
Leadership & Culture
Change Ready
Network and Relationships
Resilience Framework
Preparedness
ResponseRecovery
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Leadership & Culture
Change Ready
Network and Relationships
Preparedness
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Knowing your risks and taking steps to mitigate
Preparedness
Planning
• Assess Gaps/Risks/ Threats
• Develop Plans/ Procedures
• Continuous Improvement
Training
• Promote Awareness• Develop Competency• Obtain Skills
Drills & Exercise
• Practice Skills• Build Competency• Test Plans/Training• Identify Gaps
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Preparedness
• Comprehensive Emergency Management Plan (CEMP) and annexes
• Continuity of Operations Plan (COOP)• Safe School Plans• Emergency Procedures Manual
• School-Based• Administrative Sites
Planning
• Assess Gaps/Risks/Threats
• Develop Plans/ Procedures
• Continuous Improvement
Preparedness
• School Board Policies• Management Directives• Disaster Procedures
• Disaster pay• Emergency procurement
• Standard Operating Procedures• Technical Guidance Bulletins• Improvement Planning
Planning
• Assess Gaps/Risks/Threats
• Develop Plans/ Procedures
• Continuous Improvement
Preparedness
Planning
• Assess Gaps/Risks/Threats
• Develop Plans/ Procedures
• Continuous Improvement
Resilience Indicators• Innovation & Creativity• Leadership• Decision Making• Planning Strategies• Proactive Posture• Effective Partnerships
Leadership & Culture
Change Ready
Network and Relationships
Preparedness
Training
• Promote Awareness
• Develop Competency
• Obtain Skills
Preparedness Days : Classroom Instruction
What to do in an emergency online training
Bleeding Control Hands-on Training
PreparednessTopics: School-Based
• Active assailant• Bleeding control• Emergency procedures• Standard Response Protocol (SRP)• Emergency evacuation shelter • General awareness (compliance, how-
to, etc.)
Topics: Administrative/Technical• What to do in an emergency• Emergency procedures/SRP Biz• De-escalation
Additional training offered upon request
Training
• Promote Awareness
• Develop Competency
• Obtain Skills
PreparednessResilience Indicators• Staff Engagement• Situation Awareness• Proactive Posture• Leveraging Knowledge• Breaking Silos
Training
• Promote Awareness
• Develop Competency
• Obtain Skills
Leadership & Culture
Change Ready
Network and Relationships
Preparedness• Drills
• Emergency egress (Fire)
• Severe weather• Active assailant
Drills & Exercise
• Practice Skills• Build Competency• Test
Plans/Training• Identify Gaps
PreparednessDiscussion-based exercises• Annual tabletop
exercises
Operations-based exercises• Resilient Orange 2019
• Two-day full scale exercise for active assailant/family reunification
Drills & Exercise
• Practice Skills• Build Competency• Test
Plans/Training• Identify Gaps
Preparedness
Preparedness
Resilience Indicators• Staff Engagement• Stress Testing Plans• Breaking Silos• Leveraging Knowledge• Internal Resources
Drills & Exercise
• Practice Skills• Build Competency• Test
Plans/Training• Identify Gaps
Leadership & Culture
Change Ready
Network and Relationships
Response
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Knowing roles and responsibilities during adverse events, business disruptions and emergencies
Response
Response
• Immediate actions to save lives, protect property, and meet basic human needs
• Based on planned and adaptive strategies and according to resources
• Coordination with internal and external partners
Response Orange County School Board
Emergency Operations Center (EOC)Executive Policy Group
SuperintendentDeputy Superintendent
General CounselChief of Staff
Chief Operations OfficerChief Academic OfficerChief Finance OfficerChief Facilities Officer
Chief Communications OfficerChief Information Officer
Area Superintendents
Safety Officer Public Information Officer
Joint Information Center (JIC)
Liaison Officer
District Incident Management Team
Safety and Emergency ManagementDistrict Police
Food and Nutrition ServicesInformation TechnologyTransportation Services
Building Code Compliance
Facilities ServicesEnvironmental Compliance
Teaching and LearningSchool Health Services
Psychological and Social ServicesAthletics and Activities
CommunicationsLegal Services
Risk ManagementProcurementFiscal Services
Human Resources
Incident Command Post or Unified Command Post
ResponseIncident Examples
• School evacuation and relocation• Major hurricane• School shooting• Technology disruptions• Widespread utility outages• Workplace violence• Bomb threat• Building flooding• Fire
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Response
District Incident Management Resources
• Executive Policy Group• District Incident Management Team• School Emergency Response Team• Community Partners• Emergency Operations Center (EOC)• WebEOC Incident Management
Software• Mobile Command Vehicle• Two-way radios
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School Incident Management: Administrator Resources
WeatherSentry App-Two log-ins for each school-Provided location-specific alerts and all-clear times-Used for field trips, activities, delayed dismissal, etc.
Emergency Evacuation and Medical Kits-Each school has two evacuation kits and one medical kit-Supplies should be checked regularly and can be re-ordered through iBuy
Emergency Procedures Manuals-Administrative Guide for Principals-Flipbook in locations throughout schools
Response
School Incident Management : Classroom Resources
Classroom Emergency Folders-Evacuation Guidelines-Red/Green/Medical Cards-SRP Reference Guide-Updated Classroom Roster
My-EOP mobile application-Made available to all staff
SRP Posters-Posted in every classroom and throughout the campus
Response
Response
Resilience Indicators• Leadership• Decision Making• Situation Awareness• Effective Partnerships• Leveraging Knowledge• Internal Resources
Leadership & Culture
Change Ready
Network and Relationships
Response
• Immediate actions to save lives, protect property, and meet basic human needs
• Based on planned and adaptive strategies and according to resources
• Coordination with internal and external partners
Recovery
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Knowing how to quickly resume normal operations
Recovery
Recovery
• Activities taking place post-incident
• Includes resumption of normal operations
• Short-term and long-term
• Damage assessment/debris management
• Recovery Task Force• Family Reunification
Center/Family Assistance Center
• FEMA Reimbursement• FEMA Disaster
Recovery Center
Recovery
Recovery
• Activities taking place post-incident
• Includes resumption of normal operations
• Short-term and long-term
OCPS hurricane damage
Recovery
Recovery
• Activities taking place post-incident
• Includes resumption of normal operations
• Short-term and long-term
Recovery
Recovery
• Activities taking place post-incident
• Includes resumption of normal operations
• Short-term and long-term
Resilience Indicators• Leadership• Decision Making• Innovation and Creativity• Planning Strategies• Unity of Purpose• Effective Partnerships• Leveraging Knowledge
Leadership & Culture
Change Ready
Network and Relationships
Questions?
Contact Us
Douglas TrippSenior Director, Safety and Emergency Management
Kate HardieDirector, Emergency Management and Business Continuity
407-317-3468
