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Task5.4

Shipment

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Contents

1. Aims and Requirements

2. Teaching tasks

3. Useful sentences & Homework

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Aims and Requirements

• In this chapter, students are required to grasp as follows:

• 1. Know some basic knowledge about shipment• 2. Know how to talk about shipment orally and

discuss matter regarding shipment by letter• 3.Master some negotiation strategies.     • 4.Grasp some words, expressions and typical

sentences on this topic.

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Teaching tasks

• Task 1. Learn some basic knowledge about shipment

• Task 2 Learn some dialogues and letters about shipment

• Task 3 Learn some negotiation strategies.• Task 4 Useful words, expressions and sentences• Task 5 Practice

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Task 1. Learn some basic knowledge about shipment

• Shipment of a contract is most important covering the following contents:

• Mode of transportation 运输方式• Time of Shipment 装运时间• Place of shipment and place of destination 装

运地和目的地• Partial shipment and transshipment 零运和转

船• Shipping advice 装运通知• Shipping documents 装运单据

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• Mode of Transportation 运输方式• There are many modes of transportation in

international trade. For example, ocean transportation, road transportation, railway transportation, air transportation, combined transportation, parcel post transportation, pipe-line transportation, inland water transportation and land bridge transportation. Among of which, ocean transportation is the most important mode at present.

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Task 2 Learn some letters about shipment

• Mode of Transportation• Dear Mr. Zhang,

• On reference to our order No.G0710 for Chinese fresh garlic, we wish to remind you of refrigerated container transportation. Temperature is too high during July and August. We are afraid of a quality problem if we use ordinary container. Furthermore, the package of cartons should have some holes for air through.

• Wish you quick the steps for our contract to catch a rich selling season.

• Waiting for your quick response• .B.rgds.Sang Lee

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Writing skills

• Commodity related• Shipment requirement• Reasons for requirement• Waiting for confirmation• Contact information

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Specimen Letter

Date of Delivery • Dear Zhang,

• How are you today? Fresh garlic in our market is in a best selling season now. Could you deliver the goods before July the 20th? Punctual shipment is of utmost importance. Please prepare the goods as soon as possible for an early shipment.

• We are informed by the shipping company that S.S. “Victory” is due to sail from Qingdao to Pusan on or about July 20th. If possible please try your best to ship by that steamer. We will open a confirmed irrevocable L/C and we will make a regular order with larger quantities if we have our first successful cooperation.

• B.RgdsSang Lee

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Writing skills

• Urgent need for the products• Clear date of shipment• Reason for quick shipment• Appoint vessels• Attractive points to the seller• Waiting for confirmation• Contact information

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Specimen Letter

Hoping to Allow Partial Shipment

• Dear Mr. Sang Lee,

• On reference to your ordered 500MT fresh garlic with shipment requirement before July 20th, we think it is difficult for us to prepare the whole goods in so early time. We suggest partial shipment 250MT on July 15th and 250MT on Early August respectively.

• Your acceptance and cooperation is highly appreciated.

• Best Regards• Starter ZhangAQ Garlic and Ginger Plaza• E-mail: zqt51@126.com

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Writing skills

• Commodity information• Reasons for partial

shipment• Suggestions• Thanks and wishes• Waiting for confirmation• Contact information

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Task 3 Learn some negotiation strategies.

• Work Procedure of Export Sea Transportation Based on CIF and CFR

• 1. Check the shipment terms in a contract• 2. Goods preparation and inspection

application• 3. Booking space• 4. Insurance • 5. The cargo collected to the port• 6. Custom declaration• 7. Loading Work• 8. Replace the B/L• 9. Documentation and exchange settlement

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Task 4 Useful words, expressions and sentences

• Words and expressions • Bill of Lading (B/L); 提单• Commercial Invoice; 商业发票• Certificate of Quality; 质量证• Certificate of Quantity; 重量证• Insurance Policy; 保险单• Certificate of Origin; 产地证• Packing List; 包装单• Shipping Advice; 装运通知单• YAS: Yard Surcharges   码头附加费 ; • EPS:  Equipment Position Surcharges   设备位置附加费 ; • DDC: Destination Delivery Charges   目的港交货费 ; • PSS: Peak Season Surcharge   旺季附加费 ; • PCS: Port Congestion Surcharge   港口拥挤附加费 ; • DOC: Document Charges   文件费

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• Sentences• Please ship the above-mentioned goods per s.s. “Dongfeng” by 10

May.• In order to eliminate possible future troubles, we would like to

make clear in advance our shipping requirement as follows:• We shall appreciate it if you will effect shipment as soon as

possible, thus enabling our buyers to catch the brisk demand at the start of the season.

• We trust you will see to it that the order is shipped within the stipulated time, as any delay would cause us no little inconvenience.

• The cargo was shipped from N.Y. on the Steamer “Yangtse”, John Hopkins, Captain, as per documents attached.

• Tankers are usually oil carriers, and are like bulk carriers which transport bulk consignments such as grain, wheat and ores.

• Lighters are used for taking goods from a port out to a ship, or vice versa.

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Task 5 Practice

• Oral Practice. Make a dialogue according to the following situations and requirements

• You are exporting Chinese garlic in July. The buyer asks for a refrigerated container shipment. Now you are getting some information from a shipping company. Make a dialogue to talk about container service.

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• Writing practice: Write a letter according to the following requirements

• 为了满足客户要求，尽早安排货物装运是很重要的。买方建议使用 Cosco 公司的货轮，主要因为该公司可提供来往于中国与德国之间的最短时间的货轮。买方订单第 897 号由“ Flying Dragon”货轮装运，该轮于 2007 年 8 月 20 日由汉堡起航，2007 年 9 月 30 日抵达厦门。

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•The End•Thank you!