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California Invasive Plant Council2018 Symposium
Sponsor Packet
November 7-10, 2018Monterey Hyatt Regency
• 250-300landmanagerattendees• Invitedandcontributedpapersessions• Discussiongroups• Tradeexhibits• Postersession
• Studentpaper/postercontest• Fieldtrips• Landmanagertrainings• Awards• Receptionwithraffleandauction
cal-ipc.org/symposium
Symposium Features
Symposium Sponsorship
Eachyear,theCal-IPCSymposiumbringstogetherlandmanagers,researchers,andrestorationvolunteerstosharethelatestinformationoninvasiveplantbiologyandmanagement.Sponsorshipisagreatopportunitytopresentyourorganizationtothenaturalresourcemanagementcommunity!SymposiumsponsorshelpsupportourworkprotectingCalifornia’senvironmentandeconomyfrominvasiveplants.
Tosponsorthe2018Symposium,usetheattachedformoruseouronlineformatcal-ipc.org/symposium
Sponsorship BenefitsPlatinumSponsor$10,000
GoldSponsor$7,500
SilverSponsor$5,000
BronzeSponsor$2,500
GreenSponsor$1,000
OrganizationrecognizedinSymposiumpacket
OrganizationalnamelistedonSymposiumposterandtablecards
Organizationalmembershipfor2019
Freeadmission(s)totheSymposium,includingtrainingsandfieldtrips 5 4 3 2 1
Exhibitspaceinexhibitarea Primeexhibitspace
Maybeaskedtoshare
Advertisement/profilein2019issuesofDispatch Quarterpage
Businesscardsize Logo Name Name
Organizationallogoprominentlydisplayedonsignageandtablecards
LogodisplayedonCal-IPCwebsite
FullpageprofileinSymposiumpacket(suppliedbysponsor)
Primaryplacement
BehindPlatinum
BehindGold
RecognitionfromtheplenarystageOpening Awards
ceremony
Second-day
opening
2018 Cal-IPC Symposium
Hyatt Regency MontereyDIRECTIONS
From Monterey Peninsula Airport (1 1/2 miles): Turn right on Garden Rd., left on
Mark Thomas Dr. Hotel is on left.17-MILE DRIVE GA TE
08.09
November 7-10, 2018 | Monterey Hyatt Regency
Attendeesincluderepresentativesfrom:
• Conservancies,landtrustsandparkdistricts• Local,stateandfederallandmanagementagencies• Waterdistricts,powercompaniesandotherutilities• Environmentalorganizations• Watershedgroupsandvolunteers• Conservationcorpsandjobtrainingoperations• Restorationconsultingfirms• Researchinstitutions
Attendees
Monterey Regency Hyatt - Second Floor
Sessions, Plenaries, Banquet
Exhibit Hall
Poster Session Reception &
Auction
Hyatt Regency MontereyDIRECTIONS
From Monterey Peninsula Airport (1 1/2 miles): Turn right on Garden Rd., left on
Mark Thomas Dr. Hotel is on left.17-MILE DRIVE GA TE
08.09
Monterey Regency Hyatt - First Floor
Workshops & Breakout Sessions
Earlybird(Sept.15)
Regular(Oct.31)
Late
Cal-IPCMember $325 $350 $370Non-Member $375 $400 $420Student $50 $65 $80
Cal-IPChasnegotiatedspecialconferenceratesattheHyattRegency.Ratespernightare$125single/doubleoccupancy,$150tripleoccupancy,and$175quadrupleoccupancy(plusapplicablestateandlocaltaxesandfees.)ReserveyourroombyOctober1.Online:aws.passkey.com/go/2018CALIPC.Phone:831-372-1234
Symposium Registration
Hotel Information
Platinum, Gold, and Silver Sponsors receiveafull-pageorganizationalprofileintheSymposiumpackettodescribetheirorganization’swork.SponsorsareresponsibleforprovidingaPDFoftheirprofiletoCal-IPCbyOctober1.SendprofilestoClaireF.Meyleratcmeyler@cal-ipc.org.
All Sponsors arerecognizedintheSymposiumpacket.Pleaseprovideabriefdescriptionofyourorganization’sworkontheSponsorshipForm.ThesemustalsobereceivedbyOctober1toguaranteeinclusionintheprogram.
Profiles & Packet Recognition
Sponsor Guidelines
Below,pleasefindsponsorguidelinesandtimelines.Pleasecontactuswithanyquestionsatsymposium@cal-ipc.orgorbyphoneat(510)843-3902.
ExhibitswillbedisplayedinaprominentlocationwithinthemainvenuefortheSymposiumonNovember8and9.SymposiumattendeeswillbeencouragedtovisitexhibitsduringthePoster&Exhibitsession,lunchandbreaks.
Exhibitorswillhavea6-foottableonwhichtodisplaymaterials,withchairsasneeded.Green-levelexhibitorsmayberequiredtosharea6-foottableifthereisnotsufficientspaceforafulltable.
Ifyouneedanelectricaloutlet,pleaseletusknowsowecansituateyourspaceaccordingly.Pleasebringanextensioncord.Ifyouneedinternetaccess,pleasecontactuswellinadvanceregardingavailability.
Set-upis5:00-8:00p.m.onWednesdayeveningand7:00-8:00a.m.onThursdaymorning.
Take-downis5:00p.m.onFriday.
Theexhibitareawillbeaccessibleduringtheentireprogram.Theroomwillbesecuredatnight.Youmaywishtoremovevaluablepartsofyourdisplaywhenyouarenotatyourexhibit.
Contactusatsymposium@cal-ipc.orgforinformationonmailingmaterialstothevenue.
Exhibits
Exhibit Area
Space
Electricity & Internet
Set Up
Take Down
Security
Shipping
Symposium Sponsorship
California Invasive Plant Council 2018 SymposiumMonterey Hyatt RegencyNovember 7-10, 2018
Sponsorandpayusingtheformbeloworonlineatcal-ipc.org/symposium
PlatinumSponsor$10,000
GoldSponsor$7,500
SilverSponsor$5,000
BronzeSponsor$2,500
GreenSponsor$1,000
Sponsorship Level: (circleone)
Sponsor Information for program and event:
OrganizationContactPerson
AddressAddressLine2City,State,Zip
EmailDaytimePhone
Website
Short description of your organization for the Symposium program (max 60 words).
All Sponsors:
Willyouhaveanexhibit? Yes No Ifso,willyouneedelectricity? Yes No
Platinum, Gold, and Silver Sponsors:
WillyousendaPDFofyourorganization’sflyerbyOctober1? Yes No [email protected].
Sponsorsreceivecomplimentaryregistrationandfieldtripsforattendees:fiveforPlatinum,fourforGold,threeforSilver,twoforBronzeandoneforGreen.Listyourattendeesbelowandcircletrainingstheywillattend.(Note:Fieldtripsareclosedduetofullcapacity.)PleasenotifyusbyOctober14ofanychangessincespaceislimitedandweexpecttohaveawaitinglist.Wewillassumeattendees’mailingaddressandphonenumbersarethesameasthatprovidedfortheorganizationunlessyouindicateotherwise.
Attendees
Attendee 1 Name:Training (circleone):(1)InvasivePlantManagement(2)CalFlora’sWeedManager(3)BMPPhytophthoraField Trips (CLOSED): (1)FordOrdfullday(2)ElkhornSloughKayakfullday(3)MitteldorfPreservepost-firehalfday(4)SalinasRiver&Arundohalfday
Email:Phone:Address:
Food options (circleallthatapply): OmniVeggieVeganCeliac
Attendee 2 Name:Training (circleone):(1)InvasivePlantManagement(2)CalFlora’sWeedManager(3)BMPPhytophthoraField Trips (CLOSED): (1)FordOrdfullday(2)ElkhornSloughKayakfullday(3)MitteldorfPreservepost-firehalfday(4)SalinasRiver&Arundohalfday
Email:Phone:Address:
Food options (circleallthatapply): OmniVeggieVeganCeliac
Attendee 3 Name:Training (circleone):(1)InvasivePlantManagement(2)CalFlora’sWeedManager(3)BMPPhytophthoraField Trips (CLOSED): (1)FordOrdfullday(2)ElkhornSloughKayakfullday(3)MitteldorfPreservepost-firehalfday(4)SalinasRiver&Arundohalfday
Email:Phone:Address:
Food options (circleallthatapply): OmniVeggieVeganCeliac
Attendee 4 Name:Training (circleone):(1)InvasivePlantManagement(2)CalFlora’sWeedManager(3)BMPPhytophthoraField Trips (CLOSED): (1)FordOrdfullday(2)ElkhornSloughKayakfullday(3)MitteldorfPreservepost-firehalfday(4)SalinasRiver&Arundohalfday
Email:Phone:Address:
Food options (circleallthatapply): OmniVeggieVeganCeliac
Attendee 5 Name:Training (circleone):(1)InvasivePlantManagement(2)CalFlora’sWeedManager(3)BMPPhytophthoraField Trips (CLOSED): (1)FordOrdfullday(2)ElkhornSloughKayakfullday(3)MitteldorfPreservepost-firehalfday(4)SalinasRiver&Arundohalfday
Email:Phone:Address:
Food options (circleallthatapply): OmniVeggieVeganCeliac
Plati
num
Gol
d
Silv
er
Bron
ze
Gre
en
Sponsorship Amount $
Payment Type Check (payable to Cal-IPC) or Credit CardCredit Card(MC, Visa, Discover, AmEx)
Number:Expires:3-digit Security Code:Signature acknowledging charge:
Payment
Return this form:Fax:510-217-3500|Email:[email protected]|Mail:1442-AWalnutStreet#462,Berkeley,CA94709
Questions?Contact:[email protected]
Waiver:Inconsiderationforbeingallowedtoparticipateinanywayinallactivities,includingtravelto,from,andduringactivitiesoftheCaliforniaInvasivePlantCouncil’sSymposium,includingtheTrainingsandFieldTrip,hereinaftercalled“Symposium”,I,formyself,myheirs,personalrepresentativesorassigns,doherebyrelease,waive,discharge,andcovenantnottosuetheCaliforniaInvasivePlantCouncil,andtheirofficers,employees,directors,volunteersandagentsfromliabilityfromanyandallclaims,includingthenegligenceoftheCaliforniaInvasivePlantCouncil,itsofficers,employees,directors,volunteers,andagents,resultinginanypersonalinjury,accidentsorillness(includingdeath),propertyloss,andeconomicoremotionallossarisingfrom,butnotlimitedto,participationinSymposium.Assumption of Risk: ParticipationinSymposiumcarrieswithitcertaininherentrisksthatcannotbeeliminatedregardlessofthecaretakentoavoidinjuries.Thespecificrisksvaryfromoneactivitytoanother,buttherisksrangefrom1)minorinjuriessuchasscratches,bruises,andsprains2)majorinjuriessuchaseyeinjuryorlossofsight,jointorbackinjuries,heartattacks,andconcussionsto3)catastrophicinjuriesincludingparalysisanddeath.
IhavereadthepreviousparagraphandIknow,understand,andappreciatetheseandotherrisksthatareinherentinSymposium.IherebyassertthatmyparticipationisvoluntaryandthatIknowinglyassumeallsuchrisks.
Indemnification and Hold Harmless: IalsoagreetoINDEMNIFYANDHOLDtheCaliforniaInvasivePlantCouncilHARMLESSfromanyandallclaims,actions,suits,procedures,costs,expenses,damagesandliabilities,includingattorney’sfeesbroughtasaresultofmyinvolvementinSymposiumandtoreimbursethemforanysuchexpensesincurred.
Severability: TheundersignedfurtherexpresslyagreesthattheforgoingwaiverandassumptionofrisksagreementisintendedtobeasbroadandinclusiveasispermittedbythelawoftheStateofCaliforniaandthatifanyportionthereofisheldinvalid,itisagreedthatthebalanceshall,notwithstanding,continueinfulllegalforceandeffect.IfIneedmedicaltreatment,Iagreetobefinanciallyresponsibleforanycostsincurredasaresultofsuchtreatment.IamawareandunderstandthatIshouldcarrymyownhealthinsurance.
Acknowledgment of Understanding: Ihavereadthisparticipantagreement,waiverofliability,assumptionofrisk,andindemnityagreement,fullyunderstanditsterms,andunderstandthatIamgivingupsubstantialrights,includingmyrighttosue.IacknowledgethatIam18yearsold,andsigningtheagreementfreelyandvoluntarily,andintendbymysignaturetobeacompleteandunconditionalreleaseofallliabilitytothegreatestextentallowedbylaw.Nootherrepresentationsconcerningthelegaleffectofthisdocumenthavebeenmadetome.
Waiver of Liability, Assumption of Risk, & Indemnity Agreement
Please have each attendee read and sign this agreement.
Participant’sName Signature Date
Byattendingthe2018Symposium,includingtheTrainingsandFieldTrips,IherebygranttoCal-IPCtheright,titleandinterestinanyphotographicimage,audiorecordingofmyvoice,performances,actionsandappearances,andusemypicture,photograph,silhouette,andotherreproductionsofmyphysicallikenessmadebyCal-IPCduringmyparticipationinCal-IPCactivities.
Byattendingthe2018Symposium,includingtheTrainingsandFieldTrips,IherebygranttoCal-IPC,itsdirectors,officers,employees,volunteersandagentstheperpetualrighttouse,asyoumaydesire,allstillandmotionpicturesandsoundtrackrecordingsandrecordsthatyoumaymakeofmeorofmyvoice,andtherighttousemynameorlikenessinorinconnectionwiththeexhibition,advertising,exploiting,and/orpublicizingofthepicture.
Byattendingthe2018Symposium,includingtheTrainingsandFieldTrips,IagreethatIwillnotassertormaintainagainstCal-IPC,itsdirectors,officers,employees,volunteersandagents,anyclaim,actions,suitordemandofanykindornaturewhatsoever,includingbutnotlimitedtothosegroundeduponinvasionofprivacy,rightsofpublicityorothercivilrights,orforanyreasoninconnectionwithyourauthorizeduseofmyphysicallikenessandsoundinthePictureashereinprovided.
Iam18yearsorolderandhavereadandunderstandthetermssetforthinthisRelease.
Video/Photograph Release
Please have each attendee read and sign this agreement.
Participant’sName Signature Date