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REI C-2(b)REI7042492018
FORMAT NO CELFRMMD03(01)
CENTRAL ELECTRONICS LIMITED
(A Public Sector Enterprise)
REI
for
ldquo Designing and Fabrication of CEL booth and related task during the 12th
Renewable Energy India 2018 Expo being held at India Expo Centre
Greater Noida during 18th ndash 20th September 2018rdquo
REI C-2(b)REI7042492018 dated 1st
July 2018
General Manager (Materials) Materials Management Division Central Electronics Limited 4 Industrial Area Saur Urja Marg Sahibabad ndash 201 010 (UP) INDIA Tel No 0091-120-2895145 Fax No 0091-120-2895148 Email mmdcelindiacoin Website wwwcelindiacoin
Page 1 of 47
REI C-2(b)REI7042492018
FORMAT NO CELFRMMD03(01)
CENTRAL ELECTRONICS LIMITED (A Public Sector Enterprise) 4 Industrial Area Saur Urja Marg Sahibabad ndash 201 010 (UP) INDIA
Tel No 0091-120-2895145 Fax No 0091-120-2895148 Email mmdcelindiacoin Website wwwcelindiacoin
TENDER NOTICE
REI C-2(b)REI7042492018 1st
July 2018 Central Electronics Limited invites sealed bids (Technical amp Financial) in single packet from eligible
bidders which are valid for a minimum period of 90 days from the date of opening for ldquoDesigning and Fabrication of CEL booth and related task during the 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018rdquo
Scope of Work Designing and Fabrication of CEL booth and related task during the 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018
Earnest Money
Deposit
Rs 20000- (Rupees Twenty Thousand only)
Interested parties may view and download the tender document containing the
detailed terms amp conditions free of cost from the website wwweprocuregovin and
wwwcelindiacoin
Please see document control Sheet below
For CENTRAL ELECTRONICS LIMITED
Sd-
General Manager (Materials)
Materials Management Division
Page 2 of 47
REI C-2(b)REI7042492018
Document Control Sheet amp Important dates
Tender Reference No REI C-2(b)REI7042492018 Name of Organization Central Electronics Limited
Tender Type (OpenLimitedEOIAuctionSingle)
Limited
Tender Category (ServicesGoodsworks) Goods
TypeForm of Contract (WorkSupply AuctionServiceBuyEmpanelmentSell)
Buy
Payment Mode (OnlineOffline) Offline
Date of IssuePublishing 01082018 (1500 Hrs)
Document DownloadSale Start Date 01082018 (1530 Hrs)
Document DownloadSale End Date 13082018 (1500 Hrs)
Bid submission Start Date 01082018 (1530 Hrs)
Last Date and Time for Submission of Bids 13082018 (1500 Hrs)
Date and Time of Opening of Bids 13082018 (1530 Hrs)
Important Note
1 REI Acceptance Letter on the letter head of the bidder and Vendor data form duly
signed and stamped are to be submitted with the bids
2 This is Limited Tender Only official Booth Contractors of RE-InvestUBM (Renewable
Energy India Expo) are eligible to quote in this REI
3 Eligibility Criteria The agency must be the official booth contractor of Ms UBM (Renewable
Energy India Expo) Relevant documents certificates may be submitted along
with the bid in support of their claim
Page 3 of 47
1
LIMITED TENDER ENQUIRY (LTE) FOR ENGAGING AN AGENCY
FOR
Designing and Fabrication of CEL booth and related task during the
12th Renewable Energy India 2018 Expo being held at India Expo
Centre Greater Noida during 18th ndash 20th September 2018
1 Introduction
CEL is participating in 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018 The 12th Renewable Energy India 2018 Expo is being organized by Ms UBM India and supported by Ministry of Skill Development amp Entrepreneurship Government of India IREDA NSDC SCGJ Skill Council for Green Jobs Skill India etc CEL wants to create awareness amp promote solar modules and solutions in this exhibition for
Establishing and maintaining customer relations
Interaction between buyers amp sellers
Identify new business partners and competitors
Facilitate consumer acceptance and brand publicity The Booth 931 (7 mtr x 7 mtr 49 sq mtrs 2-side open location) which is in the Hall No 09 on the Ground Floor is allotted to Central Electronics Limited under raw scheme CEL intends to hire the services of the official booth contractor of Ms UBM (Renewable Energy India Expo) for Designing and Fabrication of CEL stall and related task during 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018
REI C-2(b)REI7042492018
Page 4 of 47
2
The vendors are advised to ensure their capability before bidding as the task has to be completed in short duration and in a time bound manner under the direction of the CEL 2 Eligibility Criteria
The agency must be the official booth contractor of Ms UBM (Renewable Energy India Expo) Relevant documents certificates may be submitted along with the bid in support of their claim
3 EMD
EMD amount of Rs 20000- must be submitted through demand draft
RTGS NEFT favoring Central Electronics Limited The demand draft must
should be payable at Delhi The EMD amount must be submitted on or
before the due date of opening of quotations No interest shall be payable
on the EMD
The details of CELrsquos bank account for RTGSNEFT of EMD amount are as
below
Beneficiary Name Central Electronics Limited
Beneficiary Account NumberIBAN 87761250000014
Beneficiary Bank SWIFT AddressBIC SYNBINBB161
Beneficiary Bank Name Syndicate Bank
Beneficiary Bank Address Sahibabad Branch CEL Complex Plot No 1
Site 4 Sahibabad 201010 UP INDIA
The EMD (after deduction of bank charges if any) of unsuccessful bidder
will be refunded within one month of finalization of tender The earnest
money of successful bidder would be converted into security deposit and
would be returned (after deduction of bank charges if any) to the bidder
after successful completion of order
REI C-2(b)REI7042492018
Page 5 of 47
3
4 Payment terms
a) After issuing the work order no advance payment will be released
b) 100 payment will be released after 2 weeks of completion of the expo after the satisfactory performance of the vendor
5 Liquidated Damages and completion of work
The work must be completed by 600 PM on 17th September 2018 in all
respects If the vendor is unable to complete the work during the booth
construction days in all respects and until 600 PM on 17th September
2018 and leaves the job without completing it thereby compelling CEL to
get the job done from other vendor in that case the vendor will be liable for
the following
1 The EMDSecurity Deposit will be forfeited 2 The equivalent additional amount which will be paid by CEL to the
new vendor for doing the remaining job will be charged by CEL from the vendor (original vendor) OR 10 penalty of the total contract value whichever is more will be deducted charged from the original vendorrsquos balance payment
3 Blacklisting of the vendor for participating in any further tender inquires for at least 2 years and CEL would also be free to circulate such blacklisted agencies to other Ministries Departments of Govt of India
6 Scope of Work
A Designing of CEL Stall on approximately 49 sqm (7 mtr x 7 mtr) raw scheme area in fabricated design structure with aesthetic look (The area may vary depending upon availability) The tentative design is also included in Annexure A
REI C-2(b)REI7042492018
Page 6 of 47
4
B Stall Fabrication as per below technical specifications
I Platform A raised wooden platform 4rdquo to be placed on the floor
made of Plywood 18 mm with wooden frames for the support of
the platform (49 sq Mts approx)
II Carpet on the flooring Combination of Blue amp Grey Carpet to
be placed on the platform as shown in the design for the whole
49 sq Mts
III Back wall Backwall to be made of Plywood 6 mm and MDF 6
mm with the support of the platform The size of the backwall
will be as per norms of the show organizer
IV Pillars No pillars
V Top Fascia The top fascia to be as per design which will have
the support of wood Plywood 8 mm
VI Reception Desk The ldquoLrdquo shape reception desk to be made of
plywood and MDF with size 4 feet width x 3 feet height with
storage and to be lockable to store the valuables in that
VII Bus Shelter The 8 feet X 8 feet Bus Shelter with Crome finish
to display the Solar panel
VIII Postersexhibit The raw content for the postersexhibits will be
provided by CEL the booth contractor has to design the poster
and edit the content to make it attractive and eye catchy The
postersexhibits have to be reusable and will be taken by the
CEL after the completion of exhibitions The transportation of
the postersexhibits to CEL Campus at Sahibabad is also under
the scope of the vendor
REI C-2(b)REI7042492018
Page 7 of 47
5
IX Logo CEL Logo will be Front-lit 3D
X Furniture
Barstools White Color with Leather Finish for the reception
table 2 no Center Table with Glass top 2 center table with
glass top to be provided for discussion of clients
6 Chairs white color to be provided for Discussion with leather
finish
Sofa Sets to be provided for VIP clients for discussion (2
seater 2 no With leather finish white color with one centre
table and one corner table with glass top each)
XI LEDrsquos Television 1 nos 42rdquo LEDrsquos to be provided in the booth
for presentations and walkthrough of the company
XII Store Room As per design for storing branding material other
luggage CoffeeTea vending machine Water bottles etc
XIII Mounting of flexible bifacial Solar PV Module CEL will provide
the flexible and bifacial solar PV module to the booth fabricator
The booth fabricator will make necessary arrangement for
pasting the flexible solar PV module using 3M adhesivestapes
and mounting of bifacial solar PV module
XIV Metal Lights Metal Lights (atleast 8 numbers) of 150 W each to
be provided for overall lighting of the booth
REI C-2(b)REI7042492018
Page 8 of 47
6
XV Power Sockets At least 4 power sockets for charging of laptops
and mobile phones
XVI Wiring and Connections 12mm wirings to be provided for
overall connections of the booth lights
XVII Paint Work Asian Paint Royale or similar to be used in the
booth for the paint work
XVIII Dismantling of the booth Dismantling of the booth is under the
scope of the vendor as per the guidelines of the organizers
XIX Electricity The organizers will provide electricity connection as
part of the raw scheme Any extra loadcharges is under the
scope of the vendor
XX Collar Mike and Speaker Set One Collar Mike and speaker set
for Public Announcement
XXI BOOTH CLEANING At least twice in a day andor as per
instructions of CEL officials
XXII FLOWERS Flower Bouquet for the reception Desk amp tables
(Fresh Flower Bouquets every day)
Two Bouquet on the Inauguration Day for VVIPrsquos
C Receptionist 1 Receptionist Hostess for 3 days to be provided by the vendor The logistics of the Receptionist Hostess is also under the scope of the vendor
D TeaCoffee Vending Machine amp Water Bottles
TeaCoffee Vending Machine ndash 01 number
REI C-2(b)REI7042492018
Page 9 of 47
7
Raw MaterialConsumable for preparing TeaCoffee - 300 Cups Approx 100 Cups every day
Bisleri 250 ml water bottle ndash 300 numbers approx 100 bottles every day
E Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar
Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo being held at India Expo Centre and back Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo and back as per the instructions from competent authority of CEL The safetyinsurance of the material during transportation loading and unloading of material is also under scope of the vendor
The prices should include all taxes labour charges dismantling electricity
charges drayage hanging charges for banners or any kind of other
charges what so ever related with the Booth
The compliance of terms amp conditions mentioned in ldquoBooth Construction
and Managementrdquo placed in Annexure -B is also under scope of the
selected agency
REI C-2(b)REI7042492018
Page 10 of 47
8
PRICE BID
Particulars Quantity Price GST Total (inclusive of all
applicable Taxes)
1 Designing of CEL Booth on approximately 49 sqm (07 x 07 mtr)
As per
scope of
work
2 Booth Fabrication As per scope of work
3 Receptionist As per
scope of
work
4 TeaCoffee Vending Machine amp Water Bottles
As per
scope of
work
5 Transportation of Solar Tree Solar Pavement Solar Modules (Flexible amp Bifacial) Branding material etc from CEL Sahibabad to REI Expo and back
As per
scope of
work
Grand Total ( in figures)
Total Quoted Amount in figures (Inclusive of all applicable Taxes)_______________________________________________________
Total Quoted Amount in words (Inclusive of all applicable Taxes)________________________________________________________
No Deviation from Specification Terms amp Condition of Tender allowed Quotations having deviation from our scope of work terms amp
condition are liable to be rejected
REI C-2(b)REI7042492018
Page 11 of 47
9
Annexure ndash A
REI C-2(b)REI7042492018
Page 12 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
REI C-2(b)REI7042492018
FORMAT NO CELFRMMD03(01)
CENTRAL ELECTRONICS LIMITED (A Public Sector Enterprise) 4 Industrial Area Saur Urja Marg Sahibabad ndash 201 010 (UP) INDIA
Tel No 0091-120-2895145 Fax No 0091-120-2895148 Email mmdcelindiacoin Website wwwcelindiacoin
TENDER NOTICE
REI C-2(b)REI7042492018 1st
July 2018 Central Electronics Limited invites sealed bids (Technical amp Financial) in single packet from eligible
bidders which are valid for a minimum period of 90 days from the date of opening for ldquoDesigning and Fabrication of CEL booth and related task during the 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018rdquo
Scope of Work Designing and Fabrication of CEL booth and related task during the 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018
Earnest Money
Deposit
Rs 20000- (Rupees Twenty Thousand only)
Interested parties may view and download the tender document containing the
detailed terms amp conditions free of cost from the website wwweprocuregovin and
wwwcelindiacoin
Please see document control Sheet below
For CENTRAL ELECTRONICS LIMITED
Sd-
General Manager (Materials)
Materials Management Division
Page 2 of 47
REI C-2(b)REI7042492018
Document Control Sheet amp Important dates
Tender Reference No REI C-2(b)REI7042492018 Name of Organization Central Electronics Limited
Tender Type (OpenLimitedEOIAuctionSingle)
Limited
Tender Category (ServicesGoodsworks) Goods
TypeForm of Contract (WorkSupply AuctionServiceBuyEmpanelmentSell)
Buy
Payment Mode (OnlineOffline) Offline
Date of IssuePublishing 01082018 (1500 Hrs)
Document DownloadSale Start Date 01082018 (1530 Hrs)
Document DownloadSale End Date 13082018 (1500 Hrs)
Bid submission Start Date 01082018 (1530 Hrs)
Last Date and Time for Submission of Bids 13082018 (1500 Hrs)
Date and Time of Opening of Bids 13082018 (1530 Hrs)
Important Note
1 REI Acceptance Letter on the letter head of the bidder and Vendor data form duly
signed and stamped are to be submitted with the bids
2 This is Limited Tender Only official Booth Contractors of RE-InvestUBM (Renewable
Energy India Expo) are eligible to quote in this REI
3 Eligibility Criteria The agency must be the official booth contractor of Ms UBM (Renewable
Energy India Expo) Relevant documents certificates may be submitted along
with the bid in support of their claim
Page 3 of 47
1
LIMITED TENDER ENQUIRY (LTE) FOR ENGAGING AN AGENCY
FOR
Designing and Fabrication of CEL booth and related task during the
12th Renewable Energy India 2018 Expo being held at India Expo
Centre Greater Noida during 18th ndash 20th September 2018
1 Introduction
CEL is participating in 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018 The 12th Renewable Energy India 2018 Expo is being organized by Ms UBM India and supported by Ministry of Skill Development amp Entrepreneurship Government of India IREDA NSDC SCGJ Skill Council for Green Jobs Skill India etc CEL wants to create awareness amp promote solar modules and solutions in this exhibition for
Establishing and maintaining customer relations
Interaction between buyers amp sellers
Identify new business partners and competitors
Facilitate consumer acceptance and brand publicity The Booth 931 (7 mtr x 7 mtr 49 sq mtrs 2-side open location) which is in the Hall No 09 on the Ground Floor is allotted to Central Electronics Limited under raw scheme CEL intends to hire the services of the official booth contractor of Ms UBM (Renewable Energy India Expo) for Designing and Fabrication of CEL stall and related task during 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018
REI C-2(b)REI7042492018
Page 4 of 47
2
The vendors are advised to ensure their capability before bidding as the task has to be completed in short duration and in a time bound manner under the direction of the CEL 2 Eligibility Criteria
The agency must be the official booth contractor of Ms UBM (Renewable Energy India Expo) Relevant documents certificates may be submitted along with the bid in support of their claim
3 EMD
EMD amount of Rs 20000- must be submitted through demand draft
RTGS NEFT favoring Central Electronics Limited The demand draft must
should be payable at Delhi The EMD amount must be submitted on or
before the due date of opening of quotations No interest shall be payable
on the EMD
The details of CELrsquos bank account for RTGSNEFT of EMD amount are as
below
Beneficiary Name Central Electronics Limited
Beneficiary Account NumberIBAN 87761250000014
Beneficiary Bank SWIFT AddressBIC SYNBINBB161
Beneficiary Bank Name Syndicate Bank
Beneficiary Bank Address Sahibabad Branch CEL Complex Plot No 1
Site 4 Sahibabad 201010 UP INDIA
The EMD (after deduction of bank charges if any) of unsuccessful bidder
will be refunded within one month of finalization of tender The earnest
money of successful bidder would be converted into security deposit and
would be returned (after deduction of bank charges if any) to the bidder
after successful completion of order
REI C-2(b)REI7042492018
Page 5 of 47
3
4 Payment terms
a) After issuing the work order no advance payment will be released
b) 100 payment will be released after 2 weeks of completion of the expo after the satisfactory performance of the vendor
5 Liquidated Damages and completion of work
The work must be completed by 600 PM on 17th September 2018 in all
respects If the vendor is unable to complete the work during the booth
construction days in all respects and until 600 PM on 17th September
2018 and leaves the job without completing it thereby compelling CEL to
get the job done from other vendor in that case the vendor will be liable for
the following
1 The EMDSecurity Deposit will be forfeited 2 The equivalent additional amount which will be paid by CEL to the
new vendor for doing the remaining job will be charged by CEL from the vendor (original vendor) OR 10 penalty of the total contract value whichever is more will be deducted charged from the original vendorrsquos balance payment
3 Blacklisting of the vendor for participating in any further tender inquires for at least 2 years and CEL would also be free to circulate such blacklisted agencies to other Ministries Departments of Govt of India
6 Scope of Work
A Designing of CEL Stall on approximately 49 sqm (7 mtr x 7 mtr) raw scheme area in fabricated design structure with aesthetic look (The area may vary depending upon availability) The tentative design is also included in Annexure A
REI C-2(b)REI7042492018
Page 6 of 47
4
B Stall Fabrication as per below technical specifications
I Platform A raised wooden platform 4rdquo to be placed on the floor
made of Plywood 18 mm with wooden frames for the support of
the platform (49 sq Mts approx)
II Carpet on the flooring Combination of Blue amp Grey Carpet to
be placed on the platform as shown in the design for the whole
49 sq Mts
III Back wall Backwall to be made of Plywood 6 mm and MDF 6
mm with the support of the platform The size of the backwall
will be as per norms of the show organizer
IV Pillars No pillars
V Top Fascia The top fascia to be as per design which will have
the support of wood Plywood 8 mm
VI Reception Desk The ldquoLrdquo shape reception desk to be made of
plywood and MDF with size 4 feet width x 3 feet height with
storage and to be lockable to store the valuables in that
VII Bus Shelter The 8 feet X 8 feet Bus Shelter with Crome finish
to display the Solar panel
VIII Postersexhibit The raw content for the postersexhibits will be
provided by CEL the booth contractor has to design the poster
and edit the content to make it attractive and eye catchy The
postersexhibits have to be reusable and will be taken by the
CEL after the completion of exhibitions The transportation of
the postersexhibits to CEL Campus at Sahibabad is also under
the scope of the vendor
REI C-2(b)REI7042492018
Page 7 of 47
5
IX Logo CEL Logo will be Front-lit 3D
X Furniture
Barstools White Color with Leather Finish for the reception
table 2 no Center Table with Glass top 2 center table with
glass top to be provided for discussion of clients
6 Chairs white color to be provided for Discussion with leather
finish
Sofa Sets to be provided for VIP clients for discussion (2
seater 2 no With leather finish white color with one centre
table and one corner table with glass top each)
XI LEDrsquos Television 1 nos 42rdquo LEDrsquos to be provided in the booth
for presentations and walkthrough of the company
XII Store Room As per design for storing branding material other
luggage CoffeeTea vending machine Water bottles etc
XIII Mounting of flexible bifacial Solar PV Module CEL will provide
the flexible and bifacial solar PV module to the booth fabricator
The booth fabricator will make necessary arrangement for
pasting the flexible solar PV module using 3M adhesivestapes
and mounting of bifacial solar PV module
XIV Metal Lights Metal Lights (atleast 8 numbers) of 150 W each to
be provided for overall lighting of the booth
REI C-2(b)REI7042492018
Page 8 of 47
6
XV Power Sockets At least 4 power sockets for charging of laptops
and mobile phones
XVI Wiring and Connections 12mm wirings to be provided for
overall connections of the booth lights
XVII Paint Work Asian Paint Royale or similar to be used in the
booth for the paint work
XVIII Dismantling of the booth Dismantling of the booth is under the
scope of the vendor as per the guidelines of the organizers
XIX Electricity The organizers will provide electricity connection as
part of the raw scheme Any extra loadcharges is under the
scope of the vendor
XX Collar Mike and Speaker Set One Collar Mike and speaker set
for Public Announcement
XXI BOOTH CLEANING At least twice in a day andor as per
instructions of CEL officials
XXII FLOWERS Flower Bouquet for the reception Desk amp tables
(Fresh Flower Bouquets every day)
Two Bouquet on the Inauguration Day for VVIPrsquos
C Receptionist 1 Receptionist Hostess for 3 days to be provided by the vendor The logistics of the Receptionist Hostess is also under the scope of the vendor
D TeaCoffee Vending Machine amp Water Bottles
TeaCoffee Vending Machine ndash 01 number
REI C-2(b)REI7042492018
Page 9 of 47
7
Raw MaterialConsumable for preparing TeaCoffee - 300 Cups Approx 100 Cups every day
Bisleri 250 ml water bottle ndash 300 numbers approx 100 bottles every day
E Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar
Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo being held at India Expo Centre and back Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo and back as per the instructions from competent authority of CEL The safetyinsurance of the material during transportation loading and unloading of material is also under scope of the vendor
The prices should include all taxes labour charges dismantling electricity
charges drayage hanging charges for banners or any kind of other
charges what so ever related with the Booth
The compliance of terms amp conditions mentioned in ldquoBooth Construction
and Managementrdquo placed in Annexure -B is also under scope of the
selected agency
REI C-2(b)REI7042492018
Page 10 of 47
8
PRICE BID
Particulars Quantity Price GST Total (inclusive of all
applicable Taxes)
1 Designing of CEL Booth on approximately 49 sqm (07 x 07 mtr)
As per
scope of
work
2 Booth Fabrication As per scope of work
3 Receptionist As per
scope of
work
4 TeaCoffee Vending Machine amp Water Bottles
As per
scope of
work
5 Transportation of Solar Tree Solar Pavement Solar Modules (Flexible amp Bifacial) Branding material etc from CEL Sahibabad to REI Expo and back
As per
scope of
work
Grand Total ( in figures)
Total Quoted Amount in figures (Inclusive of all applicable Taxes)_______________________________________________________
Total Quoted Amount in words (Inclusive of all applicable Taxes)________________________________________________________
No Deviation from Specification Terms amp Condition of Tender allowed Quotations having deviation from our scope of work terms amp
condition are liable to be rejected
REI C-2(b)REI7042492018
Page 11 of 47
9
Annexure ndash A
REI C-2(b)REI7042492018
Page 12 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
REI C-2(b)REI7042492018
Document Control Sheet amp Important dates
Tender Reference No REI C-2(b)REI7042492018 Name of Organization Central Electronics Limited
Tender Type (OpenLimitedEOIAuctionSingle)
Limited
Tender Category (ServicesGoodsworks) Goods
TypeForm of Contract (WorkSupply AuctionServiceBuyEmpanelmentSell)
Buy
Payment Mode (OnlineOffline) Offline
Date of IssuePublishing 01082018 (1500 Hrs)
Document DownloadSale Start Date 01082018 (1530 Hrs)
Document DownloadSale End Date 13082018 (1500 Hrs)
Bid submission Start Date 01082018 (1530 Hrs)
Last Date and Time for Submission of Bids 13082018 (1500 Hrs)
Date and Time of Opening of Bids 13082018 (1530 Hrs)
Important Note
1 REI Acceptance Letter on the letter head of the bidder and Vendor data form duly
signed and stamped are to be submitted with the bids
2 This is Limited Tender Only official Booth Contractors of RE-InvestUBM (Renewable
Energy India Expo) are eligible to quote in this REI
3 Eligibility Criteria The agency must be the official booth contractor of Ms UBM (Renewable
Energy India Expo) Relevant documents certificates may be submitted along
with the bid in support of their claim
Page 3 of 47
1
LIMITED TENDER ENQUIRY (LTE) FOR ENGAGING AN AGENCY
FOR
Designing and Fabrication of CEL booth and related task during the
12th Renewable Energy India 2018 Expo being held at India Expo
Centre Greater Noida during 18th ndash 20th September 2018
1 Introduction
CEL is participating in 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018 The 12th Renewable Energy India 2018 Expo is being organized by Ms UBM India and supported by Ministry of Skill Development amp Entrepreneurship Government of India IREDA NSDC SCGJ Skill Council for Green Jobs Skill India etc CEL wants to create awareness amp promote solar modules and solutions in this exhibition for
Establishing and maintaining customer relations
Interaction between buyers amp sellers
Identify new business partners and competitors
Facilitate consumer acceptance and brand publicity The Booth 931 (7 mtr x 7 mtr 49 sq mtrs 2-side open location) which is in the Hall No 09 on the Ground Floor is allotted to Central Electronics Limited under raw scheme CEL intends to hire the services of the official booth contractor of Ms UBM (Renewable Energy India Expo) for Designing and Fabrication of CEL stall and related task during 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018
REI C-2(b)REI7042492018
Page 4 of 47
2
The vendors are advised to ensure their capability before bidding as the task has to be completed in short duration and in a time bound manner under the direction of the CEL 2 Eligibility Criteria
The agency must be the official booth contractor of Ms UBM (Renewable Energy India Expo) Relevant documents certificates may be submitted along with the bid in support of their claim
3 EMD
EMD amount of Rs 20000- must be submitted through demand draft
RTGS NEFT favoring Central Electronics Limited The demand draft must
should be payable at Delhi The EMD amount must be submitted on or
before the due date of opening of quotations No interest shall be payable
on the EMD
The details of CELrsquos bank account for RTGSNEFT of EMD amount are as
below
Beneficiary Name Central Electronics Limited
Beneficiary Account NumberIBAN 87761250000014
Beneficiary Bank SWIFT AddressBIC SYNBINBB161
Beneficiary Bank Name Syndicate Bank
Beneficiary Bank Address Sahibabad Branch CEL Complex Plot No 1
Site 4 Sahibabad 201010 UP INDIA
The EMD (after deduction of bank charges if any) of unsuccessful bidder
will be refunded within one month of finalization of tender The earnest
money of successful bidder would be converted into security deposit and
would be returned (after deduction of bank charges if any) to the bidder
after successful completion of order
REI C-2(b)REI7042492018
Page 5 of 47
3
4 Payment terms
a) After issuing the work order no advance payment will be released
b) 100 payment will be released after 2 weeks of completion of the expo after the satisfactory performance of the vendor
5 Liquidated Damages and completion of work
The work must be completed by 600 PM on 17th September 2018 in all
respects If the vendor is unable to complete the work during the booth
construction days in all respects and until 600 PM on 17th September
2018 and leaves the job without completing it thereby compelling CEL to
get the job done from other vendor in that case the vendor will be liable for
the following
1 The EMDSecurity Deposit will be forfeited 2 The equivalent additional amount which will be paid by CEL to the
new vendor for doing the remaining job will be charged by CEL from the vendor (original vendor) OR 10 penalty of the total contract value whichever is more will be deducted charged from the original vendorrsquos balance payment
3 Blacklisting of the vendor for participating in any further tender inquires for at least 2 years and CEL would also be free to circulate such blacklisted agencies to other Ministries Departments of Govt of India
6 Scope of Work
A Designing of CEL Stall on approximately 49 sqm (7 mtr x 7 mtr) raw scheme area in fabricated design structure with aesthetic look (The area may vary depending upon availability) The tentative design is also included in Annexure A
REI C-2(b)REI7042492018
Page 6 of 47
4
B Stall Fabrication as per below technical specifications
I Platform A raised wooden platform 4rdquo to be placed on the floor
made of Plywood 18 mm with wooden frames for the support of
the platform (49 sq Mts approx)
II Carpet on the flooring Combination of Blue amp Grey Carpet to
be placed on the platform as shown in the design for the whole
49 sq Mts
III Back wall Backwall to be made of Plywood 6 mm and MDF 6
mm with the support of the platform The size of the backwall
will be as per norms of the show organizer
IV Pillars No pillars
V Top Fascia The top fascia to be as per design which will have
the support of wood Plywood 8 mm
VI Reception Desk The ldquoLrdquo shape reception desk to be made of
plywood and MDF with size 4 feet width x 3 feet height with
storage and to be lockable to store the valuables in that
VII Bus Shelter The 8 feet X 8 feet Bus Shelter with Crome finish
to display the Solar panel
VIII Postersexhibit The raw content for the postersexhibits will be
provided by CEL the booth contractor has to design the poster
and edit the content to make it attractive and eye catchy The
postersexhibits have to be reusable and will be taken by the
CEL after the completion of exhibitions The transportation of
the postersexhibits to CEL Campus at Sahibabad is also under
the scope of the vendor
REI C-2(b)REI7042492018
Page 7 of 47
5
IX Logo CEL Logo will be Front-lit 3D
X Furniture
Barstools White Color with Leather Finish for the reception
table 2 no Center Table with Glass top 2 center table with
glass top to be provided for discussion of clients
6 Chairs white color to be provided for Discussion with leather
finish
Sofa Sets to be provided for VIP clients for discussion (2
seater 2 no With leather finish white color with one centre
table and one corner table with glass top each)
XI LEDrsquos Television 1 nos 42rdquo LEDrsquos to be provided in the booth
for presentations and walkthrough of the company
XII Store Room As per design for storing branding material other
luggage CoffeeTea vending machine Water bottles etc
XIII Mounting of flexible bifacial Solar PV Module CEL will provide
the flexible and bifacial solar PV module to the booth fabricator
The booth fabricator will make necessary arrangement for
pasting the flexible solar PV module using 3M adhesivestapes
and mounting of bifacial solar PV module
XIV Metal Lights Metal Lights (atleast 8 numbers) of 150 W each to
be provided for overall lighting of the booth
REI C-2(b)REI7042492018
Page 8 of 47
6
XV Power Sockets At least 4 power sockets for charging of laptops
and mobile phones
XVI Wiring and Connections 12mm wirings to be provided for
overall connections of the booth lights
XVII Paint Work Asian Paint Royale or similar to be used in the
booth for the paint work
XVIII Dismantling of the booth Dismantling of the booth is under the
scope of the vendor as per the guidelines of the organizers
XIX Electricity The organizers will provide electricity connection as
part of the raw scheme Any extra loadcharges is under the
scope of the vendor
XX Collar Mike and Speaker Set One Collar Mike and speaker set
for Public Announcement
XXI BOOTH CLEANING At least twice in a day andor as per
instructions of CEL officials
XXII FLOWERS Flower Bouquet for the reception Desk amp tables
(Fresh Flower Bouquets every day)
Two Bouquet on the Inauguration Day for VVIPrsquos
C Receptionist 1 Receptionist Hostess for 3 days to be provided by the vendor The logistics of the Receptionist Hostess is also under the scope of the vendor
D TeaCoffee Vending Machine amp Water Bottles
TeaCoffee Vending Machine ndash 01 number
REI C-2(b)REI7042492018
Page 9 of 47
7
Raw MaterialConsumable for preparing TeaCoffee - 300 Cups Approx 100 Cups every day
Bisleri 250 ml water bottle ndash 300 numbers approx 100 bottles every day
E Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar
Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo being held at India Expo Centre and back Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo and back as per the instructions from competent authority of CEL The safetyinsurance of the material during transportation loading and unloading of material is also under scope of the vendor
The prices should include all taxes labour charges dismantling electricity
charges drayage hanging charges for banners or any kind of other
charges what so ever related with the Booth
The compliance of terms amp conditions mentioned in ldquoBooth Construction
and Managementrdquo placed in Annexure -B is also under scope of the
selected agency
REI C-2(b)REI7042492018
Page 10 of 47
8
PRICE BID
Particulars Quantity Price GST Total (inclusive of all
applicable Taxes)
1 Designing of CEL Booth on approximately 49 sqm (07 x 07 mtr)
As per
scope of
work
2 Booth Fabrication As per scope of work
3 Receptionist As per
scope of
work
4 TeaCoffee Vending Machine amp Water Bottles
As per
scope of
work
5 Transportation of Solar Tree Solar Pavement Solar Modules (Flexible amp Bifacial) Branding material etc from CEL Sahibabad to REI Expo and back
As per
scope of
work
Grand Total ( in figures)
Total Quoted Amount in figures (Inclusive of all applicable Taxes)_______________________________________________________
Total Quoted Amount in words (Inclusive of all applicable Taxes)________________________________________________________
No Deviation from Specification Terms amp Condition of Tender allowed Quotations having deviation from our scope of work terms amp
condition are liable to be rejected
REI C-2(b)REI7042492018
Page 11 of 47
9
Annexure ndash A
REI C-2(b)REI7042492018
Page 12 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
1
LIMITED TENDER ENQUIRY (LTE) FOR ENGAGING AN AGENCY
FOR
Designing and Fabrication of CEL booth and related task during the
12th Renewable Energy India 2018 Expo being held at India Expo
Centre Greater Noida during 18th ndash 20th September 2018
1 Introduction
CEL is participating in 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018 The 12th Renewable Energy India 2018 Expo is being organized by Ms UBM India and supported by Ministry of Skill Development amp Entrepreneurship Government of India IREDA NSDC SCGJ Skill Council for Green Jobs Skill India etc CEL wants to create awareness amp promote solar modules and solutions in this exhibition for
Establishing and maintaining customer relations
Interaction between buyers amp sellers
Identify new business partners and competitors
Facilitate consumer acceptance and brand publicity The Booth 931 (7 mtr x 7 mtr 49 sq mtrs 2-side open location) which is in the Hall No 09 on the Ground Floor is allotted to Central Electronics Limited under raw scheme CEL intends to hire the services of the official booth contractor of Ms UBM (Renewable Energy India Expo) for Designing and Fabrication of CEL stall and related task during 12th Renewable Energy India 2018 Expo being held at India Expo Centre Greater Noida during 18th ndash 20th September 2018
REI C-2(b)REI7042492018
Page 4 of 47
2
The vendors are advised to ensure their capability before bidding as the task has to be completed in short duration and in a time bound manner under the direction of the CEL 2 Eligibility Criteria
The agency must be the official booth contractor of Ms UBM (Renewable Energy India Expo) Relevant documents certificates may be submitted along with the bid in support of their claim
3 EMD
EMD amount of Rs 20000- must be submitted through demand draft
RTGS NEFT favoring Central Electronics Limited The demand draft must
should be payable at Delhi The EMD amount must be submitted on or
before the due date of opening of quotations No interest shall be payable
on the EMD
The details of CELrsquos bank account for RTGSNEFT of EMD amount are as
below
Beneficiary Name Central Electronics Limited
Beneficiary Account NumberIBAN 87761250000014
Beneficiary Bank SWIFT AddressBIC SYNBINBB161
Beneficiary Bank Name Syndicate Bank
Beneficiary Bank Address Sahibabad Branch CEL Complex Plot No 1
Site 4 Sahibabad 201010 UP INDIA
The EMD (after deduction of bank charges if any) of unsuccessful bidder
will be refunded within one month of finalization of tender The earnest
money of successful bidder would be converted into security deposit and
would be returned (after deduction of bank charges if any) to the bidder
after successful completion of order
REI C-2(b)REI7042492018
Page 5 of 47
3
4 Payment terms
a) After issuing the work order no advance payment will be released
b) 100 payment will be released after 2 weeks of completion of the expo after the satisfactory performance of the vendor
5 Liquidated Damages and completion of work
The work must be completed by 600 PM on 17th September 2018 in all
respects If the vendor is unable to complete the work during the booth
construction days in all respects and until 600 PM on 17th September
2018 and leaves the job without completing it thereby compelling CEL to
get the job done from other vendor in that case the vendor will be liable for
the following
1 The EMDSecurity Deposit will be forfeited 2 The equivalent additional amount which will be paid by CEL to the
new vendor for doing the remaining job will be charged by CEL from the vendor (original vendor) OR 10 penalty of the total contract value whichever is more will be deducted charged from the original vendorrsquos balance payment
3 Blacklisting of the vendor for participating in any further tender inquires for at least 2 years and CEL would also be free to circulate such blacklisted agencies to other Ministries Departments of Govt of India
6 Scope of Work
A Designing of CEL Stall on approximately 49 sqm (7 mtr x 7 mtr) raw scheme area in fabricated design structure with aesthetic look (The area may vary depending upon availability) The tentative design is also included in Annexure A
REI C-2(b)REI7042492018
Page 6 of 47
4
B Stall Fabrication as per below technical specifications
I Platform A raised wooden platform 4rdquo to be placed on the floor
made of Plywood 18 mm with wooden frames for the support of
the platform (49 sq Mts approx)
II Carpet on the flooring Combination of Blue amp Grey Carpet to
be placed on the platform as shown in the design for the whole
49 sq Mts
III Back wall Backwall to be made of Plywood 6 mm and MDF 6
mm with the support of the platform The size of the backwall
will be as per norms of the show organizer
IV Pillars No pillars
V Top Fascia The top fascia to be as per design which will have
the support of wood Plywood 8 mm
VI Reception Desk The ldquoLrdquo shape reception desk to be made of
plywood and MDF with size 4 feet width x 3 feet height with
storage and to be lockable to store the valuables in that
VII Bus Shelter The 8 feet X 8 feet Bus Shelter with Crome finish
to display the Solar panel
VIII Postersexhibit The raw content for the postersexhibits will be
provided by CEL the booth contractor has to design the poster
and edit the content to make it attractive and eye catchy The
postersexhibits have to be reusable and will be taken by the
CEL after the completion of exhibitions The transportation of
the postersexhibits to CEL Campus at Sahibabad is also under
the scope of the vendor
REI C-2(b)REI7042492018
Page 7 of 47
5
IX Logo CEL Logo will be Front-lit 3D
X Furniture
Barstools White Color with Leather Finish for the reception
table 2 no Center Table with Glass top 2 center table with
glass top to be provided for discussion of clients
6 Chairs white color to be provided for Discussion with leather
finish
Sofa Sets to be provided for VIP clients for discussion (2
seater 2 no With leather finish white color with one centre
table and one corner table with glass top each)
XI LEDrsquos Television 1 nos 42rdquo LEDrsquos to be provided in the booth
for presentations and walkthrough of the company
XII Store Room As per design for storing branding material other
luggage CoffeeTea vending machine Water bottles etc
XIII Mounting of flexible bifacial Solar PV Module CEL will provide
the flexible and bifacial solar PV module to the booth fabricator
The booth fabricator will make necessary arrangement for
pasting the flexible solar PV module using 3M adhesivestapes
and mounting of bifacial solar PV module
XIV Metal Lights Metal Lights (atleast 8 numbers) of 150 W each to
be provided for overall lighting of the booth
REI C-2(b)REI7042492018
Page 8 of 47
6
XV Power Sockets At least 4 power sockets for charging of laptops
and mobile phones
XVI Wiring and Connections 12mm wirings to be provided for
overall connections of the booth lights
XVII Paint Work Asian Paint Royale or similar to be used in the
booth for the paint work
XVIII Dismantling of the booth Dismantling of the booth is under the
scope of the vendor as per the guidelines of the organizers
XIX Electricity The organizers will provide electricity connection as
part of the raw scheme Any extra loadcharges is under the
scope of the vendor
XX Collar Mike and Speaker Set One Collar Mike and speaker set
for Public Announcement
XXI BOOTH CLEANING At least twice in a day andor as per
instructions of CEL officials
XXII FLOWERS Flower Bouquet for the reception Desk amp tables
(Fresh Flower Bouquets every day)
Two Bouquet on the Inauguration Day for VVIPrsquos
C Receptionist 1 Receptionist Hostess for 3 days to be provided by the vendor The logistics of the Receptionist Hostess is also under the scope of the vendor
D TeaCoffee Vending Machine amp Water Bottles
TeaCoffee Vending Machine ndash 01 number
REI C-2(b)REI7042492018
Page 9 of 47
7
Raw MaterialConsumable for preparing TeaCoffee - 300 Cups Approx 100 Cups every day
Bisleri 250 ml water bottle ndash 300 numbers approx 100 bottles every day
E Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar
Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo being held at India Expo Centre and back Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo and back as per the instructions from competent authority of CEL The safetyinsurance of the material during transportation loading and unloading of material is also under scope of the vendor
The prices should include all taxes labour charges dismantling electricity
charges drayage hanging charges for banners or any kind of other
charges what so ever related with the Booth
The compliance of terms amp conditions mentioned in ldquoBooth Construction
and Managementrdquo placed in Annexure -B is also under scope of the
selected agency
REI C-2(b)REI7042492018
Page 10 of 47
8
PRICE BID
Particulars Quantity Price GST Total (inclusive of all
applicable Taxes)
1 Designing of CEL Booth on approximately 49 sqm (07 x 07 mtr)
As per
scope of
work
2 Booth Fabrication As per scope of work
3 Receptionist As per
scope of
work
4 TeaCoffee Vending Machine amp Water Bottles
As per
scope of
work
5 Transportation of Solar Tree Solar Pavement Solar Modules (Flexible amp Bifacial) Branding material etc from CEL Sahibabad to REI Expo and back
As per
scope of
work
Grand Total ( in figures)
Total Quoted Amount in figures (Inclusive of all applicable Taxes)_______________________________________________________
Total Quoted Amount in words (Inclusive of all applicable Taxes)________________________________________________________
No Deviation from Specification Terms amp Condition of Tender allowed Quotations having deviation from our scope of work terms amp
condition are liable to be rejected
REI C-2(b)REI7042492018
Page 11 of 47
9
Annexure ndash A
REI C-2(b)REI7042492018
Page 12 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
2
The vendors are advised to ensure their capability before bidding as the task has to be completed in short duration and in a time bound manner under the direction of the CEL 2 Eligibility Criteria
The agency must be the official booth contractor of Ms UBM (Renewable Energy India Expo) Relevant documents certificates may be submitted along with the bid in support of their claim
3 EMD
EMD amount of Rs 20000- must be submitted through demand draft
RTGS NEFT favoring Central Electronics Limited The demand draft must
should be payable at Delhi The EMD amount must be submitted on or
before the due date of opening of quotations No interest shall be payable
on the EMD
The details of CELrsquos bank account for RTGSNEFT of EMD amount are as
below
Beneficiary Name Central Electronics Limited
Beneficiary Account NumberIBAN 87761250000014
Beneficiary Bank SWIFT AddressBIC SYNBINBB161
Beneficiary Bank Name Syndicate Bank
Beneficiary Bank Address Sahibabad Branch CEL Complex Plot No 1
Site 4 Sahibabad 201010 UP INDIA
The EMD (after deduction of bank charges if any) of unsuccessful bidder
will be refunded within one month of finalization of tender The earnest
money of successful bidder would be converted into security deposit and
would be returned (after deduction of bank charges if any) to the bidder
after successful completion of order
REI C-2(b)REI7042492018
Page 5 of 47
3
4 Payment terms
a) After issuing the work order no advance payment will be released
b) 100 payment will be released after 2 weeks of completion of the expo after the satisfactory performance of the vendor
5 Liquidated Damages and completion of work
The work must be completed by 600 PM on 17th September 2018 in all
respects If the vendor is unable to complete the work during the booth
construction days in all respects and until 600 PM on 17th September
2018 and leaves the job without completing it thereby compelling CEL to
get the job done from other vendor in that case the vendor will be liable for
the following
1 The EMDSecurity Deposit will be forfeited 2 The equivalent additional amount which will be paid by CEL to the
new vendor for doing the remaining job will be charged by CEL from the vendor (original vendor) OR 10 penalty of the total contract value whichever is more will be deducted charged from the original vendorrsquos balance payment
3 Blacklisting of the vendor for participating in any further tender inquires for at least 2 years and CEL would also be free to circulate such blacklisted agencies to other Ministries Departments of Govt of India
6 Scope of Work
A Designing of CEL Stall on approximately 49 sqm (7 mtr x 7 mtr) raw scheme area in fabricated design structure with aesthetic look (The area may vary depending upon availability) The tentative design is also included in Annexure A
REI C-2(b)REI7042492018
Page 6 of 47
4
B Stall Fabrication as per below technical specifications
I Platform A raised wooden platform 4rdquo to be placed on the floor
made of Plywood 18 mm with wooden frames for the support of
the platform (49 sq Mts approx)
II Carpet on the flooring Combination of Blue amp Grey Carpet to
be placed on the platform as shown in the design for the whole
49 sq Mts
III Back wall Backwall to be made of Plywood 6 mm and MDF 6
mm with the support of the platform The size of the backwall
will be as per norms of the show organizer
IV Pillars No pillars
V Top Fascia The top fascia to be as per design which will have
the support of wood Plywood 8 mm
VI Reception Desk The ldquoLrdquo shape reception desk to be made of
plywood and MDF with size 4 feet width x 3 feet height with
storage and to be lockable to store the valuables in that
VII Bus Shelter The 8 feet X 8 feet Bus Shelter with Crome finish
to display the Solar panel
VIII Postersexhibit The raw content for the postersexhibits will be
provided by CEL the booth contractor has to design the poster
and edit the content to make it attractive and eye catchy The
postersexhibits have to be reusable and will be taken by the
CEL after the completion of exhibitions The transportation of
the postersexhibits to CEL Campus at Sahibabad is also under
the scope of the vendor
REI C-2(b)REI7042492018
Page 7 of 47
5
IX Logo CEL Logo will be Front-lit 3D
X Furniture
Barstools White Color with Leather Finish for the reception
table 2 no Center Table with Glass top 2 center table with
glass top to be provided for discussion of clients
6 Chairs white color to be provided for Discussion with leather
finish
Sofa Sets to be provided for VIP clients for discussion (2
seater 2 no With leather finish white color with one centre
table and one corner table with glass top each)
XI LEDrsquos Television 1 nos 42rdquo LEDrsquos to be provided in the booth
for presentations and walkthrough of the company
XII Store Room As per design for storing branding material other
luggage CoffeeTea vending machine Water bottles etc
XIII Mounting of flexible bifacial Solar PV Module CEL will provide
the flexible and bifacial solar PV module to the booth fabricator
The booth fabricator will make necessary arrangement for
pasting the flexible solar PV module using 3M adhesivestapes
and mounting of bifacial solar PV module
XIV Metal Lights Metal Lights (atleast 8 numbers) of 150 W each to
be provided for overall lighting of the booth
REI C-2(b)REI7042492018
Page 8 of 47
6
XV Power Sockets At least 4 power sockets for charging of laptops
and mobile phones
XVI Wiring and Connections 12mm wirings to be provided for
overall connections of the booth lights
XVII Paint Work Asian Paint Royale or similar to be used in the
booth for the paint work
XVIII Dismantling of the booth Dismantling of the booth is under the
scope of the vendor as per the guidelines of the organizers
XIX Electricity The organizers will provide electricity connection as
part of the raw scheme Any extra loadcharges is under the
scope of the vendor
XX Collar Mike and Speaker Set One Collar Mike and speaker set
for Public Announcement
XXI BOOTH CLEANING At least twice in a day andor as per
instructions of CEL officials
XXII FLOWERS Flower Bouquet for the reception Desk amp tables
(Fresh Flower Bouquets every day)
Two Bouquet on the Inauguration Day for VVIPrsquos
C Receptionist 1 Receptionist Hostess for 3 days to be provided by the vendor The logistics of the Receptionist Hostess is also under the scope of the vendor
D TeaCoffee Vending Machine amp Water Bottles
TeaCoffee Vending Machine ndash 01 number
REI C-2(b)REI7042492018
Page 9 of 47
7
Raw MaterialConsumable for preparing TeaCoffee - 300 Cups Approx 100 Cups every day
Bisleri 250 ml water bottle ndash 300 numbers approx 100 bottles every day
E Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar
Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo being held at India Expo Centre and back Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo and back as per the instructions from competent authority of CEL The safetyinsurance of the material during transportation loading and unloading of material is also under scope of the vendor
The prices should include all taxes labour charges dismantling electricity
charges drayage hanging charges for banners or any kind of other
charges what so ever related with the Booth
The compliance of terms amp conditions mentioned in ldquoBooth Construction
and Managementrdquo placed in Annexure -B is also under scope of the
selected agency
REI C-2(b)REI7042492018
Page 10 of 47
8
PRICE BID
Particulars Quantity Price GST Total (inclusive of all
applicable Taxes)
1 Designing of CEL Booth on approximately 49 sqm (07 x 07 mtr)
As per
scope of
work
2 Booth Fabrication As per scope of work
3 Receptionist As per
scope of
work
4 TeaCoffee Vending Machine amp Water Bottles
As per
scope of
work
5 Transportation of Solar Tree Solar Pavement Solar Modules (Flexible amp Bifacial) Branding material etc from CEL Sahibabad to REI Expo and back
As per
scope of
work
Grand Total ( in figures)
Total Quoted Amount in figures (Inclusive of all applicable Taxes)_______________________________________________________
Total Quoted Amount in words (Inclusive of all applicable Taxes)________________________________________________________
No Deviation from Specification Terms amp Condition of Tender allowed Quotations having deviation from our scope of work terms amp
condition are liable to be rejected
REI C-2(b)REI7042492018
Page 11 of 47
9
Annexure ndash A
REI C-2(b)REI7042492018
Page 12 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
3
4 Payment terms
a) After issuing the work order no advance payment will be released
b) 100 payment will be released after 2 weeks of completion of the expo after the satisfactory performance of the vendor
5 Liquidated Damages and completion of work
The work must be completed by 600 PM on 17th September 2018 in all
respects If the vendor is unable to complete the work during the booth
construction days in all respects and until 600 PM on 17th September
2018 and leaves the job without completing it thereby compelling CEL to
get the job done from other vendor in that case the vendor will be liable for
the following
1 The EMDSecurity Deposit will be forfeited 2 The equivalent additional amount which will be paid by CEL to the
new vendor for doing the remaining job will be charged by CEL from the vendor (original vendor) OR 10 penalty of the total contract value whichever is more will be deducted charged from the original vendorrsquos balance payment
3 Blacklisting of the vendor for participating in any further tender inquires for at least 2 years and CEL would also be free to circulate such blacklisted agencies to other Ministries Departments of Govt of India
6 Scope of Work
A Designing of CEL Stall on approximately 49 sqm (7 mtr x 7 mtr) raw scheme area in fabricated design structure with aesthetic look (The area may vary depending upon availability) The tentative design is also included in Annexure A
REI C-2(b)REI7042492018
Page 6 of 47
4
B Stall Fabrication as per below technical specifications
I Platform A raised wooden platform 4rdquo to be placed on the floor
made of Plywood 18 mm with wooden frames for the support of
the platform (49 sq Mts approx)
II Carpet on the flooring Combination of Blue amp Grey Carpet to
be placed on the platform as shown in the design for the whole
49 sq Mts
III Back wall Backwall to be made of Plywood 6 mm and MDF 6
mm with the support of the platform The size of the backwall
will be as per norms of the show organizer
IV Pillars No pillars
V Top Fascia The top fascia to be as per design which will have
the support of wood Plywood 8 mm
VI Reception Desk The ldquoLrdquo shape reception desk to be made of
plywood and MDF with size 4 feet width x 3 feet height with
storage and to be lockable to store the valuables in that
VII Bus Shelter The 8 feet X 8 feet Bus Shelter with Crome finish
to display the Solar panel
VIII Postersexhibit The raw content for the postersexhibits will be
provided by CEL the booth contractor has to design the poster
and edit the content to make it attractive and eye catchy The
postersexhibits have to be reusable and will be taken by the
CEL after the completion of exhibitions The transportation of
the postersexhibits to CEL Campus at Sahibabad is also under
the scope of the vendor
REI C-2(b)REI7042492018
Page 7 of 47
5
IX Logo CEL Logo will be Front-lit 3D
X Furniture
Barstools White Color with Leather Finish for the reception
table 2 no Center Table with Glass top 2 center table with
glass top to be provided for discussion of clients
6 Chairs white color to be provided for Discussion with leather
finish
Sofa Sets to be provided for VIP clients for discussion (2
seater 2 no With leather finish white color with one centre
table and one corner table with glass top each)
XI LEDrsquos Television 1 nos 42rdquo LEDrsquos to be provided in the booth
for presentations and walkthrough of the company
XII Store Room As per design for storing branding material other
luggage CoffeeTea vending machine Water bottles etc
XIII Mounting of flexible bifacial Solar PV Module CEL will provide
the flexible and bifacial solar PV module to the booth fabricator
The booth fabricator will make necessary arrangement for
pasting the flexible solar PV module using 3M adhesivestapes
and mounting of bifacial solar PV module
XIV Metal Lights Metal Lights (atleast 8 numbers) of 150 W each to
be provided for overall lighting of the booth
REI C-2(b)REI7042492018
Page 8 of 47
6
XV Power Sockets At least 4 power sockets for charging of laptops
and mobile phones
XVI Wiring and Connections 12mm wirings to be provided for
overall connections of the booth lights
XVII Paint Work Asian Paint Royale or similar to be used in the
booth for the paint work
XVIII Dismantling of the booth Dismantling of the booth is under the
scope of the vendor as per the guidelines of the organizers
XIX Electricity The organizers will provide electricity connection as
part of the raw scheme Any extra loadcharges is under the
scope of the vendor
XX Collar Mike and Speaker Set One Collar Mike and speaker set
for Public Announcement
XXI BOOTH CLEANING At least twice in a day andor as per
instructions of CEL officials
XXII FLOWERS Flower Bouquet for the reception Desk amp tables
(Fresh Flower Bouquets every day)
Two Bouquet on the Inauguration Day for VVIPrsquos
C Receptionist 1 Receptionist Hostess for 3 days to be provided by the vendor The logistics of the Receptionist Hostess is also under the scope of the vendor
D TeaCoffee Vending Machine amp Water Bottles
TeaCoffee Vending Machine ndash 01 number
REI C-2(b)REI7042492018
Page 9 of 47
7
Raw MaterialConsumable for preparing TeaCoffee - 300 Cups Approx 100 Cups every day
Bisleri 250 ml water bottle ndash 300 numbers approx 100 bottles every day
E Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar
Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo being held at India Expo Centre and back Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo and back as per the instructions from competent authority of CEL The safetyinsurance of the material during transportation loading and unloading of material is also under scope of the vendor
The prices should include all taxes labour charges dismantling electricity
charges drayage hanging charges for banners or any kind of other
charges what so ever related with the Booth
The compliance of terms amp conditions mentioned in ldquoBooth Construction
and Managementrdquo placed in Annexure -B is also under scope of the
selected agency
REI C-2(b)REI7042492018
Page 10 of 47
8
PRICE BID
Particulars Quantity Price GST Total (inclusive of all
applicable Taxes)
1 Designing of CEL Booth on approximately 49 sqm (07 x 07 mtr)
As per
scope of
work
2 Booth Fabrication As per scope of work
3 Receptionist As per
scope of
work
4 TeaCoffee Vending Machine amp Water Bottles
As per
scope of
work
5 Transportation of Solar Tree Solar Pavement Solar Modules (Flexible amp Bifacial) Branding material etc from CEL Sahibabad to REI Expo and back
As per
scope of
work
Grand Total ( in figures)
Total Quoted Amount in figures (Inclusive of all applicable Taxes)_______________________________________________________
Total Quoted Amount in words (Inclusive of all applicable Taxes)________________________________________________________
No Deviation from Specification Terms amp Condition of Tender allowed Quotations having deviation from our scope of work terms amp
condition are liable to be rejected
REI C-2(b)REI7042492018
Page 11 of 47
9
Annexure ndash A
REI C-2(b)REI7042492018
Page 12 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
4
B Stall Fabrication as per below technical specifications
I Platform A raised wooden platform 4rdquo to be placed on the floor
made of Plywood 18 mm with wooden frames for the support of
the platform (49 sq Mts approx)
II Carpet on the flooring Combination of Blue amp Grey Carpet to
be placed on the platform as shown in the design for the whole
49 sq Mts
III Back wall Backwall to be made of Plywood 6 mm and MDF 6
mm with the support of the platform The size of the backwall
will be as per norms of the show organizer
IV Pillars No pillars
V Top Fascia The top fascia to be as per design which will have
the support of wood Plywood 8 mm
VI Reception Desk The ldquoLrdquo shape reception desk to be made of
plywood and MDF with size 4 feet width x 3 feet height with
storage and to be lockable to store the valuables in that
VII Bus Shelter The 8 feet X 8 feet Bus Shelter with Crome finish
to display the Solar panel
VIII Postersexhibit The raw content for the postersexhibits will be
provided by CEL the booth contractor has to design the poster
and edit the content to make it attractive and eye catchy The
postersexhibits have to be reusable and will be taken by the
CEL after the completion of exhibitions The transportation of
the postersexhibits to CEL Campus at Sahibabad is also under
the scope of the vendor
REI C-2(b)REI7042492018
Page 7 of 47
5
IX Logo CEL Logo will be Front-lit 3D
X Furniture
Barstools White Color with Leather Finish for the reception
table 2 no Center Table with Glass top 2 center table with
glass top to be provided for discussion of clients
6 Chairs white color to be provided for Discussion with leather
finish
Sofa Sets to be provided for VIP clients for discussion (2
seater 2 no With leather finish white color with one centre
table and one corner table with glass top each)
XI LEDrsquos Television 1 nos 42rdquo LEDrsquos to be provided in the booth
for presentations and walkthrough of the company
XII Store Room As per design for storing branding material other
luggage CoffeeTea vending machine Water bottles etc
XIII Mounting of flexible bifacial Solar PV Module CEL will provide
the flexible and bifacial solar PV module to the booth fabricator
The booth fabricator will make necessary arrangement for
pasting the flexible solar PV module using 3M adhesivestapes
and mounting of bifacial solar PV module
XIV Metal Lights Metal Lights (atleast 8 numbers) of 150 W each to
be provided for overall lighting of the booth
REI C-2(b)REI7042492018
Page 8 of 47
6
XV Power Sockets At least 4 power sockets for charging of laptops
and mobile phones
XVI Wiring and Connections 12mm wirings to be provided for
overall connections of the booth lights
XVII Paint Work Asian Paint Royale or similar to be used in the
booth for the paint work
XVIII Dismantling of the booth Dismantling of the booth is under the
scope of the vendor as per the guidelines of the organizers
XIX Electricity The organizers will provide electricity connection as
part of the raw scheme Any extra loadcharges is under the
scope of the vendor
XX Collar Mike and Speaker Set One Collar Mike and speaker set
for Public Announcement
XXI BOOTH CLEANING At least twice in a day andor as per
instructions of CEL officials
XXII FLOWERS Flower Bouquet for the reception Desk amp tables
(Fresh Flower Bouquets every day)
Two Bouquet on the Inauguration Day for VVIPrsquos
C Receptionist 1 Receptionist Hostess for 3 days to be provided by the vendor The logistics of the Receptionist Hostess is also under the scope of the vendor
D TeaCoffee Vending Machine amp Water Bottles
TeaCoffee Vending Machine ndash 01 number
REI C-2(b)REI7042492018
Page 9 of 47
7
Raw MaterialConsumable for preparing TeaCoffee - 300 Cups Approx 100 Cups every day
Bisleri 250 ml water bottle ndash 300 numbers approx 100 bottles every day
E Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar
Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo being held at India Expo Centre and back Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo and back as per the instructions from competent authority of CEL The safetyinsurance of the material during transportation loading and unloading of material is also under scope of the vendor
The prices should include all taxes labour charges dismantling electricity
charges drayage hanging charges for banners or any kind of other
charges what so ever related with the Booth
The compliance of terms amp conditions mentioned in ldquoBooth Construction
and Managementrdquo placed in Annexure -B is also under scope of the
selected agency
REI C-2(b)REI7042492018
Page 10 of 47
8
PRICE BID
Particulars Quantity Price GST Total (inclusive of all
applicable Taxes)
1 Designing of CEL Booth on approximately 49 sqm (07 x 07 mtr)
As per
scope of
work
2 Booth Fabrication As per scope of work
3 Receptionist As per
scope of
work
4 TeaCoffee Vending Machine amp Water Bottles
As per
scope of
work
5 Transportation of Solar Tree Solar Pavement Solar Modules (Flexible amp Bifacial) Branding material etc from CEL Sahibabad to REI Expo and back
As per
scope of
work
Grand Total ( in figures)
Total Quoted Amount in figures (Inclusive of all applicable Taxes)_______________________________________________________
Total Quoted Amount in words (Inclusive of all applicable Taxes)________________________________________________________
No Deviation from Specification Terms amp Condition of Tender allowed Quotations having deviation from our scope of work terms amp
condition are liable to be rejected
REI C-2(b)REI7042492018
Page 11 of 47
9
Annexure ndash A
REI C-2(b)REI7042492018
Page 12 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
5
IX Logo CEL Logo will be Front-lit 3D
X Furniture
Barstools White Color with Leather Finish for the reception
table 2 no Center Table with Glass top 2 center table with
glass top to be provided for discussion of clients
6 Chairs white color to be provided for Discussion with leather
finish
Sofa Sets to be provided for VIP clients for discussion (2
seater 2 no With leather finish white color with one centre
table and one corner table with glass top each)
XI LEDrsquos Television 1 nos 42rdquo LEDrsquos to be provided in the booth
for presentations and walkthrough of the company
XII Store Room As per design for storing branding material other
luggage CoffeeTea vending machine Water bottles etc
XIII Mounting of flexible bifacial Solar PV Module CEL will provide
the flexible and bifacial solar PV module to the booth fabricator
The booth fabricator will make necessary arrangement for
pasting the flexible solar PV module using 3M adhesivestapes
and mounting of bifacial solar PV module
XIV Metal Lights Metal Lights (atleast 8 numbers) of 150 W each to
be provided for overall lighting of the booth
REI C-2(b)REI7042492018
Page 8 of 47
6
XV Power Sockets At least 4 power sockets for charging of laptops
and mobile phones
XVI Wiring and Connections 12mm wirings to be provided for
overall connections of the booth lights
XVII Paint Work Asian Paint Royale or similar to be used in the
booth for the paint work
XVIII Dismantling of the booth Dismantling of the booth is under the
scope of the vendor as per the guidelines of the organizers
XIX Electricity The organizers will provide electricity connection as
part of the raw scheme Any extra loadcharges is under the
scope of the vendor
XX Collar Mike and Speaker Set One Collar Mike and speaker set
for Public Announcement
XXI BOOTH CLEANING At least twice in a day andor as per
instructions of CEL officials
XXII FLOWERS Flower Bouquet for the reception Desk amp tables
(Fresh Flower Bouquets every day)
Two Bouquet on the Inauguration Day for VVIPrsquos
C Receptionist 1 Receptionist Hostess for 3 days to be provided by the vendor The logistics of the Receptionist Hostess is also under the scope of the vendor
D TeaCoffee Vending Machine amp Water Bottles
TeaCoffee Vending Machine ndash 01 number
REI C-2(b)REI7042492018
Page 9 of 47
7
Raw MaterialConsumable for preparing TeaCoffee - 300 Cups Approx 100 Cups every day
Bisleri 250 ml water bottle ndash 300 numbers approx 100 bottles every day
E Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar
Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo being held at India Expo Centre and back Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo and back as per the instructions from competent authority of CEL The safetyinsurance of the material during transportation loading and unloading of material is also under scope of the vendor
The prices should include all taxes labour charges dismantling electricity
charges drayage hanging charges for banners or any kind of other
charges what so ever related with the Booth
The compliance of terms amp conditions mentioned in ldquoBooth Construction
and Managementrdquo placed in Annexure -B is also under scope of the
selected agency
REI C-2(b)REI7042492018
Page 10 of 47
8
PRICE BID
Particulars Quantity Price GST Total (inclusive of all
applicable Taxes)
1 Designing of CEL Booth on approximately 49 sqm (07 x 07 mtr)
As per
scope of
work
2 Booth Fabrication As per scope of work
3 Receptionist As per
scope of
work
4 TeaCoffee Vending Machine amp Water Bottles
As per
scope of
work
5 Transportation of Solar Tree Solar Pavement Solar Modules (Flexible amp Bifacial) Branding material etc from CEL Sahibabad to REI Expo and back
As per
scope of
work
Grand Total ( in figures)
Total Quoted Amount in figures (Inclusive of all applicable Taxes)_______________________________________________________
Total Quoted Amount in words (Inclusive of all applicable Taxes)________________________________________________________
No Deviation from Specification Terms amp Condition of Tender allowed Quotations having deviation from our scope of work terms amp
condition are liable to be rejected
REI C-2(b)REI7042492018
Page 11 of 47
9
Annexure ndash A
REI C-2(b)REI7042492018
Page 12 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
6
XV Power Sockets At least 4 power sockets for charging of laptops
and mobile phones
XVI Wiring and Connections 12mm wirings to be provided for
overall connections of the booth lights
XVII Paint Work Asian Paint Royale or similar to be used in the
booth for the paint work
XVIII Dismantling of the booth Dismantling of the booth is under the
scope of the vendor as per the guidelines of the organizers
XIX Electricity The organizers will provide electricity connection as
part of the raw scheme Any extra loadcharges is under the
scope of the vendor
XX Collar Mike and Speaker Set One Collar Mike and speaker set
for Public Announcement
XXI BOOTH CLEANING At least twice in a day andor as per
instructions of CEL officials
XXII FLOWERS Flower Bouquet for the reception Desk amp tables
(Fresh Flower Bouquets every day)
Two Bouquet on the Inauguration Day for VVIPrsquos
C Receptionist 1 Receptionist Hostess for 3 days to be provided by the vendor The logistics of the Receptionist Hostess is also under the scope of the vendor
D TeaCoffee Vending Machine amp Water Bottles
TeaCoffee Vending Machine ndash 01 number
REI C-2(b)REI7042492018
Page 9 of 47
7
Raw MaterialConsumable for preparing TeaCoffee - 300 Cups Approx 100 Cups every day
Bisleri 250 ml water bottle ndash 300 numbers approx 100 bottles every day
E Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar
Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo being held at India Expo Centre and back Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo and back as per the instructions from competent authority of CEL The safetyinsurance of the material during transportation loading and unloading of material is also under scope of the vendor
The prices should include all taxes labour charges dismantling electricity
charges drayage hanging charges for banners or any kind of other
charges what so ever related with the Booth
The compliance of terms amp conditions mentioned in ldquoBooth Construction
and Managementrdquo placed in Annexure -B is also under scope of the
selected agency
REI C-2(b)REI7042492018
Page 10 of 47
8
PRICE BID
Particulars Quantity Price GST Total (inclusive of all
applicable Taxes)
1 Designing of CEL Booth on approximately 49 sqm (07 x 07 mtr)
As per
scope of
work
2 Booth Fabrication As per scope of work
3 Receptionist As per
scope of
work
4 TeaCoffee Vending Machine amp Water Bottles
As per
scope of
work
5 Transportation of Solar Tree Solar Pavement Solar Modules (Flexible amp Bifacial) Branding material etc from CEL Sahibabad to REI Expo and back
As per
scope of
work
Grand Total ( in figures)
Total Quoted Amount in figures (Inclusive of all applicable Taxes)_______________________________________________________
Total Quoted Amount in words (Inclusive of all applicable Taxes)________________________________________________________
No Deviation from Specification Terms amp Condition of Tender allowed Quotations having deviation from our scope of work terms amp
condition are liable to be rejected
REI C-2(b)REI7042492018
Page 11 of 47
9
Annexure ndash A
REI C-2(b)REI7042492018
Page 12 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
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Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
7
Raw MaterialConsumable for preparing TeaCoffee - 300 Cups Approx 100 Cups every day
Bisleri 250 ml water bottle ndash 300 numbers approx 100 bottles every day
E Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar
Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo being held at India Expo Centre and back Transportation of Solar Tree Bifacial amp Flexible Solar Module Solar Pavement Branding material etc from CEL Sahibabad to 12th Renewable Energy India 2018 Expo and back as per the instructions from competent authority of CEL The safetyinsurance of the material during transportation loading and unloading of material is also under scope of the vendor
The prices should include all taxes labour charges dismantling electricity
charges drayage hanging charges for banners or any kind of other
charges what so ever related with the Booth
The compliance of terms amp conditions mentioned in ldquoBooth Construction
and Managementrdquo placed in Annexure -B is also under scope of the
selected agency
REI C-2(b)REI7042492018
Page 10 of 47
8
PRICE BID
Particulars Quantity Price GST Total (inclusive of all
applicable Taxes)
1 Designing of CEL Booth on approximately 49 sqm (07 x 07 mtr)
As per
scope of
work
2 Booth Fabrication As per scope of work
3 Receptionist As per
scope of
work
4 TeaCoffee Vending Machine amp Water Bottles
As per
scope of
work
5 Transportation of Solar Tree Solar Pavement Solar Modules (Flexible amp Bifacial) Branding material etc from CEL Sahibabad to REI Expo and back
As per
scope of
work
Grand Total ( in figures)
Total Quoted Amount in figures (Inclusive of all applicable Taxes)_______________________________________________________
Total Quoted Amount in words (Inclusive of all applicable Taxes)________________________________________________________
No Deviation from Specification Terms amp Condition of Tender allowed Quotations having deviation from our scope of work terms amp
condition are liable to be rejected
REI C-2(b)REI7042492018
Page 11 of 47
9
Annexure ndash A
REI C-2(b)REI7042492018
Page 12 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
8
PRICE BID
Particulars Quantity Price GST Total (inclusive of all
applicable Taxes)
1 Designing of CEL Booth on approximately 49 sqm (07 x 07 mtr)
As per
scope of
work
2 Booth Fabrication As per scope of work
3 Receptionist As per
scope of
work
4 TeaCoffee Vending Machine amp Water Bottles
As per
scope of
work
5 Transportation of Solar Tree Solar Pavement Solar Modules (Flexible amp Bifacial) Branding material etc from CEL Sahibabad to REI Expo and back
As per
scope of
work
Grand Total ( in figures)
Total Quoted Amount in figures (Inclusive of all applicable Taxes)_______________________________________________________
Total Quoted Amount in words (Inclusive of all applicable Taxes)________________________________________________________
No Deviation from Specification Terms amp Condition of Tender allowed Quotations having deviation from our scope of work terms amp
condition are liable to be rejected
REI C-2(b)REI7042492018
Page 11 of 47
9
Annexure ndash A
REI C-2(b)REI7042492018
Page 12 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
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Annexure ndash A
REI C-2(b)REI7042492018
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REI C-2(b)REI7042492018
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REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
10
REI C-2(b)REI7042492018
Page 13 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
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Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
11
REI C-2(b)REI7042492018
Page 14 of 47
12
REI C-2(b)REI7042492018
Page 15 of 47
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REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
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Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
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REI C-2(b)REI7042492018
Page 15 of 47
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REI C-2(b)REI7042492018
Page 16 of 47
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REI C-2(b)REI7042492018
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REI C-2(b)REI7042492018
Page 18 of 47
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REI C-2(b)REI7042492018
Page 19 of 47
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REI C-2(b)REI7042492018
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Page 24 of 47
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REI C-2(b)REI7042492018
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23
REI C-2(b)REI7042492018
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24
REI C-2(b)REI7042492018
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25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
13
REI C-2(b)REI7042492018
Page 16 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
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REI C-2(b)REI7042492018
Page 26 of 47
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REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
14
REI C-2(b)REI7042492018
Page 17 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
15
REI C-2(b)REI7042492018
Page 18 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
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REI C-2(b)REI7042492018
Page 25 of 47
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REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
16
REI C-2(b)REI7042492018
Page 19 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
17
REI C-2(b)REI7042492018
Page 20 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18
REI C-2(b)REI7042492018
Page 21 of 47
19
REI C-2(b)REI7042492018
Page 22 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
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REI C-2(b)REI7042492018
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REI C-2(b)REI7042492018
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REI C-2(b)REI7042492018
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REI C-2(b)REI7042492018
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REI C-2(b)REI7042492018
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REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
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18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
20
REI C-2(b)REI7042492018
Page 23 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
21
REI C-2(b)REI7042492018
Page 24 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
22
REI C-2(b)REI7042492018
Page 25 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
23
REI C-2(b)REI7042492018
Page 26 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
24
REI C-2(b)REI7042492018
Page 27 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
25
REI C-2(b)REI7042492018
Page 28 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Booth Construction and Management
C1 Contractor Insurance
C2 Booth Height Limits
C3 Booth Design Drawings and Approval
C4 Electrical Distribution Box
C5 Charges and Passes
C6 On-site Registration Procedure for Booth Contractors
C7 Working Hours amp Overtime Charges
C8 Personal Protective Equipment (PPE)
C9 Gangways
C10 Booth Construction
C11 Rear Surfaces of Booths
C12 Storage
C13 Working at Height
C14 Electrical Installation
C15 Painting
C16 Hall Booth Cleaning
C17 Move-out Dismantling and Cleaning
C18 No Smoking
C19 Floor Loading
C20 Catering and Flowers
C28 Ceiling Hanging Points
C22 Working Areas
Page 29 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
2
C Booth Construction and Management When an exhibitor appoints an outside contractor to build their booth or an exhibitor builds their booth by themselves (if an exhibitor is building their own booth they are considered as an outside contractor during the move-inmove-out period) both the exhibitor and contractor must fully understand following information and regulations Exhibitors and contractors are expected to comply with any building regulations all government rules and regulations and regulations laid down by the organisers
C1 CONTRACTOR INSURANCE
It is important to note that contractors must have their own insurance coverage in place Please refer to Form F11 amp F14 which must be completed and returned by the exhibitor and contractor before the deadline
C2 BOOTH HEIGHT LIMITS
The maximum height of construction is 4 meters for raw space booths including mezzanine
level (applicable to booths 72 m2 and above maximum area of which is 50 of the booth
area contracted)
Shell scheme booths are 25m high and can be modified to 35 metres
C3 BOOTH DESIGN DRAWINGS amp APPROVAL
Booth spaces of 18 sq mtr amp below are not allowed to do the alteration to booths Should you wish
to do it will be allowed by using shell scheme elements amp graphics (Vinyl pasting) only Any kind of
woodwork raised flooring or flex and framing will not be allowed strictly Booth installations not
complying with the most recent plan received by the Organisers will not be authorised The organisers will
check all booth installations and will reject those that do not conform to the exhibition regulations
Bare Space Booths
When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and
those set out in this Manual and to ensure that their Contractors abide by them In order to avoid any
dispute you must submit the layout of your booth to the Independent Technical Advisor ndash Mr Mandar R
Sathe at globalstructconhotmailcom for review and approval All design proposals must conform to all
statutory requirements and those set out in this Manual and must include the following
- Plan view showing clearly all dimensions walling and major exhibits
- Elevation views showing clearly all dimensions graphics etc
- Structural calculations drawings proving structural stability weight loadings etc
- Details of materials and fire protection
All design proposals should be in a recognised scale not less than 150 All plans are to be emailed
before 18 August 2018 in either pdf or jpeg formats only to
Mr Mandar R Sathe at globalstructconhotmailcom
Failure to submit the booth design for approval before the stipulated deadline of 18 August 2018
will attract a penalty charge of INR (`) 25000- per design per booth for special or late scrutiny
Page 30 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
3
Any modifications to the booth design must be submitted for approval again Shell scheme booth 18m2 amp
below is not eligible for any modifications and amendments Booth installations not complying with the
most recent plan received by the Organisers will not be authorised The organisers will check all booth
installations and will reject those that do not conform to the exhibition regulations
The design of the booth must be such that it can be safely erected and dismantled within the move-in move-out time available
(1) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(2) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
(3) The Independent Technical Advisors can be contacted at Tel +91 22 2536 2931 e-mail
globalstructconhotmailcom addressed to Mr Mandar R Sathe
Double-deck Booths
(4) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto
a maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
(5) The maximum height of construction is 4 metres for mezzanine floor booths In order to ensure
the safety of on-site construction in the exhibition centre all design drawings of mezzanine floor booths
(including 3D prospective plan Full technical booth drawings Ground plan and Elevations Structural
calculations Proof and Government approved Engineers Certificate of stability Confirmation of
maximum number of people allowed on upper deck List of materials and related data) in a recognised
scale not less than 150 in either pdf or dwg formats only must be verified before 18 August by the
Organisers
(6) A copy of Insurance ndash Form F14 Contractor Risk Check ndash Form F12 Method Statement ndash Form
F13 must also be submitted to obtain the booth approvals
(7) Structural plans shall be stamped by the organisers if approved no building may commence
without this approval
C4 ELECTRICAL DISTRIBUTION BOX
Bare Space Booth contractors can apply for electricity supply from the Electrical Agency before the deadline
through Form F16 - Power Supply (Note Per 900 Sq Mtr ndash 1kw Is Included In the Package)
Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
C5 CHARGES AND PASSES
Damage amp Performance Bond
(1) A Damage amp Performance Bond (Refundable Security deposit) as per below
Booth Size Refundable Security Amount (Demand Draft Only)
Upto 50 m2 INR 25000-
51 m2 ndash 100 m2 INR 50000-
101 m2 ndash 200 m2 INR 75000-
Page 31 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
4
Above 201 m2 amp Mezzanine Booths INR 100000-
Damage amp Performance Bond (Refundable Security deposit) to be paid by the booth contractor
to Organisers in advance or when they register at the exhibition site for booth possession This will be
held against damages to the venue and or the disposal of booth construction waste left on-site after
the event Any breach of the organisers venuersquos regulations may also cause the deposit to be
forfeited
(2) It is the individual booth contractorrsquos responsibility to remove all packing and waste materials from the
exhibition halls during both move-in and move-out Garbage amp waste materials from decoration work
must not be discarded into the aisles amp must be cleared All material used must be removed during
move-out and this must be done safely (no pushing over high pieces of booth no smashing of glass
panels etc) Failure to comply will result in the deposit being totally forfeited
(3) The deposit will be refunded by showing the receipt after the exhibition subject to the clearance of the
site by the contractors and no damage or garbage being recorded by the exhibition centre
management and the organisers
(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the
hall structures venue made by the exhibitor or their design amp handling agenciesrsquo staff during
build-up show days and dismantling time from the security deposit paid by the exhibitor This
is to ensure all the rules amp regulations are abided by and to cover any damage arising directly or
indirectly from infringement This is without prejudice to any additional claims the organisers may have
on the exhibitor if the damages exceed the deposit Balance amount if any will be returned if no
damage is found
Contractor Passes
Contractor Passes are issued free of charge Contractors are required to preserve their set-up day passes for use during the dismantling days No fresh passes will be issued for dismantling days
C6 ON-SITE REGISTRATION PROCEDURE FOR BOOTH CONTRACTORS
For the purpose of booth construction and moving of exhibits and dismantling badges will be issued by the
organisers as per the table on below permitting those approved contractors and their workmen to enter the
exhibition halls during the build-up and dismantling periods only A limited number of service badges will
be issued should a contractor have a valid reason to be present during the exhibition period (eg
maintenance remedial purposes etc) Please contact the exhibitor registration counter at the site for
these badges to be issued For security reasons contractors and their workmen are requested to wear their
badges when in the exhibition halls at all times
Booth Area in sq mts
Contractors Badges (Set-up amp Tear-down Days)
Service Badges (Show Days)
09 ndash 17 5 2
18 ndash 26 7 3
27 ndash 44 12 4
45 ndash 89 15 5
90 amp above 20 6
Page 32 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
5
C7 WORKING HOURS amp OVERTIME CHARGES
Activity Date Timing
Full power load provided to all exhibitors for testing checking
17 Sep 2018 1400 ndash 2000 hrs
Final completion of all booths in all aspects (Bare amp Shell)
17 Sep 2018 1200 hrs
Exhibition ends amp halls closed for visitors 20 Sep 2018 1700 hrs
Power supply to booths switched off 20 Sep 2018 1730 hrs
Dismantling electrical installations 20 Sep 2018 1730 hrs
All the exhibitors and their respective special booth design contractors are requested to complete
the booth fabrication work by 1200 hrs of 17 September 2018 after which no work would be allowed
to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sep 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C8 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Safety Helmets
All booth contractors working in the exhibition centre must wear safety
helmets Safety helmets are essential in the case of working at height or
being in the vicinity of contractors working at height Please make sure
that you wear your safety helmet properly fitting the chinstrap to avoid
the helmet falling off
Footwear
Correct footwear protecting against nails debris and etc are required for
exhibitors contractors working in the exhibition centre during build-up
and dismantling
Use of Tools and Equipment
Contractors are required to have any other PPE which are suitable for
their work such as gloves goggles masks earplugs
Page 33 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
6
C9 NO OBST RUCTION TO GANGWAYS
During the process of installation construction and removal of booths
the gangways must not be used at any time for the storage of plants
materials or debris of any kind The organisers may at their discretion
order the removal of such objects and the exhibitorscontractors will be
liable for the cost of removal
C10 BOOTH CONSTRUCTION
C10a RULES APPLICABLE FOR SHELL SCHEME BOOTHS
a) Minimum space available for booking shell scheme is 9m2
b) No painting or pasting of wallpaper on the booth panels is permitted Exhibitors who desire to have any
panel painted or wall papered must inform the official booth fitting contractor in advance for approval amp
execution of work upon appropriate payment
c) No additional fitting or displays are allowed to be attached nailed screwed or drilled to the booth
structure or fascia board O n violation of this instruction the exhibitor is liable to be charged by the
official contractor for damages caused to the booth
d) The use of inflammable materials for decoration of the booth is prohibited unless such decorations have
been treated with firendashretarding substance Use of heating appliances is strictly prohibited
e) Artificial plants and flowers are combustible and give off toxic fumes therefore they must not be used for
booth dressing
f) No suspension cloth banner(s) from hall ceiling or fixtures to the walls column amp floor of the hall(s) or
any other part of the building structure is permitted Exhibitor should only utilize inner part of the booth
allotted to them for display
g) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 35mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
h) No financial credit adjustments will be given by the show organisers official contractor for any shell
booth items not utilised by the exhibitor
i) No POP or display material should be pasted or nailed on the fascia name board provided by official
shell booth contractor Any violation to this will demand a penalty of INR (`) 250000 per fascia
Page 34 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
7
C10b RULES APPLICABLE FOR SPACE ONLY amp SPECIAL DESIGN BOOTHS
a) Height of all fittings exhibits should be restricted to 25mts The rear and side walls should be 25mts
high Structures exhibits (mounted or otherwise) between 25mts amp 4mts in height must be
approved by the organisers and placed at a minimum distance of 1mt from all sides within the
booth
b) For booths with 2 or 3 open sides or island booths there shall be no partitions on the open sides The
inside partitions shall also be such that they do not obstruct the view or aesthetics of adjoining booth(s)
In case these are found to be obstructive such partitions shall have to be changed with clear glass
acrylic above a height of 12mts
c) Individual booth(s) number(s) as allocated by the organisers should be displayed on the booth
in such a manner that it is clearly visible to all visitors
d) No partitions structures features shall be placed in such a way location that it obstructs the aisles or
aesthetics of the overall exhibition or view of other booths surrounding it
e) Exhibitors are requested to submit for approval scaled booth layout plan elevation with dimensions artistrsquos impression (3D views) and electrical single line drawing to the Independent Technical Advisor Global StructCon on Form F11 within the stipulated deadline Clearance alterations that may be necessary will be intimated within 10 days from the receipt of the designs No booth on bare space shall be built without the prior written approval of the Independent Technical Advisor Global StructCon
f) The exhibitors must keep one copy of the approved drawing at the work site at all the times during the
show
g) In case any pre-fabrication is done by an exhibitor before the approval of the design by the Independent
Technical Advisor (Global StructCon) the exhibitor shall be bound by the changes modifications
advised at the time of approval of the design and will have to change the said pre-fabricated structure or
any other feature so as to adhere to the basic design guidelines
h) Approval of booth designs will be at the sole discretion of the organizers (Independent
Technical Advisor - Global Strutcon
i) All booths in the exhibition are recommended irrespective of height to have at least half of the open
sides (frontage sides) open or fitted with transparent material to the underside of fascia It is advisable
to keep at least 30 of the floor area free for smooth movement of visitors ensuring equal
access amp information to all
j) All the material used in the construction of the booth features and displays including signs and fascias
shall be non-combustible inherently non-flammable or durably flame proofed
k) NO WELDING or CUTTING that may be flammable or SAWING is allowed in the halls
l) Artificial plants and flowers are combustible and give off toxic fumes therefore they may not be used for
booth decor
m) DESIGN AND CONSTRUCTION MUST CONCERN SAFETY FIRST Use of proper and strong material
or equipment is a definite requirement Workmen employed for assembling dismantling booths
should be compulsorily above 18 years of age and skilled suitably trained in their respective
job functions amp areas
n) Debris or stain from flammable material (like thinner) must be kept away from the working areas at the
end of each working day
o) Do not knock nail nor sharpen on the surface wall or any part of the building
p) No glue 2-sided foam tape or any material will be allowed to be pasted or stuck on the wall or on any
structure of the building
q) Pulling sling or wire rope (hanging of any kind) against any structure of building is strictly
prohibited
Page 35 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
8
r) Covering materials laid directly on the floor is prohibited as use of floorboard underneath is required If
necessary use of 2-sided tape is possible with prior permission from the organisers If permitted
removal of the tape and polishing of the floor to return it to the same condition as before is required
s) Only exhibitors booking an area of more than 72m2 are allowed to construct a mezzanine upto a
maximum area of 50 of the booth area contracted Kindly contact the UBM sales team for
payments related to mezzanine structures
t) The mezzanine displays will be inspected during the build-up days and any exhibitor deviating
from the regulations must make modifications as suggested by the Independent Technical
Advisor (Global StructCon) at their own expense prior to the show opening
u) In the interests of the exhibition amp safety aspects the organiser reserves the right to close down
discontinue fabrication works of such exhibitors who fail to comply with the rules amp
regulations of the show and as advised by the organisers
v) All booths that are designed to incorporate raised floor platforms should necessarily provide
1mtr wide access ramp for the disabled on at least one side amp within the periphery of their booth
The access ramp for disabled must be clearly shown in the booth design at the time of
submission of the designs for approval
w) Structures of special designs should remain within the boundaries of the space allotted and should not
protrude into adjacent booths or aisle spaces
x) No aisle space may be obstructed by any exhibits or structures thus ensuring free flow of public
viewers
y) Cooking of any kind inside the booth exhibition halls is strictly prohibited
z) Neon or flashing lights signs shall not be permitted unless they form an integral part of an exhibitorrsquos
product
aa) Cloth synthetic banners will not be permitted
bb) Exhibitors Contractors ensure that heat emitting light fittings such as Halogen fittings and
incandescent bulbs more than 100 Watt should not be used for booth lighting neither by official
service provider amp nor by any third party contractors
cc) All the exhibitors and their respective special booth design contractors are requested to
complete the booth fabrication work by 1200 hrs of 17th
September 2018 after which no work
would be allowed to continue in their booths
Exhibitors contractors wishing to continue beyond the above mentioned deadline would be levied
a penalty of INR (`) 10000- per hour per booth thereafter up to 1200 hrs of 17 Sept 2018 Kindly
contact the organiserrsquos office on site for further details amp procedures
C11 REAR SURFACES OF BOOTHS
Contractors must neatly finish any exposed booth surfaces unless the surface is facing the outer wall of the
exhibition centre The organisers reserve the right to order modification of any exposed surface and the
contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising
logos signs etc on any rear surface of their booth when this faces or is adjacent to other
exhibitorrsquos booth
Page 36 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
9
C12 STORAGE
Exhibitors needing space for storing their empty cartons crates on site should contact the official freight
forwarder who will make necessary arrangements subject to availability of space only The charges if any
will be paid by the exhibitor to the freight forwarder directly Or else exhibitors must arrange for their empty
and non-usable cartons crates to be transported back to their own premises
No excess stock and literature or packing cases may be stored in amp around pathways or behind the
panels shell structures
C13 WORKING AT HEIGHT
(1) Operators who are engaged in working at height (2 metres or above) must carry out necessary safety
measures against injuries that might be caused by falling or objects being dropped
(2) When passing tools or objects throwing is forbidden Methods such as hand-to-hand passing or
conveyance of tools or objects by bags or lifting up andor down with ropes shall be adopted
(3) Unqualified operators are forbidden to do overhead work and it is also strictly forbidden to do
overhead work after consuming alcohol
(4) If work is above 2 metres ladders are not allowed and a suitable metal scaffold or working platform is
necessary The scaffoldplatform should be properly fitted with a guard rail mid rail toe board
outriggers and wheel locks High stability is required with a maximum height to least base dimension
ratio of 35 (indoors) and 3 (outdoors) Workers must wear safety belt harness and clip on to a secure
anchorage point Scaffolds platforms may not be moved while in use or occupied
(5) Access to areas in the vicinity must be controlled to prevent persons walking or working directly under
high work Workers in the vicinity must wear suitable head protection eg safety helmet
Page 37 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
10
C14 ELECTRICAL INSTALLATION
Application for Distribution Box
Bare Space booth contractor can apply for additional electricity from the Official Electrical Contractor before
the deadline Please find the application Form F13 in Service Manual
Connection of Distribution Box
(1) The installation personnel for electric lines and
facilities must hold valid electrician operation
certificates license
(2) Only qualified electrical materials are used in the
build-up of booths (including both Shell Scheme
booths and Bare Space Booths) Double-sheath
copper wires and cable lines must be used and
the section of the conducting wires must be gt 15
mm Electrical materials must be equipped with
enough safe loading capacity It is strictly forbidden
to use single wires with no sheath twist pairs or
aluminium wires As to the configuration of wires
three-phase five-wire system shall be applied for
the line voltage (L1 L2 L3 N PE) and single-phase
three-wire system for the phase voltage (L N PE)
(3) All metallic structures and shells shall have a
reliable grounding The conducting wires should be fixed in a cellular or other from instead of being
randomly installed on roads grounds or doorways Electric lines crossing passageway shall be
protected by a cable bridge When sub-circuits are connected insulating porcelain and plastic joints
must be used instead of being wrapped directly by insulating adhesive tape before any insulation
protection measures are taken
(4) The distribution box must be installed in a cable duct or in the exhibition booth It is strictly forbidden to
leave a distribution box in doorways fire-control passages or any conspicuous place in exhibition
booths
(5) Outdoor electrical and lighting equipment shall be waterproof Safety measures such as
moisture-proofing water-proofing and weather-proofing etc shall be implemented All electrical
apparatus wires cables etc which can be easily contacted by people shall be covered with special
protection
(6) Exhibitors requiring special arrangements (eg different voltages and frequency or special
connections to their equipments) must arrange their own transformers converters etc
(7) All electrical equipment must be checked amp tested by the organisersrsquo appointed licensed electrical
engineers prior to switching on the electricity supply
(8) In the event that the official contractor appointed by the organisers is engaged by the exhibitor
to carry out any electrical works the exhibitor shall be responsible for settling all accounts
towards the same as well as for any electricity consumed by the exhibitorsrsquo booth or display
directly with the contractor
Page 38 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
11
Electricity Supply
Exhibitors are requested to note that full power load as per request will be made available only on 17
September 2018 from 1000 ndash 1400 hrs for testing If any exhibitor needs to have power load in
addition to the above-mentioned time limit they will have to directly requisition the same with the
official electrical contractor by submitting the electrical Form F16 before the deadline mentioned on
the form
Electricity Cut-off ndash Show Days (18 amp 19September 2018)
To ensure the safety of the exhibition hall and eliminate fire risks exhibitors and contractors must switch off
electricity to all facilities (electricity to Shell Scheme booths will be switched off by the Official Booth
Contractor) when the exhibition day ends If there is booths whose electrical supply is not switched off the
organiser shall switch off the power and the exhibitors and contractors will be responsible for all ensuing
consequences
If any booth requires 24 hours power the exhibitors or their contractor must apply to the Official Booth
Contractor for the same through Form F16
Electricity Cut-off ndash Show Close (20 September 2018)
Electricity will be cut off at 1730 hrs on September 20 2018 Please switch off all the facilities and exhibits
beforehand otherwise the exhibitors and contractors will be responsible for all ensuing consequences
Temporary Electricity Supply during Build-up and Dismantling
Temporary low voltage electrical points are available at strategic points within the hall
Shell scheme as well as space only exhibitors please refer Form F16 in the exhibitorrsquos manual for
additional power supply if required for your booth
Space only exhibitors are also requested to fill in Form F16 for additional power requirements for
their booth
Electrical Apparatus
The exhibitor shall ensure that all electrical installations and exhibits within their booth space comply with
any statutory or local regulations or requirements to which the exhibition may be subject Any direct light
emitted from an electrical device must be screened in such a way as to avoid causing nuisance or discomfort
to visitors and other exhibitors
C15 PAINTING
Large-scale painting is not permitted in the exhibition centre All exhibitors carrying out fabrication of
their booth space need to neatly finish the backside up to the complete height of their display No
spray painting of any type is permitted in the exhibition halls
However small scale rdquotouch-uprdquo painting of the exhibits and booths is permitted during the move-in period
with all necessary safety precautions in place These precautions include
(1) Painting in a properly ventilated area
(2) Use non-toxic non-aerosol paints
(3) No painting near the exhibition centrersquos vertical structures (ie walls)
(4) No washing of painting materials within or surrounding the exhibition centre
(5) All flammable materials (such as thinners) are to be safely placed and removed from the hall
immediately after use
Page 39 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
12
(6) Spray painting and colours mixed with flammable substances are strictly not permitted both
inside and outside the building
Contractors are responsible for any damage to the exhibition centre from painting and liable for the cost of
restoring damage
C16 HALL BOOTH CLEANING
During the exhibition days the organisers will be responsible for the cleaning of standard shell scheme
booth carpets and aisles daily Cleaning of exhibitorsrsquo special designed booths shall be the
responsibility of the exhibitors appointed contractors even during the show days During the build-up
and tear-down periods exhibitors are responsible for the removal of their own booth building dismantling
materials and scrap wastage
C17 MOVE-OUT DISMANTLING AND CLEANING
(1) No exhibitor is allowed to remove his exhibits from the exhibition floor prior to the official close of the
exhibition 1700 hrs on September 20 2018
(2) No booth may be dismantled or removed in part or in whole before 1700 hrs on September 20
2018 Booth contractors cannot access the exhibition centre before 1830 hrs and vehicles are not
permitted near the halls until 1900 hrs on September 20 2018
(3) Exhibitors contractors must handover the venue and shell scheme booths in the same condition as
they had taken possession of Any damage caused by the exhibitors contractorrsquos installation shall be
assessed by the organisers and the cost of reinstatement and restoration shall be charged to the
exhibitor contractor
(4) Exhibitors contractors are responsible for the removal of all items belonging to them such as
booth building materials structures fittings and waste from the exhibition centre (including the
exhibition hall unloading platforms the parking lot surrounding roads) Sites must be completely
cleared of exhibitorrsquos contractorrsquos belongings not later than 0400 hrs on September 21 2018 after
which the organiser has the right to remove all objects found at the cost of the exhibitor contractor
C18 NO SMOKING
Smoking is prohibited within the exhibition halls amp toilets The exhibitor contractor shall be held responsible
for any damage or loss caused by his her smoking in the exhibition area
C19 FLOOR LOADING
The floor load-bearing capacity of indoor exhibition space in halls 1 amp 3 is 1500 kgs sq meter Halls 5 amp 7
is 750 kgs sq meter and Halls 910 11 amp 12 is 3000 kgs sq meter If there is any vertically vibrating
exhibit in operation this floor load-bearing capacity shall be reduced at least by 50 The above-mentioned
floor load-bearing capacity must be taken into consideration during the exhibits transportation placement
demonstration and operation If in doubt contact the Organisers before any exhibits are transported
Page 40 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
13
C20 CATERING AND FLOWERS
There are designated catering and flower supplier in the exhibition centre Other suppliers are not allowed to
operate in the exhibition centre Food from outside catering companies is not permitted
Requirements of plants floral bouquets landscaping etc can be ordered by exhibitors in advance or on site
from the below mentioned official agency
C28 CEILING HANGING POINTS
(1) No hanging object is allowed in the exhibition centre
(2) The ceiling cannot be used to fix or stabilise any booth structure connected with the floor
(3) If the booth is located close to the walls no support of the walls should be taken
C22 WORKING AREAS
a) Exhibitors contracting company personnel must always wear their uniform and or display ID card
badge in working area(s) at all times without which the security reserves the right to deny entry to the
venue absolutely
b) In the event that the centre finds that any exhibitor contracting company personnel does not follow its
rules and regulations which results to any damage of the building it will disclaim from exhibitor
contracting company and their personnel the amount of repair costs
c) Any damage or loss of equipment personal belongings within the venue is not the
responsibility of the organiser exhibition centre
d) Exhibitor(s) must ensure that electric equipment used in their booth is switched off before leaving every
day
e) No sleeping is allowed in the working areas
f) Exhibits containing explosives radiation or any dangerous materials are strictly prohibited
g) Use of LPG or any other type of flammable gas in the premises is not allowed
h) Installation of electrical fitting must be handled by approved electrical engineers only layout of electrical
installation must be submitted to the organisers for approval prior to installation
India Exposition Mart Ltd - Catering Care amp Care - Flowers
Contact Mr Girdhar Bora amp Mr Sandeep Tiwari
Contact Mr Kishan
Mobile +91 97177 90587 +91 9818801063 Mobile - +91 98182 02549
Add Plot No 25 amp 27-29 Knowledge Park 2 Greater Noida ndash 201 308 (UP)
Add B-425 Sector 5 Dakshinpuri Dr Ambedkar Nagar New Delhi - 110 062
Tel +91 120 232 8011 ndash 20 Tel +91 11 2271 8990
Emailbanquetsindiaexpocentrecom accountscateringseasonsgroupcoin
Email mrcare2010rediffmailcom
Page 41 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
18-20 September 2018
India Expo Centre Greater Noida
1
Move-in amp Move-out Period
Contractor Move-in Period
Dates Timings Activity
Saturday 15 September 1000 am ndash 0800 pm Move in of certified heavy large exhibits (Official freight forwarders only) Sunday 16 September 0900 am ndash 0200 pm
Saturday 15 September 1200 pm ndash 0800 pm Space only exhibitors amp Special design booth contractors Sunday 16 September 0900 am ndash 0500 pm
Sunday 16 September 1200 noon ndash 0800 pm Shell scheme booth exhibitors amp contractors Monday 17 September 0900 am ndash 1200 pm
All construction work must be finished by 1200 hrs on 17th
September 2018
Contractors exhibitors are required to work within these move-in and work completion deadline periods If contractors exhibitors wish to work beyond these hours they should contact the onsite organiser office before 1000 hrs The penalty charges are INR (`) 10000 hour booth (1200 ndash 1800 hrs only on 17
th
September 2018)
Exhibitor Move-in Period Exhibitor registration
Dates Timings Activity
Saturday 15 September 0200 pm ndash 0600 pm
Issuing of exhibitor kits amp badges Sunday 16 September 1000 am ndash 0600 pm
Monday 17 September 1000 am ndash 0600 pm
Exhibition Opening Hours
Dates Exhibitors Visitors
Tuesday 18 September 0830 am ndash 0630 pm 1000 am ndash 0600 pm
Wednesday 19 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Thursday 20 September 0930 am ndash 0630 pm 1000 am ndash 0600 pm
Move-out Period
Dates Timings Activity
Thursday 20 September 0630 pm ndash 0900 pm Move-out hand carry exhibits only
Thursday 20 September 0900 pm ndash 1200 midnight Move-out booth amp heavy large exhibits
Friday 21 September 0001 am ndash 0600 am
Contractors exhibitors are required to clear their booth space of all exhibits or debris before 0600 hrs of 21
st September 2018 failing which penalty charges of INR (`) 10000 hour booth
would be levied
Page 42 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
AIMSITE DISPLAY PRIVATE LIMITED
CACHET EVENTS AND DESIGN SOLUTIONS PVT LTD
Contact Person Mr Pravin Mehta
Ms Shivali Mehta Contact Person Ms Pallavi Jayakar
Mobile +91 98201 57982 98208 03888 Mobile +91 98199 77397 97698 57397
E-mail pravinaimsitedisplaycom
shivaliaimsitedisplaycom salesaimsitedisplaycom
E-mail pallavijayakarcachetin
infocachetin
Address 5th Floor Rimsan Estate Chincholi
Bunder Crossing Malad West Mumbai ndash 400 064
India
Address 301302 Ashish Mahal 3rd Road
Santacruz (East) Mumbai 400052 India
Tel +91 22 2877 5984 2873 4446 Tel +91 22 6534 6937 38 39
Website wwwaimsitedisplaycom Website wwwcachetin
CONVERSATIONS MANTRA PVT LTD
EETERNAL DESIGNS Contact Person Mr Lokesh Aggarwal Mr Rajesh Chandra
Contact Person Mr Durgesh Ghodke Ms Arti Waghmare
Mobile +91 98105 81431 98188 32323 Mobile +91 92235 03060 93220 02144
E-mail lokeshconversationsmantracom
rajeshconversationsmantracom
infoconversationsmantracom
E-mail eeternaleventsgmailcom saleseeternaldesignscom
Address 18 22 Swagat House III Floor W E
A (Near Southern Hotel Arya Samaj Road) Karol
Bagh New Delhi 110 005 India
Address A Wing 302 Raj Darshan Near Platform No1 Thane West 400601 India
Tel + 91 11 4235 1982 Tel +91 92235 03060 93220 02144
Website wwwconversationsmantracom Website wwweeternaldesignscom
KINGSMEN FAIRTECH INTERIORS PVT LTD
Contact Person Mr Karann Idnani
Mobile +91 88261 96045 96501 74859
Direct +91 11 4660 6138
E-mail karannkfi-indiacom
Address B-1 Extn F-1 Mohan Cooperative Ind Area New Delhi-110044 India
Tel + 91 11 46606100 (100 Lines)
Website wwwkingsmenindiain
Page 43 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
MESSE INDIA
Contact Person Mr Rajan Sachdeva
Mobile +91 98202 87630
E-mail rajanmesseindiacom
Mumbai Level 3 Neo Vikram Above Audi Showroom Andheri W Mumbai-400053 India
Delhi NCR- Level 12 Tower C Building 8 DLF Cyber City Gurgaon-122002 India
Tel + 91 22 61984537
Website wwwmesseindiacom
TARGET AampM
THE PROPSHOP
Contact Person Mr Petrusp Kasad Contact Person Mr Prathamesh Ms Amrita Jee
Mobile +91 97377 79888 Mobile +91 75064 03021 82910 98858
E-mail petruspkasadtargetexhibitionscom mailtargetexhibi]onscom
E-mail amritathepropshopcoin prathameshthepropshopcoin
Address 1-C-106 Salsette Colony Old pump house Andheri East Mumbai ndash 400093 India
Address Plot no 8376 Inez Tower Mori Road Mahim West Mahim Mumbai Maharashtra 400016 India
Tel +91 (265) 2338297 (265) 6452088 Tel +91 22 2444 0237
Website wwwtargetexhibitionscom Website wwwthepropshopindiacom
TOUCHWOOD GROUP
WHITESHARK ENTERTAINMENT
PVT LTD
Contact Person Mr G P Singh Contact Person Mr Sumbhav Dewan
Mobile +91 98191 59957 Mobile +91 9212157735 +91 9818660333
E-mail gajendratouchwoodin gajendrasingh761gmailcom
E-mail sumbhavwhitesharkin
sambhavdewangmailcom
Address B213 Crystal Plaza Opp Infiniti Mall Andheri(W) Mumbai 400053 India Branches Delhi Bangaluru amp Hyderabad
Address 5G 3rd Floor Dada Jungi House
Shahputjat New Delhi 110049 India
Tel +91 22 40020142 Tel + 91 11 40592004
Website wwwtouchwoodexhibitscom Website wwwwhitesharkin
Page 44 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
REI C-2(b)REI7042492018
Format for submission of Vendor Data
1 Name of vendor
2 Registered Address
Postal Code Companyrsquos Year of Establishment
Companyrsquos nature of business
Companyrsquos Legal Status
Registration No Phone
Fax No Website
Name of Proprietor CEOChairman
PhoneMobile No
Email id
3 Factory Address
Phone No
Fax No
Email id
4 DelhiNCR Address (if any)
Phone No
Fax No
Email id
5 Correspondence Address
6
Name of Contact Person for this REI
Designation
Date of Birth
PhoneMobile no
Fax No
Email id
70 GST related information
71 GST No
80 Income Tax related information
Page 45 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
REI C-2(b)REI7042492018
Correspondence with respect to this REI may be addressed to MrMs helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip at email id helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip and mobile nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip IWe accept that CEL may send SMS andor email regarding this REIany other REI award of contract purchase order(s) andor any other information on anyall mobile nos mentioned in this vendor data sheet IWe certify that the information given herein is correct to the best of my knowledge and belief Signature of ProprietorCEOChairman Seal of the companyconcern
81 PAN No
82 PAN reference no (in case PAN applied for)
83 PAN Status (in case PAN applied for)
10 Registration No with Directorate of Industries
11 SSIMSE Reg No (if Small Scale Industrial Unit)
(Please enclose certificate from DICNSIC along with Certificate from registered CA with value of plant and machinery)
12 Is MSESSI is STSC Yes No ( If Yes please enclose relevant certificate as proof)
130 Bank related information
131 Bank name
132 Branch name
133 Bank address
134 Bank phone no
135 Bank fax no
136 Bank MICR Code (9 digit)
137 RTGS-IFSC Code
138 Account type
139 Account no
1310 Swift Code
Page 46 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47
REI C-2(b)REI7042492018
REI ACCEPTANCE LETTER (To be given on Company Letter Head)
Date
To
Sub Acceptance of all the terms amp Conditions of REI
REI Reference No C-2(b)REI7042492018 dated 01082018
Name of REI Work -
Dear Sir 1 I We have downloaded obtained the REI document(s) for the above mentioned lsquoREIWorkrsquo from the web site(s) namely
as per your REIadvertisement uploaded ongiven in the above mentioned website(s) 2 I We hereby certify that I we have read the entire terms and conditions of the REI documents from Page No to (including all documents like annexure(s) schedule(s) etc ) which form part of the contract agreement and I we shall abide hereby by the terms conditions clauses contained therein
3 The corrigendum(s) issued from time to time by your department organization too has also been taken into consideration while submitting this acceptance letter
4 I We hereby unconditionally accept a l l the REI conditions of above mentioned REI document(s) corrigendum(s) in its totality entirety
5 In case any provisions of this REI are found violated then your department organisation shall without prejudice to any other right or remedy be at liberty to reject this REIbid including the forfeiture of the full said earnest money deposit absolutely or any other punitive action whatsoever as deemed proper to protect the business interests of CEL
Yours Faithfully
(Signature of the Bidder with Official Seal)
Page 47 of 47