Chapter 11 Unidentified Person

7/27/2019 Chapter 11 Unidentified Person

1/46

Chapter 11 Unidentified Person File

WACIC Manual Chapter #11-1Revised 07/2007

SECTION 01: INTRODUCTION 3

I. DEFINITIONS 3A. PURPOSE OF THE UNIDENTIFIED PERSON FILE 3

B. CRITERIA FOR ENTRY INTO THE UNIDENTIFIED PERSON FILE 3C. RETENTION PERIOD FOR UNIDENTIFIED PERSONS 3D. CLEARED RECORDS 4E. VALIDATION 4

SECTION 02: INQUIRIES 5

I. PROCEDURE 5A. INQUIRIES 5B. SYNTAX 5C. INQUIRY BY BODY PARTS STATUS SYNTAX NCICONLY 6

D. INQUIRY BY NON-UNIQUE IDENTIFIERS SYNTAX NCICONLY 6E. GUIDELINES FOR INQUIRIES 7F. OPERATIONAL INQUIRIES 7G. SEARCH PROCEDURES 8H. SCORING 11I. RESPONSES 12

SECTION 03: FIELDS AND EDITS 15

I. DEFINITIONS 15A. MESSAGE KEYS 15

B. FIELDS AND

EDITS

15

SECTION 04: ENTRY 26

I. PROCEDURE 26A. ENTRY 26B. AUTOMATIC CROSS-SEARCH WITH MISSING PERSON RECORDS 28C. NCICQUALITY CONTROL 30

SECTION 05: SUPPLEMENTAL DATA ENTRY 32

I. PROCEDURE 32A. SUPPLEMENTAL DATA ENTRY 32B. SYNTAX 32C. UNIDENTIFIED PERSON SUPPLEMENTAL DATA ENTRY FIELD EDITS 33D. ENTRY GUIDELINES FOR SUPPLEMENTAL DATA ENTRY 34

SECTION 06: MODIFY 35


2/46



I. PROCEDURE 35A. MODIFY 35B. WHAT AGENCY MAY MODIFY A RECORD 35C. SYNTAX OF A MODIFYTRANSACTION 35D. UNIDENTIFIED PERSON MODIFY FIELD EDITS 36

SECTION 07: LOCATE TRANSACTIONS 37

I. PROCEDURE 37

SECTION 08: CLEAR TRANSACTIONS 38

I. PROCEDURE 38A. CLEARS 38B. WHEN TO USE A CLEAR MESSAGE 38C. SYNTAX 39

D. UNIDENTIFIED PERSON CLEAR FIELD EDITS 39

SECTION 09: CANCEL TRANSACTIONS 41

I. PROCEDURE 41A. WHEN TO USE A CANCELLATION MESSAGE 41B. SYNTAX 41C. UNIDENTIFIED PERSON CANCEL FIELD EDITS 42

SECTION 10: SUPPLEMENTAL CANCEL TRANSACTIONS 43

I. PROCEDURE 43A. SUPPLEMENTAL CANCELLATIONS 43B. SYNTAX 43C. UNIDENTIFIED PERSON SUPPLEMENTAL DATA CANCEL FIELD EDITS 44D. CANCELLATION GUIDELINES 44

SECTION 11: SUPPLEMENTAL DENTAL RECORDS 45

I. PROCEDURE 45A. SUPPLEMENTAL DENTAL RECORDS 45B. FIELDS AND EDITS 45


3/46


CHAPTER 11: WACIC Unidenti fied Person FileSECTION 01: Introduction

Procedure #: 11.01.000

Special Order:

Supersedes: WACIC Manual 2003 Edition

Appl ies to : ACCESS Users

Effective Date: August 1, 2006

See Also:

CALEA:

I. DEFINITIONSA. Purpose o f the Unident if ied Person File

1. The Unidentified Person File assists in the identification of deceasedpersons and persons who are unable to ascertain their identity andaids in the matching of dismembered body parts that have beenrecovered at different times and/or locations.

B. Criteria for Entry into the Unidentified Person File

1. Any unidentified deceased person.

2. A person of any age who is living and unable to ascertain his/heridentity (e.g., amnesia victim, infant, etc.). The information onunidentified living persons should only be included if the person giveshis/her consent or if they are physically or mentally unable to giveconsent.

3. Any unidentified catastrophe/disaster victim.

4. Body parts when a body has been dismembered (entered as anunidentified deceased person) with message key (MKE) UnidentifiedDeceased (EUD) or Unidentified Catastrophe/ Disaster Victim (EUV).

C. Retention Period for Unidentified Persons

1. Unidentified Person File records will remain on file indefinitely or untilaction is taken by the originating agency to clear or cancel the record.



4/46



D. Cleared Records

1. When a record is cleared, it remains on file in the WACIC system for14 days from the date of clear. Cleared records are removed entirelyfrom NCIC upon receipt of the clear message.

E. Validation

1. Unidentified Person File records will be validated monthly. Eachrecord entered will be subject to validation three months after entry andannually thereafter.


5/46


CHAPTER 11: WACIC Unidentified Person FileSECTION 02: Inquiries


Special Order:




See Also:

CALEA:

I. PROCEDURE

A. Inquiries

1. An inquiry can be made of the Unidenti fied Person Fi le by:

a. Non-unique identifiers: age, sex, race, height, weight, eye color,and hair color.

b. Body Part Status (BPS) code.

c. Originating agency case (OCA) number assigned to a specific caseby entering agency.

d. Washington Crime Information Center (WAC) number assigned.

e. National Crime Information Center (NIC) number assigned.

B. Syntax

Field ExampleHeader W;Message Key QU

Originating Agency Identifier WA0340500Originating Agency Case Number OCA/05-12345WACIC Number WAC/05U0000011NCIC Number NIC/U987654321End of Text (send)



6/46



C. Inquiry by Body Parts Status Syntax NCIC Only

Field ExampleHeader W;Message Key QUOriginating Agency Identifier WA0340500Body Parts Status BPS/RNNNNNNNNNNNNNSex SEX/FArea ARE/WA*End of Text (send)

D. Inquiry by Non-Unique Identifiers Syntax NCIC Only

Field ExampleHeader W;Message Key QUOriginating Agency Identifier WA0340500Age AGE/21

Sex SEX/FRace RAC/WEye Color EYE/BROHair Color HAI/BROHeight HGT/508Weight WGT/125End of Text (send)

1. All fields in the above inquiry are required. The following field edits willapply:

a. AGE

(1) Must be one or two numbers representing the age in years. Theage must fall within a range of 0 to 99. The age in the inquiryplus or minus one year will be searched against the averageage in the record on file.

b. HGT

(1) Must be three numbers representing feet and inches. The firstcharacter must be 0 through 7. The second number must be a0 or 1. When the second number is 1, the third number must be

0 or 1. The code UNK (unknown) is valid. The height in theinquiry is searched plus or minus 3 inches against the averageheight in records on file. If the inquiry contains UNK, only thoserecords with UNK will be searched.


7/46



c. WGT

(1) Must be three numbers representing pounds. The minimumweight is one pound (001) and the maximum weight is 499pounds. The code UNK (unknown) is valid. The weight inquiry

is searched plus or minus ten pounds against the averageweight in the records file. If the inquiry contains UNK, onlythose records with UNK are searched.

E. Guidelines for Inquiries

1. The ORI is not required in inquiries. If no ORI is included in thetransaction, the ACCESS system inserts the default ORI assigned tothe terminal submitting the inquiry. If an ORI is included, it must be anORI which the terminal is authorized to use.

F. Operational Inquir ies

1. Inquiries to the Unidentified Person File use the MKE QU or U, whichwill retrieve record information from WACIC without any added dentalinformation, and full record information, including dental information,from NCIC.

2. Inquiry by Unique Identif ier WACIC and NCIC

By OCA:W;QU.WA0340500.OCA/05-12345(send)

By WAC:W;QU.WA0340500.WAC/05U0000011(send)

By WAC to retrieve dental information:W;QDD.WA0340500.WAC/05U0000011(send)

By NIC:W;QU.WA0340500.NIC/U987654321(send)


8/46



3. Inquiry by Body Parts Status Code NCIC Only

a. Inquiries by body parts status code are processed by NCIC only;WACIC does not have the capability of searching the UnidentifiedPerson File by body parts status.

W;QU.WA0340500.BPS/NNNRRRRRRNNNNNN.SEX/F.ARE/WA*(send)

b. This inquiry indicated that the complete set of right and left arms,including hands, were recovered.

c. This type of inquiry can be used when an agency recovers a partialunidentified body in an attempt to match the body parts recoveredwith any record in the Unidentified Person File where these bodyparts were missing. In this type of an inquiry, at least one of the 15

positions must contain the code "N" in any position where theinquiry shows "R" will be returned. For example, on the aboveinquiry, a record(s) on file where there is an "N" code in any one ormore or positions three through eight would be returned.

4. Inquiry by Non-Unique Identif iers NCIC Only

a. Inquiries by non-unique identifiers are processed by NCIC only;WACIC does not have the capability of searching the UnidentifiedPerson File by non-unique identifiers.

W;QU.WA0340500.AGE/21.SEX/F.RAC/W.EYE/BRO.HAI/BRO.HGT/508.WGT/125(send)

G. Search Procedures

1. Unique Identifier Search Procedure

a. Both WACIC and NCIC search for any record where the searchelement submitted (OCA, WAC, NIC) exactly matches that identifierin a record on file.

2.Body Parts Status Inqui ry Search Procedure NCIC Only

a. You can search by an area (ARE). For inquiries, any of the listedARE field inquiry codes may be followed by an asterisk (*).


9/46


10/46



ARE/ FieldInquiryCode

ORI of Records Returned in Response

ND MN, MT, ND, SD, WY, MB, SN, & US

NH CT, ME, MA, NH, NY, RI, VT, ON, PQ, & US

NJ CT, DE, DC, MD, MA, NJ , NY, PA, RI, VA, & US

NM AZ, CO, KS, MN, OK, TX, UT, & USNV AZ, CA, IS, NV, OR, UT, & US

NY CT, MA, NH, NJ NY, OH, PA, RI, VT, ON, PQ, & US

OH IN, KY, MD, MI, NY, OH, PA, WV, ON, & US

OK AR, CO, KS, LA, MO, NM, OK, TX, & US

OR CA, ID, NV, OR, WA, & US

PA CT, DE, DC, MD, MA, NJ , OH, PA, RI, VA, WV, ON, & US

RI CT, ME, MA, NH, NJ , NY, PA, RI, VT, & US

SC GA, NC, SC, TN, & US

SD IA, MN, MT, NB, ND, SD, WY, & US

TN AL, AR, GA, IL, KY, MS, MO, NC, SC, TN, VA, WV, & US

TX AR, CO, KS, LA, NM, OK, TX, & US

UT AZ, CO, ID, NV, NM, UT, WY, & US

VT CT, ME, MA, NH, NY, RI, VT, ON, PQ, & US

VA DE, DC, KY, MD, NJ , NC, PA, TN, VA, WV, & US

WA ID, MT, OR, WA, BC & US

WV DC, KY, MD, NC, OH, PA, TN, VA, WV, & US

WI IL, IN, IA, MI, MN, WI, & US

WY CO, ID, MT, NB, ND, SD, UT, WY, & US

Canada

AB ID, MT, AB, BC, NT, YT, & US

BC AK, ID, MT, WA, AB, BC, NT, YT, & US

MB MN, MT, ND, MB, NT, ON, SN, & US

NF NF, PQ, & US

NK ME, NK, NS, PE, PQ, & US

NS ME, NK, NS, PE, & US

NT AB, BC, MB, NT, PQ, SN, YT, & US

ON IN, MI, MN, NH, NY, OH, PA, VT, MB, ON, PQ, & US

PE NK, NS, PE, & US

PQ ME, NH, NY, VT, NF, NK, NT, ON, PQ, & US

SN MT, ND, AB, MB, NT, SN, & US

YT AK, BC, NT, YT, & US

Puerto Rico and Virgin Islands

PR PR, VI, & USVI PR, VI, & US


11/46



3. Non-Unique Identifier Search Procedure NCIC Only

a. When NCIC receives a non-unique Unidentified Person File inquiry,the data in the inquiry is searched against an Unidentified Person

File index to identify records having matching data or data whichfalls within a range assigned to an input data field. All recordsidentified will be assigned to an input data field. All recordsidentified will be assigned a score based upon the degree ofsimilarity to the corresponding data in the inquiry. The NCICresponse to this type of inquiry will contain:

(1) A statement that furnishes a count of the total possible matchesfound. For example:

NCIC HAS 245 POSSIBLE MATCHES FOR YOUR INQUIRY.

THE TWO HIGHEST SCORING RECORDS ARE LISTEDFOLLOWED BY THE NIC NUMBERS OF UP TO 20 OF THEHIGH SCORE RECORDS. CONTACT NCIC OFF-LINE SEARCHFOR ALL RECORDS.

(2) The two records having the highest scores.

(3) The NIC numbers and scores for the two records furnishedfollowed by the NIC numbers and scores of the next 18 recordshaving the highest scores. These will be listed in descendingorder by score.

H. Scoring

1. When a non-unique identifier inquiry is received, the NCIC computersearches the Unidentified Person File for possible matches ( i.e.,candidate records). The sex, race, eye, and hair color codes in thecandidate records will be identical to the sex, race, eye, and hair colorcodes in the inquiry. The age, height, and weight in the inquiry aresearched against the average of the ages, heights, and weights storedin the candidate records. The average age, average height, andaverage weight in the candidate records may vary from the age,

height, and weight in the inquiry. For example: a range of 150-200 inthe WGT field of a record has an average of 175. Only those inquirieshaving a weight of 165 to 185 pounds will match that particular record.


12/46



2. A score is assigned to each candidate record. The score is computedbased upon the variance between the inquiry age, height, and weightand the corresponding data in the candidate records. The score is anabstract numerical representation of the relative similarity between the

inquiry data and the data in the candidate records. The score is usedby NCIC to select up to 20 most likely candidate records for theresponse to the inquiring agency.

3. To determine if a hit (identification) has been made, the inquiringagency must review all of the information in the candidate records andcontact the agency that entered the record(s) to confirm the possiblematches.

4. These identifiers will be used to search the NCIC computer. A scorewill be assigned to each possible matching record. This score is

computed based upon the variance between the inquiry age, height,weight, and the corresponding data in the possible matching record(s).The score is an abstract numerical representation of the relativesimilarity between the inquiry data and the data possible matchingrecords. In this search, the sex, race, hair color, and eye color willremain constant; only records with an exact match in each field will beconsidered as possible matches. Any record with an age of plus orminus one year of the year submitted on the inquiry will be searched,any record with weight plus or minus ten pounds of data will besearched, and any record with a height plus or minus 3 inches of thisdata submitted will be searched.

5. NOTE: When the code UNK or U is used to indicate the sex, race,height, and/or weight, only those records on file in NCIC with an exactcode of UNK or U will be searched. Therefore, at the time of thesearch, it might be advantageous to submit more than one inquiry(e.g., the sex is unknown, submit three inquiries; one showing sex asU, one showing sex as F, and another showing sex as M).

I. Responses

1. WACIC No Record Response

WWCIC TIME: 1317 DATE: 052505 TO: LRKPDWA0340500NO RECORD FOUNDWAC/05U0000012


13/46



2. WACIC Positive Hit Response

WWCIC TIME: 0959 DATE: 052305 TO: LRKPDWA0340500MKE/UNIDENTIFIED DECEASED PERSON

ORI/WA0340500 BPS/RRRRRNRRNRRRNNN SEX/M RAC/W EYB/1930-1940EDD/05/01/2005 DBF/05/05/2005 HGT/500-502 WGT/250-280 EYE/BROHAI/BROOCA/TEST1234 BLT/ABPOS CRC/C FPA/N BXR/PMIS/TEST ENTRY ONLYCDA/H MULTIPLE GUNSHOT WOUNDSJWT/WA,RIJWL/WA-SEIKO RI-GOLDMAN/TEST COUNTY CORONERMAL/OLYMPIA,WA MAT/360 555-1212

ORI IS PD LITTLEROCKSMT/SC R LEGNIC/U110002132WAC/05U0000012

3. NCIC No Record Response

NCIC TIME: 1319 DATE: 052505 TO: LRKPDWA0340500

NO NCIC UNIDENTIFIED PERSON RECORD AGE/65 SEX/M RAC/WEYE/GRN HAI/BLN HGT/409 WGT/350


14/46



4. NCIC Posi tive Hit Response

NCIC TIME: 1000 DATE: 052305 TO: LRKPDWA0340500

MKE/UNIDENTIFIED PERSON DECEASEDORI/WA0340500 BPS/RRRRNRRNRRRNNN SEX/M RAC/W EYB/1930-1940 EDD/20050501DBF/20050505 HGT/500-502 WGT/250-280 EYE/BR0 HAI/BR0 SMT/SC RLEGOCA/TEST1234MIS/TEST ENTRY 0NLYBLT/ABP0S CRC/C FPA/NBXR/P CDA/H MULTIPLE GUNSH0T W0UNDSJWT/WA,RIJWL/WA-SEIK0 RI-G0LD

MAN/TEST C0UNTY C0R0NERMAL/0LYMPIA,WA MAT/360 555-1212NIC/U110002132 DTE/20000523 1257 EDT


15/46


CHAPTER 11: WACIC Unidenti fied Person File

SECTION 03: Fields and Edits


Special Order:




See Also:

CALEA:

I. DEFINITIONS

A. Message Keys

Entry Modify Clear Cancel

Unidentified Deceased EUD MU CU XU

Unidentified Living EUL MU CU XU

Unidentified Disaster Victim EUV MU CU XU

Supplemental Data EUN XUN

B. Fields and Edits

1. Shown below in the order in which they appear in an entry transaction

are the Unidentified Person File message fields and their respectiveMessage Field Codes (MFC), field lengths, entry requirements(required, optional, conditional), and basic edits.

Field Name MFC Length Required? Data TypeHeader Y A, N, SMessage Key MKE 4 Y AOriginating Agency Identifier ORI 9 Y A, NBody Parts Status BPS 15 C ASex SEX 1 Y ARace RAC 1 Y AEstimated Year of Birth EYB 9 N N, S

Estimated Date of Death EDD 8 C NDate Body Found DBF 8 Y NHeight HGT 7 Y A, N, SWeight WGT 7 Y A, N, SEye Color EYE 3 Y AHair Color HAI 3 Y AScars-Marks-Tattoos SMT 10 N AFingerprint Classification FPC 20 N A, N



16/46



Originating Agency CaseNumber

OCA 20 Y A, N, S

Linkage Agency Identifier LKI 9 C A, NLinkage Case Number LKA 20 C A, N, SMiscellaneous MIS 500 N A, N, SNotify Originating Agency NOA 1 N A

Blood Type BLT 5 N ACircumcision CRC 1 N AFoot Print Available FPA 1 C ABody X-Rays Available BXR 1 Y AVision Prescription VRX 40 N A, N, SCause and Manner of Death CDA 30 C A, N, S

J ewelry Type J WT 50 N A, SJ ewelry Description J WL 100 N A, N, SMedical Examiner Name MAN 50 N A, N, SMedical Examiner Location MAL 30 N A, N, SMedical Examiner Telephone MAT 12 N A, N, SDNA Profile Indicator DNA 1 N ADNA Location DLO 250 N A, N, S

Required?: Y Yes Data Type: A Alphabetic

N No N Numeric

C Conditional S Special Characters

2. MKE (Message Key)

a) The MKE field must be a valid message key.

3. ORI (Originating Agency Identifier)

a) The NCIC-assigned identifier of the agency holding the record.

4. BPS (Body Parts Status)

a) The BPS Field in an EUD or EUV record entry describes whetherthe whole body or only part(s) of the body has been recovered aswell as the condition of those recovered parts; i.e., skeletal.

b) When only part(s) of a body or skeleton has been recovered, theNCIC 2000 diagram for the BPS Field should be used.

c) The diagram divides the body into 15 parts which correspond to the15 positions (characters) in the field. The field should contain N (notrecovered), S (recovered skeletal), D (recovered-decomposed), orF (recovered-fresh) in the positions corresponding to the bodyparts. For example, if a body is recovered missing both legs, thefield should be coded: FFFFFFFFFNNNNNN.


17/46



d) When all 15 major parts have been recovered as skeletal remains,instead of 15 Ss the code SKL may be entered in the BPS Field.NCIC 2000 will automatically convert the code SKL to 15 Ss.

e) When all 15 major body parts have been recovered, the codes ALD

or ALF, instead of 15 Ds or Fs, may be entered in the BPS Field.NCIC 2000 will automatically convert the codes ALD or ALF to 15Ds or Fs.

f) NOTE: The BPS field is mandatory only when the message keyfield (MKE) contains the codes EUD or EUV.


18/46




19/46



5. SEX (Sex)

a) The SEX field must be a valid code as listed in the PersonalDescriptors Section of the NCIC Code Manual.

6. RAC (Race)

a) The RAC field must be a valid code as listed in the PersonalDescriptors Section of the NCIC Code Manual.

7. EYB (Estimated Year of Bi rth)

a) The EYB field must be four numbers followed by a hyphen and thenfour more numbers. The numbers in positions six through nine maybe identical to the numbers in positions one through four to indicatethat the year of birth is known (i.e., EYB/1965-1965).

b) If positions six through nine are not identical to positions onethrough four, the numeric value of positions one through four mustbe less that the numeric values of positions six through nine (i.e.,1951-1971). The year indicated in positions six through ninecannot be greater than the year in which the entry message wastransmitted. The numeric value of positions one through fourcannot be more than 20 years less than the numeric value ofpositions six through nine.

c) NOTE: This field is required when ALD, ALF or all Fs or Ds is

entered for BPS.

8. EDD (Estimated Date of Death)

a) The EDD field must be eight numbers representing year, month,and day (YYYYMMDD), in that order. The month (MM) can containzeros to indicate that the month cannot be estimated.

b) If MM is not zeros, MM must contain a value of 01 through 12. IfMM is zeros, then days (DD) must be zeros. DD may contain zerosto indicate that the day cannot be estimated. If DD is not zeros, theday indicated cannot exceed the maximum number of days in themonth (MM) indicated.

c) If a complete date is entered, it cannot be more than 50 years priorto the date that the entry or modification message is transmitted. Ifa partial date is entered, the year (YYYY) cannot be more than 50years prior to the year that the entry or modification is transmitted.


20/46



Example:

Estimated Date of Death Enter As:

1999 19990000J une 1998 19980600April 26, 2000 20000426

9. DBF (Date Body Found)

a) The DBF field must be eight numbers representing year, month,and day (YYYYMMDD), in that order. It must be a valid date.

10.HGT (Height)

a) The HGT field must be three numbers followed by a hyphen, andfollowed by three numbers. The estimated height of the individual

(feet and inches) as reported by the medical examiner, coroner, orinvestigating officer should be entered. If the exact height isknown, it must be entered twice (e.g., 510-510).

b) This field is restricted to a range of 6 inches. If the height range ismore than 6 inches (e.g., 500 to 508), a height which falls within arange of 6 inches (e.g., 501 to 507) must be from the medicalexaminer, coroner, or officer. The new range should be entered inthe height field (e.g., HGT/501-507) and the original height shouldbe entered in the MIS field (e.g., MIS/HGT is 500-508). The codeunknown (UNK) may be entered to indicate the height cannot be

determined.

11.WGT (Approx imate Weight )

a) The WGT field must be three numbers followed by a hyphen andthree more numbers or the three letters "UNK." If the exact weightis known, it must be entered twice (e.g., 175-175).

b) This field is restricted to a range of 50 pounds. If the weight rangeis more than pounds (e.g., 120-190), a weight which falls within arange of 50 pounds (e.g., 132-182) must be obtained from the

medical examiner, coroner, or officer. The new range should beentered in the WGT field (e.g., WGT/132-182), and the originalweight should be entered in the MIS field (e.g., MIS/WGT is 125-190).


21/46



c) The code UNK may be entered to indicate that the estimatedweight cannot be determined.

12.EYE (Eye Color)

a) The EYE field must be a valid code listed in the PersonalDescriptors Section of the NCIC Code Manual.

13.HAI (Hair Color)

a) The HAI field must be a valid code listed in the PersonalDescriptors Section of the NCIC Code Manual.

14.SMT (Scars, Marks, Tattoos, and Other Characteristics)

a) The SMT field must be a valid code listed in the Personal

Descriptors Section of the NCIC Code Manual.

15.FPC (Fingerprint Classification)

a) Must be 20 alphabetic and/or numeric classification characterswhich must be valid codes from the Personal Descriptors Sectionof the NCIC Code Manual. If the first character of any finger isnumeric, the second character must also be numeric. Codes 00and 50 may not be used.

b) If the message key is EUL, the FPC is mandatory. If MKE is EUD

or EUV and if BPS contains ALF or ALD or contains D or F inpositions 6 and 9, FPC is required.

c) If fingerprints are available, a fingerprint card should be submittedto the FBI Criminal J ustice Information Services Division, since anNCIC fingerprint cannot be searched against fingerprint cards.

d) An exception to the coding instructions in Personal Descriptors isthat the code NA is permitted in the FPC field of UnidentifiedPerson File records. The code NA is used when a finger cannot beprinted because it has been amputated and not found with the bodyand the amputation of the finger was related to the death of theindividual. Ante mortem amputations that are not related to thedeath of the individual are indicated by using the code XX(missing/amputated).


22/46



e) The code NA is also used when a finger cannot be printed becauseit is burned or mutilated and the burning or mutilation was related tothe death of the individual. Ante mortem burns, mutilations, andscars that are not related to the death of the individual are indicatedby using the code SR (scarred/mutilated).

f) If all ten of the deceased's fingers have been amputated and notfound with the body, burned, or mutilated and the amputation,burning, or mutilation is related to the death of the individual, thecode NFP may be entered in the FPC field. The NCIC computerwill convert the code NFP to ten NA's for insertion into the FPCfield.

16.OCA (Originating Agency Case Number)

a) The OCA field contains a maximum of twenty letters and/or

numbers. It must not contain a single zero only, a run of zerosonly, the word NONE, or the first seven characters of the ORI field.

17.LKI (Linkage Agency Identifier)

a) The LKI field contains nine alphanumeric characters. It must be avalid NCIC 2000-assigned ORI. The LKI and LKA cannot beidentical to the ORI and OCA. LKI and LKA are entered as a set.

18.LKA (Linkage Case Number)

a) The LKA contains a maximum of 20 alphanumeric characters. Itmust not contain a single zero only, a run of zeros only, a singlealphabetic only or the word NONE. The first seven characters of theLKA cannot equal the first seven characters of the LKI. The onlyvalid special character is the hyphen. The LKA must be valid for theLKI. (There must be an ORI and matching OCA in the System).

b) The Linkage ORI and OCA Fields are provided as separate fields toassociate incidents that are handled by multiple departments. Anagency entering a record which shares the same incident of arecord entered by a different ORI and/or OCA can link the recordsby entering the associated ORI and OCA in the linkage fields (LKIand LKA). The record will be rejected if the LKI/LKA Fields are thesame as the ORI/OCA Fields, or if the first seven characters of theLKA are the same as the first seven characters of the LKI.


23/46



19.MIS (Miscellaneous)

a) The MIS field contains a maximum of 500 characters. All additionalsearchable data must be entered in a supplemental record(MKE/EUN), as illustrated and explained in the Supplemental Entry

section of this file, as this procedure increases the chances of a hiton the record.

b) The types of information that should be included in the MIS field areas follows:

(1) Clothing description (size, color, style, laundry marks)(2) Shoes (size, style, color)(3) Smoker (pipe, cigar, cigarette; brand)(4) Chews tobacco (brand)(5) Fingernails (polish, length, biter)

(6) Amount of money in possession(7) Medication in possession(8) Left-handed(9) Right-handed(10) Explanation/description of scars, marks, tattoos, and physical

conditions

20.NOA (Notify Originating Agency)

a) If an entering agency believes that notification each time its recordis hit will provide investigative leads, regardless of whether the

location of the property is known, enter Y in the NOA field. If thisfield is left blank it defaults to N for no.

21.BLT (Blood Type)

a) Must be a valid NCIC-assigned code as listed in thePersonalDescriptors Section of the NCIC Code Manual.

22.CRC (Circumcision)

a) Must be left blank (unfilled) if the SEX field is F (Female). If coded,it must be a valid NCIC-assigned code listed in the PersonalDescriptors Section of the NCIC Code Manual.

23.FPA (Footprints Available)

a) Must be a valid code listed in the Personal Descrip tors Section ofthe NCIC Code Manual.


24/46



b) The FPA field is mandatory for all Unidentified Person File recordsif the BPS field contains the code ALL or if positions 11 and 14contain the letter R.

24.BXR (Body X-Rays Available)

a) Must be a valid NCIC-assigned code as listed in thePersonalDescriptors Section of the NCIC Code Manual.

25.VRX (Corrective Vision Prescription)

a) Maximum of 40 characters. May be any of the characters in theNCIC character set except for the period (.). Use of the period isfield delimitation only as defined in the Personal DescriptorsSection of the NCIC Code Manual.

26.CDA (Cause and Manner of Death)

a) The first character entered in the field must be a valid NCIC-assigned code as listed in the Personal Descriptors Section of theNCIC Code Manual. The code must be followed with a space. Anyvalid alpha-numeric and following special characters may follow inpositions three through 30: the dollar sign ($), the ampersand (&),the comma (,), the space or blank ( ), the hyphen (-), and the slash(/).

b) NOTE: The CDA field is mandatory only when the message key

field contains the codes EUD or EUV.

27.JWT (Jewelry Type)

a) Must be any valid code listed in the Personal Descriptors Sectionof the NCIC Code Manual. Each code may be used only once inthe J WT field. A comma must follow each code, except the lastcode entered.

28.JWL (Jewelry Descript ion)

a) Must be any valid letters. Also, the following special characters arepermitted: the dollar sign ($), the ampersand (&), the comma (,),the blank ( ), the hyphen (-), and the slash (/). Maximum of 100characters.


25/46



29.MAN (Medical Examiner/Coroner Agency Name and CaseNumber)

a) The MAN field contains a maximum of 50 characters to indicate theagency name and case number.

30.MAL (Medical Examiner/Coroner Locality)

a) The MAL field contains a maximum of 30 characters to indicate thecity and state.

31.MAT (Medical Examiner/Coroner Telephone Number)

a) Must be three numbers followed by a space, three numbers, ahyphen and four numbers. For example: 360 427-7754.

32.DNA (DNA Prof ile Indicator)

a) The DNA field must be either a Y or N. N is the default value. If Yis entered then the DLO Field is required

33.DLO (DNA Location)

a) A 250 character free text field explaining the location of the DNAsample and contact information. If the DNA field is N or defaultedto N, then the DLO field must be blank.

34.WAC (WACIC Number)

a) A number consisting of the year of entry and the letter U, followedby seven numbers which are automatically assigned by WACIC toeach accepted entry. For example: 05U0000001.

35.NIC (NCIC Number)

a) A self-checking number consisting of the letter U followed by ninenumbers that are automatically assigned by NCIC to each acceptedrecord. Must have a valid check digit when used to identify arecord in a subsequent transaction. For example: U123456789.


26/46



SECTION 04: Entry


Special Order:




See Also:

CALEA:

I. PROCEDURE

A. Ent ry

1. An entry format mask is provided for ACCESS WEBMSS terminals.This mask allows the user to "fill in the blanks" to make an unidentifiedperson entry.

F;EU(send)

MKE/____ ORI/ _________ BPS/ ______________ SEX/ _ RAC/ _EYB/ _________ EDD/ ________ DBF/ ________HGT/ _______ WGT/ _______ EYE/___ HAI/ ___

SMT/ __________ FPC/ ____________________ OCA/ ____________________LKI/ _________ LKA/ ____________________MIS/ _____________________________________________________________NOA/ _ BLT/ _____ CRC/ _ FPA/ _ BXR/_VRX/ ________________________________________CDA/ *______________________________

J WT/ __________________________________________________J WL/ _____________________________________________________________MAN/ __________________________________________________MAL/ ______________________________ MAT/ ____________DNA/ _ DLO/

__________________________________________________________________________________________________________________________

______REQUIRED FIELDMKE=EUD (DECEASED), EUL (LIVING), EUV (DISASTER VICTIM)POSSIBLE REQUIRED FIELDS ARE: MKE, ORI, BPS, SEX, RAC,EYB, DBF, HGT, EYE, HAI, FPC, OCA, FPA, BXR, CDA

* CDA REQUIRES A VALID CODE (A H N S U), SPACE, AND THE DESCRIPTIONOF CAUSE. . . ENTER UNIDENTIFIED PERSON FORMAT . . .



27/46



2. Examples of Entries

a. The following sections show examples of various types ofunidentified person entries not using the entry mask.

b. Unidentif ied Deceased Entry

W;EUD.WA0340500.RRRRRRRRRRRNNN.M.W.1960-1970.19960000.20050318.511-511.180-180.BLU.BRO.SC R LEG.PIPMPOCIDIXMCMXOPMDM.05-3579...CLOTHING FOUND-BLUE J EANS BLUE ARROW SHIRT J CPENNEY T SHIRT AND SHORTS ATLANTA BRAVES BASEBALLCAP.Y. ABPOS.C.Y.F..H MULTIPLE STAB WOUNDS.PK,RI,WA.PK-BUCK LOCKING BLADE RI-GOLD WA-SEIKO.THURSTON COUNTY CORONER.OLYMPIA,WA.360 555-1234.Y.WA STATE CRIME LAB,SEATTLE,WA 206-555-4321,

WAWSP0099,MTDNA,CODIS NBR ABC-RMP-123456789(send)

c. Unidentified Living Entry

W;EUL.WA0340500.ALL.M.W.1960-1970..20050421.511-511.180-180.BLU.BRO.SC RLEG.PIPMPOCIDIXMCMXOPMDM.05-3579...WEARING BLUE J EANS BLUE ARROW SHIRTJ C PENNEY T SHIRT AND SHORTS ATLANTA BRAVESBASEBALL CAP.Y. ABPOS.C.Y.F.PK,RI,WA.PK-BUCK LOCKING BLADE RI-GOLD WA-SEIKO... Y.WA STATE

CRIME LAB,SEATTLE,WA 206-555-4321,WAWSP0099,MTDNA,CODIS NBR ABC-RMP-123456789(send)

3. Entry Acknowledgments

a. A successful entry will result in acknowledgments from WACIC andNCIC that will be directed to the terminal's printer.

b. WACIC Acknowledgment

WWCIC TIME: 1002 DATE: 052305 TO: LRKPXWA0340500ENTERED EUDWAC/05U0000012 OCA/TEST1234


28/46



c. NCIC Acknowledgment

NCIC TIME: 1002 DATE: 052305 TO: LRKPXWA0340500NIC/U110002132 OCA/TEST1234

B. Automatic Cross-Search with Missing Person Records

1. When an Unidentified Person record is entered or modified, the NCICcomputer automatically compares the data in that record against allmissing person records in NCIC. These comparisons are performeddaily on the records entered/modified on the previous day. Theidentifiers used in the comparisons are as follows:

Missing Person Identi fiers Unidenti fied Person Identi fiers

Date of Birth - Estimated Year of Birth

Sex - Sex

Race - Race

Height - Estimated Height

Weight - Estimated Weight

Eye Color - Eye Color

Hair Color - Hair Color

Date of Last Contact - Estimated Date of Death

Date of Last Contact - Date Body Found

Scars, Marks, Tattoos, etc. - Scars, Marks, Tattoos, etc.

Fingerprint Classification - Fingerprint Classification

J ewelry Type - J ewelry Type

Originating Agency State Code - Originating Agency State Code

Blood Type - Blood Type

Dental Characteristics - Dental Characteristics

2. NOTE: Even though the search only compares the data as shown in

the chart above, records should contain all available descriptive data tofurther aid in the identification process. Once the comparisons aremade, all entering agencies are notified of the results throughadministrative messages. The $.M. administrative message advisesan agency that a possible match(es) has been made on its record.


29/46



3. This message is transmitted to both the ORI of the new/modifiedrecord and each of the ORI(s) of the matched record(s). The messageincludes abbreviated records for up to 100 possible matches.

4. If more than 100 records were matched, the remaining records can be

obtained by contacting WACIC directly. If the cross-search does notproduce any match, the entering/updating agency is notified through a$.N. administrative message.

5. Example of $.M Message

NCIC XMIT MSG#: 91004 TIME: 0332 DATE: 050505RCV MSG#: 0 TIME: 1149 TO: LRKPX

$.M.L01WA0340500

YOUR RECORD WITH NIC/U820001500 OCA/05-234640 IS A POSSIBLEMATCH WITH THE FOLLOWING RECORD(S).

THIS SEARCH WAS INITIATED BY THE ENTRY/UPDATE OFNIC/M004036878.

SEX/ DBF/NIC ST RAC EYB/YOB HGT WGT EYE HAI DLCMATCH DATAM004036878 AK M/I 1956 066 225 BR0 BLK 19891112BLTMAKE INQUIRY ON NCIC(NIC) NUMBER TO OBTAIN COMPLETERECORD(S).WA0340500LRKPD

6. Example of $.N Message

NCIC XMIT MSG#: 91004 TIME: 0332 DATE: 050505RCV MSG#: 0 TIME: 1149 TO: LRKPX

$.N.WA0020000YOUR RECORD WITH NIC/U010712163 OCA/05-02187 HAS BEENSEARCHED. THE SEARCH DID NOT PRODUCE ANY POSSIBLEMATCHES.

WA0340500LRKPD


30/46



C. NCIC Quality Control

1. NCIC requires an agency to verify and update its unidentified personrecords with any additional information within 60 days of entry. On a

daily basis, the NCIC system checks all missing person records on filewith a date of entry older than 30 days that do not contain informationin any of the following fields:

a. Blood Type (BLT)

b. Dental Characteristics (DCH)

c. Fingerprint Classification (FPC)

d. J ewelry Type (J WT)

e. Scars, Marks, Tattoos, and Other Characteristics (SMT)

2. If any of the above fields in the NCIC record are blank, the NCICautomatically sends a $.K administrative message to the enteringagency identifying the blank fields. If information is available for theindicated fields, it should immediately be added to the record with amodify transaction. If the information is not available, no further actionis required.


31/46



Here is an example of th is message:

$.K.WA0340500NCIC INCOMPLETE MISSING/UNIDENTIFIED PERSON

NOTIFICATION AT 1600 EST20051030. YOUR ENTRY NIC/M000069216, OCA/56789 HASINFORMATIONMISSING FROM THE FOLLOWING KEY DATA FIELDS: DCH, FPC,SMT.IF ANY SUPPLEMENTAL INFORMATION IS AVAILABLE, THATDATASHOULD BE ENTERED IMMEDIATELY. THIS WILL BE YOUR ONLYNCICNOTIFICATION.

MKE/UNIDENTIFIED PERSON DECEASEDORI/WA0340500 BPS/RRRRRRRRRRRRRR SEX/F RAC/W EYB/1953-1958EDD/19980601DBF/20050930 HGT/503-503 WGT/100-110 EYE/GRN HAI/BROFPC/12101116141109111713 OCA/ABC32456MIS/WEARING CUT OFF JEANS YELLOW T SHIRT W/MIAMI ANDBIRDSMIS/BLU TENNIS SHOES YELLOW BIKINI UNDERPANTSBLT/OPOS FPA/Y BXR/PCDA/H STAB WOUNDS IN CHESTJWT/RIJWL/SIZE 6 STERLING SILVER W/TURQ STONEMAN/LITTLEROCK PD CORONER CASE 05-012MAL/OLYMPIA, WA MAT/360 555-0000NIC/Ul05350284 DTE/20050421 1340 EDT


32/46


CHAPTER 11: WACIC Unidentified Person File

SECTION 05: Supplemental Data Entry


Special Order:




See Also:

CALEA:

I. PROCEDURE

A. Supplemental Data Entry

1. The supplemental data entry transaction is used to append additionalidentifiers to the unidentified person entry. Only additional scars,marks, tattoos, and other characteristics (SMT) data and image (IID)data can be appended to an unidentified person record. To enterinformation into a supplemental record, that field must first be filled inthe base record. That is, if an attempt is made to enter an SMT as asupplemental data entry, a reject will occur if no SMT exists in the baserecord.

2. Adding supplemental data to a record is restricted to the agency thatentered the record.

B. Syntax

Field Example

Header W;Message Key EUNOriginating Agency Identifier WA0340500Record Identifier WAC/05U1234567

Record Identifier OCA/05-12345Supplemental Field(s) SMT/SC R LEGEnd of Text (send)



33/46



1. The supplemental data entry transaction consists of the message key,ORI, two record identifiers, and the supplemental data fields beingadded. Permissible record identifiers are WAC and OCA. Thesupplemental data fields being added, and the two record identifiersmust be identified by their appropriate Message Field Codes (SMT/).

2. To remove a supplemental identifier, use the supplemental datacancellation transaction explained in Section 10.

C. Unidentif ied Person Supplemental Data Entry Field Edits

Field Edits

MKEThe MKE for all unidentified person supplemental data entriesis EUN.

Originating Agency IdentifierMust be a valid ORI and match the ORI in the record beingmodified.

1st Record IdentifierThe first of two identifiers to identify the record to be modified.

Must be WAC.2nd Record Identifier

The second of two identifiers to identify the record to bemodified. Must be OCA.

Supplemental Field(s)The supplemental data to be added. Only SMT and IID areallowed and must be identified by their Message Field Code.

1. Example of Unidentified Person Supplemental Data Entry

W;EUN.WA0340500.WAC/05U0000011.OCA/05-017289.SMT/SC L LEG(send)

2. Supplemental Data Entry Acknowledgments

a. WACIC Acknowledgment

WWCIC TIME: 1002 DATE: 052305 TO: LRKPXSUPP ENTERED WAC/05U0000012 OCA/TEST1234

b. NCIC Acknowledgment

NCIC TIME: 1001 DATE: 052305 TO: LRKPXWA0340500SUPP NIC/U110002132 OCA/TEST1234

SMT/SC L LEG


34/46



D. Entry Guidelines for Supplemental Data Entry

1. To append additional scars, marks, tattoos, and other characteristics,the SMT field in the base record must be filled. Each supplemental

entry message may contain a maximum of nine SMT codes. However,19 SMT codes may be appended to any base unidentified personrecord.


35/46


36/46



2. The fields being modified and the two record identifiers must beidentified by their appropriate Message Field Codes.

3. To delete information from a field, use the Message Field Codefollowed by a period (e.g., J WT/.). You cannot delete data from a

required field.

D. Unidentif ied Person Modify Field Edits

Field EditsMKE The MKE for all unidentified person modifies is MU.

Originating Agency IdentifierMust be a valid ORI and match the ORI in the record beingmodified.

1st Record IdentifierThe first of two identifiers to identify the record to bemodified. Must be WAC.

2nd Record IdentifierThe second of two identifiers to identify the record to bemodified. Must be OCA.

Modified Field(s)The field(s) in the record to be modified. Each must be

identified by its Message Field Code.

1. Example of Unidentified Person Record Modification

W;MU.WA0340500.WAC/05U0000011.OCA/05-017289.EYE/BRO(send)

2. Modify Acknowledgments

a. WACIC Modify Acknowledgment

WWCIC TIME: 1004 DATE: 052305 TO: LRKPXWA0340500MODIFIED MUWAC/05U0000012 OCA/TEST1234

b. NCIC Modify Acknowledgment

NCIC TIME: 1004 DATE: 052305 TO: LRKPXWA0340500MODIFY NIC/U110002132 OCA/TEST1234


37/46


CHAPTER 11: WACIC Unidenti fied Person FileSECTION 07: Locate Transactions


Special Order:




See Also:

CALEA:

I. PROCEDURE

A. There is no locate transaction associated with the Unidentified PersonFile.



38/46



SECTION 08: Clear Transactions


Special Order:




See Also:

CALEA:

I. PROCEDURE

A. Clears

1. When a clear message is sent, the first character of the message keyis changed to C and the record is retained in the WACIC system for 14days from the date of clearance. If the record must be re-enteredbefore the end of this 14-day period, it must first be cancelled before itcan be re-entered or the entry will be rejected as a duplicate record onfile. Cleared records are removed entirely from the NCIC system uponreceipt of the clear message.

B. When to Use a Clear Message

1. Clearance of a record is restricted to the agency that entered therecord. A clear message is transmitted when:

a. The agency identifying a person is the agency that entered therecord.

b. The agency that entered the record is officially advised that theperson has been identified by another agency.

2. A clear message on the base record will cause the entire record,including supplemental SMT's and dental information, to be removedfrom the WACIC/NCIC file.



39/46



C. Syntax

Field Example

Header W;

Message Key CUOriginating Agency Identifier WA0340500Record Identifier WAC/05U1234567Record Identifier OCA/05-12345Date of Clear 20050228Reason for Person Record Removal HIT NCIC 20050804End of Text (send)

1. The clear transaction consists of the message key, ORI, two recordidentifiers, the date of clear, and the locating agency's ORI and casenumber. Permissible record identifiers are WAC and OCA which mustbe identified by their appropriate Message Field Codes.

D. Unidentif ied Person Clear Field Edits

Field EditsMKE The MKE for all unidentified person clears is CU.

Originating Agency IdentifierMust be a valid ORI and match the ORI in the record beingcleared.

1st Record IdentifierThe first of two identifiers to identify the record to becleared. Must be WAC.

2nd Record IdentifierThe second of two identifiers to identify the record to becleared. Must be OCA.

Date of ClearMust be a valid date in the format YYYYMMDD. Cannot belater than the current date nor earlier than the date bodyfound (DBF) in the record being cleared.

Reason for Person RecordRemoval

Can be 10-21 alpha-numeric characters, possible valuesare:

II. HIT LOCAL YYYYMMDDIII. HIT STATE YYYYMMDDIV. HIT NCIC YYYYMMDDV. OTHER MEANSVI. PREVIOUSLY IDENTIFIED

1. Example of Unidenti fied Person Record Clear Message

W;CU.WA0340500.WAC/05U0000011.OCA/05-017289.20050502(send)


40/46



2. Clear Acknowledgments


WWCIC TIME: 1036 DATE: 052305 TO: LRKPX

WA0340500CLEARED EUDWAC/05U0000012 OCA/TEST1234


NCIC TIME: 1036 DATE: 052305 TO: LRKPXWA0340500CLEAR NIC/U110002132 OCA/TEST1234


41/46



SECTION 09: Cancel Transactions


Special Order:




See Also:

CALEA:

I. PROCEDURE

A. When to Use a Cancel lat ion Message

1. Cancellation of a record is restricted to the agency that entered therecord. A cancellation message is utilized when the entering agencydetermines that the record is invalid.

B. Syntax

Field Example

Header W;Message Key XUOriginating Agency Identifier WA0340500Record Identifier WAC/05U1234567Record Identifier OCA/05-12345Date of Cancel 20050228Reason for Person Record Removal PREVIOUSLY IDENTIFIEDEnd of Text (send)

1. The cancel transaction consists of the message key, ORI, two recordidentifiers, and the optional date of cancel. Permissible recordidentifiers are WAC and OCA which must be identified by theirappropriate Message Field Codes. The date of cancel is optional and

if not used, the record is cancelled as of the current date.



42/46



C. Unidentif ied Person Cancel Field Edits

Field EditsMKE The MKE for all unidentified person cancels is XU.

Originating Agency Identifier

Must be a valid ORI and match the ORI in the record being

cancelled.1st Record Identifier

The first of two identifiers to identify the record to becancelled. Must be WAC.

2nd Record IdentifierThe second of two identifiers to identify the record to becancelled. Must be OCA.

Date of Cancel

OPTIONAL. If used must be a valid date in the formatYYYYMMDD. Cannot be later than the current date norearlier than the date body found (DBF) in the record. If notused the record is cancelled as of the current date.

Reason for Person RecordRemoval

Can be 10-21 alpha-numeric characters, possible values are:CASE DROPPEDPREVIOUSLY IDENTIFIED

1. Example of Unidentified Person Record Cancellation

W;XU.WA0340500.WAC/05U0000011.OCA/05-017289.20050502(send)

2. Cancel Acknowledgments


WWCIC TIME: 1037 DATE: 052305 TO: LRKPXWA0340500

CANCELED XUWAC/05U0000012 OCA/TEST1234


NCIC TIME: 1036 DATE: 052305 TO: LRKPXWA0340500CANCEL NIC/U110002132 OCA/TEST1234


43/46


CHAPTER 11: WACIC Unidentified Person FileSECTION 10: Supplemental Cancel Transact ions


Special Order:




See Also:

CALEA:

I. PROCEDURE

A. Supplemental Cancellations

1. The supplemental data cancellation is used to remove supplementaldata appended to an unidentified person base record that isdetermined to be inaccurate or invalid. Supplemental data cannot bemodified; in order to change a supplemental identifier, it must becancelled and re-entered.

2. Canceling supplemental data appended to an unidentified personrecord is restricted to the agency that entered the record.

B. Syntax

Field Example

Header W;Message Key XUNOriginating Agency Identifier WA0340500Record Identifier WAC/05U1234567Record Identifier OCA/05-12345

Supplemental Field(s)The supplemental data to be cancelled. Must beidentified by its Message Field Code.

End of Text (send)

1. The supplemental data cancel transaction consists of the messagekey, ORI, two record identifiers, and the supplemental data to becancelled. Permissible record identifiers are WAC and OCA whichmust be identified by their appropriate Message Field Codes.



44/46



C. Unidentif ied Person Supplemental Data Cancel Field Edits

Field Edits

MKEThe MKE for all unidentified person supplemental datacancels is XUN.

Originating Agency Identifier

Must be a valid ORI and match the ORI in the record from

which supplemental data is being cancelled.

1st Record IdentifierThe first of two identifiers to identify the record to becancelled. Must be WAC.

2nd Record IdentifierThe second of two identifiers to identify the record to becancelled. Must be OCA.

Supplemental Field(s)The supplemental data to be cancelled. Must be identified byits Message Field Code.

1. Example of Unidenti fied Person Supplemental Data Cancellation

W;XUN.WA0340500.WAC/05U0000011.OCA/05-017289.SMT/SC L LEG(send)

2. Cancel Acknowledgments


WWCIC TIME: 1003 DATE: 052305 TO: LRKPXWA0340500CANCELED SUPP WAC/05U0000012 OCA/TEST1234SMT/SC L LEG


NCIC TIME: 1003 DATE: 052305 TO: LRKPXWA0340500CANCEL SUPP NIC/U110002132 OCA/TEST1234SMT/SC L LEG

D. Cancellation Guidelines

1. A maximum of nine SMT's may be deleted in one cancel message.Additional messages must be transmitted to cancel additionalidentifiers.

2. The entry or removal of a supplemental record to an unidentifiedperson record will cause a search of all missing person records.

3. When an unidentified person base record has been cancelled, allsupplemental information is cancelled.


45/46



SECTION 11: Supplemental Dental Records


Special Order:




See Also:

CALEA:

I. PROCEDURE

A. Supplemental Dental Records

1. This section is provided for reference only. All dental information inmissing person records is entered, modified, or removed by theWashington State Patrol Missing and Unidentified Persons Unit.

B. Fields and Edits

1. Shown below in the order in which they appear in an entry transactionare the Unidentified Person Dental Record message fields and their

respective Message Field Codes (MFC), field lengths, entryrequirements (required, optional, conditional), and data type.

Field Name MFC Length Required? Data TypeHeader YMessage Key MKE 3 Y AOriginating AgencyIdentifier

ORI 9 Y A, N

WACIC Number WAC 10 Y A, NOriginating Agency CaseNumber

OCA 9 Y A, N, S

Dental X-Rays Available DXR 1 C ADental Models and/or

Photographs of TeethAvailable

MPA 1 C A

Dentist's Remarks DRE 50 N A, N, SDental Characteristics DCH 221 C A, S



46/46


Required?: Y Yes Data Type: A Alphabetic

N No N Numeric

C Conditional S Special Characters

2. Fields

a. All fields related to this dental section may be found in the PDFdocument NCIC Unidentified Guide and the NCIC UnidentifiedPacket available on the ACCESS webpage underAcknowledgements, Agreements, and Change Forms:

http://www.wsp.wa.gov/crime/_access/agreements.htm
http://www.wsp.wa.gov/crime/_access/agreements.htmhttp://www.wsp.wa.gov/crime/_access/agreements.htmhttp://www.wsp.wa.gov/crime/_access/agreements.htm

Documents

Chapter 11 Unidentified Person