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7/24/2019 Chapter 12 230714
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Chapter 12
Project Procurement andClosure
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12.1 Identifying the Need forResources Outside the Org’n
• The factors that inuenceprocurement are primarily cost andschedule but also include risk,
quality, and exibility.
• To determine whether to outsource ordo the work within the organization,
consider which option is less costlyand which option can deliver thework on time.
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12.2 Procurement Plan
• Commodities are purchased through suppliers using arequest for quote !"#$ and selected on the basis of
price. %n exception is the key supplier relationship wherethe supplier&organization relationship is long term and
the supplier passes along some of the savings ofavoiding the bidding process.
• 'endors provide products and services that are designedfor the pro(ect based on a request for proposal !")$ that
invites the vendors to meet the goals of the request
using their products and skills.• *f the organization lacks key skills or relationships, it
might form a partnership arrangement with anothercompany to share the bene+ts and risks of the pro(ect.
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12.3 electing the !ype ofContract
• Contract selection is based on uncertainty of scope,assignment of risk, need for predictable costs, and theimportance of meeting milestone dates.
• Total +xed cost is a single price where the scope is
well de+ned.
• % +xed price with incentive contract oers a rewardfor +nishing early or under budget or a penalty forbeing late.
• % +xed price with ad(ustment allows for increases incost of materials or changes in currency values.
• % +xed unit price contract sets a price per unit, butthe exact number of units is not known.
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• *n a cost reimbursable contract, the pro(ect pays forcosts.
• % cost plus +xed fee contract assures the contractorof a known fee.
• % cost plus percentage fee calculates the fee as apercentage of the costs.
• % cost plus incentive fee sets goals for the contractorto achieve that would result in a bonus.
•% cost plus award fee is similar, but the goals aremore sub(ective.
• Time and materials contracts pay for costs plus anhourly rate for the contractor-s time.
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12." ProcurementProcess• The procurement plan includes determining the
category of materials or services, choosing thetype of contractual relationship, soliciting bids,selecting bidders, managing the work, andclosing the contracts.
• The decisions made when selecting the type ofcontract are based on whether the materials canbe provided by suppliers, vendors, or partners
how well de+ned the work is how the risk will beshared the importance of the task to theschedule and the need for certainty of the cost.
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• Companies that bid on contracts are evaluated onpast performance and current +nancial status.
• !"#s and !")s are sent to those companies.
• !"#s are evaluated on price and !")s areevaluated on price and method.
• /ong lead time items are identi+ed and monitored.
• *tems that are critical to the schedule or delayedare assigned to an expediter.
• The logistics of handling delivery, storage, andtransportation are determined.
• 0ork and materials are inspected for quality.
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12.# Project Closure
• To close contracts, systems are tested,materials are inspected, and punch lists ofwork to be completed are made.
• The purpose of the post&pro(ect review is toexamine decisions that were made withpartial knowledge with the way the pro(ectactually developed to learn from the
experience and to improve future decisions.• *t is also used to identify processes that can
be improved.
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• 1riginal pro(ect documents, such as the charter,scope statement, and budget, are stored.
• 2ocuments developed during the pro(ect, such as
change agreements, are stored.
• )ost&pro(ect reviews, including a summary of lessonslearned and a +nal pro(ect pro+le description32)C*rating3are saved.
• %t the pro(ect closeout celebration, positive behavioris awarded for individuals, and groups and the clientor sponsor is invited to speak to enforce a sense ofsatisfaction.