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CITY OF CARLISLE REGULAR CITY COUNCIL MEETING AGENDA

Monday, February 10, 2020 6:30 P.M Carlisle City Hall Council Chamber, 195 N. 1st St.

The following agenda items will be considered:

CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

− Approve City Council Minutes for Regular Council Meeting on January 27, 2020 − Receive and File Elected Official’s Reports − Receive and File City Administrator’s Report − Receive and File Fire & EMS Year End Report − Receive and File Electric Dept. Monthly Report − Receive and File Police Dept. Monthly Report − Approval of Liquor License Renewal for Casey’s General Store #3404, 1020 Gateway

Drive, Class E Liquor License, Class B Wine Permit, Class C Beer Permit (Carryout Beer), Class E Liquor License and Sunday Sales Privileges.

− Approval of Renewal of Ownership for Casey’s General Store #3404, 1020 Gateway Drive, Class E Liquor License

− Approval of Tax Abatement Application for Hubbell Homes, LC, 930 Juniper Drive, Carlisle, IA

− Approval of Tax Abatement Application for Hubbell Homes, LC, 940 Juniper Drive, Carlisle, IA

− Approval of Tax Abatement Application for Hubbell Homes, LC, 950 Juniper Drive, Carlisle, IA

− Approval of Tax Abatement Application for Hubbell Homes, LC, 960 Juniper Drive, Carlisle, IA

− Approval of Tax Abatement Application for Hubbell Homes, LC, 970 Juniper Drive, Carlisle, IA

− Approval of Tax Abatement Application for Hubbell Homes, LC, 920 Linden Street, Carlisle, IA

− Approval of Tax Abatement Application for Hubbell Homes, LC, 945 Linden Street, Carlisle, IA

− Set Public Hearing Date for Maximum Levy Hearing for February 24, 2020 − Approve Dan McCulloch as Representative to Central Iowa Regional Drinking Water

Commission

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS − Approval of Bills in Amount of $154,117.81

CITIZEN PARTICIPATION (Participants are asked to use podium and state name and address. Comments limited to 3 min)

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OLD AND NEW BUSINESS & POSSIBLE ACTION Discussion and Possible Action on Rebuilding and Rededicating the Veterans Memorial at North Park (Tony Rhinehart) Public Hearing FY20 Budget Amendment Approval of Resolution Approving FY20 Budget Amendment RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $1,100,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF THE CITY OF CARLISLE, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF RESOLUTION APPROVING ACQUISITION PLAT FOR PARCEL AF IN THE NW ¼ OF THE NW ¼ OF SECTION 4, TOWNSHIP 77, NORTH RANGE 23, WEST OF THE 5TH P.M., CITY OF CARLISLE, WARREN COUNTY, IOWA ORDINANCE AMENDING THE CODE OF ORDINANCES IN THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO THE WATER CONNECTION FEE

• Possible Action on Waiving Second and Third Readings CITY ADMINISTRATOR REPORT MAYOR AND COUNCIL REPORTS Letters to Mayor (Drew) Des Moines Water Works Regionalization White Paper (Dan) CITY ATTORNEY REPORT UPCOMING MEETINGS AND EVENTS INFORMATION ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

Memo

To: Mayor and City Council

From: Deven Markley, City Administrator

Date: February 6, 2020

Re: City Council Meeting, Monday, February 10, 2020

Budget Amendment #1

This budget amendment covers grant income and expenditures in public safety and culture and recreation functions. Martha can provide more specifics on the items involved if there are questions at the meeting. Staff recommends approval.

Loan Agreement for Capital Loan Notes

This will allow us to proceed with the process to prepare to issue the capital loan notes for the Scotch Ridge Road Improvement Project as well as some essential fire equipment including air pack replacement. This is in line with our bonding schedule discussed at the last budget workshop. Staff recommends approval.

Acquisition Plat

This is for the Casey’s Frontage Road Parcel. The next step in the process will be to get an appraisal of the property. I will work with Bob on that process. Staff recommends approval.

Water Connection & Installation Fees

Bob has prepared an ordinance for the changes discussed at the previously council meeting. Staff recommends approval and waiving further readings if attendance allows.

Regards,

Deven Markley, City Administrator

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CITY OF CARLISLE REGULAR CITY COUNCIL MEETING MINUTES Monday, January 27, 2020; 6:30 P.M Carlisle City Hall Council Chamber, 195 N. 1st St. Elected Officials present were Mayor Drew Merrifield, Doug Hammerand, Ruth Randleman, Eric Goodhue, Dan McCulloch and Rob Van Ryswyk constituting a quorum. Also present were City Administrator Deven Markley, City Clerk Martha Becker, Police Chief Matt Koch, Parks and Recreation Superintendent Ronda Frost and City Attorney Robert Stuyvesant. Mayor Merrifield called the meeting to order at 6:30 P.M. The Pledge of Allegiance was recited. PRESENTATIONS Chief Matt Koch recognized Officer Tyler Hahn for his immediate action and effective treatment which resulted in saving an individual’s life. Chief Koch presented Officer Hahn with a commendation pin. CONSENT AGENDA & POSSIBLE ACTION Markley noted a correction to Approve City Council Minutes for Regular Council Minutes November 11, 2019. Minutes approved should be January 13th 2020. Motion by Goodhue, seconded by Randleman To APPROVE THE FOLLOWING CONSENT ITEMS with the correction to approved minutes.

− Approve City Council Minutes for Regular Council Minutes January 13th 2020 − Receive and File City Administrator’s Report − Receive and File Electric Department Monthly Report − Receive and File Library Monthly Report − Approval of Resolution 2020012701, A Tax Abatement Application for Stacy Jo Van

Loon, 910 Linden Street, Carlisle, IA − Approval of Resolution 2020012702, A Tax Abatement Application for Joseph and

Ashley Haug, 1105 Juniper Drive Carlisle, IA − Set Public Hearing for FY20 Budget Amendment #1 for February 10, 2020 − Approve 40 Hours of Annual Comp Time for Parks & Recreation Director − Approval of Resolution 2020012703, Naming 2020 Depositories

Motion carried unanimously on a roll call vote. APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS McCulloch noted a correction to the monthly bills. Invoice 45513 in the amount of $1,590.50 for Fox Engineering will be pulled. Fox Engineering will resend an invoice less the amount for charges for Park Holdings and will submit a site development invoice separately. Motion by McCulloch, seconded by Van Ryswyk to approve bills in the amended amount of $107,343.00. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by McCulloch to approve Preauthorized Disbursements from December 6, 2019 to January 6, 2020 in to in the Amount of $259,686.24. Motion carried unanimously on a roll call vote.

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CITIZEN PARTICIPATION Ben Hewus, 540 S 8th Street, Carlisle spoke to Council explaining he has had ongoing issues with his electric since the 8th Street reconstruction project. Hewus noted he has had loss of power and low voltage issues for the past nine months due to damage to the electric cables and junction box. Hewus brought recent pictures showing the junction box full of water and asked that Council approve a pedestal junction box vs. the tradition box that he has to avoid further damage to the cables and wiring. Motion by Goodhue, seconded by Randleman to receive and file pictures submitted by Hewus. Motion carried. Markley will speak with Electric Superintendent Don Miller regarding the issues. Eric Goodhue, Electric liaison will also speak with Miller about possible solutions. OLD & NEW BUSINESS & POSSIBLE ACTION Councilmember Randleman explained that she asked that discussion regarding the Metro Advisory Council (MAC) Council Appointment be discussed. Randleman explained that the Mayor and one Council member should be appointed for the board. She noted that the position was additional and not an alternate. Councilmember Goodhue offered to take position. Motion by Hammerand, seconded by Randleman to appoint Eric Goodhue as Councilmember to the MAC board. Motion carried unanimously on a roll call vote. Markley explained that the Plat of Survey would split the parcel owned by Marcel and Mary Joyce Dubois in half. The purpose is for his son to build a home on the east side of the split. Planning and Zoning made a unanimous recommendation for approval. Council asked which portion the home would be built on. Dubois’s explained it would be on the east side of the west parcel. Motion by McCulloch, seconded by Randleman to approve Plat of Survey for DuBois Property Located at 15239 Briggs Street. Motion carried unanimously on a roll call vote.

Markley noted he would be speaking about the next two agenda items in conjunction as they are both related to the reason of the Parcel Split request. The request will allow the Polk County Conservation to acquire land for Yellow Banks Park. The Planning and Zoning Committee made a unanimous recommendation for approval. Jeff Gaddis, Civil Engineers Consultant, 2400 86th Street, Suite #2 Urbandale, IA spoke to Council and explained they want to acquire and protect drainage ways that will affect the Yellow Banks pond. The land will be under the Polk County Parks system. Motion by Randleman, seconded by Goodhue to approve Plat of Survey for De Bouf Property Located Near 7409 SE 36th Street. Motion carried unanimously on a roll call vote.

Motion by Randleman, seconded by Goodhue to approve Plat of Survey for Porter Property Located Near 7409 SE 36th Street. Motion carried unanimously on a roll call vote.

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Stuyvesant spoke to Council regarding the friendly condemnation with Hubbell Homes for Right-of-Way Acquisition Plat for Outlot “A” of Danamere Townhomes Plat 1, Parcel 1. Stuyvesant explained the condemnation hearing was on Wednesday January 15th 2020 and approved for $100.00. Stuyvesant thanked Hubbell Homes for the letter that was sent indicating that it was a friendly condemnation, that they were not going to take action and that they would not be at the hearing. Stuyvesant noted that the purpose of the agenda was to establish that the condemnation has been approved. Motion by Goodhue, seconded by Randleman to approve Resolution 2020012704. Motion carried unanimously on a roll call vote.

Wayne Knutson, 1035 Liberty Lane, Carlisle IA spoke to Council regarding an undetected water leak at his property causing an extremely high utility bill. Knutson explained that the water softener was stuck in the backwash mode and he was unable to hear or detect the leak. Knutson asked that the sewer fee be waived for the amount over his normal usage. The total combined charges were $2,097.07. Markley explained that the sewer portion of the bill less the monthly average sewer charge is $895.20 and recommended approval of the waiver of sewer charges. There was discussion between Council and Knutson regarding the leak and if the water went down the sewer line. Knutson confirmed that it had. Council and staff reviewed the Utility Bill Adjustments Policy and verified that according to Section #2, Subsection B, iii, his leak was due to extraordinary circumstances beyond the resident’s control. It was noted by Stuyvesant that Section #2, Subsection B, iii, had an error with the wording pertaining to water entering the sewer system. Motion by Randleman, seconded by Hammerand to approve waiving the sewer charges in the amount of $895.20 per the corrected language in Section #2, Subsection B, iii, of the City of Carlisle Utility Bill Adjustment Policy. Motion carried unanimously on a roll call vote.

Markley asked that additional information regarding the Plow/Dump Truck bid be received and filed by Council. Motion by Randleman, seconded by Goodhue to receive and file paperwork regarding Plow/Dump Truck bid from. Motion carried unanimously on a roll call vote. Markley explained that by ordering the dump truck prior to February 27, 2020 it would lower the cost of the truck by $1,625.00 with a total cost of $154,503.00. Mayor inquired about bids for the truck and Markley explained that this was worked on last year and staff obtained bids. He did note that Hawkeye Truck Equipment had the state bid. Thompson also noted that they have worked with Hawkeye Truck Equipment in the past and were satisfied. Motion by Goodhue to approve bid for Dump/Plow Truck not to exceed $156,128.00. Goodhue rescinded his motion. Motion by Goodhue, seconded by Randleman to approve the bid for the Dump/Plow Truck, not to exceed $154,503 and order before February 27,2020. Motion carried unanimously on a roll call vote.

Markley explained that the quote for the bucket truck for the Electric Department included the chassis from Stew Hansen and equipment build from Truck Equipment Inc. The chassis cost is $42,425.00 and total cost is $153,882.00. Motion by Goodhue, seconded by Van Ryswyk to approve the purchase of bucket truck for the electric department in the amount of $153,882.00. Motion carried unanimously on a roll call vote.

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Per agenda item, Discussion and Possible Action on Water Connection & Installation Fees for Properties along SE 52nd Street, Markley explained that a property owner along SE 52nd Street expressed interest in connecting to City of Carlisle’s water system. Markley continued to explain that there is an ordinance in place pertaining to installation fees for the water line and a city policy in place for the connection fee for the water line and are considered two separate documents which has created confusion regarding the fees for connecting into city water. He explained that per the ordinance in order for to hook up to city water it would cost roughly $5,000.00. Markley would like clarification on how to handle the two documents moving forward. Council discussed that the original intent of the Ordinance was that new development would pay the per acre fee for connection and the policy pertained to existing residents who would only get charged the $100.00 connection fee. Stuyvesant will make changes to the ordinance for better understanding and the item will be brought back to Council. No action, discussion only.

Ronda Frost came forward to Council with concerns regarding the Carlisle 4th of July Committee. Frost noted that she has resigned from the committee but has not received any interest for volunteers to fill her spot. Frost would like any input and ideas from Council on how to gain volunteers to keep the 4th of July Committee going for future years. Frost noted that if there were not enough volunteers that the vendor and day events may not happen for 2020 due to lack of manpower.

ADMINISTRATOR REPORT New City Hall and Police Station renovation tours will be on Tuesday January 28th at 5:30. Dave Larson will receive the Carlisle Chamber Employee of the Year award. MAYOR AND COUNCIL REPORTS Mayor requested that Council type up Council reports to be included in the packet as an effort to streamline the meetings. CITY ATTORNEY REPORT Stuyvesant spoke regarding the new condemnation and said he is waiting on a legal description from Fox Engineering. Stuyvesant briefed Council on the steps that will be taken for the condemnation. UPCOMING MEETINGS AND EVENTS New City Hall and Police Station renovation tours will be on Tuesday January 28th at 5:30. INFORMATION Motion by Randleman, seconded by Hammerand to Adjourn at 7:52 p.m. Motion carried unanimously on a roll call vote.

________________________________ Drew Merrifield, Mayor

Martha Becker, City Clerk

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NOTE: Minutes are unofficial until approved by Council-final approval may include corrections as necessary

Elected Official Written Report

Polk County Conference Board: Initial budget meeting for Polk County Assessor.

Assessment Roll Valuation By Jurisdiction. From 2018,{$21,979,550} to 2019, {$39,743,120} Carlisle

jumped $17,763,570.That's a 80.82% increase.

Emergency Management Commission {Warren County} No quorum attained.

Warren County Conference Board: Initial budget meeting for assessor.

Drew Merrifield, Mayor

Elected Official Written Report Email Received from the Taxpayers association: Dated January 30,2020. Report on Warren County

• 72% of the county's taxable value comes from individual property taxpayers (i.e. residentialvaluations); 12% commercial

• Growing pressure on some departments (e.g. treasurer) for services to out-of-county residents, forwhich they are not reimbursed. County absorbs the costs.

• Levy rates for the 8 school districts in Warren County are all above the statewide average of$14.46.

-It is my interpretation of the Taxpayers Association email; all cities in Warren County will want to focus on diversifying revenues. This can be done by bringing more retail sales to Warren County. More Economic Development focus will be needed to encourage retailers located in Polk and Dallas to consider locating in Warren County to serve the 72% of our residents.

Subway in Carlisle is saying they cannot obtain Mediacom to provide service to them. The service would need to go under Scotch Ridge Road from Dollar General side, to the Subway side.

• Deven City Admin said, “he will look into this.”• Hopefully the city can get an answer or recommend a fix when the city reconstructs Scotch Ridge

roadway.

School zone sign area: I questioned the traffic control device Location located before the stop light- “school zone sign on Highway 5” location on the highway before the traffic light located west of Scotch Ridge on hwy 5. -Update: Police Chief Koch is looking into this.

Request for Status on Citizen input on Highway 5 and Scotch Ridge road project? -Outstanding item as meetings progress.

Prior week council report: Meeting with Stacy Goodhue January 23,2020 as the City Council Library Liaison Stacy brought to my attending under funding by Warren County Warren County as a whole pays $11.58. Per person per month Average is $19.56 for the State Carlilse citizens tax breaks down to about $51.79 per person per month.

-I requested from Warren County Board of Supervisors, Crystal McIntyre and Aaron DeKock to consider more funding for Libraries as Warren County looks into their 2019 budget.

Dan McCulloch, City Councilmember

Council Report

Ruth Randleman

Feb. 10, 2020

1. A meeting regarding the Iowa Economic Development Downtown Catalyst

Program is set for Wednesday, Feb. 12.

2. I will be working with the Greater Des Moines Partnership Policy

Committee again as Chair of the Quality of Life Committee for federal policy

issues. These policies will be presented for the DC trip in May. Please let

me know any thoughts. Check last years policy recommendations at

dsmpartnership.com

3. Deven, Drew and I met with Todd Ashby, Executive Director of the MPO

regarding recent metro area discussions on bus services relating to HIRTA

and DART. As your MPO representative, I would like to make the

recommendation to explore options for a community survey to identify

need for bus service.

4. Thanks to the school district efforts on hosting caucus night.

Elected Official Written Report

Administrator’s Report

February 10, 2020

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Special Notes:

Meetings Attended: Dev. Bus Tour Mtg – 1/28, Mayor Mtg – 1/28, Dept. Head Mtg – 1/28, Open House – 1/28, IPI Mtg – 1/29, Iowa DOT ICM Charter Mtg – 1/29, Public Transit Mtg – 1/29, Chamber Finance Mtg – 1/30, Record Herald Tours – 1/30, Mayor Mtg – 2/4, Dept. Head Mtg – 2/4, Soup Supper – 2/8

Highway 5 Lights:

I spoke with the contact at MidAmerican about the final bill on the 1st phase of lights on Highway 5. He is hoping to get me that bill on Friday. I am pushing to get as many details on it as we can to ensure we are getting a fair price. Once that is complete, I will work with Drew on figuring out the next phase. We are currently estimating it to come in over the budgeted amount but I want to get solid numbers before we pivot on the project. Be looking for that on the agenda in the next couple meetings.

Development Tour Planning:

Rachel Gocken, Jeff Schug, and I met about the upcoming development bus tour. We are working on solidifying the route and location for a short reception afterwards. We are hoping to get some participation from our local Chamber businesses in the form of gift bag items to provide to the developers. The group is working on the list of invites as well as what items to highlight. I will likely be reaching out to some of you to help represent the city in some way during that day.

GEMT Update:

Martha, Cory, and I hammered out the GEMT paperwork to provide the numbers to the state. As a reminder, this will allow us to receive a larger amount of money for Medicare calls. There was some issues with the spreadsheet provided but we worked through those. The State allowed us to provide an extra year of expense numbers. As we understand, since this is the first year, the State intends to work with applicants on ensuring the paperwork and calculations are correct. We will continue to work on polishing the numbers as needed. Additionally, the way the program is set up, we will be doing the next year’s numbers in July.

Insurance Dividend Check:

Todd Isley stopped by on Thursday the 6th to drop off a dividend check for the IAMU Safety Group Insurance Program. The dividend check this year came to $28,799.54. Our mod factor continues to be low causing resulting in the dividend amounts we have seen in the past few years.

February Employee Recognition:

Employee recognition awards can be seen below. If you get a chance, make sure to congratulate them on their jobs well done.

• Teamwork: Cory Glover & Martha Becker o As noted above, Martha and Cory did a great job working under a deadline and with the

added pressure of the spreadsheets not working to tackle the GEMT project. They tackled a large new project and worked together to get the end goal accomplished.

• Customer Service: Beth Shipley o Beth consistently excels at internal and external customer service. If she fields a call from

a citizen asking about something, she makes sure to get them quality information as quickly as possible. She makes sure to take the time to explain it so the customer understands the answer or the situation. Internally, Beth is willing to fill in at city hall when needed, sometimes rearranging her personal schedule to do so, or assist in tackling projects driven by other departments like city hall or public works.

• Safety: Streets Department

Administrator’s Report

February 10, 2020

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o The streets department has been out cold patching several pot holes. I was headed across town on Frontage Road and noted that they were not only wearing proper PPE but they were watching each other’s backs as they were going in and out amongst the trucks. If one noticed a vehicle coming, they would say something to everybody to make sure they new. This was very good to see as this little habit can help avoid somebody getting seriously hurt.

Looking at My Calendar…

Event Date Time Location Mayor’s Mtg 2/11 9:00 a.m. City Hall

Dept. Head Mtg 2/11 10:00 a.m. City Hall Chamber Lunch & Learn 2/11 11:45 a.m. Assisted Care Facility

Chamber Board Mtg 2/11 1:00 p.m. Assisted Care Facility Day Off 2/14 - -

Planning & Zoning Mtg 2/17 7:00 p.m. City Hall Mayor’s Mtg 2/18 9:00 a.m. City Hall

Dept. Head Mtg 2/18 10:00 a.m. City Hall

Carlisle Fire Department

Year End Report 2019

The department responded to 546 calls for service in 2019. In 2018 the department responded to 496 calls for service. This comes out to an increase in calls of about 10%. You can see in the chart below the breakdown of fire calls versus EMS calls and the breakdown of call type.

Jan '19

Feb '19

Mar '19

Apr '19

May '19

Jun '19

Jul '19

Aug '19

Sep '19

Oct '19

Nov '19

Dec '19

Jan '20

Total

(10) Fire, other 1 1 (11) Structure Fire 3 1 3 1 1 2 1 12 (13) Mobile property (vehicle) fire

1 1 1 3

(14) Natural vegetation 3 3 (15) Outside rubbish 1 1 (17) Cultivated vegetation, crop fire

2 2

(25) Excessive heat, scorch burns with no ignition

1 1

(30) Rescue, emergency medical call (EMS), other

2 1 2 2 1 1 2 1 1 3 16

(31) Medical assist 1 1 1 1 4 (32) Emergency medical service (EMS) incident

31 29 38 35 33 30 42 35 24 33 30 33 393

(38) Rescue or EMS standby

1 1

(41) Combustible/flammable spills & leaks

1 1 1 2 1 6

(42) Chemical release, reaction, or toxic condition

1 1

(44) Electrical wiring/equipment problem

1 1 2

(46) Accident, potential accident

1 1

(53) Smoke, odor problem

1 1

(55) Public service assistance

1 1 1 1 2 2 2 1 6 17

(60) Good intent call, other

1 1 2

(61) Dispatched and canceled en route

5 6 3 2 7 3 4 1 2 4 6 43

(62) Wrong location, no emergency found

1 1

(63) Controlled burning 1 1 2 (65) Steam, other gas mistaken for smoke

1 1 1 3

(70) False alarm and false call, other

1 2 2 1 2 1 1 1 11

(73) System or detector malfunction

1 3 4

(74) Unintentional system/detector operation (no fire)

1 1 1 1 4

(8) Severe Weather & Natural Disaster

1 3 2 1 4 11

Total 46 44 46 46 52 41 52 48 35 42 41 53 546

Calendar Counts

01/01/2018 - 12/31/2019

2018 2019

TOTAL

TOTAL

496 547 47.6% 52.4%

JAN JUL

JAN JUL

61 46 46 52

12.3% 9.3% 8.4% 9.5%

FEB AUG FEB AUG

30 39 44 48

6.0% 7.9% 8.0% 8.8%

MAR SEP MAR SEP

31 36 46 35

6.3% 7.3% 8.4% 6.4%

APR OCT APR OCT

35 37 46 42

7.1% 7.5% 8.4% 7.7%

MAY NOV MAY NOV

46 37 52 41

9.3% 7.5% 9.5% 7.5%

JUN DEC JUN DEC

64 34 41 54

12.9% 6.9% 7.5% 9.9%

As the department continues to grow, so does the need to try and grow our staffing to accommodate the increase in calls. This is shown in the difference in our need for mutual aid from 2018 to 2019. The two charts below show EMS mutual aid calls. The Mutual aid received is where we need another agency to come help cover our EMS calls.

The mutual aid given is where another fire department has called for us to come help with an EMS calls. This has increased due to the department around us knowing that we have staff on duty.

You can see by increasing staffing, it cut our need for an outside agency to come help us in half. While I know we will never be able to cover all of our calls due to second and third out calls, it is the goal of the department to try and cover all of our own calls.

2019 Numbers of time we need an outside ambulance to run our first out calls.

Incidents with Aid Given or Received 2019

Total

Mutual aid received

4 2 1 1 1 4 0 1 2 3 1 0 20

20.0% 10.0% 5.0% 5.0% 5.0% 20.0% 0.0% 5.0% 10.0% 15.0% 5.0% 0.0% 37.0%

Automatic aid received

0 0 1 0 0 0 0 1 0 0 0 0 2

0.0% 0.0% 50.0% 0.0% 0.0% 0.0% 0.0% 50.0% 0.0% 0.0% 0.0% 0.0% 3.7%

2019 Number of times our ambulance went to help another city or township.

0 1 6 3 1 3 5 2 1 0 7 3 32

0.0% 3.1% 18.8% 9.4% 3.1% 9.4% 15.6% 6.3% 3.1% 0.0% 21.9% 9.4% 59.3%

2018 Numbers of time we need an outside ambulance to run our first out calls.

Incidents with Aid Given or Received 2018

Total

Mutual aid received

9 3 3 2 3 3 2 6 5 3 0 2 41

22.0% 7.3% 7.3% 4.9% 7.3% 7.3% 4.9% 14.6% 12.2% 7.3% 0.0% 4.9% 71.9%

Automatic aid received

0 0 0 0 0 0 0 0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

2018 Number of times our ambulance went to help another city or township.

Mutual aid given

2 1 2 1 0 1 0 3 0 1 2 3 16

12.5% 6.3% 12.5% 6.3% 0.0% 6.3% 0.0% 18.8% 0.0% 6.3% 12.5% 18.8% 28.1%

Carlisle Fire Department

Over the last few years the department has been working to lower our ISO rating. The Insurance Services Office or ISO, is a company that provides fire protection insurance ratings to insurance companies. They have a system for determining the price of fire insurance in a community through a 1 to 10

classification system.

When I became chief the department was a 6 in town and a 9 out of town. In 2015 we dropped to a 4 intown and a 6 out of town. This was achieved by having higher level training requirements and increased hours of staffing. We had another ISO report done in 2019. As you can see in the attached 2019 report, it shows we dropped our ISO number again to a 3 in town and 3 out of town.

This is a great achievement for a city our size. This was achieved by new equipment, requiring a higher training standard, extra staffing, and our great water department raising our water supply pressure at hydrants, with some added new hydrants.

The department and myself would like to thank the city council, mayor, city manager, and the citizens of Carlisle for allowing the department to have the equipment and added staffing to allow us to move forward with becoming a better department to serve the citizens of Carlisle.

Chief Cory Glover

Electric Dept. Monthly Report

Date: Feb/2020

To: Mayor & Council

From: Don Miller (Electric Superintendent)

Regular monthly duties: Safety Meetings – Vehicle Insp. – Safety Insp. - Sub & Cap Bank Insp. –

Chains & Slings Insp. – 24hr Notices – Disconnects & Reconnects – Meter Reading & Rereads.

Daily Duties: Equipment Insp. – Locates – Tailgate Safety Meetings

Outages: N/A Training: N/A Projects: Streetlight repairs We replaced bad wire nuts on some of the wires in the Scotch Ridge traffic light poles. Tree trimming Repair equipment Removed Christmas ornaments General line maintenance and repairs as found during tree trimming Updates: 540 S. 8Th St. has had a couple of half power issues. We use ground level hand hole boxes that the services are connected in. This particular box has been driven over and replaced twice and has standing water in it. We use the ground level boxes so people do not mow or crush the tops off of them. We have used metal boxes and they get twisted out of shape and look bad in people’s front yards. We have replaced the connectors that have been failing, with a more expensive water tight connecter hoping this fix’s the problem. We have placed the order for the new bucket truck.

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CARLISLE POLICE DEPARTMENT

MONTHLY PROGRESS REPORT

January 2020

During the month of January, the police department generated 36 incident reports and had 403 CAD calls for service. CAD calls include calls that we’re dispatched to, along with self-initiated activity to include case follow ups, traffic stops, ordinance violations, walk-ins to the police department, etc.

Chief Koch attended the Warren County E911 Board meeting on January 14th.

Chief Koch and Clerk Mattea attended the Warren County Chief’s meeting held at the Warren County Attorney’s Office on January 16th to discuss revised procedures on forwarding cases to their office.

On January 21st CPD held an in-service to conduct active shooter response and building clearing training. During this training, CPD officers were able to use the simunition training equipment that the department was awarded from the Prairie Meadows Community Betterment Grant last year. Officers were able to conduct realistic training scenarios and also received an update on tactical medical response.

On Saturday, January 25, 2020, the Carlisle Chamber of Commerce held their Annual Chamber Dinner and Awards Celebration. Sergeant Dave Larson of the Carlisle Police Department was selected as the 2019 recipient of the Carlisle Chamber’s Employee of the Year Award.

On January 28th’s city council meeting, Officer Tyler Hahn was presented with a CPD life-saving commendation for his actions during a medical call this last December. On December 23, 2019 Officer Hahn, along with Warren County deputies, the Carlisle Fire Department and Hartford Fire Department responded to a medical call involving a male subject who had

overdosed. During the response and prior to EMS arrival, Officer Hahn, along with Warren County deputies, deployed Naloxone (Narcan), which is a medication used to reverse the effects of an opioid-related overdose. Through those actions the individual regained a pulse and survived the event.

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Registration renewal letters were sent out the first week of January to those citizens who previously registered golf carts in 2019. On January 29th the police department’s AED’s (Automated External Defibrillator) were inspected and certified. During the month of January, the police department, in conjunction with city hall held two informational open houses related to the bond referendum held on March 3, 2020.

Total PD Statistics

Total CAD Calls-403 Alarm Calls-0 Suspicious Activity Calls-12 Theft/ Burglary Calls- 4 Animal Related Calls-10 Traffic Accidents-26 Criminal Mischief Calls-1 Contacts Involving Alcohol/ OWI’s/ Drugs-11 Domestic Disturbance Calls-9 Traffic Stops- 53 Harassment Calls-3 Total Arrests- 14 Disturbing the Peace & Quiet Calls-2 Municipal Ordinance Infractions Addressed- 5 Upcoming Police Department Events and Training

Meet Carlisle Featuring CPD- February 27th Uniform Crime Reporting Training- Mattea- March 25th Community Shred Event- May 9th

Rebuilding and Rededicating Veterans Memorial at North Park

The Veterans Memorial area at the SW corner of North Park is in dire need of repairs and upgrades. The brick columns are starting to crumble and separate. We believe the last time maintenance was done to these was 1989 when this memorial was rededicated. These columns are on either side of the gate and have brass plaques inset in them bearing the names of fallen active duty soldiers from the community. The flag poles are bent and or leaning making them look unkept. The area is not easily handicap accessible and the sealcoat on the road is due for maintenance. All in all, more needs to be done to breath new life into this area that honors our servicemen and women and is a huge piece of history for our community.

The North Park Veterans Memorial Committee plans to comprise a committee of local individuals from different civic organizations throughout the area to make this a community wide project. We plan to work with students from the DMACC Horticulture program to help with the design work and conceptual drawings as a student project. We plan to pay for the project through grants, fundraising, and the generosity of local citizens and businesses. The Friends of Carlisle Parks has been gracious enough to partner with us so we do not have to form a non-profit organization for this project.

The work would be completed in small phases so as not to disrupt the entire area. We feel this approach could ensure that the area would not end up looking uncompleted, and also it allows for an extended period of fund raising to complete as much of the project as possible. Our first goal of the construction process would be to have a rededication of the brick columns in 2021. According to records, this is the Centennial birthday of North Park. We hope that the area can be part of a larger celebration honoring this event.

We have spoken to Rhonda Frost, Parks Superintendent, and The Park Board about our intentions and have received their blessing. We are now asking for your approval to move forward with starting the design process so hopefully this project will be able to compete in the upcoming grant cycle. DMACC also needs official approval before they partner with us on this project.

We want to thank you for your consideration of this endeavor, and hope we can work with you further to make this project come to fruition.

Sincerely,

Tony Rhinehart

North Park Veterans Memorial Committee

Timeline for North Park Memorial Refurbish

Feb 2020 Get Council approval to proceed with project.

Brainstorming meeting with interested groups to come up with some basic design ideas.

Determine approximate cost of project.

Set budget for phase 1 of project.

Work with DMACC Horticultural student to get started on a conceptual drawing.

Start public awareness campaign.

Begin fundraising campaign.

Start grant writing process.

March 2020 Turn in grant applications.

Check on progress of conceptual drawings.

Continue with fundraising.

April 2020 Receive completed drawings from DMACC student.

Get final approval from Council and all interested parties on final design.

Continue fundraising.

Begin some of landscaping work.

Summer 2020 Continue fundraising.

Continue landscaping work.

Secure contractor for masonry work.

Secure materials for masonry and lighting.

Demolish existing pillars and begin foundation work.

Fall 2020 Complete masonry work.

Purchase and install new flag poles.

Finish landscaping for the year.

Winter 2021

Have new bronze plaques made.

Continue fundraising.

Spring 2021 Finish landscaping work.

Install lighting.

Complete any finished tasks.

Summer 2021 Install bronze plaques.

Have rededication ceremony July 4th!

CITY OF CARLISLE, IOWA RESOLUTION NO. 2020021008

A RESOLUTION TO APPROVE FIRST AMENDMENT TO ANNUAL BUDGET FOR FY 2019-2020

WHEREAS, the City of Carlisle adopted an annual budget for Fiscal Year (FY) 2019-2020, and WHEREAS, a third amendment to the budget for the City of Carlisle for FY2019-2020 is

attached to this Resolution NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Carlisle, that the attached amendment to the budget for the City of Carlisle for FY2019-2020 is approved. Adopted this 10th day of February, 2020. Drew Merrifield

Mayor Attest: ____________________________ Martha Becker City Clerk

RESOLUTION NO. 2020021009 RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $1,100,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF THE CITY OF CARLISLE, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF

WHEREAS, it is deemed necessary and advisable that the City of Carlisle, State of Iowa, should provide for the authorization of a Loan Agreement and issuance of General Obligation Capital Loan Notes, to the amount of not to exceed $1,100,000, as authorized by Sections 384.24A and 384.25, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential corporate purpose project(s) as hereinafter described; and

WHEREAS, the Loan Agreement and Notes shall be payable from the Debt Service Fund; and

WHEREAS, before a Loan Agreement may be authorized and General Obligation Capital Loan Notes, issued to evidence the obligation of the City thereunder, it is necessary to comply with the provisions of the Code of Iowa, as amended, and to publish a notice of the proposal and of the time and place of the meeting at which the Council proposes to take action for the authorization of the Loan Agreement and Notes and to receive oral and/or written objections from any resident or property owner of the City to such action.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF CARLISLE, STATE OF IOWA:

Section 1. That this Council meet in the Council Chambers, City Hall, 195 N. 1st Street, Carlisle, Iowa, at 6:30 P.M., on the 24th day of February, 2020, for the purpose of taking action on the matter of the authorization of a Loan Agreement and issuance of not to exceed $1,100,000 General Obligation Capital Loan Notes, for essential corporate purposes, the proceeds of which notes will be used to provide funds to pay the costs of street improvements, including the Scotch Ridge Road street improvement project, including the opening, widening, extending, grading, and draining of the right-of-way of streets, highways, avenues, alleys, public grounds, and market places, and the removal and replacement of dead or diseased trees thereon; the construction, reconstruction, and repairing of street improvements; the acquisition, installation, and repair of traffic control devices; and the acquisition of real estate needed for any of the foregoing purposes; the acquisition, construction, improvement, and installation of street lighting fixtures, connections, and facilities; the construction, reconstruction, and repair of sidewalks and pedestrian underpasses and overpasses, and the acquisition of real estate needed for such purposes; the acquisition, construction, reconstruction, enlargement, improvement, and repair of bridges, culverts, retaining walls, viaducts, underpasses, grade crossing separations, and approaches thereto; and related site improvements; and equipping the fire department, including acquisition of air packs.

Section 2. To the extent any of the projects or activities described in this resolution may be reasonably construed to be included in more than one classification under Division III of Chapter 384 of the Code of Iowa, the Council hereby elects the "essential corporate purpose" classification and procedure with respect to each such project or activity, pursuant to Section 384.28 of the Code of Iowa.

Section 3. The Clerk is authorized and directed to proceed on behalf of the City with the negotiation of terms of a Loan Agreement and the issuance of General Obligation Capital Loan Notes, evidencing the City's obligations to a principal amount of not to exceed $1,100,000, to select a date for the final approval thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and this Council and otherwise to take all action necessary to permit the completion of a loan on a basis favorable to the City and acceptable to the Council.

Section 4. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the Notes.

Section 5. The notice of the proposed action to issue notes shall be in substantially the following form:

(To be published on or before: February 18, 2020)

NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF CARLISLE, STATE OF IOWA, ON THE MATTER OF THE PROPOSED AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $1,100,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF THE CITY (FOR ESSENTIAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF

PUBLIC NOTICE is hereby given that the City Council of the City of Carlisle, State of Iowa, will hold a public hearing on the 24th day of February, 2020, at 6:30 P.M., in the Council Chambers, City Hall, 195 N. 1st Street, Carlisle, Iowa, at which meeting the Council proposes to take additional action for the authorization of a Loan Agreement and the issuance of not to exceed $1,100,000 General Obligation Capital Loan Notes, for essential corporate purposes, to provide funds to pay the costs of street improvements, including the Scotch Ridge Road street improvement project, including the opening, widening, extending, grading, and draining of the right-of-way of streets, highways, avenues, alleys, public grounds, and market places, and the removal and replacement of dead or diseased trees thereon; the construction, reconstruction, and repairing of street improvements; the acquisition, installation, and repair of traffic control devices; and the acquisition of real estate needed for any of the foregoing purposes; the acquisition, construction, improvement, and installation of street lighting fixtures, connections, and facilities; the construction, reconstruction, and repair of sidewalks and pedestrian underpasses and overpasses, and the acquisition of real estate needed for such purposes; the acquisition, construction, reconstruction, enlargement, improvement, and repair of bridges, culverts, retaining walls, viaducts, underpasses, grade crossing separations, and approaches thereto; and related site improvements; and equipping the fire department, including acquisition of air packs. Principal and interest on the proposed Loan Agreement will be payable from the Debt Service Fund.

At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the authorization of a Loan Agreement and the issuance of the Notes to evidence the obligation of the City thereunder or will abandon the proposal to issue said Notes.

This notice is given by order of the City Council of the City of Carlisle, State of Iowa, as provided by Sections 384.24A and 384.25 of the Code of Iowa.

Dated this __________ day of February, 2020.

City Clerk, City of Carlisle, State of Iowa

(End of Notice)

RESOLUTION __________________

RESOLUTION APPROVING ACQUISITION PLAT FOR PARCEL AF IN THE NW ¼ OF THE NW ¼ OF SECTION 4, TOWNSHIP 77, NORTH RANGE 23, WEST OF THE 5TH P.M., CITY OF

CARLISLE, WARREN COUNTY, IOWA

BE IT ENACTED by the City Council of Carlisle, Iowa:

WHEREAS, the City of Carlisle, has submitted a proposed Acquisition Plat of Survey for Parcel AF of the NW ¼ of the NW ¼ of Section 4, Township 77 North, Range 23 West of the 5th P.M., City of Carlisle, Warren County, Iowa for purposes of beginning the process of condemning said parcel of land; and

WHEREAS, said parcel is designated as an Acquisition Plat of Survey for Parcel AF of the NW ¼ of the NW ¼ of Section 4, Township 77 North, Range 23 West of the 5th P.M., City of Carlisle, Warren County, Iowa and legally described as follows, to-wit:

See Attached Exhibit “A”; and

WHEREAS, said proposed Acquisition Plat of Survey for Parcel AF has been reviewed by the City Staff and it has been determined that the Acquisition Plat of Survey for Parcel AF, as described above, should be accepted and approved as recommended by the City Staff.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Carlisle, Iowa that the Acquisition Plat of Survey for Parcel AF, as described above, be in the same is hereby approved and the Warren County Recorder is authorized to record said Acquisition Plat of Survey.

PASSED AND APPROVED by the City Council this 10th day of February 2020.

________________________________ Drew Merrifield, MAYOR

ATTEST:

________________________________________ Martha Becker, CITY CLERK

2010021010

EXHIBIT A

CITY OF CARLISLE

ORDINANCE NO. _______________

ORDINANCE AMENDING THE CODE OF ORDINANCES IN THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO THE WATER CONNECTION FEE

BE IT ENACTED by the City Council of the City of Carlisle, Iowa: SECTION 1. Section 94.03(2)(A) is repealed and the following adopted in lieu thereof: 94.03(2)(A) A water connection fee is established and shall be imposed on owners of properties within the Northwest Area Water Connection Fee District; however, this fee shall not be effective for homes located in the district at the time the original Ordinance was put into effect. Those homes shall be entitled to connect to the waterline without fee. All other properties shall pay said fee at the time of application to connect their properties to said major water distribution facilities or to water distribution pipes, which, in turn, are connected to one or more major water distribution facilities. These properties shall include both residential, commercial and industrial properties. The connection fee shall be in the sum of $2,948.00 per acre and shall be prorated for all parcels of less than one acre.

SECTION 2. REPEALER. Ordinances or parts of Ordinances in conflict with the provisions of this Ordinance are hereby repealed.

SECTION 3. SEVERABILITY CLAUSE. If any section, provision or part of this Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudicated invalid or unconstitutional.

SECTION 4. WHEN EFFECTIVE. This Ordinance shall be in effect from and after its final passage, approval and publication as provided by law.

PASSED by the City Council this ___ day of ____________________, 2020, and APPROVED this ___ day of __________________, 2020. ___________________________________ Drew Merrifield, MAYOR ATTEST: ______________________________________ Martha Becker, CITY CLERK

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DES MOINES WATER WORKS Board of Water Works Trustees

2201 George Flagg Parkway | Des Moines, Iowa 50321 | (515) 283-8700 | www.dmww.com

Proposal for Increasing Regional Participation in Water Production

Introduction Des Moines Water Works (DMWW) began providing safe, affordable, and abundant drinking water in 1871, as a private water company. In 1919, DMWW became an independent public utility under the Code of Iowa. Efforts by the City of Des Moines to make DMWW a city department were halted by the passage of another law in 1923. This law ensured DMWW would permanently remain independent and free of City supervision. To this day, DMWW is operated by a Board of Water Works Trustees, appointed by the Mayor of the City of Des Moines and approved by the City Council. The Board of Water Works Trustees has powers similar to a city council, including the power to operate and control DMWW’s assets. However, the Board is prohibited from levying taxes, or passing ordinances. In its early days as a public utility, DMWW provided water to retail customers within the City of Des Moines. When DMWW signed a wholesale agreement to supply the City of Urbandale with water, fewer than 175,000 people called Central Iowa home. Over the decades, DMWW became a regional utility. By forging partnerships with municipalities, counties, and businesses, DMWW built and continues to operate the water production and transmission system required to meet the area's demand. Today, over 500,000 people rely on DMWW for their water. DMWW is a public utility free from the burden of providing profits to shareholders or a revenue stream to city government. As such, the DMWW Board of Water Works Trustees’ first financial responsibility, after assuring our water is safe, is to promote and safeguard the interests of Des Moines ratepayers, who are also the ultimate owners of DMWW. Of paramount importance to the ratepayer-owners of DMWW is the wise management of the limited natural resource of water. In the twenty-first century, such management requires increased cooperation, shared decision-making, the balancing of risk, and the equitable distribution of benefits with DMWW regional partners. Because of this, DMWW spent more than two years coordinating, leading, and participating in broad regional discussions on how best to meet the challenge of providing safe, affordable and abundant water to Central Iowa in the years to come. These discussions have been open to all stakeholders in Central Iowa and supported by a consultant with technical expertise. The discussions and analysis provided by the consultant have helped forward regional discussion. For the last several months, DMWW has pursued internal discussions and tested concepts with external parties, including the City of Ankeny and Urbandale Water Utility to explore workable options for managing regional water production. The following proposal is a framework for

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exploring concepts that might be widely agreeable, not a definitive agreement. It is a starting point for further discussion, not a final document. Important to understanding the discussion document is a brief history of the regional discussions and an explanation of the concepts included in this proposed discussion document. The Pursuit of Regional Cooperation and Participation DMWW retail customers account for 67% of DMWW's water revenue. The remaining 33% of DMWW's water revenue comes from the wholesale distribution of water to other water utilities across the region. The West Des Moines water utility, the Altoona water utility, and Polk City water utility own and operate water production facilities and purchase water from DMWW to supplement water they produce and to meet demand during peak times or emergencies. The remaining water utilities in Central Iowa purchase 100% of the water they distribute to their customers from DMWW. The wholesale sale of water to these communities account for more than 50% of the water DMWW produces. The DMWW Board believes a failure to cooperate regionally could lead to communities building, maintaining, and operating duplicate water production facilities. Such duplicative facilities would raise costs for consumers and further deplete an already strained watershed. But, the DMWW Board refuses to accept the choice is limited to maintaining the current system or creating one where communities compete for access to water. In 2017, DMWW entered a two-year process with partners from across the region to examine ways to increase cooperation, share decision-making, balance risk, and equitably distribute benefits across the region. A range of alternatives from merging all retail and water production assets under a single regional entity to sharing costs and decision-making while maintaining separately governed entities were considered. FCS Group, a national utility consulting firm, was hired to assist with a structured process which included data gathering and analysis, and stakeholder workshops. The technical aspects of forming a regional entity, including board composition and operating contracts were defined. FCS Group also completed an in-depth financial analysis of the regional concept compared to the existing water supply model.

Existing Variables and Potential Obstacles to Regional Governance The FCS Group financial analysis, completed in October 2018, showed many significant benefits to regionalizing water production in Central Iowa, but the benefits were unevenly distributed. The FCS recommendations were based on 1) ownership of water production assets, 2) how the costs of adding water production for economic growth were to be attributed, and 3) how to calculate charges for water during peak demands. The formation of a new regional water authority was proposed. The proposed authority would purchase all of the water production assets in the region. The new authority would raise money from members, through the issuance of bonds, and by implementing rate increases to customers to buy these assets. The cost of becoming a member of the new authority was too high for some, while others would have received significant financial benefits. There was little interest in this regionalization model flowing from the analysis and discussions stalled.

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Earlier this year, West Des Moines launched an effort separate from these regionalization discussions to pursue the possible development of a water treatment plant and a separate regional utility that would serve a smaller portion of the Central Iowa region. A study is underway to determine the feasibility of this plan. The study may conclude a new water treatment plant might provide participating communities a cost-effective alternative to purchasing water from DMWW or participating in a new regional entity with DMWW. A fair analysis should contemplate the environmental impacts of a duplicative facility, and the financial cost incurred by both those inside and outside the areas served.

The Shared Governance Option While considering a framework for discussion, the DMWW Board followed the three guiding principles developed during the last two years of regional discussions.

1. Collaborative decision-making focused on conserving and protecting the natural resource of water is in the best interest of the people of the region and the planet.

2. Drinking water should be produced and made available in a manner that is fair and equitable to every person, business, government entity, and organization in the region.

3. Shared risk should result in shared benefits. While some short-term production methods may

save money or result in lower costs for a subset of customers, cost savings alone do not outweigh the benefits of regional cooperation. The wise management and conservation of water is beneficial to the entire region and will result in lower regional costs over the long-term.

The framework distributed this week is one developed by DMWW to stimulate discussion. All participating regional partners, including the DMWW Board, would have to review the final, negotiated agreement that would result from further discussions, and vote to approve that definitive agreement before an entity would be created. The discussion framework contains the following concepts.

1. Creation of Central Iowa Water Works (CIWW): A new intergovernmental entity, CIWW, would be established under Iowa Code to allow regional partners to make efficient use of existing water infrastructure and cooperate to their mutual advantage to manage the natural resource of water for the region. This new entity would also have the responsibility to deliver safe and abundant drinking water to the members of CIWW.

2. Participation: Central Iowa water utility systems would be invited to join CIWW as founding members. DMWW total service customers would be deemed to be part of DMWW so long as they remain a party to their existing 28E agreement. If a water utility system wishes to join CIWW after the founding members have been established, the terms would be established by the CIWW board. All members would exclusively contract with CIWW for their water supply. CIWW would contract for the operation of members water production assets for a minimum of 20 years. CIWW members would retain full governance of all matters related to their individual distribution systems, including setting local water rates.

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3. Board Composition: CIWW would be governed by a Board of at least five persons and not more than nine persons to be selected biennially. Board seats would be apportioned with two seats allocated to DMWW, and one seat allocated to each additional founding member over 25,000 in population. Upon its creation, the board would also include one or two at-large seats as needed to maintain an odd number of seats on the board.

4. Ownership: CIWW would have the opportunity to purchase water production assets from

its members on two separate occasions, the first in 2026, and second in 2031. Until acting on asset transfer, asset owners would continue to construct, own, and finance improvements and expansions to their existing production facilities. All financing and management issues related to water production would require approval from the CIWW board.

5. Governance and Scope: The CIWW Board would provide oversight and governance for managing water production and wholesale distribution to its members, wholesale rate setting, and long-range planning. CIWW would have the exclusive right to purchase the full output of the water production assets of all its members.

6. Future Water Production Expansion: The cost of expanding water production assets in the region would be shared among the members of the CIWW proportionally based on each member’s forecasted demand. Those with higher growth rates would share a larger share of the costs.

7. Upfront Capital Contribution: Upon entering into CIWW, each member would be required to contribute towards the entities start-up capital fund. Each member would be asked to contribute a proportionate share of the start-up fund. The initial start-up fund would be at least $500,000, and not more than $2,000,000 in total. Member contributions to the start-up fund would be based on population.

Conclusion – Moving Forward Together The Board of Water Works Trustees of DMWW offers the above Shared Governance Option as one alternative worthy of consideration. By providing his option, the Board hopes to further the dialogue it has held with its ratepayers, the people of the region, and governments. The above proposal was developed as one possible plan for safeguarding the natural resource of water through regional cooperation while continuing to meet the economic development and human needs for water into the future. The DMWW Board finds this proposal worthy of exploration because it feels it has the potential of meeting many of the key objectives developed during the last two years of discussion. By releasing this white paper, the Board hopes to provide a framework for further discussion, and most importantly, an eventual agreement that will serve the best interests of all involved.