City of Portage Historic Preservation Commission

Wednesday, November 6, 2019, 6:00 p.m. Municipal Building, 115 West Pleasant Street

Conference Room Two Members: Doug Klapper, Chairperson; Kadie Jo Butteris, Fred Galley, Anna Krause,

Kyle Little and Crystal Thom 1. Roll call 2. Approval of previous meeting minutes Oct 2 & Oct 5 3. Discussion and possible action regarding claims 4. Review 2019 financial statement 5. Update on 2020 budget request 6. Discussion and possible action regarding Silver Lake Cemetery Tour 7. Discussion and possible action regarding new Commission members 8. Discussion and possible action regarding HPC T-shirts 9. Discussion and possible action regarding Coloring Book VOLUME 2 10. Discussion and possible action regarding Informational Signage project 11. Discussion and possible action regarding Nomination Form 12. Items to be placed on future agenda 13. Adjournment

The meeting location is accessible to persons with disabilities. If you need reasonable accommodations due to a disability, please contact the City Clerk at 608-742-2176 no later than 48 hours prior to the meeting

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City of Portage Historic Preservation Commission

Wednesday, October 2, 2019, 6:30 p.m. City Municipal Building, 115 West Pleasant Street

Conference Room Two Minutes

Members Present: Doug Klapper, Chairperson; Kadie Jo Butteris, Fred Galley (arrived 6:40 p.m.), Anna Krause and Kyle Little Absent: Crystal Thom Also Present: Scott Rawson Media Present: Cable TV 1. Roll call

The meeting was called to order by Chairperson Klapper at 6:35 p.m. 2. Approval of previous meeting minutes

Motion by Little, second by Krause to approve minutes of the September 4, 2019 meeting. Motion carried unanimously on call of roll.

3. Discussion and possible action regarding Silver Lake Cemetery Tour

General discussion on upcoming Silver Lake Cemetery Tour happening Saturday, October 5th. Klapper provided update on set up of event and volunteers. The Parks and Recreation Department has delivered picnic tables and benches to the Cemetery. Scott Rawson, the Director of the event, provided update on actors. No action taken.

4. Discussion regarding 2019 financial statement Klapper reviewed financial statement. No action taken.

5. Discussion and possible action regarding claims

Klapper presented the invoice for CAB Theatre for the Cemetery Project in the amount of $1,300 with $500 already paid. Motion by Galley, second by Krause to approve spending $800 on the Cab Theatre claim for the Cemetery Project. Motion carried unanimously on call of roll. Galley presented a claim for the Silver Lake Cemetery Tour promotional banners in the amount of $58.30. Krause moved to approve reimbursing Galley for the 3 banners, second by Klapper. Motion carried unanimously on call of roll.

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6. Update on 2020 budget request Klapper stated that due to the requested increase in funds for the 2020 budget, the Commission needs to justify their request to the Finance Committee. No action taken.

7. Discussion and possible action regarding Coloring Book Volume 2

No update. No action taken.

8. Discussion and possible action regarding Informational Signage project General discussion on if there was a sign ready to be submitted to the Plan Commission for approval this month. The layout of the sign and placement would need to be known. The Eulburg Brewery sign is not ready for submission this week but could be done for the Plan Commission meeting next month. No action taken.

9. Discussion and possible action regarding HPC Forms General discussion on updated Nomination Questionnaire Form. Butteris suggested that under item number 8, the Areas of Significance Table should be located above the text box section, as the table states check and justify below, and on page 5, under Taking Pictures, remove the three sentences that state: “Photos can be taken with either a digital camera or with a camera that uses film. Disposable cameras are acceptable. No Polaroids or video tapes.” General support for the changes. No action taken.

10. Discussion regarding HPC meeting start time

General consensus of having official meeting start time at 6:30 p.m. and for the website to reflect 6:30 p.m. as the official time. No action taken.

11. Items to be placed on future agendas What to do with the remaining Historic Preservation T-Shirts after the Cemetery Tour.

12. Adjournment Klapper adjourned the meeting.

Submitted by: Kadie Jo Butteris Date Approved:

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City of Portage Historic Preservation Commission

Saturday, October 5, 2019, 11:00 a.m. Silver Lake Cemetery, Cemetery Rd

Minutes

Members Present: Doug Klapper, Chairperson; Kadie Jo Butteris, Fred Galley, Anna Krause and Kyle Little Absent: Crystal Thom

A quorum of the Historic Preservation Commission was present for the Living History event held at the Silver Lake Cemetery from 11:00 am to 2:00pm; however no discussion occurred and no action was taken.

Submitted by: Kadie Jo Butteris Date Approved:

City of Portage WI Detail Ledger - * HPC 100-02-56000-732 Page: 1

Period: 01/19 - 10/19 Oct 30, 2019 08:18AM

Report Criteria:

Actual Amounts

All Accounts

Summarize Payroll Detail

Print Period Totals

Print Grand Totals

Page and Total by FUND

Include REVENUE DEPTs: None

All Segments Tested for Total Breaks

[Report].Account Number = "1000256000732"

Reference Account Debit Credit

Date Journal Number Payee or Description Number Amount Amount Balance

HISTORIC PRESERVATION 01/01/2019 (00/19) Balance 100-02-56000-732 .00

01/18/2019 AP 85 THE O'BRION AGENCY, LLC 416.00

03/31/2019 (03/19) Period Totals and Balance 416.00 * .00 * 416.00

08/13/2019 AP 68 KRAUSE, ANNA 900.00

09/30/2019 (09/19) Period Totals and Balance 900.00 * .00 * 1,316.00

09/10/2019 AP 47 GALLEY, FRED 58.80

10/31/2019 (10/19) Period Totals and Balance 58.80 * .00 * 1,374.80

YTD Encumbrance .00 YTD Actual 1,374.80 Total 1,374.80 YTD Budget 3,011.00 Unexpended 1,636.20

Number of Transactions: 3 Number of Accounts: 1 Debit Credit Proof

Total 100 GENERAL FUND: 1,374.80 .00 1,374.80

Number of Transactions: 3 Number of Accounts: 1 Debit Credit Proof

Grand Totals: 1,374.80 .00 1,374.80

NOMINATION QUESTIONNAIRE Date: ________________

Please provide as much complete information as you can to enable our staff to better evaluate the property.

1. What is the historic name of this property? __________________________________

2. What is the current name of this property? __________________________________

3. I wish to nominate this property because (check one or more boxes): Portage Municipal Register listing is an honor

I wish to protect this property

This property is threatened with demolition or destruction

4. Where is the property located?

Address (street and number) ________________________________________

Legal Description _________________________________________________

Tax Parcel Number_________________________________________________________

6. Do you know any of the following information? The architect’s name was ______________________________________________________

The builder’s name was _______________________________________________________

The date of construction was ___________________________________________________

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5. What is the physical description of exterior and the state of its current condition?

City of Portage

7. What alterations or additions were made since the building was built? Please check one or more boxes where applicable.

additions replacement siding or re-siding

removal of porches removal of decorative details

replacement doors and windows interior remodeling or updating

moved from its original location (if moved, list why, from where, and when in description below)

The dates of major alterations or additions were:_____________________________________________

Briefly describe any changes checked above:

8. Significance of the property Why do you think that this property should be listed in the Municipal Register?

(In one or two paragraphs, please explain why the property is important.)

Period Areas of Significance (check and justify below) Prehistoric Archeology-

prehistoric Community planning

Landscape architecture Religion

1400-1499 Archeology-historic Conservation Law Science 1500-1599 Agriculture Economics Literature Sculpture 1600-1699 Architecture Education Medicine Social 1700-1799 Art Engineering Military Humanitarian 1800-1899

Commerce Exploration/ settlement Music Theatre

1900-1950 Communications Historic personages

Native American life Trails

19?? Industry Philosophy Transportation 20?? Invention Politics/

government Other (specify)

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9. What do you know about the history of the property? (If you need more room, please attach additional pages.)

10. List Sources of Information (or attach photocopies) For statements of historical fact about the history of the property, please indicate your sources of information (keep in mind that our evaluation may depend solely on the information that you submit, therefore, your sources should be reliable).

Source: _____________________________________________________ Page: ________________

Source: _____________________________________________________ Page: ________________ Revision 9/3/2019 Page 3 of 5

11. Attachments * Photographs

Please submit clear, recent photographs that show all sides of the exterior of the structure and views of the interior of the structure. For properties with more than one building (i.e. farmsteads, industrial complexes or religious complexes), include photographs of all buildings and structures that make up the complex. The photographs cannot be returned, but will become a permanent part of our site records.

* Map

Please submit a copy of the parcel map from Columbia County's land records system http://ascent.co.columbia.wi.us/LandRecords/PropertyListing/RealEstateTaxParcel#/Search showing the property.

For properties with more than one building, photographs of the outbuildings should be keyed to this parcel map in order to indicate the relative relationship of the components. Please also indicate the location of any former buildings if they once were part of the complex. When known, dates should be provided for all buildings. * Photocopies of historic photographs

While not required, historic photographs can be useful in evaluating changes to the property. When available, please provide photocopies of historic images, listing the source and date of the photograph. DO NOT SEND ORIGINALS.

12. Person completing questionnaire: Date: ____________ Name: ________________________________________________________________________

Address: ______________________________________________________________________

Zip Code: _____________________________________________________________________

Telephone:_____________________________________________________________________

Email: ________________________________________________________________________

13. Owner (if different than above) Name: ________________________________________________________________________

Address: ______________________________________________________________________

Zip Code: _____________________________________________________________________

Telephone:_____________________________________________________________________

Email: ________________________________________________________________________

Complete and return this form, along with recent photos and any additional attachments, to:Historic Preservation CommissionCity of Portage115 West Pleasant StreetPortage, Wisconsin 53901

Commission Activity

(to be left blank by applicant; for Commission use only) Committee hearing date ___________________________________________ Commission Decision (including brief justification) ________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ Signature of Commission Chair _______________________________ Date Acted Upon __________________

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Photograph Information Sheet

Please submit photos with your Municipal Register Questionnaire.

TAKING PICTURES Photos can be taken with either a digital camera or with a camera that uses film. Disposable cameras are acceptable. No Polaroids or video tapes.

• They should be recent and clear photos. • If you are using a digital camera, set it to the highest quality possible. • Stand back far enough that you can see the whole building from top to bottom in one photo. • If there are multiple buildings on the property (as with a farmstead), please photograph each building

separately. Include a parcel map from Columbia County's land records system http://ascent.co.columbia.wi.us/LandRecords/PropertyListing/RealEstateTaxParcel#/Search

of the property and key the photographs to this map. • Photograph every side of each structure. • Interior photos are also very helpful. Photograph defining features of the house (i.e. fireplaces,

staircases, built-in furniture, decorative trim). It is not necessary to photograph every room.

SUBMITTING THE PHOTOS

1. As a set of standard size, commercially-produced prints, printed at a store.

OR

2. Saved to a disk. Submit the disk and print-outs of each photo. Print-outs can be done at home on standard printer paper.

• Save the images to a disk as a high quality jpeg. Use the file name to describe the photo (i.e. front of house, back of barn, second floor staircase in main house).

• DO NOT crop or resize the images prior to saving them to a disk. • After saving them to a disk, make sure the disk is “closed out” so that it can be read on other

computers. Also try closing and reopening the disk to make sure the photos were successfully burned. • Remember to include a hard copy of the photos. You can print them out on your home printer on

regular printer paper.

CONTACT Direct questions regarding photo requirements to Marie.Moe@PortageWi.Gov

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