CITY OF SANTA MONICA ESSENTIAL FUNCTIONS JOB ANALYSIS

City of Santa Monica Plumber – December, 2014

Essential Functions Job Analysis © Shaw HR Consulting, Inc

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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401

ESSENTIAL FUNCTIONS JOB ANALYSIS

Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift

Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform.

JOB TITLE DEPARTMENT PLUMBER

PUBLIC WORKS / FACILITIES MAINTENANCE

I. Classification/Position Summary: Performs skilled, journey-level installation, construction, maintenance and repair work of plumbing systems in City buildings and facilities.

Type of Employment Full Time; Hourly

Work Hours / Hours per Week Shifts are typically 7:00 a.m. to 4:30 p.m.; incumbent works a 9/80 work schedule; 9 hours Monday through Thursday one week then 9 hours Monday through Thursday and 8 hours on Friday the following week

Days of the Week Monday through Friday

Overtime /Holidays Required Yes; as assigned and approved

Paid / Unpaid Breaks Two paid 15-minute breaks and one unpaid 30-minute meal break, taken at assigned times, although times may vary by site, workload demands and staffing

Work Pace / Pressure Medium Pace / Medium Pressure

Position represented by a Collective Bargaining Agreement?

Yes; International Brotherhood of Teamsters

NOTES: N/A



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II. Essential Functions of Classification/Positions: Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following functions have been determined to be essential only after carefully evaluating them and determining: the function is the primary reason for which the position was established; removing the function would fundamentally change the position, or eliminate the need for the position; there is a lack of qualified employees available to perform such a function; and for some functions, there are severe consequences if the position is not required to perform the function and the function requires specialized expertise. Essential Functions will be reviewed for each incumbent and the above criteria will be evaluated to ensure that a particular function remains essential for a particular candidate or employee in need of accommodation.

Essential Job Functions and Duties Actual assignment hours may vary. This document is based on a 9-hour day and 80-hour biweekly schedule.

# Description of Essential Function Percent of Shift / Notes

1

PLUMBING SERVICE / REPAIR: Repairs, replaces, and maintains boiler systems, gas furnaces, heaters, gas valves, sump pumps and recirculating pumps; may repair sewer ejector pumps; maintains plumbed water systems; installs pipes and fittings, such as copper, galvanized iron, black pipe, cast iron, polyvinyl chloride (PVC) and ABS; clears stoppages with electric top-snakes, sink machines, main sewer machines, chemicals and blow bags; performs rough

plumbing and service connections for new installations; performs other related duties, as

assigned. It was clarified in interviews that incumbent performs a wide variety of plumbing work within a variety of city locations including, but not limited to, pipe chases, parking structures, attics and crawl spaces; receives work orders prioritized by Crew Leader, Maintenance Connection and the City of Santa Monica Government Outreach program emails; work orders always completed first for emergency/safety issues with ceasing water waste as the main priority; ensures cargo van is sufficiently and appropriately stocked with equipment, tools and parts to address daily work orders received; performs service calls around the City, including but not limited to the airport, pier, beach and park restrooms, library, police and fire departments, city buildings, water treatment plant and leased properties; inspects and assesses work site; feeds camera lines into pipes for closer inspection of blockages; performs repairs to pipe systems ranging from ¼” to 12” in width; installs and repairs cast iron, brass, copper, Polyvinyl chloride (PVC), acrylonitrile-butadiene-styrene (ABS) and Victaulic pipe systems; installs backflow devices, pumps, cross connections, actuator valves and heads, and small garden irrigation; replaces nuts, bolts and gaskets; regularly snakes drains and sewer lines; may open walls to gain access to identify and/or repair leaks. It was further clarified that incumbent is empowered to request assistance as required and ask for additional supplies/materials; ensures public safety by turning off water if required; collaborates with other City employees (i.e. Maintenance Workers, Custodians, etc.) to ensure work is done efficiently; may also make recommendation to Crew Leader that certain work needs to be completed by outside contractor.

11% to 83% of the shift, concurrent with essential functions #2,3,4,5,6,7,8,9,10,11



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2

EQUIPMENT / FIXTURE INSTALLATIONS: Replaces water heaters; installs and repairs fixtures such as toilets, urinals, lavatories, faucets, showers, drinking fountains, backflow devices and flush valves; replaces plumbing fixtures to conform with water conservation standards; performs other related duties, as assigned.

It was clarified in interviews that incumbent performs installation of a variety of equipment and fixtures including, but not limited to sinks, toilets, 100 gallon water heaters, 400 gallon water tanks; drinking fountains, water coolers, backflow devices, dishwashers, refrigerator water/ice lines, ice machines, garbage disposals, etc.; replaces, repairs and installs vandalism- resistant restroom systems in public beach restrooms and jail cells; repairs boiler leaks; adjusts temperatures of water heaters; installs anti-corrosion rods in tanks; connects/disconnects fixtures to 110 or 240 volt electrical outlets; tests for power with a volt meter; turns off breakers when needed; may call Electrician if needed for more advanced electrical work; installs and replaces fire sprinkler heads; mixes cement and sets drains. It was further clarified that incumbent may also replace inoperable equipment/machinery; coordinates with City site for installation to occur so water can be turned off with least disruption possible; isolates water components; disassembles old/broken equipment/machinery; removes inoperable equipment; may need to replace line to sewer system; disposes of broken equipment at City site or brings back to maintenance yard for disposal.

Zero to 83% of the shift, concurrent with essential functions #1,3,4,5,6,8,9,10,11

3

PREVENTATIVE MAINTENANCE: Performs preventative maintenance duties; performs other

related duties, as assigned. It was clarified in interviews that incumbent performs annual preventative maintenance of high pressure water jetting of sewers, drains and pipes; conducts urinal maintenance of public restrooms prior to special events and busy weekends; inspects backflow devices annually; cleans debris, clears downspouts and screens and ensure proper connection of building gutter systems prior to rainy season; conducts quarterly filter replacements and servicing of water cooler drinking systems; performs various maintenance duties at the Arcadia Water Treatment Plant.

Zero to 67% of the shift, as required

4

PLANS / BLUEPRINT INTERPRETATION: Prepares preliminary drawings for new installations

and remodeling; performs other related duties, as assigned.

It was clarified in interviews that incumbent reads and deciphers blueprints, including symbols, scale, etc.; works off of As-builts final blueprints supplied by the City; utilizes blueprints to locate pipe system in the building; refers to wiring schematics and plumbing plans to obtain required data to complete assigned work on equipment; may create drawings for proposed plumbing systems; ensures American Disability Act (ADA) requirements are met on plans; performs on-line research to obtain required schematics or other information as required to perform assignments

11% to 33% of the shift, concurrent with essential functions #1,2,3,6,10



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5

EQUIPMENT INSPECTION, OPERATION AND MAINTENANCE: It was clarified in interviews that incumbent uses a wide variety of tools and equipment to perform daily work. Equipment used includes, but is not limited to small manual hand tools (i.e. screwdrivers, wrenches, hammers, etc.); power and bench tools (i.e. drills, saws, etc.); sewer machine with wheels; sink machine; camera system; jackhammer; rotary hammer; pipe wrenches; blast machine; pressure washer; utilizes compressor and portable generator; electrical volt meter; soldering equipment; mixes 2-stroke fuels; various plumbing snakes; roller tool bag; 2-way radio/cell phone; A-frame, extension and roof ladders; operates City-owned cargo van and fork lift. It was further clarified in interviews that incumbent is responsible to visually inspect all equipment at the beginning and end of shift; performs City-owned vehicle and heavy equipment checklist; reports any required maintenance and repair needs; ensures hand tools and equipment are cleaned as necessary; oils and greases parts; maintains, cleans and bleeds tanks of sewer machine, compressor and portable generator; performs maintenance on freestanding and submergible pumps; retrieves and replaces equipment to tool crib. Incumbent also checks fluids and lights in assigned City-owned vehicles, as well as maintaining appropriate gasoline levels.

Up to 94% of the shift, concurrent with essential functions #1,2,3,7,9

6

REPORTS / LOGS / RECORDS: Prepares and maintains accurate records on work completed; Prepares and submits requisitions for materials and supplies in accordance with division procedures; Prepares materials lists for work assignments; performs other related duties, as assigned. It was clarified in interviews that incumbent receives work orders each morning from Crew Leader, Government Outreach and Maintenance Connection software. Incumbent enters hours worked on each work order with description of work; utilizes a City-provided email account; reads blueprints; draws preliminary blueprint configurations; may prepare labor and material estimates for customers; may prepare plumbing work bids for other City departments; completes paperwork for supply needs/requisitions; logs preventative maintenance work (i.e. jetting, water cooler filter replacement, etc.); logs items used to fulfill work orders; fills out City-owned van safety checklist.

3% to 6% of the shift, concurrent with essential functions #1,2,3,4,5,7,10,11,12

7

EMERGENCY RESPONSE: It was clarified in interviews that incumbent attends to emergency situations only during the assigned work shift; serves as the point of contact for emergency situations during either the a.m. or p.m. period of assigned shift; may be reassigned from other work duties, if not on call, to assist with emergency response situation; assesses situation at work site; secures the area to ensure public safety; shuts off power if required; diagnoses approach to address issue(s); ensures any water waste is contained with proper shut off; prepares list of materials needed; collaborates with supervisor via phone to call in any required additional help, contractors or materials; repairs until completion.

Up to 94% of the shift, as required



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8

JOB SITE MANAGEMENT / SAFETY: Follows applicable safety rules and regulations; performs other related duties, as assigned. It was clarified in interviews that incumbent follows all applicable safety rules and regulations designated by the City; shuts down power when necessary; follows all applicable safety rules while driving City vehicle; may delineate street or alley traffic to park vehicle; may need to direct traffic away from work site; responsible for visually inspecting work site at the beginning of each shift; ensures proper clean-up of site and complete collection of all equipment, tools and supplies at the end of each shift; displays caution wet floor signs; builds applicable barricades out of plywood or plastic meshing; maintains awareness of pedestrians, drivers, coworkers and others in work areas; observes and complies with applicable federal, State and local health and safety codes and regulations; reports safety issues to the Crew Leader.

Up to 94% of the shift, concurrent with essential functions #1,2,3,5,7,9,10,12

9

DRIVING: It was clarified in interviews that incumbent drives City-owned cargo van to assigned sites; may drive to multiple work sites during a shift; may drive forklift to transport supplies; attends training meetings; procures supplies from vendors. It was further clarified in interviews that incumbent must exhibit solid judgment, regularly and reliably follow all traffic and safety rules, remain nimble and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy, urban city environment filled with pedestrians, skateboarders, bicyclists, etc.

11% to 44% of the shift, concurrent with essential functions #1,2,3,5,9 Longer frequencies will take place when driving long distances to procure supplies.

10

MENTORING: May train and provide technical assistance to others, as assigned; performs other related duties, as assigned. It was clarified in interviews that incumbent mentors and trains Trades Interns; mentors and trains independent contractors to assist with work; ensures safety of work by interns and contractors; may apply Plumber Crew Leader decisions and actions in the absence of the Crew Leader.

100% of the shift, concurrent with all other essential functions

11

COLLABORATION / COMMUNICATION: It was clarified in interviews that incumbent responds to complaints regarding plumbing work via email, phone and in person; works with coworkers, the general public, external agency professionals, as well as cross functionally with other City employees in the course of work; sends out survey to customer regarding completed work; follows up to ensure customers’ needs were addressed; represents the City professionally in words, appearance and actions.

100% of the shift, concurrent with all other essential functions

12

STAFF MEETINGS / TRAININGS: It was clarified in interviews that incumbent attends brief staff meetings in the morning; safety meetings once per week; end-of-shift meetings concerning work progress; may attend vendor trainings; meets with contractors, engineers and other City departments as required. It was further clarified in interviews that incumbent attends Trukspect safety trainings every four to six weeks on various subjects (i.e. driving, lifting, blood hazards, tools of the trade, etc.); may utilize on-line training sessions as required; maintains journeyman Plumber license and attends continuing education courses; maintains County health license.

Up to 4 hours monthly



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III. No Marginal/Non-essential Job Functions / Duties: IV. Physical Demands:

Activity Performed

Frequency /Range

Maximum (at one time)

Functions Affected Notes/Examples

Weight Bearing

Standing

Seldom to Occasional

15 Minutes

1,2,3,4,5,6,7,8,10,11,12 Fueling vehicle and equipment; loading and unloading equipment; talking with customers and coworkers; performing general maintenance repairs; soldering and brazing pipe; plumbing and other trade-specific repairs; equipment inspection, maintenance and cleaning; shoveling; digging; operating jackhammer; standing on side of ditch; rebuilding valves; clearing gutter systems; mixing cement

Walking

Frequent

15 Minutes

1,2,3,4,5,7,8,10,11 Walking around work locations; to and from cargo van; retrieving items from maintenance yard; transporting materials; performing general maintenance repairs; plumbing specific duties; working around trenches and ditches; walking a sewer line to inspect; assessing repair needs; through pipe chases; inspecting work site; setting up cautionary tape/cones; clearing gutter systems

Walking on uneven terrain

Occasional to Frequent

15 Minutes

1,2,3,5,7,8,10,11 Walking around work locations; to and from cargo van; retrieving items from maintenance yard; transporting materials; performing general maintenance repairs; plumbing specific duties; working around trenches and ditches; walking a sewer line to inspect; assessing repair needs; through pipe chases; inspecting work site; setting up cautionary tape/cones; clearing gutter systems. Surfaces may include sloping hills; uneven grass; tree roots; roofs; attic floors, slippery, wet surfaces, wood boards.

Running

Infrequent to Seldom

5 Minutes

1,2,7 Emergencies only in situations such as fire, earthquake, unexpected brake released on equipment; water and gas leaks. Water turnoff valves are sometimes up to a City block in distance.



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Activity Performed

Frequency /Range



Jumping


Seconds 1,2,7 Jumping out of back of van; over holes in terrain; jumping from minor elevation changes; getting over open trench lines or ditches; climbing walls; over pipes in chases

Climbing ladder, stairs, stools


2 Minutes 1,2,3,5,7,8 Retrieving items off of a high shelf with a step stool; using ladders (6-foot A-Frame to 16 foot extension ladder); using stairs in multi-story buildings; roof ladders; over pipes in pipe chasings; out of ditches; over walls

Balancing above ground


5 Minutes

1,2,3,5,7,8 Using a ladder or step stool to perform work while balancing; cleaning gutter systems; soldering and brazing pipe; retrieving items off of a high shelf with a step stool; using ladders (6-foot A-Frame to 16 foot extension ladder); climbing in/out of trench; using stairs in multi-story buildings; pier catwalk

Bending at the waist


2 Minutes

1,2,3,4,5,6,7,8,10 Fueling vehicle and equipment; loading and unloading equipment; performing general maintenance repairs; plumbing and other trade-specific repairs; snaking clean-outs; accessing tight areas to perform repairs; removing toilets; lifting parts/equipment; equipment inspection, maintenance and cleaning; shoveling; digging; clearing gutter systems. Most instances of bending are for seconds at a time, with sustained bends typically no longer than 2 minutes.

Twisting at waist side to side


2 Minutes repetitively

1,2,3,4,5,6,7,8,9,10,11,12 Operating equipment to complete many duties; using pipe wrenches; threading of pipes; soldering work; working in trenches; cleaning work space; getting in and out of vehicle; driving; lifting supplies out of van; getting PVC or ladders out of van racks; moving ladders; performing general maintenance repairs; plumbing and other trade-specific repairs; equipment inspection, maintenance and cleaning; shoveling; digging; operating jackhammer; standing on side of ditch; rebuilding valves; clearing gutter systems



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Activity Performed

Frequency /Range



Stooping slight bend at knees


15 Minutes

1,2,3,5,7,8 Performing maintenance and repair duties; accessing tight/small spaces to conduct repairs to water lines; accessing pipe chases; soldering and brazing pipe; working in trench lines or ditches; working on roof; accessing attic space; lifting heavy equipment or bags into van; performing equipment repairs; painting lower surfaces; conducting plumbing repairs; plugging/unplugging equipment; accessing under fixtures; replacing flush valves. Incumbent needs to be able to access small/tight spaces and move in awkward positions to conduct essential duties of this position.

Squatting


15 Minutes

1,2,3,5,7,8 Performing maintenance and repair duties; accessing tight/small spaces to conduct repairs to water lines; accessing pipe chases; working in trench lines or ditches; soldering and brazing pipe; accessing attic space; lifting heavy equipment or bags into van; performing equipment repairs; painting lower surfaces; conducting plumbing repairs; plugging/unplugging equipment; accessing under fixtures; replacing flush valves; setting drains. Incumbent needs to be able to access small/tight spaces and move in awkward positions to conduct essential duties of this position.

Seated / Non-Weight Bearing

Sitting


60 Minutes

1,2,3,4,5,6,7,9,10,12 Performing maintenance and repair duties; sitting in pick-up van bed; sitting on toilet to replace valves; sit on chair or bucket to perform repairs; looking at blueprints; driving between City sites; filling out work orders and other paperwork; checking email; attending meetings or trainings

Driving


30 Minutes

5,9 Driving City-owned vehicles between sites; picking up supplies; attending trainings/meetings; delivering old fixtures and debris to the City dump



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Activity Performed

Frequency /Range



Kneeling one or both knees


60 Minutes

1,2,3,5,7,8 Performing maintenance and repair duties; accessing tight/small spaces to conduct repairs to water lines; accessing pipe chases; working in trench lines or ditches; working on roof; accessing attic space; lifting heavy equipment or bags into van; performing equipment repairs; painting lower surfaces; conducting plumbing repairs; plugging/unplugging equipment; accessing under fixtures; replacing flush valves; setting drains. Incumbent needs to be able to access small/tight spaces and move in awkward positions to conduct essential duties of this position.

Crawling on hands and knees

Infrequent to Occasional

10 Minutes

1,2,3,7 Moving around attic space; accessing tight/small spaces to conduct repairs; working in trench lines or ditches; working under sinks; working on pier catwalk; accessing under mausoleum and trailers. Incumbent needs to be able to access small/tight spaces and move in awkward positions to conduct essential duties of this position.

Lying Down back, side or stomach

Seldom to Frequent

60 Minutes

1,2,3,7 Accessing under trailers; accessing tight/small spaces to conduct repairs; working under sinks; working on pier catwalk. Incumbent needs to be able to access small/tight spaces and move in awkward positions to conduct essential duties of this position.

Arm Movement

Pushing


5 Minutes 1,2,3,5,7,8,9 Opening/closing vehicle, steel gates, and on site doors; using cart to move supplies; moving work equipment around work site; moving supplies around in van; moving ladders; conducting pipe fitting; using wheelbarrow; use of certain hand tools (i.e. wrenches, etc.); utilizing snake in/out of drains; accessing PVC and ladders on/out of van; using roller tool bag; utilizing sewer machine and camera system



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Activity Performed

Frequency /Range



Pulling


5 Minutes 1,2,3,5,7,8,9 Opening/closing vehicle, steel gates, and on site doors; using cart to move supplies; moving work equipment around work site; moving supplies around in van bed; moving ladders; pipe fitting; using wheelbarrow; use of certain hand tools (i.e. wrenches, etc.); utilizing snake in/out of drains; accessing pipe and ladders on/out of van; using roller tool bag; utilizing sewer machine and camera system

Reaching – above shoulder level

Seldom to Frequent

15 Minutes

1,2,3,5,7,8,11 Reaching for supplies on high shelves; working in attic; getting ladders/pipe out of van racks; setting up/taking down ladders; working under sink laying on back; accessing hard to reach valves, etc.; running sewer lines on ladder; fastening pipe above head; signaling to coworkers or others; getting tool handed to self while working in hole; flagging traffic

Reaching – at shoulder level


30 Minutes

1,2,3,4,5,7,8,9,10,11 Operating equipment; driving; performing maintenance and repairs; many plumbing duties/installations; soldering and brazing pipe; utilizing 2-way radio/cell phone; climbing up and down ladder; working on backflow devices and valves; loading supplies into pick-up; traffic control duties; signaling to coworkers or others

Reaching – below shoulder level

Frequent to Continuous

Up to 2 Hours 1,2,3,4,5,6,7,8,9,10,11,12 Operating most equipment/tools to perform repairs; many plumbing duties/installations; driving; using small hand tools; performing paperwork duties; keyboarding activities; attending trainings or other meetings

Steering


30 Minutes 1,2,3,5,7,9 Driving; using cart to move supplies and materials; maneuvering sewer machine and compressor; moving roller tool bag

Neck Movement

Extension of the neck looking upward


15 Minutes

1,2,3,5,7,8,9,12 Reaching for supplies on high shelves; setting up/taking down ladders; inspecting pipes; driving; looking up when working in a hole/trench line; using power tools safely; traffic control duties; looking up when crouched for safety; looking up in many positions to perform repairs in tight, awkward spaces



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Activity Performed

Frequency /Range



Flexion of the neck

looking downward


15 Minutes

1,2,3,4,5,6,7,8,9,10,11,12 Operating equipment to complete many duties; using pipe wrenches; threading of pipes; soldering work; working in trenches; cleaning work space; getting in and out of vehicle; driving; lifting supplies out of van; getting PVC or ladders out of van racks; moving ladders; performing general maintenance repairs; plumbing and other trade-specific repairs; equipment inspection, maintenance and cleaning; shoveling; digging; operating jackhammer; standing on side of ditch; rebuilding valves; clearing gutter systems; moving items on a cart; driving; completing paperwork; keyboarding activities; using two-way radio or cell phone; traffic control duties; maintaining awareness of safety of work site

Twisting of the neck side to side


Seconds repetitively

1,2,3,4,5,6,7,8,9,10,11,12 Operating equipment to complete many duties; using pipe wrenches; threading of pipes; soldering work; working in trenches; cleaning work space; getting in and out of vehicle; driving; lifting supplies out of van; getting PVC or ladders out of van racks; moving ladders; performing general maintenance repairs; plumbing and other trade-specific repairs; equipment inspection, maintenance and cleaning; shoveling; digging; operating jackhammer; standing on side of ditch; rebuilding valves; clearing gutter systems

Hand Activities

Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Fine Manipulation



30 Minutes

1,2,4,5,6,7,8, 9,10,12

Cell phone/2-way radio use; small hand tool use; much precision plumbing work; tightening/untightening bolts; tying trash bags; writing checklists and work orders; cleaning equipment; performing equipment maintenance/repair; priming and gluing pipe; installing gaskets and other small items; using keys; handwriting; setting temperature gauge

Keyboarding / Typing



5 Minutes 1,2,3,6,12 Computer usage; email; work orders



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Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Simple Grasp

Occasional to Continuous


30 Minutes 1,2,4,5,6,7,8, 9,10,12

Using tools, equipment; performing most repair/maintenance duties; driving; setting up safety devices

Up & Down Flexion of Wrist



5 Minutes 1,2,3,4,5,6,7, 8,9,11

Cell phone/2-way radio use; small hand tool use; much precision plumbing work; tightening/untightening bolts; tying trash bags; writing on checklists and work orders; cleaning equipment; performing equipment maintenance/repair; installing gaskets and other small items; using keys; handwriting

Side to Side Motion of Wrist



5 Minutes 1,2,3,4,5,6,7, 8,9,11

Computer usage; email; on-line research on parts and prices for estimates; cleaning equipment; performing equipment maintenance/repair; using calculator

Turning / Rotation of Wrist or Hand



15 Minutes 1,2,3,4,5,7, 8,9

Using tools, equipment; performing most repair/maintenance duties; installing pipe; driving; putting down cones

Gross Manipulation



10 Minutes 1,2,3,5,7,8 Using many hand tools and equipment; signaling to coworkers or drivers; traffic control duties; using meter hook to access covers; using trowel for concrete work; writing on note pad; tightening/loosening bolts; utilizing 4-foot pipe wrench; operating jackhammer

Powerful Grasp/ Tight Grasp



10 Minutes 1,2,3,5,7,8 Moving equipment and heavy supplies; operating power equipment; holding/carrying ladders; loading and unloading supplies and equipment; using cart to transport supplies; opening van bed; holding rails while climbing ladders; lifting equipment/machinery out of place (i.e. garbage disposals, water heaters, etc.); utilizing 4-foot pipe wrench; operating jackhammer

V. Lift/Carry Weight Requirements:

Weight Lifted (lbs.)

Frequency (Range)

Height Lifted

Distance Carried

Notes/Examples Functions Affected

1 to 10


Above Shoulder

300 Yards

Hand tools; equipment and supplies; paperwork; keys; small A-frame ladder (10#), safety cones (10#), tool bag on wheels; cell phone; measuring tape; small pipe and accessories; primer and glue cans; small parts in

1,2,3,4,5,6,7,8, 9,12



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bins (i.e. valves, gaskets, etc.); step stool

11 to 25


To Chest 100 Yards

Full gas can (25#); larger ladders (20-25#); generator; wheelbarrow; power tools; 5-gallon bucket; boxes of rags, gloves and supplies

1,2,3,5,7,8

26 to 50


To Waist 30 Yards

Extension ladders; assisting in carrying/holding a water heater (up to 100 gallons)to be secured; moving various fixtures; plywood for safety wall

1,2,3,5,7,8

51 to 75


Below waist 10 Yards

Debris from job site; extension ladders; bags of concrete (60#); iron pipe wrench; toilets, sinks and other fixtures

1,2,3,5,7

75 plus


Below Waist 5 Yards

Transferring items from a van to the ground or a dolly; jackhammer (80#)

1,2,3,5,7

NOTES: According to the job description, incumbent must be able to lift objects weighing up to and including 50 lbs., and using assistance and/or lift controls to lift and move heavy loads up to 100 lbs.

VI. Equipment or Machinery Operated:

Item Description Frequency of Use Item Description Frequency of Use

Computer and associated peripherals (i.e. laptop/desktop, printer, scanner, etc.)


2-way radio Seldom to Occasional

City-owned vehicle Occasional to Frequent Hand tools (i.e. screwdriver, hammer, wrenches, etc.)


Roller tool bag Occasional to Frequent Power tools (i.e. power drills, saws, etc.)


Ladders of various sizes Seldom to Frequent Manual hand tools (i.e. shovels, brooms, rakes, etc.)


Soldering and brazing equipment Infrequent to Occasional Generator, compressor and sewer machine

Infrequent to Frequent

Calculator Infrequent to Seldom Office supplies (i.e. pens/pencils, ruler, stapler, etc.)


Heavy duty equipment (i.e. forklift, jackhammer, etc.)

Infrequent to Occasional Camera system Infrequent to Occasional



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VII. Environmental Exposures:

Brief Description: Work is performed indoors and outdoors where health and safety considerations exist from physical labor and

handling of materials. Indoor surfaces can include tile, linoleum, carpet, wood floors, slippery surfaces and stairs. Flooring of outdoor work environment may consist of concrete, asphalt sloping hills, sand, gravel, uneven grass, dirt and deck boards.

Work Environment/ Situations/Exposures

Frequency of Exposures

Example of Environment / Exposure

Indoors Occasional to Frequent Pipe chasings; City vehicles; attics; restrooms; offices at assigned site; maintenance/tool barn; closets

Outdoors Occasional to Frequent

City streets, parking lots/structures, sidewalk; walking to and from work van; pier; beaches and parks; roofs; sewer. Frequency will depend on daily assignments.

Contact with Customers, End Users, General Public

Frequent to Continuous Staff; co-workers; general public; City officials; homeless people; administrators; contractors; vendors

Smells/Scents – e.g., fragrances, synthetic odors, toiletries, food smells

Frequent to Continuous Bodily odors; perfumes/colognes; restroom odors (i.e. urinals, toilets); trash; PVC adhesives; ABS glue; map gas torch fumes; gasoline; oil; sewer line odors; lubricants; degreasers; sealants; pipe sealant; flux; stale/stagnant water; vehicle exhaust; outdoor plant life; cleaning solvents; soldering and brazing; fish mutilation

Traffic – e.g., to be in traffic to perform an essential function

Seldom to Frequent

Driving to assigned sites; operating vehicles within assigned sites; pedestrian traffic; driving to vendor locations

Extreme Changes in temperature, humidity, or moisture

Seldom to Frequent Office buildings are climate-controlled; outdoor exposure at most work sites; seasonal weather conditions such as rain; fog in morning; heat in afternoon, but typically there are no extreme temperature changes in the City of Santa Monica; may be in attic for short repair periods; potential exposure to utility rooms near boilers

Fumes/smoke – e.g., chemicals, exhaust, vapor

Seldom to Occasional Car and bus exhaust; adhesives; paint; map gas torch fumes; dust; spray paint; adhesives

Excessive Noise – e.g. large crowds, sirens, machinery

Seldom to Occasional Construction and emergency vehicles; landscaping noise; sirens; fire alarms; power tools such as jackhammer, reciprocating saws, cut-off saws, grinding wheel; compressors; generators

Working at heights – e.g., scaffolding, ladders

Seldom to Frequent Performing grounds work on ladders; step stools to reach an item on a high shelf; performing gutter cleaning; balancing on van bed.

Lighting – e.g., fluorescent, natural, direct sunlight

Frequent to Continuous Fluorescent lighting indoors; direct and indirect sunlight outdoors; LED flashlight; light bar; drop lights

Working with Biohazards – e.g., body fluids, blood

Occasional to Frequent Due to work locations, may be exposed to feces/urine and/or blood surrounding work site(s); exposure to contents of sewer lines; potential blood exposure from injured workers; possible tetanus exposure. Incumbent could be exposed to hypodermic needles and razor blades tossed in pipe chasings from public.

Dust, Wind, and/or Pollen Seldom to Occasional Working outside; dust from saws; seasonal outdoor conditions; dust in utility rooms/attics; using grinder

Vibration – e.g., power tools, jackhammer

Seldom to Occasional Regular use of power tools such as jackhammer, impact wrench, reciprocating saws, cut-off saws, hydro hammers, etc.



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Toxic Substances – e.g., corrosives, carcinogens, poisons

Infrequent to Seldom Incumbent will be exposed to the following non-toxic but abrasive substances: gasoline, cleaners, solvents, fertilizers/herbicides, oils; toxins fermenting in pipe drains; fish mutilation

Electrical Hazards – e.g., live electrical wires

Infrequent to Seldom Incumbent may be near electrical wires via outlets, installing equipment, making connections, etc.; may access electrical panels to turn off breakers; may work with low voltage wiring; 110 volts up to 220 volts

Explosive Hazards – e.g., bomb threats, chemicals

Infrequent to Seldom Two-stroke fuel mixing for select power tools; MAPP gas torches; propane

Confined Spaces – e.g., attics, manholes

Infrequent to Occasional Attics; utility room; pier catwalk; crawl spaces; under trailers and pipe chasings

Mechanical Hazards – e.g., running machinery, conveyor belt

Infrequent to Occasional Various field equipment may have running components; table saws

Near / With Heavy Machinery – e.g., tractor, forklift

Infrequent to Seldom Fork lift

Other – e.g., unique aspects of work environment

N/A N/A

VIII. Communication / Sensory Demands:

Sensory Demand / Method Frequency

(Range) Functions Affected

Notes/ Examples

Smell: Ability to sense odors, to make an assessment / judgment of a

situation e.g. smell for dangerous gases, smoke, fires, spoiled food, vapors, dampness, waste, decomposing animals.

Seldom to Frequent

1,2,3,5,7,8

Emergency situations; to be able to smell fire or foreign substance to alert other personnel; assess gas leaks/lines in work area; using power tools safely; electrical burn; sewage odors; stagnant water; locating odors; troubleshooting issues

Sight: Ability to distinguish objects e.g. to work safely in open areas with

obstacles, to operate vehicles, machinery or equipment, avoid stationary objects, deduce space and apply spatial reasoning.

Continuous

1,2,3,4,5,6,7,8,9,10,11,12

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; operating tools and equipment; ensuring public safety; reading directions; performing repairs; reading blueprints; work orders



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Hearing: Ability to actively listen; oral comprehension, to perceive and

react to sonic communication or noise e.g. to receive instruction, to communicate via radio, cell phone or telephone.

Frequent to Continuous

1,2,3,4,5,7,8,9, 10,11,12

Hear in the normal audio range with or without correction; exposure to noise; using power tools safely; assessing traffic/pedestrian conditions; getting directions; responding to 2-way radio calls; hearing warnings from coworkers at work sites; conversing with customers

Speaking: Ability to orally communicate information and ideas verbally

so others will understand e.g. to verbally engage with customer base, to give instruction, to advise, to warn or to instruct.


1,2,3,4,6,7,8,10, 11,12

Responding to phone calls and two-way radio; communicate task status; actively engage with coworkers and team members; give instructions; giving status on work orders; conversing with customers/vendors

Reading: Ability to understand written sentences and paragraphs in work

related documents and related materials e.g. labels, equipment safety instructions, manuals, work orders.

Seldom to Frequent

1,2,3,4,5,6,7,8,9,10,11,12

Printed material; computer data; handwritten notes and messages; ability to read written directions, instructions and assignments; reading traffic signs; reading blueprints; work orders; parts/ pricing research; product labels and instructions

Writing: Ability to communicate by way of written materials, to

communicate information and ideas in writing, to document e.g. work orders, noting files, signing off on documents, create letters.


1,2,3,4,5,6,7,8, 10,11,12

Handwriting; computer data entry; completing work orders; writing memorandums; safety/maintenance logs; completing vehicle inspection reports; creating drawings

Math: Ability to understand and apply mathematics, to compute /

rationalize a series of numeric variables to come to an accurate conclusion e.g. measuring materials, estimating project cost, time management.


1,2,3,4,5,6,7,8,9,10

Simple calculation checks on data entry; completing fuel/oil ratio calculations; accurate use of a tape measure; understanding of depth, width, cubic measurements; timesheet completion; interpreting blueprint/schematic scale correctly; providing accurate job estimates; performing aggregate cross-sectional math for materials; mixing 2-stroke fuel



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IX. Personal Protective Equipment / Safety Training and Devices:

Personal Protective Equipment and Safety Training and Devices: It was clarified in interviews that the following safety equipment is provided to incumbent: safety goggles; face shield; ear plugs/muffs; hard hat; rubber, leather, latex, or nitrile gloves; rain gear; dust/particle masks; knee pads; back brace; work boots; safety cones and tape; caution signs; fluorescent vests. It was also clarified in interviews that the incumbent has regular access to first aid kits and fire extinguishers. Eyewash stations and regular shower available at maintenance yard. Incumbent participates in all Trukspect trainings for position as required by the City.

X. Required Qualifications:

Education/Training/Experience:

Graduation from high school or the equivalent; successful completion of an accredited apprenticeship program to obtain journey-level plumbing status is desirable; two years of recent, paid, work experience performing journey-level plumbing duties.

Knowledge Of:

Uniform plumbing code; plumbing trade practices and procedures; hand and power tools and equipment; safe work practices and procedures; principles and procedures of recordkeeping; basic mathematics; effective customer service techniques.

Ability To:

Troubleshoot plumbing problems; safely operate heavy sewer machine equipment; safely operate hand and power tools; assemble and install air, gas, water, and related systems; install and repair pumps and backflow devices; perform physical labor for sustained periods; work from atop tall ladders and in confined spaces; crawl and crouch underneath buildings; lift, carry and move heavy objects up to and including 50 lbs.; learn and use required software applications to retrieve, open and close work orders; read diagrams and plans; follow oral and written instructions; establish and maintain effective and cooperative working relationships with City employees and the general public; provide effective customer service.

Skill In:

Reading, writing, and communicating at an appropriate level; preparing layouts for rough plumbing installations.

Licenses / Certifications:

Possession of a valid Class C driver license. Possession of a valid journey-level plumber license. Backflow Prevention Device Tester Certification issued by the Los Angeles County Department of Public Health must be obtained within six months of date of hire.

Supervision Received:

Works under the general supervision of a Facilities Supervisor, arranging and performing routine assignments alone. Detailed instructions are frequently provided and work is occasionally reviewed.

Supervision Exercised: None.

Working Conditions:

Work is regularly performed indoors and outdoors in seasonal weather conditions. Work requires exposure to slippery surfaces, moving objects, high elevations, vibrations, high voltages, noise, odors, dust, dirt, oils, chemicals, caustic materials and occasional unsanitary conditions. Responding to emergency situations, and/or working irregular hours may be required. Physical demands include working in confined spaces, bending, kneeling, reaching, climbing, and lifting objects weighing up to and including 50 lbs., and using assistance and/or lift controls to lift and move heavy loads up to 100 lbs.



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XI. Work Functions / Functional Manifestations:

Mental / Psychological Demand

Required (Yes / No)

Functions Affected Notes / Example

UNDERSTAND AND FOLLOW DIRECTIONS – with little or no direction

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to understand written or oral instructions and follow directions with little or no additional direction or supervision. Ability to ask simple questions or request assistance and identify when assistance is needed; ability to recognize potential hazards and follow appropriate precautions.

MEMORY

YES

1,2,3,4,5,6,7,8,9,10,11,12 Ability to remember locations and work procedures;

ability to perform activities of a routine nature; ability to understand and remember detailed instructions

REGULAR AND RELIABLE ATTENDANCE

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to perform activities within a schedule, maintain regular attendance and be punctual; ability to complete a normal work day and / or work week and perform at a consistent pace to meet productivity expectations.

PROBLEM SOLVING

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to set realistic goals or make plans independently of others; ability to respond appropriately to changes in the work conditions; ability to make independent decisions or judgments based on appropriate information

ABILITY TO PERFORM COMPLEX AND VARIED TASKS

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to synthesize, coordinate and analyze data; ability to perform jobs requiring precise attainment of set limits, tolerances or standards; ability to perform a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure

ABILITY TO DEVELOP AND MAINTAIN POSITIVE WORK RELATIONSHIPS

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to get along with co-workers or peers; ability to get along with diverse groups of people and customers/clients; monitor and adjust personal behaviors to support positive work environment for company/organization ; ability to interact appropriately with people; ability to respond appropriately to evaluation or criticism.

SUPERVISE/LEAD AND INFLUENCE OTHERS

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to negotiate with, instruct or supervise people; ability to convince or direct others; ability to perform work activities requiring negotiating with, explaining or persuading.



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XII. Participants:

The following persons were interviewed as subject matter experts on the classification/position. Their signatures signify their agreement that to their best knowledge the document represents the current and traditional physical, mental and emotional demands of the classification/position and not of any one particular assignment or incumbent.

Name Job Title Signature Date

Victor Lopez

Facilities Supervisor

Dizmael Sanchez

Plumber

Colette Nellish

Plumber Crew Leader

Devin Starnes

Facilities Maintenance Manager

Christina Winting

Human Resources Manager



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XIII. Methods of Gathering Information:

Observation of Duties: NO

Referred to an Existing Job Description: YES Interview of Participants: YES; November 13, 2014

In order to develop this Essential Functions Job Analysis, the Associate noted below objectively gathered information which was identified and contributed by the above employer participants. It is the employers and participants noted above whom are ultimately responsible for confirming the accuracy of all information outlined in this report. Any changes made to this document will require the organization to obtain new signatures to again confirm changes are correct across the classification. It is recommended this document be reviewed periodically for accuracy prior to its intended use.

Consultant Completing EFJA: Ryan Long, Consultant Essential Function Job Analysis Development Shaw HR Consulting, Inc. 107 N. Reino Road #414 Newbury Park, CA 91320 Phone: 805.498.9400 Fax: 805.464.3535 [email protected]

mailto:[email protected]

Documents

CITY OF SANTA MONICA ESSENTIAL FUNCTIONS JOB ANALYSIS