CITY OF SANTA MONICA ESSENTIAL FUNCTIONS JOB ANALYSIS … Crew... · An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual

City of Santa Monica Wastewater Crew Leader – November, 2015

Essential Functions Job Analysis © Shaw HR Consulting, Inc

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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401

ESSENTIAL FUNCTIONS JOB ANALYSIS

Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift

Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform.

JOB TITLE / ASSIGNMENT DEPARTMENT / DIVISION WASTEWATER CREW LEADER ENVIRONMENTAL AND PUBLIC WORKS MANAGEMENT

I. Classification/Position Summary: Leads and participates in the work activities of a crew engaged in installing, repairing, and maintaining the sewer lines and storm drain system in the municipal wastewater system.

Type of Employment Full Time; Hourly

Work Hours / Hours per Week Shifts are typically 7:00 a.m. to 4:30 p.m.; incumbent works a 9/80 work schedule; 9 hours Monday through Thursday one week then 9 hours Monday through Thursday and 8 hours on Friday the following week

Days of the Week Monday through Friday

Overtime /Holidays Required Yes, as assigned and preapproved; may be on-call duty for 7 days (Monday through Monday) on a rotating schedule during their assigned shift from 4:31 p.m. to 6:59 a.m.

Paid / Unpaid Breaks Two paid 15-minute rest breaks and one unpaid 30-minute meal break, taken at assigned times, although the times may vary depending on the needs, workload and staffing levels

Work Pace / Pressure Medium Pace / Medium Pressure

Position represented by a Collective Bargaining Agreement?

Yes; International Brotherhood of Teamsters

NOTES: Job description revisions: Personnel Board 5/24/00 (rev.)



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II. Essential Functions of Classification/Positions: Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following functions have been determined to be essential only after carefully evaluating them and determining: the function is the primary reason for which the position was established; removing the function would fundamentally change the position, or eliminate the need for the position; there is a lack of qualified employees available to perform such a function; and for some functions, there are severe consequences if the position is not required to perform the function and the function requires specialized expertise. Essential Functions will be reviewed for each incumbent and the above criteria will be evaluated to ensure that a particular function remains essential for a particular candidate or employee in need of accommodation.

Essential Job Functions and Duties Actual assignment hours may vary. This document is based on a 9-hour day and 80 hours per two weeks schedule.

# Description of Essential Function Percent of Shift / Notes

1

SEWER AND STORM DRAIN MAINTENANCE / CLEANING: Participates in the work of and serves in a lead capacity over a crew of sewer maintenance workers engaged in cleaning, servicing, repairing and maintaining the City's sewer lines and storm drain system; operates sewer cleaning machinery to remove grease, sludge, roots and other debris from the sewer lines; sets-up and monitors video camera equipment to search for illegal sewer line usage and to check for overall pipe conditions; performs other related duties as assigned. It was clarified in interviews that incumbent leads and assists teams for safety purposes; receives and distributes work orders for corrective maintenance (CR) and preventative maintenance (PM) sewer clearing and cleaning; preventative cleaning and clearing of sewer lines in assigned area occur depending on frequency of use of the sewer; coordinates work with maintenance crews from other City assignments; verifies whether blockages are sewer or plumbing issues; fills Vactor truck with water utilizing fire hydrants; may need to search and dig out manhole from being covered in dirt/debris; cones off work area around manhole; ensures safety of crew members; lifts open manhole covers; may need to pry open stuck manhole with a dig bar or pick ax; assists crew with flushing sewer lines to clean of grease, roots and other debris; assembles hose and vacuums water with Vactor truck; may assist with utilizing Closed Circuit Television (CCTV) camera system to investigate problems and blockages; utilizes shovels, water sprayers and absorbents to clean up spills. Incumbent performs atmospheric safety testing before and during entrance by crew members of confined spaces; reports to Supervisor on unusual conditions and illegal use of the sewer system (i.e. installs without permit, dumping, etc.).

Zero to 67% of the shift, concurrent with essential functions #2,3,4,5,6,7,8,9,10,11



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2

PUMP / LIFT STATION MAINTENANCE: Checks and monitors equipment at pumping station. Verifies meter readings taken by sewer maintenance workers; performs other related duties as assigned. It was clarified in interviews that incumbents assist crew members with work orders for corrective maintenance (CR) and preventative maintenance (PM) of pump and lift station repair, maintenance and cleaning; troubleshoots issues at pump and lift stations; checks gauges and meters for proper functioning and issues; may assist with mechanical maintenance and repair on components (i.e. valves, impellers, gauges etc.); performs lock-out tag-out on breakers; removes and replaces parts as needed; identifies any mechanical, overflow or leaking issues; vacuums out water; ensures crew maintains cleanliness of station.


3

MANHOLE / SEWER LINE REPAIR: Oversees the work of a crew engaged in installing, repairing sewer lines, pipes, saddle connections, and sewer manholes; leads and assists crew in breaking concrete, removing debris, trenching and shoring sewer ditches; performs other related duties as assigned. It was clarified in interviews that incumbent assists crew with performing repair and installation of sewer lines; digs trenches with power and manual equipment; maintains awareness of utility lines; reinforces walls of trench with shoring in deeper than 4 feet; connects lateral lines to main sewer utilizing clay and PVC piping; makes repairs to broken laterals and main lines; utilizes glue and couplings to install pipe and components; installs concrete saddles around sewer line joints. It was further clarified in interviews that incumbent receives and assigns crews to work orders for of manhole repair, maintenance and cleaning; removes and replaces manhole covers; frames and sets manholes to street/ground level; measures and stakes out the areas to be resurfaced or filled; prepares dirt area so it is level and compact install headers; performs confined space testing if needed; ensures securing a safe work zone, directing traffic, clearing debris; utilizes traffic cones and caution tape to keep away pedestrians and vehicles. Clarification was further provided that incumbent may assist crew to break up asphalt and concrete as necessary to repair; may utilize jackhammers, sledge hammers, crow bars, shovels and wheelbarrows to break up and remove pieces of debris; ensures crew performs work to completion.




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4

LEAD DUTIES: Provides input to employee performance evaluation; perform basic mathematical calculations; performs other related duties as assigned. It was clarified in interviews that incumbent provides scheduled assignments, work direction and guidance to multiple crews of Sewer Maintenance Workers; reviews completed work of the previous day each morning; distributes work orders to crews and prioritizes those requiring immediate attention for emergency or safety reasons; performs regular inspections of assigned sewers and storm drain areas to assess maintenance needs (i.e. trash/debris blockage, excessive grease, safety hazards, stuck manholes, etc.); maintains Priority list, Water Jetting Lists, and Easement List to coordinate work activities and prevent Sanitary Sewer Overflow (SSO); notifies Resource Protection Program of heavy grease dumping; schedules Closed Circuit Television (CCTV) camera to evaluate heavy debris areas; evaluates safety issues that require attention; ensures efficient and effective progress of work of assigned crews; ensures water and debris of water main breaks are vacuumed with Vactor truck to prevent from enter sewer system and public right-of-way. Incumbent addresses concerns and complaints of residents of the City, other City departments and notifies Supervisor of any work issues that may need more attention. It was further clarified in interviews that incumbent may train new employees in the safe and proper use of a variety of sewer equipment (i.e. utilizing hoists, water jetters, vactor trucks, pump and lift station maintenance, cameras, etc.); participate in job shadowing opportunities; review trainee completed work for accuracy, completeness and compliance with established procedures; ensure proper procedures for entering confined spaces. Clarification was provided that incumbent travels to assigned site(s) to observe and monitor the work of assigned crew members; makes decisions in regards to service request work when consulted by crew members (i.e. troubleshooting, issue prevention, etc.); manages social situations in which crew members may be engaged; evaluates any adjustments or changes that need to be made to assignments, approach or teams; calls in assistance as required; reviews completed work for accuracy, completeness and compliance with established standards and procedures; reports situations that may need disciplinary action or termination to Supervisor; provides input to performance reviews.

100% of the shift, concurrent with all other essential functions

5

EQUIPMENT OPERATION AND MAINTENANCE: It was clarified in interviews that incumbent will operate, utilize and maintain equipment and tools including, but not limited to, dig bars, shovels, pick axes, sledgehammer, sewer snake, wheelbarrow, 2-way radios/cell phone, water pumps; hand tools (i.e. pliers, wrenches, etc.), jackhammers, coring drills, generators, hydraulic pumps, C-snake camera, Closed Circuit Television (CCTV); utilizes A-frame and extension ladders, hand trucks, dollies and pallet jacks. Incumbent also operates City-owned commercial trucks; Vactor combination trucks, back hoes, loaders, cranes, pick-up trucks; wenches; and forklifts. Clarification was provided that incumbent assists with maintenance of equipment such as performing daily commercial vehicle pre-trip inspection checklist by checking oil, gas, and water levels, tires, hoses, fire extinguishers, lights, etc.; fills Vactor truck with water; cleans equipment at the end of the shift; notifies Supervisor of any equipment malfunctions or replacement needs.

Up to 94% of the shift, concurrent with essential functions #1,2,3,6,7,8,9,11



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6

BEACH MAINTENANCE: It was clarified in interviews that incumbent, typically on an annual basis, participants in backfilling beach storm water runoff channels; cleans sand and debris from bike paths; maintains and cleans CDS storm water units of debris and sand.

Zero to 78% of the shift, concurrent with essential functions #1,2,3,4,5,8,9,10

7

SUPPLY REQUISITIONING / RECORDS / REPORTS: Reads and interprets maps to determine sewer line and storm drain locations; prepares basic reports and updates and maintains logs; performs other related duties as assigned. It was clarified in interviews that incumbent analyzes daily work activities of time, resources and materials used on work orders and service requests; utilizes maps and as-builts for sewer and storm drain locations; writes reports and letters for Resource Protection Program; makes notes of areas to follow up; writes notes for future sewer work; tracks work progress on Priority list, Water Jetting lists and Easement list; tracks lineal footage of sewer maintenance and cleaning by crews; completes confined space sheets; completes list of supplies for Supervisor or may call/email vendors for supplies (i.e. tools, parts for pumps, hose nozzles, etc.); may perform commercial vehicle inspection checklist; logs activity for the Air Quality Management City concerning sewer backups; completes confined space entry forms; utilizes City email.

33% to 67% of the shift, concurrent with essential functions #1,2,3,4,5,9,10,11

8

DRIVING: It was clarified in interviews that incumbent utilizes City truck to drive and inspect assigned sites of crews; may drive a variety of City-owned commercial trucks, backhoes, cranes, loaders, forklifts; transports various items (e.g. sewer cleaning equipment, pumps, hand tools, etc.) to assigned job sites as required; drives to pump and lift stations; may procure supplies at local vendors; delivers commercial trucks to vendors for repair as required; drives to meetings or trainings as assigned. Clarification was provided that incumbent must exhibit solid judgment, regularly and reliably follow all traffic and safety rules, remain nimble and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy County environment filled with pedestrians, skateboarders, bicyclists, etc.


9

SAFETY COMPLIANCE / TRAFFIC CONTROL: Directs crew in setting up job sites and ensures that traffic safety barriers are properly set up and that safety procedures are followed; ensures that procedures for entering confined space are adhered to; follows all applicable safety rules and regulations; performs other related duties as assigned. It was clarified in interviews that incumbents ensures compliance and adherence to safety rules and regulations for all crew members and work sites; observes legal and defensive driving practices; is responsible to follow all traffic safety rules and procedures; sets up traffic control/flow devices, using cones and/or signs as required to delineate traffic around a work site and/or block lanes; follows applicable health and safety rules and regulations; maintains awareness of pedestrians, drivers, coworkers and others in work areas; ensures proper maintenance and usage of trucks, equipment and tools; follows proper procedures for confined space monitoring.




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10

COMMUNICATION / COLLABORATION: It was clarified in interviews that incumbent will work with coworkers, vendors, customers, warranty work providers, industry professionals, as well as cross functionally with other City employees in the course of work; notifies inquiries possible solutions to issues; responds to frequent interruptions from people with questions; addresses and handles issues, complaints and concerns from citizens; may need to provide directions around the general area if required; communicates via email, phone, text, and in person with various parties regarding sewers; communicates about work being conducted; answer questions concerning work; interprets Standard Operating Procedures (SOPs), regulations, policies and procedures to inquiring parties as necessary; may train fire department on Vactor truck use; may meet with consultants or contractors; maintain positive public relations by appropriately representing the City at all times through words, actions and appearance.


11

ON-CALL / EMERGENCY STANDBY: It was clarified in interviews that incumbent receives assignments via cell phone communication during assigned and non-assigned on-call weeks. Incumbent is an assigned first responder crew member to all City emergency calls related to sewer issues in regards to compliance, catastrophic and safety issues (i.e. clean-up and repair of leaks, floods, backup and overflow of sewers and wet wells, odor complaints, pump station alarms, loose manholes, water main breaks, etc.); may call in for additional help; collaborates and coordinates with other City employees and any emergency crews; assists with diagnosing the issue(s); completes work as needed to eliminate safety issues. It was further clarified in interviews that incumbent will be on-call for seven (7) days in a row on a rotating basis with all other assigned and qualified staff; responds within a specific time frame to all after-hours calls during that time; may interact with the public and / or property owners; assists with securing areas to ensure public safety.

As needed

12

MEETINGS / TRAININGS: It was clarified in interviews that incumbent partakes in a brief daily tailgate meeting with crews at beginning of shift (to discuss assignments, safety concerns for the day’s work, etc.); participates in a monthly safety departmental meeting; meets informally with Supervisor as needed; participates in meetings for large construction projects to discuss sewer and wastewater scenarios; may participate in engineer meetings to provide sewer input; has various informal meetings at job sites in the field. Incumbent participates in a variety of other meetings as required by City through Trukspect on topics such as, but not limited to, traffic control, ladder safety, blood borne pathogens, safe lifting, ergonomics, heat illness, electrical safety, personal protective equipment, disaster response, etc.; attends any OSHA-mandated trainings for position; partakes in confined space training; maintains First Aid and CPR certification; may attend trainings and seminars outside of City limits; maintains Class B license and Grade 1 Collection System Maintenance Certificate.

Up to 20 hours monthly



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13

WATER METER READING: Oversees the installation of the sewer gauging recorder at designated sites; reviews the readings and ensures that the recorder is properly functioning; performs other related duties as assigned. It was clarified in interviews that incumbents no longer perform this essential function as indicated in the job description.

Zero % of the shift

III. No Marginal/Non-essential Job Functions / Duties

IV. Physical Demands:

Activity Performed

Frequency /Range

Maximum (at one time)

Functions Affected Notes/Examples

Weight Bearing

Standing

Occasional to Frequent

60 Minutes

1,2,3,4,5,6,7,9,10,11,12 Inspecting equipment; diagnosing work to be done; standing in front of equipment to read gauges; performing sewer line repair work; completing paperwork/logs; talking with coworkers; attending tailgate meeting; investigating sewer issues; reviewing street and sewer maps; vacuuming with vactor hose; observing video camera monitor; flushing/jetting sewer and storm drains; flagging traffic; performing pump and lift station repairs

Walking


10 Minutes

1,2,3,4,5,6,7,9,10,11 Gathering parts and tools necessary for work; performing manhole searches; to/from manholes, pump and lift stations; performing inspection of breaks and work sites; investigating sewer issues; walking to and from vehicle; setting out traffic cones and delineators; performing site clean-up; performing dig alert marking ground; manhole to manhole; around City plants



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Activity Performed

Frequency /Range



Walking on uneven terrain


10 Minutes

1,2,3,4,5,6,7,9,10,11 Gathering parts and tools necessary for work; performing manhole searches; to/from manholes, pump and lift stations; performing inspection of breaks and work sites; investigating sewer issues; walking to and from vehicle; setting out traffic cones and delineators; performing site clean-up; marking dig alert. Indoor surfaces could include tile, linoleum, carpet, concrete, wet/slippery surfaces, stairways. Outdoor surfaces may include gravel, grass, dirt, rocks, slopes, concrete, slippery/wet ground, metal grates, etc.

Running

Never* N/A N/A *Emergencies only in situations such as fire, earthquake, unexpected brake released on the equipment

Jumping

Never N/A N/A N/A

Climbing ladder, stairs, stools

Seldom 1 Minutes 1,2,3,5,11 Climbing stairs; climbing into or out of trucks; on top of Vactor truck to inspect

Balancing above ground

Seldom 2 Minutes 1,2,3,5,11 Climbing stairs; climbing into or out of trucks; on top of Vactor truck to inspect

Bending at the waist


5 Minutes

1,2,3,5,6,7,9,11 Opening manholes; picking up tools; setting out and picking up traffic cones and delineators; performing clean up; cleaning trucks; performing sewer line repair work; using jack hammer and other equipment; vacuuming with vactor hose; accessing low cabinets. Incumbent typically bends at the waist for a minute at a time, but may hold a bend for up to 5 minutes doing repair work.

Twisting at waist side to side


Seconds Repetitively

1,2,3,4,5,6,7,8,9,10,11,12 Performing office work; gathering parts and tools necessary for work; performing manhole searches; performing inspection of breaks and work sites; investigating sewer issues, pump and lift stations; walking to and from vehicle; setting out traffic cones and delineators; directing traffic; performing site clean-up getting in and out of trucks; performing paperwork; providing customer service; conversing with more than one party at work site; observing for safety issues



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Activity Performed

Frequency /Range



Stooping slight bend at knees

Seldom to Occasional

5 Minutes

1,2,3,5,6,9,11 Lifting manhole cover; looking in manhole or storm drain; cleaning manhole area of vegetation, trash and debris; investigating sewer issues; operating jackhammer and other equipment; observing video camera system; setting out traffic cones and delineators; flushing/jetting sewer and storm drains; repairing saddles

Squatting

Seldom

3 Minutes

1,2,3,5,11 Lifting manhole cover; looking in manhole or storm drain; investigating sewer issues; operating sewer snake and other equipment; feeding video camera system; observing video camera monitor; flushing sewer and storm drains; accessing low shelves or cabinets

Seated / Non-Weight Bearing

Sitting


2 Hours

1,2,3,4,5,7,8,10,11,12 Completing paperwork and maintenance lists; driving trucks and other heavy equipment; analyzing data entry of daily logs; attending meetings or trainings; utilizing email

Driving

Infrequent to Frequent

30 Minutes (typical) 2 Hours (meetings and trainings)

1,2,3,4,5,7,8,11,12 Traveling among assigned work sites; utilizing various trucks and heavy equipment; attending required meetings and trainings; delivering trucks to have equipment repaired

Kneeling one or both knees


2 Minutes

1,2,3,5,11 Lifting manhole cover; looking in manhole or storm drain; investigating sewer issues; operating sewer snake and other equipment;; observing video camera monitor; flushing sewer and storm drains; concrete work; performing repair work

Crawling on hands and knees

Never N/A N/A N/A

Lying Down back, side or stomach

Never N/A N/A N/A

Arm Movement

Pushing


5 Minutes

1,2,3,5,6,7,8,9,11 Opening/closing vehicle and on site doors; utilizing water jetter and vactor hose; accessing tool boxes on truck; loading/unloading supplies; using wrenches; pushing equipment/parts into place; opening and closing ladders; closing manhole; cleaning and scraping around manholes; using pallet jack; utilizing shovel or broom; using lift gates; using equipment controls



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Activity Performed

Frequency /Range



Pulling


5 Minutes

1,2,3,5,6,7,8,9,11 Opening/closing vehicle and on site doors; utilizing water jetter and vactor hose; accessing tool boxes on truck; loading/unloading supplies; using wrenches; pushing equipment/parts into place; opening and closing ladders; opening manhole; utilizing cables and hoists; cleaning and scraping around manholes; using pallet jack; utilizing shovel or broom; using lift gates; using equipment controls

Reaching – above shoulder level

Seldom

2 Minutes

1,2,3,5,6,7,11 Cleaning truck; signaling to coworkers; reaching for supplies; getting materials and vacuum tubes off truck; turning pump valves; sewer main repair work; directing traffic; operating truck controls

Reaching – at shoulder level

Occasional 2 Minutes

1,2,3,4,5,6,7,8,9,10,11 Completing paperwork; using cell phone; performing many inspection duties; driving; using dig bar; monitoring gauges; cleaning truck; signaling to coworkers; reaching for supplies; vacuuming with vactor hose; operating truck controls; getting materials and vacuum tubes off truck; climbing ladders; sewer repair work; directing traffic

Reaching – below shoulder level

Frequent to Continuous

2 Hours

1,2,3,4,5,6,7,8,9,10,11,12 Completing paperwork; inspecting equipment; diagnosing work to be done; standing in front of equipment to read gauges; performing sewer line repair work; completing paperwork/logs; talking with coworkers; attending tailgate meeting; investigating sewer issues; reviewing street and sewer maps; vacuuming with vactor hose; observing video camera monitor; flushing/jetting sewer and storm drains; gathering parts and tools necessary for work; performing manhole searches; concrete work; walking to and from vehicle; setting out traffic cones and delineators

Steering


30 Minutes

1,2,3,5,7,8,9,11 Traveling among assigned work sites; utilizing various trucks; attending required meetings and trainings; delivering trucks to have equipment repaired; utilizing forklift and pallet jack

Neck Movement



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Activity Performed

Frequency /Range



Extension of the neck looking upward


2 Minutes 1,2,3,5,6,7,8,9,11 Cleaning truck; signaling to coworkers; reaching for supplies; getting materials and vacuum tubes off truck; getting in truck; looking up from manhole; observing/guiding truck equipment; climbing stairs; watching gauges on truck; inspecting water levels

Flexion of the neck looking downward


30 Minutes 1,2,3,4,5,6,7,8,9,10,11,12 Completing paperwork; inspecting equipment; diagnosing work to be done; standing in front of equipment to read gauges; performing sewer line repair work; completing paperwork/logs; talking with coworkers; attending tailgate meeting; investigating sewer issues; making pump, valve and pipe repairs; reviewing street and sewer maps; vacuuming with vactor hose; observing video camera monitor; flushing sewer and storm drains; gathering parts and tools necessary for work; performing manhole searches; to/from manholes and storm drains; performing inspection of breaks and work sites; walking to and from vehicle; setting out traffic cones and delineators

Twisting of the neck side to side


Seconds Repetitively

1,2,3,4,5,6,7,8,9,10,11,12 Completing paperwork; inspecting equipment; diagnosing work to be done; standing in front of equipment to read gauges; performing sewer line repair work; completing paperwork/logs; talking with coworkers; attending tailgate meeting; investigating sewer issues; reviewing street and sewer maps; vacuuming with vactor hose; observing video camera monitor; flushing sewer and storm drains; gathering parts and tools necessary for work; watching crew for safety; walking to and from vehicle; setting out traffic cones and delineators; driving

Hand Activities

Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Fine Manipulation



10 Minutes

1,2,3,5,7,8,10,11,12

Completing paperwork; operating vehicle equipment controls; using two-way radio cell phone; using video camera monitor; pushing buttons on equipment; turning knobs and switches on equipment; bolting flange; flipping breakers; handwriting notifications



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Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Keyboarding / Typing

Seldom to Frequent

Seldom to Frequent

15 Minutes 7,12 Computer usage; email use; work order completion; creating sewer maintenance lists; preparing reports

Simple Grasp



10 Minutes 1,2,3,5,7,8,10,11,12

Completing paperwork; operating vehicle equipment controls; using cell phone; using video camera monitor; pushing buttons on equipment; turning knobs on equipment; repairing hoses; operating knobs and switches; using small hand tools

Up & Down Flexion of Wrist

Occasional Seldom to Occasional

10 Minutes

1,2,3,5,6,8,9, 10,11

Signaling to a coworker; handwriting; vacuuming with vactor hose; operating vehicle equipment controls; opening/closing fire hydrant and pump valves; clearing trash and debris from manholes; shoveling and sweeping; using computer mouse

Side to Side Motion of Wrist

Occasional Seldom to Occasional

10 Minutes 1,2,3,5,6,8,9, 10,11

Signaling to a coworker; handwriting; vacuuming with vactor hose; opening/closing fire hydrant and pump valves; spreading absorbent material; flushing sewer and storm drains; driving; shoveling and sweeping; using computer mouse

Turning / Rotation of Wrist or Hand


Seldom 2 Minutes 1,2,3,5,6,8,9, 11

Using small hand tools (i.e. screwdriver, wrench, etc.); turning door knobs for entry; using keys to access locked spaces; turning knobs on truck or pump station; using ignition to start and operate vehicles and equipment; driving; opening/closing fire hydrant and pump valves; nuts and bolts

Gross Manipulation



10 Minutes 1,2,3,5,6,11 Carrying bags of concrete; opening/closing fire hydrant valves; hooking hose to fire hydrant; lifting manhole; clearing large debris; utilizing jackhammer and other equipment; carrying vacuum tubes; turning pump valves; utilizing hoist chains; opening gates

Powerful Grasp/ Tight Grasp



10 Minutes 1,2,3,5,6,11 Carrying bags of concrete; opening/closing fire hydrant valves; hooking hose to fire hydrant; lifting manhole; clearing large debris; utilizing jackhammer and other equipment; feeding camera line; carrying vacuum tubes; turning pump valves; utilizing hoist



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V. Lift/Carry Weight Requirements:

Weight Lifted (lbs.)

Frequency (Range)

Height Lifted

Distance Carried

Notes/Examples Functions Affected

1 to 10


Above Shoulder

100 Yards

Paperwork; pens/pencils; two-way radio / cell phone; small hand tools; video camera monitor; 2 foot vacuum tubes (9#); traffic cones (10#); shovel; trash and debris; sewer line repair

1,2,3,4,5,6,7,9, 11,12

11 to 25

Infrequent to Occasional

To Chest 50 Yards Boxes of supplies; truck water tank hose; 15 foot hoist chain (22#); pickax; trash and debris; vacuum tubes (16#); manhole grating (18#); bucket of tools

1,2,3,5,6,9,11

26 to 50


To Waist 20 Yards Pumps (28#); digging bar(30#); bag of absorbent (40#) sandbags (25-30#); stack of cones; large debris/concrete; generator (46#); hoist chains (27-37#); tires; manhole using puller (50#); pulling cable (50#); fall arrest spool (26#); electrical hook up to pump (45#); truck vacuum (45#); digging bar; pillow plug (45#) wench with tripod (40#)

1,2,3,5,9,11

51 to 75

Infrequent to Seldom

Below Waist 5 Yards Hoisting heavy items; bag of concrete (60#); skid sprayer (65#); compressor (50-60#)

1,2,3,5,11

75 plus


Below Waist 3 Yards Manhole cover (80-200#); turning valves on pumps; hoisting heavy items; jackhammer (90#); bag of concrete (90#)

1,2,3,5,11

NOTES: As indicated in the job description, incumbents must be able to perform heavy lifting and carrying of objects weighing up to 100 pounds. However, it was clarified that some manholes weigh up to 200 lbs. and incumbents carry bags of concrete and utilize jackhammers weighing up to 90 lbs.

VI. Equipment or Machinery Operated:

Item Description Frequency of Use Item Description Frequency of Use

Computer and associated peripherals (i.e. printer, scanner, etc.)

Seldom to Frequent City-owned trucks / Vactor combination truck / forklift / backhoe / loader


Cell phone Occasional Small hand tools (i.e. wrenches, screwdrivers, etc.)


Closed Circuit Television (CCTV) Infrequent to Occasional Crane


Digging bar Infrequent to Seldom Office supplies (i.e. clipboard, pens/pencils, etc.)


Hand trucks / pallet jacks Infrequent to Occasional Water / hydraulic pumps


Shovel / pickax / pry bar Infrequent to Seldom C-snake video




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Jackhammer

Infrequent to Seldom Coring drill Infrequent to Seldom

Wench

Infrequent to Seldom N/A N/A

VII. Environmental Exposures:

Brief Description: Work is performed mostly outdoors in seasonal weather conditions, potentially on slippery and/or uneven

surfaces, on Santa Monica fields, streets, sidewalks and around plants, pump and lift stations, etc. Outdoor grounds can be inconsistent and encompass a variety of surfaces such as sloping hills, asphalt/concrete, uneven grass, open manholes, storm drains, gravel, sand, curbs, etc. Some work is performed inside in offices, maintenance shops and meeting rooms. Indoor work surfaces can include tile, concrete, linoleum and carpet.

Work Environment/ Situations/Exposures

Frequency of Exposures

Example of Environment / Exposure

Indoors Occasional to Continuous City offices; meeting rooms; maintenance shops; restrooms; trucks; meetings and trainings

Outdoors Occasional to Continuous

City easements; streets and sidewalks; neighborhoods; parking lots; parks; pump and lift stations; around City plants

Contact with Customers, End Users, General Public

Frequent to Continuous Coworkers; general public; customers; other City employees; contractors; vendors; public safety; engineers; outside organizations

Smells/Scents – e.g., fragrances, synthetic odors, toiletries, food smells


Waste; sludge; stagnant water; methane gas; gasoline; oil; exhaust; exposure to public and bodily odors including perfume and cologne; trash odors; green waste; sewer lines; deodorizers; carbon monoxide and dioxide; methane gas; food odors

Traffic – e.g., to be in traffic to perform an essential function

Occasional to Continuous Driving between sites; working on streets and sidewalks; around City yard

Extreme Changes in temperature, humidity, or moisture

Infrequent to Occasional Constant outdoor work; temperatures can change significantly from start to end of day; seasonal weather conditions

Fumes/smoke – e.g., chemicals, exhaust, vapor

Seldom to Frequent Methane gas; vehicle exhaust; gasoline, diesel; sewer fumes; carbon monoxide and dioxide

Excessive Noise – e.g. large crowds, sirens, machinery

Occasional to Frequent Vactor combination truck and accessories; cable rig; street noise; sirens; forklift; jackhammer

Working at heights – e.g., scaffolding, ladders

Infrequent to Seldom Working above manholes; climbing in and out of truck; climbing stairs

Lighting – e.g., fluorescent, natural, direct sunlight

Continuous Direct and indirect sunlight outdoors; fluorescent lighting indoors; dim lighting in manholes; utility lights for night work

Working with Biohazards – e.g., body fluids, blood

Infrequent to Frequent Regular exposure to sewage, waste, sludge and sanitation lines; exposed to feces/urine and/or blood surrounding work locations

Dust, Wind, and/or Pollen Seldom to Frequent Regular outdoor work; exposed to seasonal outdoor conditions, wind, dust

Vibration – e.g., power tools, jackhammer

Occasional Operating or around heavy equipment; flushing sewer lines; jackhammer; sledgehammer; pallet jack over uneven ground



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Toxic Substances – e.g., corrosives, carcinogens, poisons

Seldom to Frequent Sewer waste; methane gas; pump and lift stations; degreasers; carbon monoxide

Electrical Hazards – e.g., live electrical wires

Never N/A

Explosive Hazards – e.g., bomb threats, chemicals

Infrequent to Seldom Methane gas in sewer or wet wells; propane tanks on forklift

Confined Spaces – e.g., attics, manholes

Never N/A

Mechanical Hazards – e.g., running machinery, conveyor belt

Infrequent to Seldom Utilizing power tools

Near / With Heavy Machinery – e.g., tractor, forklift

Infrequent to Continuous Vactor combo truck; forklift; cranes; backhoe; loader; wenches

Other – e.g., unique aspects of work environment

Infrequent to Frequent Ability to be constantly aware of environment/surroundings; ability to react quickly to perceived or real dangers (i.e. speeding vehicles, etc.) in environment; ability to recognize potential hazards and follow appropriate precautions to safeguard self and others; ability to remain nimble, alert and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy, urban environment filled with pedestrians, skateboarders, bicyclists, etc.

VIII. Communication / Sensory Demands:

Sensory Demand / Method Frequency

(Range) Functions Affected

Notes/ Examples

Smell: Ability to sense odors, to make an assessment / judgment of a

situation e.g. smell for dangerous gases, smoke, fires, spoiled food, vapors, dampness, waste, decomposing animals.


1,2,3,5,6,8,9,11

Emergency situations; to be able to smell fire or foreign substance to alert other personnel; assess gas leaks in work area; using power tools safely; malfunctioning equipment; investigating sewage odors; inspecting sewer problems

Sight: Ability to distinguish objects e.g. to work safely in open areas with

obstacles, to operate vehicles, machinery or equipment, avoid stationary objects, deduce space and apply spatial reasoning.

Continuous

1,2,3,4,5,6,7,8,9,10,11,12

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; operating equipment safely; conducting sewer, manhole and station inspections; making repairs; reading warning/product labels; completing paperwork; work order management



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Hearing: Ability to actively listen; oral comprehension, to perceive and

react to sonic communication or noise e.g. to receive instruction, to communicate via radio, cell phone or telephone.


1,2,3,4,5,6,7,8,9,10,11,12

Hear in the normal audio range with or without correction; exposure to noise; assessing proper functioning of equipment; responding to cell phone calls; conversing with coworkers and public; maintaining safety at work sites; hearing traffic nearby; meetings and trainings

Speaking: Ability to orally communicate information and ideas verbally

so others will understand e.g. to verbally engage with customer base, to give instruction, to advise, to warn or to instruct.


1,2,3,4,5,6,9,10, 11,12

Responding to cell phone calls; clearly communicate task status; actively engage with coworkers and team members; clearly give instructions; conversing with residents

Reading: Ability to understand written sentences and paragraphs in work

related documents and related materials e.g. labels, equipment safety instructions, manuals, work orders.


1,2,3,4,5,6,7,8,9,10,11,12

Printed material; computer data; handwritten notes and messages; ability to read written directions, instructions and assignments; reading traffic signs; reading product labels/directions and warnings; reading manuals with policies and procedures; analyzing work orders

Writing: Ability to communicate by way of written materials, to

communicate information and ideas in writing, to document e.g. work orders, noting files, signing off on documents, create letters.


1,2,3,4,5,6,7,8,9,10,11,12

Handwriting and memorandums; using checklists on clipboards; note taking during grounds inspections; typing; emails; filling out timesheet and work orders; confined space form; maintaining lists

Math: Ability to understand and apply mathematics, to compute /

rationalize a series of numeric variables to come to an accurate conclusion e.g. measuring materials, estimating project cost, time management.


1,2,3,4,5,7,8,9,11

Simple calculation checks on data entry; purchasing estimates; using measuring devices; timesheet calculations; calculate water used and debris remove from sewer lines; electronic devices; lineal feet

IX. Personal Protective Equipment / Safety Training and Devices:

Personal Protective Equipment and Safety Training and Devices: It was clarified in interviews that the following is provided to incumbent: safety goggles; hard hat; hearing protection (buds or muffs by choice of incumbent); rubber, leather, latex, or nitrile gloves; rain gear; dust/particle masks; face shield; safety cones and tape; fluorescent vests; steel-toed boots; self-contained breathing apparatus; Tyvek suits; hip and chest waders; fall arrest system. It was also clarified in interviews that the incumbent has regular access to eye wash stations at plant or City yard sites; first aid kits and fire extinguishers are readily available on vehicles. Incumbent participates in all legally required trainings for position, as well as any elective or City-provided training as assigned by Supervisor, including CPR and first aid training every two years and confined space rescue.



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X. Required Qualifications:

Education/Training/Experience:

High school graduation or equivalent; three years of experience cleaning, repairing and maintaining sewer and storm drain systems and operating sewer related equipment. At least one year of experience must include coordinating or providing technical or general supervision to others.

Knowledge Of:

Storm drain and sewer system repair, maintenance, and cleaning procedures; construction practices; basic mathematics; excavation and backfilling techniques; confined entry safety procedures; safe work practices and procedures; the operation and maintenance of sewer and storm drain cleaning machinery and equipment; use of hand and power tools, and heavy equipment.

Ability To:

Lead, train, and direct a crew; perform storm drain and sewer construction work; read and understand maps, charts, and gauges; work in confined spaces and unsanitary conditions; operate a variety of storm drain and sewer cleaning machinery and equipment; safely and properly operate power and heavy construction equipment; take accurate measurements; perform basic mathematical calculations; lift, carry, and move heavy objects; perform heavy physical labor for sustained periods; follow oral and written instructions; prepare basic reports and maintains logs; follow safety procedures and regulations; take appropriate action in emergency situations; provide effective customer service; maintain effective and cooperative working relationships.

Skill In: Reading, writing and communicating in English at an appropriate level. Operating video camera equipment.

Licenses / Certifications:

Possession of a valid Class B driver license.

Tools and Equipment: Works with gauges, specialized video camera equipment, power tools, pneumatic equipment, recording equipment, high pressure water jetter tanker, heavy duty rodding equipment, skip loader, fork lift, backhoe, dump truck.

Supervision Received: Works under direction of the Wastewater Supervisor, arranging and performing routine assignments alone. Detailed instructions are frequently received and work is frequently reviewed.

Supervision Exercised: Trains and coordinates the work activities of Sewer Maintenance Worker II's and Sewer Maintenance Worker I's.

Working Conditions:

Work is performed outside during all seasons and under all weather conditions. Work is performed, frequently under unsanitary conditions, in and about sewers and storm drains. The worker is routinely exposed to loud noises, heavy vibrations, dust, dirt, noxious fumes and odors, chemicals, and oily conditions. Work regularly requires ascending/climbing and stooping in cramped, confined spaces with poor ventilation. Work surfaces may be slippery and wet. Physical demands include heavy lifting and carrying of objects weighing up to 100 pounds. Work requires regularly scheduled standby evenings and weekends.

XI. Work Functions / Functional Manifestations:

Mental / Psychological Demand

Required (Yes / No)

Functions Affected Notes / Example

UNDERSTAND AND FOLLOW DIRECTIONS – with little or no direction

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to understand written or oral instructions and follow directions with little or no additional direction or supervision. Ability to ask simple questions or request assistance and identify when assistance is needed; ability to recognize potential hazards and follow appropriate precautions.



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MEMORY

YES

1,2,3,4,5,6,7,8,9,10,11,12 Ability to remember locations and work procedures;

ability to perform activities of a routine nature; ability to understand and remember detailed instructions

REGULAR AND RELIABLE ATTENDANCE

YES

1,2,3,4,5,6,7,8,9,10,11,12 Ability to perform activities within a schedule, maintain

regular attendance and be punctual; ability to complete a normal work day and / or work week and perform at a consistent pace to meet productivity expectations.

PROBLEM SOLVING

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to set realistic goals or make plans independently of others; ability to respond appropriately to changes in the work conditions; ability to make independent decisions or judgments based on appropriate information

ABILITY TO PERFORM COMPLEX AND VARIED TASKS

YES

1,2,3,4,5,6,8,9,10,11

Ability to synthesize, coordinate and analyze data; ability to perform jobs requiring precise attainment of set limits, tolerances or standards; ability to perform a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure

ABILITY TO DEVELOP AND MAINTAIN POSITIVE WORK RELATIONSHIPS

YES

1,2,3,4,5,6,7,8,9,10,11,12

Ability to get along with co-workers or peers; ability to get along with diverse groups of people and customers/clients; monitor and adjust personal behaviors to support positive work environment for company/organization ; ability to interact appropriately with people; ability to respond appropriately to evaluation or criticism.

SUPERVISE/LEAD AND INFLUENCE OTHERS

YES

1,2,3,4,5,6,7,9,10,11

Ability to negotiate with, instruct or supervise people; ability to convince or direct others; ability to perform work activities requiring negotiating with, explaining or persuading.



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XII. Participants:

The following persons were interviewed as subject matter experts on the classification/position. Their signatures signify their agreement that to their best knowledge the document represents the current and traditional physical, mental and emotional demands of the classification/position and not of any one particular assignment or incumbent.

Name Job Title Signature Date

Danny Gomez

Wastewater Supervisor

Val Guzman

Wastewater Crew Leader

Christina Winting

Human Resources Manager

XIII. Methods of Gathering Information:

Observation of Duties: NO

Referred to an Existing Job Description: YES Interview of Participants: YES; 10/1/15

In order to develop this Essential Functions Job Analysis, the Consultant noted below objectively gathered information which was identified and contributed by the above employer participants. It is the employers and participants noted above whom are ultimately responsible for confirming the accuracy of all information outlined in this report. Any changes made to this document will require the organization to obtain new signatures to again confirm changes are correct across the classification. It is recommended this document be reviewed periodically for accuracy prior to its intended use.

Consultant Completing EFJA:

Ryan Long, Consultant Essential Function Job Analysis Development Shaw HR Consulting, Inc. 107 N. Reino Road # 414 Newbury Park, CA 91320 Phone: 805.498.9400 Fax: 805.464.3535 [email protected]

mailto:[email protected]

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CITY OF SANTA MONICA ESSENTIAL FUNCTIONS JOB ANALYSIS … Crew... · An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual