CIVILnEXt Context and Concept NCSRD updated 17Sep2019 · Project start: 1stMay 2018 –Project duration: 48 months Total Budget: EUR 11.109.643,75, EU contribution: EUR 9.998.679,38,

CIVILnEXt “Context”Next generation of information systems to support EU external policies

CIVILnEXt Open Market Consultation Event18th September 2019

Dr. Stelios C. A. Thomopoulos, Project Coordinator (NCSRD)

CIVILnEXt Open Market Consultation - Brussels, 18 September 2019 2

Open Market Consultation18th September 2019

Welcome!

CIVILnEXt Open Market Consultation - Brussels, 18 September 2019

The CIVILnEXT Pre-Commercial Procurement EU-funded project

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Next generation of information systems to support EU external policies

Project start: 1st May 2018 – Project duration: 48 monthsTotal Budget: EUR 11.109.643,75, EU contribution: EUR 9.998.679,38, Reimbursement rate: 90%

PCP Subcontracting costs: EUR 7.777.000,00 incl. VAT (70% of the Total Budget)

This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No. 786886


CIVILnEXt Project Objectives

Objective 1: Develop the OCP through an innovative modular design concept to respond to the diverseneeds and contexts of civilian EU external actions (including those of EU members states or groups thereof,including but not limited to CSDP missions) in a cost-effective and interoperable way.

Objective 2: Work with and build upon existing information management systems and initiatives that are inplace in the context of civilian CSDP and wider EU external action.

Objective 3: Cooperate with the Mission Support Platform (MSP) to underpin and support the developmentof the future OCP.

Objective 4: Design the OCP not for the users but with the users, following an interactive design, prototypingand operational validation process that results in the documentation, testing and validation of the use of thePlatform in two operational scenarios in the Southern EU Neighbourhood and/or Africa and in the EasternEU Neighbourhood (including the Western Balkans).

Objective 5: Ensure institutional facilitation for the broad range and the complexity of civilian CSDP tounderpin smart specialization and market uptake of the OCP through further procurements and synergiesbetween FPI, ESIF and H2020 funding (PPI) at EU level.

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Project Consortium (14 beneficiaries)

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Project Coordinator:

Lead Procurer:

Public Procurers (5):

Technical and Policy Advisors (7):

SATCEN ATOS ECDPM IAI CENTRIC EBOS KIS

GUCI HMOD CMFA IOM KEMEA


CIVILnEXt Roles of partners

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• The Project Coordinator (NCSRD): Directs the project and is responsiblefor achieving the project results according to the Grant Agreement.

• Lead Procurer (KEMEA): Is the procurer that is appointed by the buyersgroup to coordinate and lead the joint PCP procurement in the name andon behalf of the buyers group. The lead buyer is accountable for themanagement of the procurement.

• The buyers group (GUCI, HMOD, CMFA, IOM, KEMEA): Is the group ofprocurers that provides the financial commitments for undertakingtogether the joint PCP procurement during the action.

• Technical and Policy Advisors (SATCEN, ATOS, ECDPM, IAI, CENTRIC,EBOS, KIS): Consists of all the partners except those in buyers group.They support the buyers group regarding the scope management, thecollection of requirements, and the translation of requirements into tenderspecifications and evaluation criteria / KPIs, the evaluation of interimdeliverables, the validation of the outcomes in each PCP phase.


A few words about NCSRD/IIT/ISL

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The National Center for Scientific Research “Demokritos” (NCSR “Demokritos” – http://www.demokritos.gr) is the largest multidisciplinary research center in Greece, with a critical mass of over 900 personnel, expertise and infrastructure in the fields of Informatics and Telecommunications, Nanotechnology, Energy & Environment, Biosciences,Particle Physicsand Nuclear Science.Research activities are currently coordinated by five (5) Research Institutes: • Institute of Informatics & Telecommunications.• Institute of Biosciences & Applications.• Institute of Nuclear & Radiological Sciences & Technology, Energy & Safety.• Institute of Advanced Materials, PhysicochemicalProcesses, Nanotechnology & Microsystems. • Institute of Nuclear & Particle Physics

The Institute of Informatics and Telecommunications (IIT - https://vimeo.com/122414964) is one of the five Institutes of NCSRD, and focuses on research and development in the areas of Telecommunications, Networks, Web Technologies and Intelligent Systems. IIT has participated in numerous EU and nationally funded research projects under FP4, FP5, FP6 and FP7, and has acquired substantial experience both as partner and coordinator. With a personnel of over 250 full time researchers and over 50 PhD and MS/BS Thesis candidates, IIT has an annual turnover of 12M€ out of which les than 7,9% corresponds to public funding from the state budget.

The Integrated Systems Laboratory (ISL – http://iit.demokritos.gr/isl - https://vimeo.com/122414964) is part of the Institute of Informatics and Telecommunications (IIT) with 40 full-time researchers, and annual operating budget of over 2,4 M€, focusing on: • GIS & Geo-spatial Information Management • LBS, Transportation Optimization, Data Fusion • Mobile Appls including multi-modal journey planning • Embedded Systems Design & Implementation • Security,Asset Tracking,& Crowd Modeling & 3D Simulation • Indoor Localization, Routing & Navigation • Signal Propagation & Antennae Design • Digital cultural heritage promotion and management

http://www.demokritos.gr/

https://vimeo.com/122414964

http://iit.demokritos.gr/isl

https://vimeo.com/122414964


Announcement of the Open Market Consultation through a PIN

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This open dialogue has been announced through a Prior Information Notice (PIN) that has been published in TED (Tenders Electronic Daily) on 31st of August 2018.


Announcement of the Open Market Consultation through a PIN

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Corrigendum of the published Prior Information Notice (PIN) has been published on 2nd July 2019.


The attendance to this Open Market Consultation (OMC) is a great opportunity for the suppliers to:

Why to attend the CIVILnEXt Open Market Consultation?

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• Be informed about the PCP challenge and the common unmet needs identified by the buyers group.

• Learn about the project and pre-commercial procurement processes.

• Take part in interesting discussions with project participants.

• Comment about the intended R&D scope.

• Share thoughts about the PCP challenge and the tender procedure.

• Provide their feedback, through the RFI questionnaire, to fine-tune the tender specifications.


• Allow the Consortium to gain better insights on the market, such as the state-of-the-arttechnology.

• Allow suppliers to give feedback on what technologies should be included in CIVILnEXt.

• Allow suppliers to advise the Consortium where they see the biggest technical challengesand what more information should be shared in order to make scope of the challengeclearer.

• The results of the consultations will be fully documented and taken into account in order todetail the tender specifications.

What are the expected outcomes from the Open Market Consultation?

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• Modernization of public services – improving the quality and efficiency of public services andtackling societal challenges with innovative solutions for the benefit of the citizens.

• Smart use of the procurement budget to remove supplier lock-in and obtain more open,standardized and better value for money solutions in a cost effective manner.

• In times of economic distress innovation procurement can boost innovation in a country/regionwithout extra funds – only by shifting existing procurement budget towards R&D and Innovation.

• Benefits to the local economy – support to the economic activity in sectors related to theinnovative solutions purchased or developed.

• It can create growth and jobs in Europe (in PCPs, suppliers can be required to do the majority ofR&D in Europe).

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Why Innovation Procurement?

WIN-WIN FOR THE PUBLIC SECTOR IN EUROPE


• The power of the public pursue can open up market/sales opportunities for innovative companiesin Europe.

• Public sector can act as launch customer to help start-ups in Europe scale up and finally go tomarket.

• Demand driven Innovation (through Procurement) helps shortening time-to-market for innovativeproducts/services.

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Why Innovation Procurement?

WIN-WIN FOR THE PRIVATE SECTOR IN EUROPE

SCALE – UP EUROPE MANIFESTO

Calls on the Member States:

• to open public procurement by supporting more Innovation

• to allocate of their annual procurement budget 3% to Pre-Commercial Procurements and 20% to Public Procurements of Innovative Solutions.


CIVILnEXt animated


Contact Details

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Dr. Stelios C.A. ThomopoulosCIVILnEXt Project Coordinator Director of ResearchHead of Integrated Systems Laboratory & former Professor of EE

Email: [email protected]: +302106503154

mailto:[email protected]

CIVILnEXt “Concept”Next generation of information systems to support EU external policies

Mr. K. Giorgos Thanos, Operational Manager (NCSRD)

CIVILnEXt Open Market Consultation Webinar18th September 2019


• The CSDP is the security and defence policy for the EU.• It forms an integral part of the EU’s foreign policy, the

Common Foreign and Security Policy (CFSP) – “operationalarm”

• Created when the Treaty of Lisbon was signed in 2009.• The aim of the policy is the establishment of a common

European defence capability.• CSDP enables the EU to take a leading role in peace-

keeping operations, conflict prevention and in thestrengthening of the international security.

• Intergovernmental framework: CSDP is not a ‘community’instrument, but can only be deployed upon unanimitybetween all 28 EU member states.

• Allows deployment of both:

What is the Common Security & Defence Policy?

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civilian missions military operationsoutside the EU


What Civilian CSDP missions do?

• Four key areas (“Feira priorities”): • Police

• Rule of law• Civilian administration• Civil protection

• Non-executive (e.g. training, monitoring) or executive (substitution)

• Global reach, but in practice focus on European Neighbourhood and Africa.


CSDP Missions and Operations in 2018


Recent dynamics• EU Global Strategy (2016), new threats:• Irregular migration, border management• Counterterrorism and radicalisation• Hybrid threats and cybersecurity

• EU ‘integrated approach’ to external conflict• Stronger civil-military relations• Greater links with other branches of EU external action (development, humanitarian

aid…) • Internal-external security nexus: Closer ties with Justice and Home Affairs agencies

(FRONTEX, EUROPOL…) • Partnerships with other multilateral organisations (United Nations, African Union,

NATO…)

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What does CSDP do?


Deputy Secretary General for crisis

response and CSDP

Crisis Management Planning

Directorate (CMPD)

European External Action Service European Commission

Service for Foreign Policy

Instruments(FPI)

EU Delegations

EU agencies

Civilian Planning and Conduct Capability

(CPCC) “CivOpsCdr”

High Representative

How does CSDP work?

Foreign Affairs Council

Gives political direction,

approves/reviews mandates and

budgets

Responsible for mission

planning, exerting

Command & Control and providing

mission support Manages operational

expenditures of missions

Member StatesProvide

capabilities


How does CSDP work?

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Current Civilian Mission/Operation Total Current Personnel Total Funding (euros)

EUAM Ukraine (since 2014) 306 33.8 million (Dec 2017- May 2019)

EUBAM Libya (planning mission) (since 2013) 19 17 Million (for period Aug 2016 - Aug 2017)

EUBAM Rafah (since 2005) 18 2.04 million (July 2018 - 30 June 2019)

EUCAP Somalia (since 2012) 165 27 million (March 2018 - Dec 2018)

EUCAP Sahel-Mali (since 2014) 125 29.7 million (Jan 2017 - Jan 2018)

EUCAP Sahel Niger (since 2012) 105 31 million (July 2017 - July 2018)

EULEX Kosovo (since 2008) 503 169.8 million (June 2018 - June 2020)

EUMM Georgia (since 2008) 200 20 million (2018)

EUPOL COPPS Palestinian Territories (since 2006)

112 12.6 million (July 2018 - June 2019)


Context

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The European Union Global Strategy on Foreign and SecurityPolicy (EUGS) of June 2016 highlights the need for the EU tofurther improve its civilian missions, by pursuing:

- better communication

- information-sharing

- joint reporting

- analysis and response planning

between member state embassies, EU delegations, Commissionservices, EU Special Representatives and Common Security andDefence Policy (CSDP) missions.


Background CIVILEX (2016-2017)

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• CSA project, H2020-BES-11-2015 call• Started May 2016, ended April 2017• Consortium: ATOS (coord), TNO, Fraunhofer, SATCEN, ECDPM, IAI

• Objectives:• Identify, characterise and model the communication and information systems in use within

the EU civilian missions• Understand the institutional context• Understand shortcomings, identify possible solutions to address issues• Provide definition and recommendation for a future interoperable Situational

Awareness, Information Exchange and Operation Control Platform (OCP for short)


Current phase CIVILnEXt (2018-2022)

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• PCP project, H2020-BES-13-2017 call• Started May 2017, to finish April 2021• Consortium: NCSRD (coord), KEMEA (lead procurer), GUCI, HMOD, CEP, CMFA, IOM (buyers),

SATCEN, ATOS, EBOS, ECDPM, IAI, CENTRIC, KIS (advisors)

• Objectives:• Approach the OCP through an innovative modular design concept to respond to the diverse

needs and contexts of civilian CSDP missions in a cost-effective and interoperable way.• Work with and build upon existing information management systems and initiatives that

are in place in the context of civilian CSDP and wider EU external action.• Cooperate with the Mission Support Platform to underpin and support the development of

the future OCP.• Design the OCP not for the users but with the users testing and validating the OCP in two

operational scenarios in the Southern and in the Eastern EU Neighbourhood.• Ensure institutional facilitation for the market uptake of the OCP through further

procurements and synergies between FPI, ESIF and H2020 funding (PPI) at EU level.


CIVILnEXt timeframe

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Civilian Missions - shortcomings

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1. Inefficient collaboration between mission-involved parties which may have a negative effect onthe mission’s outcome.

• Ineffective organizational structures

• Insufficient IT infrastructure

2. A fragmentation of systems and an ad-hoc decision making process appears in practiceregarding information management and sharing between parties involved in civilian CSDPmissions.

3. Under appreciation of the importance of a security culture paying a looser security attitude inday-to-day practice (e.g. informal documents exchange, use of local networks etc.).

4. The large number of actors taking part in the decision-making process hinders the effectiveaccomplishment of this procedure and affects the performance at the operational level.

5. There is no common technology/platform development agenda, and generally a lowawareness of development endeavours across the EEAS.


CIVILnEXt Aim and Common Challenge

The aim of CIVILnEXt is to support the development of a solution addressing

“fragmentation” and closing “gaps” providing a secure, effective common situational awareness,

information exchange and operation control platform.

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CIVILnEXt Project Objectives

Objective 1: Develop the OCP through an innovative modular design concept to respond to thediverse needs and contexts of civilian CSDP missions in a cost-effective and interoperable way.

Objective 2: Work with and build upon existing information management systems and initiativesthat are in place in the context of civilian CSDP and wider EU external action.

Objective 3: Cooperate with the Mission Support Platform (MSP) to underpin and support thedevelopment of the future OCP.

Objective 4: Design the OCP not for the users but with the users, following an interactive design,prototyping and operational validation process that results in the documentation, testing andvalidation of the use of the Platform in two operational scenarios in the Southern EUNeighbourhood and/or Africa and in the Eastern EU Neighbourhood (including the WesternBalkans).

Objective 5: Ensure institutional facilitation for the broad range and the complexity of civilianCSDP to underpin smart specialization and market uptake of the OCP through furtherprocurements and synergies between FPI, ESIF and H2020 funding (PPI) at EU level.

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How does PCP work?

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• PCP involves different suppliers competing through different phases of development.

• Competitive development in phases is the competitive approach used in PCP by procurers to buy the R&Dfrom several competing R&D providers in parallel, and then compare and identify the best value formoney solutions available to address the PCP challenges.

• R&D is split into 3 phases (solution design, prototyping, original development and validation/testing of thefirst products) with the number of competing R&D providers being reduced after each evaluation phase.

• Separation from the deployment of commercial volumes of end-products is the complementarity of PCP thatfocuses on the R&D phase before commercialization.

• The ownership rights of IPRs generated by a company during the contract will be assigned to that company.

• All the CIVILnEXt buyers (and their linked parties), and the institutions of the European Union, will beassigned a worldwide free and non-exclusive license to use the R&D results for internal use.


CIVILnEXt overall procurement information

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M1 – M17 M18 – M24M25 – M28 M29 – M35 M36 – M44


Overall structure of the work Plan - Pert Diagram

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Request for Information Questionnaire (RFI)

A Request for Information (RFI) has been launched as part of the Market Study aiming to getinsight on the following issues:

• What technologies are currently available on the market.

• What are their maturity levels (TRL).

• Whether the project vision and buyers needs can beaddressed with the procurement.

• To what extent CIVILnEXt can contribute to pre-operational validation of solutions to support EU externalpolicies.

• Which companies would be ready to participate in thetendering.

Deadline: 25 September 2019


Request for Information Questionnaire (RFI)

Moreover there is an RFI members-only webform in which each participant can provide in moredetail:

• Proposed system description within the scope of OCP

• Corresponding sub – systems

• Related technical specifications for each sub – system

Deadline: 25 September 2019


CIVILnEXt Match Making tool

Available Tool on the project website(under PCP page) to:

- Present publicly your company’scompetences.

- Express your interest to participatein the tendering phase.

- Seek cooperation for partnership.


Contact Details

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Mr. K. Giorgos ThanosCIVILnEXt Operational ManagerResearch AssociateIntegrated Systems LaboratotyInstitute of Information and TelecommunicationsNational Center of Scientific Research

Email: [email protected]: +302106503254

mailto:[email protected]

Documents

CIVILnEXt Context and Concept NCSRD updated 17Sep2019 · Project start: 1stMay 2018 –Project duration: 48 months Total Budget: EUR 11.109.643,75, EU contribution: EUR 9.998.679,38,