Closing cockpit – Config Guide

Configuration Guide and

Transaction Steps

Closing cockpit – Fast Close

Closing cockpit – Config Guide

Table of Contents1. Purpose.............................................................................................................32. ABC Group’s Business Background...................................................3

2.1. Objective..........................................................................................................33. Configuration..................................................................................4

3.1. Closing cockpit (manage template and task list- CLOCOC)...............................43.1.1. Create Organizational Hierarchy.......................................................................43.1.2. Create Template...............................................................................................73.1.3. Create Tasks.....................................................................................................83.1.4. Create Flow Definitions.....................................................................................93.1.5. Create Remote task using SAP CPS.................................................................103.1.6. Define Dependencies......................................................................................103.1.7. Create and Release Task list...........................................................................11

4. Transaction...................................................................................12

4.1. Closing cockpit - CLOCO.................................................................................125. Annexure........................................................................................................12

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Closing cockpit – Config Guide

1. Purpose

This configuration guide provides the information which you need to set up for this POC.

2. ABC Group’s Business Background

2.1. ObjectiveAn organization is interested in reducing the time required for closing the books each month. They are using SAP version ECC6.0 and are stable on SAP system. They need transparency and require an audit trail of the entire closing process. The current closing process does not satisfy their compliance requirementsThe entire organization is on one SAP system.

Scope :

The scope of this document covers scenario mentioned above. This document is created on ECC 6.0 enhancement pack 3.0

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Closing cockpit – Config Guide

3. Configuration

3.1. Closing cockpit (manage template and task list- CLOCOC)The Closing cockpit is a structured interface to execute transactions/ programs required for closing – monthly, quarterly or annual. It helps in organization wide monitoring of closing steps and also provides a log at each step and ensures audit trail for every month closing.

The prerequisite is that all transactions and program that need to be executed as a part of closing activity should be specified in table SCMATRANSACT and SCMAPROGRAMS respectively.

3.1.1. Create Organizational HierarchySap standard delivers organizational levels Company code and Controlling area. If necessary, additional levels such as Business Area or Profit center may be created. The closing process steps can be unique to each organizational level.

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Closing cockpit – Config Guide

New Org Hierarchy:

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Closing cockpit – Config Guide

Org levels:

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Closing cockpit – Config Guide

3.1.2. Create TemplateIndividual steps of a closing process are structured using a template.

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Closing cockpit – Config Guide

Sub folders may be created for structuring the closing activities. In the change template mode, right click on the org structure and select “create sub folder”

3.1.3. Create TasksInto each subfolder a task may be assigned. A task may be a program with variant (for background processing), a program without variant (for foreground processing), a transaction code (for foreground execution), a note (giving instructions or documentation) or a flow definition.

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Closing cockpit – Config Guide

3.1.4. Create Flow DefinitionsThe flow definition is used for multiple programs that are to be processed automatically without interruption. Such programs with variants are combined to form a logical flow chain with unique predecessor and successor relationships. When a flow definition is executed (or scheduled to be executed), all of the related programs are processed by the system in the specified sequence, and then the results are made available for analysis under Detailed Information.SAP standard has delivered a few flow definitions. Additional may be created as required.

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Closing cockpit – Config Guide

Sample flow definition (SAP delivered - 1-CM-OBJ-1 for period end activities of manufacturing orders)

3.1.5. Create Remote task using SAP CPS

This is an additional function that is only available when SAP Central Process Scheduling (CPS) is implemented. SAP CPS is not a part of SAP ERP. However, Closing Cockpit provides a connection to SAP CPS.

3.1.6. Define DependenciesThe task list lists the programs or transactions to be executed in a chronological order. However, over and above such definition if there is a need to have a predecessor for a particular task, the same may be defined using dependencies. By defining dependencies it is ensured that programs and transactions can only be scheduled or executed once the predecessor activities have been processed successfully (without errors).

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Closing cockpit – Config Guide

3.1.7. Create and Release Task listThe task list needs to be released for it to be available in the transaction for execution of month end programs and transactions.

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Closing cockpit – Config Guide

4. Transaction

4.1. Closing cockpit - CLOCOThe execution of closing steps is done in this transaction. There is a monitor on the right side of the screen. This also depicts the dependencies.

5. Annexure

Reference: Webex by SAP on Closing cockpit

SAP help link: http://help.sap.com/erp2005_ehp_04/helpdata/en/42/f890415ae3a109e10000000a155106/frameset.htm

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