2011 Illinois APA State ConferenceUpdated by Neela Johnston as of 7.6

Revenues COMMENTS

Registration Rate Quantity Total

Attendee

Full Registration - Earlybird Upto 7/29 midnight 250.00$ 60 15,000.00$ Full Registration - Regular 7/30 - 9/26 midnight 300.00$ 50 15,000.00$ Full Registration - On-site 9/27 - 10/7 350.00$ 8 2,800.00$ Daily (Wednesday/Thursday/Friday (Paid) 175.00$ 35 6,125.00$

SpeakersSpeakers 170.00$ 30 5,100.00$ Speaker WednesdaySpeaker ThursdaySpeaker Friday

Planning Officials

Planning Officials Full Conference 125.00$ 5 625.00$ Planning Officials Thursday Only 40.00$ 60 2,400.00$

New Professionals

New Professional (<3 yrs experience) Early 7/29 175.00$ 15 2,625.00$ New Professional (<3 yrs experience) Regular 7/30 - 9/26 175.00$ 5 875.00$ New Professional (<3 yrs experience) On-site 9/26 - 10/7 175.00$ 5 875.00$ Students

Student - Full Conference 125.00$ 45 5,625.00$ Student - Wednesday Only 75.00$ 10 750.00$ Student - Thursday Only 75.00$ 10 750.00$ Student - Friday Only 75.00$ 0 -$ Other

Board Members (Comped per policy) n/a 15 n/aConference Co-Chairs (Comped per policy) n/a 1 n/aAPA Life Member Early 7/29 95.00$ 1 95.00$ APA Life Member Regular 7/30-9/26 95.00$ 0 -$ APA Life Member OnSite 9/26-10/7 145.00$ 1 145.00$ Sponsor Comps n/a 25 n/aTotal Attendees 381

Special

Events Rate Quantity TotalWednesday Mobile Workshop #1 (TODS and Job Creation) 45.00$ 55 2,475.00$

Wednesday Mobile Workshop #2 (Redeveloment on the Municipal Frontier) 35.00$ 30 1,050.00$ Wednesday Mobile Workshop # 3 (The Food Rev) 45.00$ 40 1,800.00$

Prepared by Neela 7/6/2011 Page 1

Wednesday Mobile Workshop #4 (Planning for the IL Coast) 45.00$ 22 990.00$ Thursday Mobile Workshop #5 (North Chicago) 35.00$ 30 1,050.00$ Thursday Mobile Workshop #6 (Creative Redev) 35.00$ 40 1,400.00$ Thursday Mobile Workshop #7 (Fostering Creativity in Evanston) 35.00$ 20 700.00$ Thursday Mobile Workshop #8 (Maintaining Downtown Vibrancy) 45.00$ 30 1,350.00$ Friday Mobile Workshop #9 (Dempster Street on the Purple Line) 35.00$ 30 1,050.00$ Friday Mobile Workshop #10 (Cultivating Future Planners) n/a 25 n/a5 K Run

Total Uncollected FundsTotal Registrations and Special Events 70,655.00$

Total Sponsorships 22,000.00$ Goal is $27000

Total Room concessions 540.00$

Per contract, 1 per 45. Based on 181 rooms sold/45 = 4

rooms@ $135.00

Total Revenue 93,195.00$

Registration, Special Events, Sponsorship and

Room Concessions

Expenses COMMENTS

Rate Quantity Total

Management On Site Counsulting Fees 15,500.00$ Hotel Hotel Orrigton Room Rental 4,500.00$ Room rental only

AV Hotel Orrington Misc AV 5,000.00$

Based on ordering screens, mics. APA-IL to provide lap tops, lcd projectors.

Meals Day 1: Continental breakfast $20.95 300 6,285.00$ Based on $20.95 pp inclusive

Meals Day 1; Lunch on Own n/a n/a -$

Consider doing mobile workshop on this first day with lunch on own at restaurants

Meals Day 1: Snacks $5.00 250 1,250.00$ Based on $5.00 pp inclusive

Meals Day 2: Continental Breakfast $20.95 375 7,856.25$ Based on $20.95 pp inclusive

Meals Day 2: Keynote Luncheon $36.65 375 13,743.75$ Based on $ 36.65 pp inclusive

Meals Day 2: Snacks $5.00 300 1,500.00$ Based on $5.00 pp inclusive

Meals Day 3: Continental Breakfast $20.95 250 5,237.50$ Based $20.95 pp inclusive

Registration Registration Set-up Fee 750.00$ Registration Per person Regist. Fee $3.00 381 1,143.00$

Prepared by Neela 7/6/2011 Page 2

Registration

Badges (Lanyards, Plastic holders, paper for APA to print) 250.00$

Registration Registration Supplies (Folders, etc.) 200.00$ Envelopes, label

Marketing Conference Promo Card (Printing and Postage) 570.00$

Champaign designing, Dixon printing 1000. Price includes mailing

Marketing Sponsorship Solicitation (Printing and Postage) 100.00$

Marketing Final Program Printing 2,000.00$ Quantity: 450

Marketing Printing of banners, display boards, etc. 800.00$

1 banner stand, 2 cassettes and 2 graphics. Also adding HL's banner stand as of last budget inclusion.

Speakers Honoraria Speaker Fees 1,200.00$ Moblie

Workshops Mobile Workshops (Transportation/Snacks) 6,000.00$

(Income of $8765 above, and additional estimated costs of $3000)

Events Special Event Evening 8,000.00$ Events Special Event Wine and Cheese TBD: Not to come out of conference monies

Misc Misc. Supplies 750.00$

Total Expenses 82,635.50$

Net Profit 10,559.50$

Prepared by Neela 7/6/2011 Page 3

Chicago Metro Section (CMS) The purpose of the Chicago Metro Section (CMS) of the APA IL Chapter is to

better serve the members of the Chapter that reside in the nine county

Chicagoland area. The Section provides educational, networking and outreach

events.

Illinois State Section Officers

Vijay Gadde, President, APA-IL Board Representative (gadde@volz.org)

Jeromie Winsor, Gary Reschke, James Testin, and Allison Laff (Past President)

2011 Goals

• Continue to organize educational and networking events enabling planners to enhance their

skills and obtain CM credits.

• Continue the scholarship program enabling students to attend the APA-IL state conference.

2011 Activity Reports

March 4, 2011

o The CMS organized a networking and mentorship event on Jan. 27th

at Jack’s Tap. This year’s focus

was bringing together planners from every stage of planning careers. The CMS had record 73

planners participate in this event, including over 40 students/recent graduates. Thanks to Bob

Zimmerer and Michael Mays of the Mentoring Committee for making this event a great success!

May 6, 2011

o Vijay Gadde participated in the first IL APA Conference Sponsorship Committee meeting on April 8,

2011, and reviewed the sponsorship list, levels, and deadlines. Vijay, along with other members of

this committee, will assist in recruiting potential sponsors and relay that back to the conference

consultant for logistical planning at the conference facility.

July 8, 2011

o Held CMS Board meeting on May 17th

. Reviewed the Chapter Development Plan, CMS goals, budget,

and activities for 2011. The CMS will provide a summary of the program evaluations at the annual

program committee meeting in October.

o Organized the May CMS program on ‘Making Complete Streets a Reality’ at the Hoffman Estates

Village Hall, which was attended by 37 area planners.

o Publicized the June 10th

panel discussion organized by the Elgin bicycle committee to CMS

membership.

o The June CMS program on ‘Working with Consultants’ was canceled due to poor registration.