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CovConnect v2.0
Enhancements Overview
Referral History“Referral History” for candidates and positionsFor candidates, the history reflects all positions they have been
referred toFor churches, the history reflects all candidates that have been
referred to each positionHistory limited to Superintendents (as well as Ordered
Ministry) and referral receivers
Where: New “Referrals” tabWho: Superintendents, Ordered Ministry, Candidates, Churches
Referral Review and UndoAbility to add potential referrals to a list (e.g. shopping cart)Ability to review the potential referral list and selectively
remove candidatesOption to submit referrals in delayed mode or immediately (if
delayed, then Superintendent will have up to 30 minutes to undo)
The system will note if the candidate has already been referred or was a potential, during future matches
Where: Candidate / Position Matching Screens & Referrals TabWho: Anyone with ability to refer
Where: Candidate / Position Matching Screens & Referrals TabWho: Anyone with ability to refer
Enhanced Printing
Printed Output is Enhanced With:Larger fontsBetter overall formattingMore intuitive page breaks
Candidate Photo
Ability for candidates to attach a photo to their profileAutomatic sizing of photos (consistency)Clear instructions for adding photo
Where: Candidate Profile (Additional Documents section)Who: Anyone with ability to view the profile will see the photo
Match on Years of ExperienceAbility for candidates to specify “Number of years in full-time
ministry”Ability for churches to specify “Years of full-time ministry
required” for positions, in terms of the following ranges:None – 34 – 78 – 1415 or more
Where: Church Profile (Candidate Preferences section)Who: Each Church
Personal Notes via NotepadNotes can be recorded by Superintendents and Conference
Staff via new Notepad feature (Conference specific)The Notepad consists of three sections:
General Notes: Not specific to any particular candidate or positionPosition Notes: Notes specific to a particular positionCandidate Notes: Notes specific to a particular candidate
Multiple notes can be made within each category and within specified “Subjects”
Notes can be “privatized” by Superintendent (so that only they can view/edit/delete)
Notepad is Context-Sensitive (will auto-navigate to the currently viewed Candidate / Position)
Where: New “Notepad” option, which will popup notes windowWho: Superintendents and their staff (if authorized)
Superintendent(s)-Only NoteAbility for candidates to create a secured note, in order to invite
self-disclosureCandidate has the option of making the note either:
Viewable by their Superintendent only, orViewable by any Superintendent
In order to ensure that such notes are not printed with the candidate’s profile, a popup window will be used for viewing/editing
Where: Candidate Profile (Additional Documents section)Who: Each Candidate can add a note, viewable by one or all Superintendents
Superintendents
Candidates
Additional Candidate FieldsThe following fields have been added to candidate profiles:
If Married, then Wedding Date If Number of Children > 0, then names, genders and birth dates can be
enteredLinked email addresses (hyperlinks which will launch email clients,
when clicked)
Where: Candidate Profile (Personal Information section)Who: Each Candidate can enter, viewable by anyone who can view profiles
Forced MatchingAbility to match from a specific position profile, in the
Superintendent’s Conference, to any named candidate (regardless of Conference and availability status)
Ability to match from a specific candidate profile, in the Superintendent’s Conference, to any specific position (regardless of Conference)
Referrals only allowed for “Available” candidates
Where: Candidate / Position Matching (in Candidates / Positions tabs)Who: Anyone with “Match” authority (e.g. Superintendents , Staff, OM)
Position Viewing by CandidatesAllow candidates to see positions that are both available and
already filledCandidates can filter their position viewing based on the
following:View “Available for matching” positionsView “Unavailable, pursuing a candidate” positionsView “Unavailable, position filled” positions
Where: All Church Positions tabWho: Candidates
View As …Superintendents have the ability to search for a candidate profile
(in their Conference) and then elect to “View as Candidate”Superintendents have the ability to search for a position profile
(in their Conference) and then elect to “View as Church”In both cases, the Superintendent is in read-only mode, yet sees
the section headers, field descriptions, instructions and all selectable options, just as the church and candidate see them.
Where: View as Candidate / View as Church options, While Viewing ProfilesWho: Superintendents, Staff and Ordered Ministry
Draft Profile Per-Field Comments
Superintendents have the ability to add per-field comments to candidate and church draft profiles submitted for review, which are visible by the submitting candidate or church
Submitting candidates and churches have the ability to add per-field comments to their draft profiles, which are visible by their Superintendent upon profile submission
Comments may be edited by the author
Where: Candidate / Position Draft Profile Fields (check-boxes to the right)Who: Candidates, Churches, Superintendents, Staff with Approval Authority
Draft Profile Modification Highlighting
In order to optimize the draft profile review process, fields that have been changed since the last time the draft profile was submitted-to / returned-by the Superintendent are highlighted. This makes the review process much easier (i.e. the Superintendent only have to focus on those fields that have changed)
Where: Candidate / Position Draft Profile ViewWho: Anyone with “Approval” Authority (Superintendents, Staff, OM)
Restricted DocumentsCandidates and/or churches have the option to attach
“Restricted Documents” (not generally viewable) to their profiles
Restrictions can be specified for each attachment, as follows:My Conference SuperintendentAny SuperintendentMy Conference Superintendent and StaffAny Superintendent and Conference Staff
Where: Additional Documents section of Candidate / Church ProfilesWho: Candidates / Churches Can Add And Specify Who Can Access
Superintendents
Candidates
Call Before ReferringOrdered Ministry now has the ability to flag a candidate
profile as “Call Before Referring”The flag is only be viewable by Superintendents and
Conference Staff (not by candidates or churches)The flag appears in candidate listings and generate a bolded
message to call Ordered Ministry before referring the candidate, if referral is attempted
It will be up to the Superintendent to call before referral (i.e. the system will not prohibit referral)
Where: Candidate / Position List ViewsWho: Superintendents and Staff
Minister’s RosterCandidates with approved profiles have the ability to download
the Minister’s Roster (published by Ordered Ministry) once they have logged into CovConnect
Where: Candidate’s Resources tabWho: Candidates with Approved Profiles
Save/Submit WarningsCandidates/churches are warned if profile changes have been
made, yet not submitted to their Superintendent for approval, when ending their CovConnect session (logging out or navigating away)
Candidates/churches are sent an email reminder after three days, if they have made profile modifications without submitting the profile to their Superintendent
Candidates/churches are warned if they navigate away from CovConnect without saving changes
Where: Candidate / Position Profile Modification (when logging out, or navigating away)Who: Candidates and Churches
Conference Admin Staff LoginConference Administrative Staff can now have their own
CovConnect credentials, so that they don’t have to share with their Superintendents
Candidate profile access and Church Position profile access can be defined as follows:View OnlyApprove AbilityMatch AbilityRefer Ability
Where: Superintendents / Staff tab (when modifying logins)Who: Ordered Ministry
CovConnect v2.0
October 8, 2012