Upload
doanlien
View
224
Download
6
Embed Size (px)
Citation preview
Creating Effective Teams 1
www.library.qut.edu.au
Creating Effective Teams
Creating Effective Teams 2
Working in Teams
This presentation explains the planned process of working effectively in teams.
Topics include: – Setting team expectations, – Creating meeting agendas, – Writing minutes– Task planning– Problem resolution.
Go to Studywell > Working in Teams to download team planning templates
Creating Effective Teams 3
Why work in a team?
A good team can produce better results than individuals working alone.
More ideas
Better solutionsBigger scope
Creating Effective Teams 4
Why work in a team?
Working in a team improves the abilities of each individual
It helps you consider different perspectives
Clarifies your thinking
It teachesyou to copewith challengeand criticism
It expands your mind
Creating Effective Teams 5
Building a dynamic team
Proactive people Planned process Dynamic team
Creating Effective Teams 6
Planned Process
6. Problemsconsensus, majority,
compromisemediation
1.Introductionswho are weskills roles and dutiescontacts
3. Ground Rulesattendanceconfidentialityconsiderationsexpectations
4. Project Taskanalyse the taskdivide dutiesset deadlinesprogress review
5. Rolesfunctionalmaintenance
2. Meetingsagendaminutesrecordstimelines
Creating Effective Teams 7
1. Introductions
Who are we?– Introduce yourselves
Skills– What can each team member do?
Roles and duties– Who will organise the next
meeting?– What does each team member
need to do before the next meeting?
Contact information– Record each person’s telephone
number and email address
Creating Effective Teams 8
2. Meetings
Meet as soon as possible Meet weekly Set an agenda
– What will be discussed in the meeting
Record minutes and actions– What happened at the meeting– What actions need to be taken
Agree to timelines
Download the Meeting agenda and minutes template from Studywell > Working in Teams
Creating Effective Teams 9
3. Ground rules
Attendance– Set up expectations for attendance – Set up procedures for alerting team members
if changes occur Confidentiality
– Keep information private within the group Consideration of others Expectations
– How much effort– How soon will the project be completed– How to communicate between team members
Creating Effective Teams 10
4. Project task
Analyse the task– Make sure everyone in team is clear
about the task– Define key concepts,
Divide duties– Make sure everyone has a job
Set deadlines– Set weekly deadlines for individual
members to submit work Progress review
– Build review of progress into schedule – this enables group to assess progress strategically, combat problems and avoid last minute panic.
Creating Effective Teams 11
5. Roles
Functional Roles Each team member will take on a variety of
functional roles such as – Coordinator
• Keep track of the project– Initiator
• Suggest new ideas and plans– Information Seeker
• Research– Goal setter
• Evaluate and set targets for the group– Evaluator
• Critically analyse– Planner
• Organise schedules– Finisher
• Edit and proofread
Creating Effective Teams 12
5. Roles
Maintenance Roles Each team member will take on a variety of maintenance roles such as – Encourager
• Keep up morale and enthusiasm– Gatekeeper
• Make sure everyone gets heard– Consensus checker
• Makes sure everyone agrees with decisions
– Mediator• Evaluate and resolve disputes
– Tension reliever • Helps everyone relax
– Listener• Keeps track of what gets said
Creating Effective Teams 13
6. Problems
Before problems arise decide how decisions will be made, e.g.– Consensus– Majority– Compromise
Consider the perspectives and personal situations of other team members
Record all decisions, actions and incidents in meeting minutes
Consult with tutor or lecturer if unable to resolve your team’s problem
Creating Effective Teams 14
Great team work
Proactive people
Planned process
Successful team
Creating Effective Teams 15
Image bibliography (in order of appearance)
PAGES 1-5QUT, In: QutPhoto3179.jpg, ed, 2008, overhead view of eleven students working around a table.zetson, 'Warhol's Light Bulbs', In: http://www.flickr.com/photos/zetson/3036254720/, ed, 2008, Four light bulbs in green, yellow, blue and red.NASA, 'S-69-40023', In: http://grin.hq.nasa.gov/ABSTRACTS/GPN-2002-000033.html, ed, 1969, Apollo 11 Mission Controllers Celebrate
(1969)'teamwork.jpg', In: http://userwww.sfsu.edu/~ben/teamwork.jpg, ed, four figures creating jigsaw.adhiwus, 'Jennifer in Meditation', In: http://www.flickr.com/photos/adhiwus/1247880594/, ed, 2007, A girl sits in meditation.Mark Robinson, 'Water off a Duck's Back', In: http://www.flickr.com/photos/66176388@N00/3000152300/, ed, 2008, duck with water beading
off back feathers.Daliel Leite, 'Four rocks balanced', In: http://upload.wikimedia.org/wikipedia/commons/2/28/Four-rocks-balance.jpg, ed, 2006, Four rocks
balanced on rock near a lake or water.Evan Leeson, 'Clarity', In: http://www.flickr.com/photos/ecstaticist/386091626/, ed, 2007, sphere of water on the edge of a blade of grass
perfectly reflecting the world.Casey Lehman, 'Teamwork (from below)', In: http://www.flickr.com/photos/islandfreedom/2728679996/, ed, 2008, A group of students in a
circle joining hands in the centre, with camera looking up from below.perhapstoopink, 'Project Management Plan', In: http://www.flickr.com/photos/perhapstoopink/467087455/, ed, 2007, A screen capture of a
project plan.John Atherton, 'Archaeological excavations at a prehistoric American Indian site in the John Day Fossil Beds National Monument, north-
central Oregon (USA)', In: http://www.flickr.com/photos/gbaku/2354942831/, ed, 2007, People work together on an archaeological dig.
Creating Effective Teams 16
Image bibliography (in order of appearance)
PAGES 6-14QUT, In: 081015qut_srp361.jpg, ed, 2008, blonde girl faces camera, boy and girl face towards her.QUT, 'Agenda', In: qut_agenda.jpg, ed, 2009, Screen capture of QUT agenda template.James Ballantine, 'Laptop desks in the computer science building', In: 123180774_8132753b1c.jpg, ed, 2006, Students on laptops at a round
table Daniel, 'Texting', In: http://www.flickr.com/photos/ydhsu/3183824689/, ed, 2009, A person using a mobile phone to send a text message'2students', In: http://www.rcc.edu/students/images/2students.jpg, ed, girl and boy sitting on stairs talking with book on lap.QUT, In: QutPhoto3179.jpg, ed, 2008, overhead view of eleven students working around a table.Scott Maxwell, 'Working Together Teamwork Puzzle Concept', In: http://www.flickr.com/photos/lumaxart/2137737248/, ed, 2007, Vivid
graphic depicting four team members connecting jigsaw pieces.Colin Mutchler, 'Groupwork in finance', In: http://www.flickr.com/photos/activefree/67963542/, ed, 2005, Some students working together
with butcher paper, whiteboard, laptops etc.In: QutPhoto2634.jpg, ed, 2004, Three QUT students in labcoats work together.QUT, In: 081015qut_srp384.jpg, ed, 2008, QUT student with laptop smiling.QUT, In: QutPhoto3185.jpg, ed, 2008, six students work together on a group project.