Dawn R. Anderson 5403 Rio Drive, Baytown, TX 77521
email@example.com Cell: (801) 372-5189
SUMMARY Executive Construction administrative professional with expertise in marketing, subcontracts, warehouse, management
of subordinate personnel, construction, tool room, engineering, cost controls, accounting and timekeeping. Driven,
dedicated, organized and goal oriented with a proven record in results within limited and scheduled time lines. Years of
experience in construction, business, management as well as project operation and control administration. Develop
effective and enduring relationships with subcontractors, owners and clients.
EDUCATION PARKS COLLEGE, Thornton, CO Associates of Applied Science in Business Management, Minor in Accounting, 2002
S&B Engineering Construction Construction Company Providing and assisting a professional background with sub-contractors and client/Owner relations. Having a solid
knowledge of the industry, consistently assumes responsibility to complete projects within a timely manner as needed.
Technically proficient in ORACLE, IPMS, TPMS, PCL, SMC, FTP Server, Client FTP Server, maintenance/update/research
of documents and drawings provided by Client and Subcontractors.
Career Accomplishments Utility Engineering Corporate classes on Team Building, Excel, Word Perfect and Visio. Marketing proposals/presentations on multimillion-dollar projects.
S&B ENGINEERS & CONSTRUCTORS, LTD Baytown, TX Jan 2012-Present Associate Subcontracts Administrator
Working as an Associate Subcontracts Administrator for a 5 Billion jobsite Daily headcount for all Subcontractors on site. Corresponding with Subcontractors and Vendors to set up for jobsite orientation. Entering change order requests and Contracts into Wintegrate system. Committing funds for invoices in Wintegrate for release of payment to Subcontractor. Verifying timesheets for Subcontractors and Vendors are correct. Keeping track of weekly Man Hour Report for all hours worked on site. Posting all Contracts and Chang Orders into Ipims system. Creating Administrative Change order for closeout purposes. Correspondence with Subcontractors on insurance certificates. Closing out contracts in system and archiving files.
Warehouse Clerk/Tool room attendant
Entering in material received into Wintegrate system. Delivering documents to each department as needed. Committing and receiving POs in Ipims system. Updating Doc Log on a daily basis. Entering hundreds of spools into Wintegrate system. Verifying concrete and dirt tickets Pulling pick tickets of material from warehouse for jobsite Checking in/out tools daily to 600+ S&B employees for use in field Keeping inventory of all tools in the tool room.
Civil Tech Managing on site Civil Technician for entire civil department. Coordinating with the Civil Engineers for work forgoing onsite, creating/updating drawing work packages
based on discipline areas for the field workers.
Entering permits for next days work into the system. Creating Requisitions for materials needed on site for civil department. Create Grout Cards and Grout slips for the field. Updated progress each week on percentage complete per systems. Keeping track of daily timesheets and cost codes for 11 different Forman and their crew.
Entering cost codes and employees times into ETS and Kronos database for timekeeping. Setting up new hire packages, insurance and files. Getting termination papers together for supervisor. Running on-premises reports. Running reports for Force Report of all individuals currently on the jobsite. Auditing all drawings and documents to make sure they are the correct revision. Maintaining and revising the system for all drawings and documents. Uploading various reports and logs into Excel.
PCL INDUSTRIAL CONSTRUCTION CO. Commerce City, CO Aug 2010-Jan 2012 Document Control
Managing on site document control for $42M and $32M projects. Coordinating with the Project Engineers for work forgoing onsite, creating/updating drawing work packages
based on discipline areas for the field workers.
Entering permits for next days work into the system. Creating Request for Information (RFIs) to the Client for comments. Creating Project Change Notices to the Client for approval of work being preformed for additional amounts that
were not included in the contract.
Auditing all drawings and documents to make sure they are the correct revision. Maintaining and revising the system for all drawings and documents. Uploading various reports and logs into Excel. Entering and updated project PSIs, Field HSE Inspection Checklist, Field Audits for PCL and Subcontractors
into PCL SMC system. SYMANTEC CORPORATION, Orem UT/Remote Work Location 2007 July Mar 2010 Business Operations Analyst/Project Coordinator
Maintaining project operations for various multimillion projects. Coordinating with Project Managers on Invoice Requests and Revenue Recognition Requests to Clients for the
Verifying Consultant and Project Managers time and expenses in QuickArrow. Verifying that time and expenses has interfaced in Oracle. Looking up Consultant and Project Managers expenses in Concur. Creating billing events for certain projects. Entering time and expenses in Quickarrow for Project Managers and Consultants. Submitting Invoice Request, Credit Memos and Revenue Recognition Requests too AOO for invoice processing to
Researching problems for Invoices Request and Revenue Recognition Request that have been placed on hold or has an exception to them.
Verifying on the AOO Sharepoint web site the status of the Invoice Request and Revenue Recognition Requests.
Creating Statement of Work Contracts (SOWs) for Subcontractors, adding contract flow downs, agreements between Subcontractor and Symantec, dates and T&M amounts.
Sending SOWs to Subcontractor for signatures. Creating requisitions and Purchase Orders in Oracle to submit to the Subcontractor for their invoicing purposes. Adding additional Labor & T&M costs to existing Purchase Orders. Research Quickarrow database dates and daily/hourly rates for subcontractor and Symantec for each project
Releasing payments on a Purchase Order to Subcontractors. Researching invoice payments on hold. Research invoices, timesheets & expense reports that the client has issued before release of payment. Update various reports and logs in Excel. Issue daily schedules to manager. Updating Symantecs Subcontract Agreements for each Vendor. Weekly meeting with Vendors to discuss any issues or invoices that may be on hold. Various office duties such as Fed Ex, file, copy, order supplies, scan documents Running check runs in Oracle for education. Working on Weekly Revenue Summary Report (WRS). Working on Issues log for finance.
SIEMENS POWER GERNERATION, Vineyard UT 2005 2007 Document Control Manager
Working on job site. Typing memos, letters and correspondence. Research drawings in SAP database by UNID, KKS, UAS and drawing numbers as well as drawing title. Update and issue drawings/documentation to Owner, Client and Subcontractors. Preparing Site Advisory and Site Deficiency Notifications/RFIs/PCRs/CCRs to Subcontractors for issues on site. Maintain and troubleshoot phone and computer system maintenance. Updating and maintaining executive personal calendars. Take meeting minutes for daily, weekly and monthly meetings with Subcontractor, Owner, Client and internal. Maintain Operation & Maintenance Manuals as they are issued to the site. Close out documentation for Site such as Turnover Packages for ECC & CCC. Update various Reports and logs in Excel. Issue all expense reports, timesheets, and invoices and reconcile of monthly credit card to corporate office. Issue weekly schedule update to Owner and Client. Take on confidential tasks by project manager. Keeping track of As-Built drawings issued from Subcontractors. Assisting in Audits. Various office duties such as Fed Ex, file, copy, order supplies, scan documents.
BUD BAILY CONSTURCTION/SWINERTON BUILDERS, SLC UT/Lakewood CO 2004-2005 Project Coordinator
Working on multiple projects with the LDS Church groups Typing memos, letters and correspondence. Cost coding invoices and blue vouchers to the correct charge number. Working with various Subcontractors on Insurance Certificates. Processing and invoicing change orders. Putting together Closeout documentation and Operation and Maintenance Manuals and coordinating with the
Architect on the O&M Manuals.
Recording, organizing and scheduling times with the FM Managers, Owner and Subcontractors for repairs and/or replacements for the existing churches that is in their 1 year warranty.
Entering insurance certificates information into JD Edwards System. Entering Change Orders into CMS system. Back charging Subcontractors for invoices on rental equipment, laborers and any additional work completed by the
Subcontractor not listed within the existing contract.
Updating various reports and logs in Excel Processing Subcontractor Audits. Keeping control and track of As-Builts
Project Assistant 2003-2004 Working on the job site. Typing memos, letters and correspondence. Requesting and researching insurance certificates. Issuing and updating warranties. Assisting audits. Notarizing payment requests to Owners. Red lining RFI information on drawings. Keeping control and tracking of As-Builts. Take weekly meeting minutes with Owner and Subcontractors. Printing and logging daily, weekly and monthly reports. Processing bid packages. Cost coding invoices and change orders with correct charge code number Updating various spreadsheets.
References available upon request