DG / Lithium Battery Acceptance Flow

DG / Lithium Battery Acceptance Flow

DG Acceptance Flowchart

Shipper / Agent CTO / GHA / Airline’s Office

Pre-booking request(Optional/subject to airline agreement)

Timeslot/ truck dock Arrangement

Arrive assigned truck dock & provide

documents to DG counter

Check if documents and cargo comply with IATA

DGR and airline requirements

Sign and chop on DG checklist; return the original/copied DG checklist to agent

Weigh and measure dimensions. Issue RCL/mRCL/eRCL

according to cargo acceptance process

Y

Rectify reject reason

N

Complete AWB based on RCL info., submit AWB & checked DG documents to CTO / GHA / Airline’s Office

RCL/mRCL/eRCL

Agents should provide MAWB no., DG class, dimension, quantity and estimated arrival time to CTO / GHA / Airline’s Office Document (details refer to IATA DGR): 1. DGD 2. Air Waybill 3. Supporting doc. (If required)

Cargo (details refer to IATA DGR):1. Package(s) 2. Marks3. Labels

** Other requirement listed in IATA DGR and/or airlines to be fulfilled

Shipment information

Reject Cargo with reason mentioned

at DG checklist

Remarks/ Requirements

CTO Acceptance Process for DG (Including Lithium Battery Section IA/IB)

RCL /mRCL / eRCL ,Completed AWB & checked DG documentsAWB and DG

document

(CTO)

(GHA / Airline’s Office)

(CTO)












Y


N


RCL/mRCL/eRCL






at DG checklist




document

(CTO)


(CTO)












Y


N


RCL/mRCL/eRCL






at DG checklist




document

(CTO)


(CTO)












Y


N


RCL/mRCL/eRCL






at DG checklist




document

(CTO)


(CTO)












Y


N


RCL/mRCL/eRCL






at DG checklist




document

(CTO)


(CTO)

Shipper / Agent Remarks/ Requirements



Arrive assigned truck dock & provide documents to

DG counter / Lithium Battery Inspection Centre

Check if comply with IATA DGR and recommended Lithium Battery checklist

by airline

Sign and chop on Lithium Battery checklist / AWB / Receipt to proceed cargo

acceptance

Weigh and measure dimensions.

Issue RCL/mRCL/eRCLaccording to cargo acceptance process

Y


N

Complete AWB based on RCL info., submit

AWB & checked documents to CTO / GHA / Airline’s Office

Agents should provide MAWB number, dimension, quantity and estimated arrival time to CTO / GHA / Airline’s Office

Document (details refer to IATA DGR):1. Air Waybill2. Supporting doc. (If required)




AWB and checked document

Open box inspection with agent under CCTV

according to airline requirement

CTO Acceptance process for Section II Lithium Battery (Not required DGD)

RCL/mRCL/eRCLRCL / mRCL/ eRCL,Completed AWB & checked documents

Reject Cargo with verbal/written

reason

CTO / GHA / Airline’s Office(CTO)


(CTO)







by airline


acceptance



Y


N














reason



(CTO)







by airline


acceptance



Y


N














reason



(CTO)







by airline


acceptance



Y


N














reason



(CTO)







by airline


acceptance



Y


N














reason



(CTO)

Rejection Cases Sharing

Potential Risk

Non-conformity on Cargo

Cargo Packing

• Obvious damage is found on the outer package of the export cargoes

• Ensure outer package in good condition

UN3171 Battery Powered Vehicle, Class 9

DGR Reference: PI952 (Note) 9.3.6 Damaged Packages of Dangerous Goods (9.3.6.3)

Cargo PackingLithium Ion Battery in compliance with Section II of PI 966

UN3480 Lithium Ion Battery, Class 9, Section IB (CAO),PI965(Overpack)

• Soft Packing

• Not able to protect the cargo content

DGR Reference: For ELI: PI966 (Additional Requirements – Section II) For RLI, CAO: PI965 (Additional Requirements – Section IB) 5.0.1.5 Overpacks (5.0.1.5.2)

Labels

• Wrong size of Hazard Label

UN3171 Battery Powered Vehicle, Class 9

DGR Reference: 7.2.2.3 Label Specifications (7.2.2.3.1 and 7.2.2.3.2 (a))

Marks

• Address on marking not match with address on DGD

DGR Reference: 7.1.4 Packaging Use Marking (7.1.4.1 General (b) and 7.1.4.4 Size)

Non-conformity on Documents

Air Waybill• Missing handling statement for Section IB on air waybill

DGR 8.2.1 must include this statement

DGR Reference:8.2.1:Air Waybill(s) accompanying dangerous goods consignment(s) for which a dangerous goods declaration is requirement must include the following statements, as applicable, in the “Handling Information” box:a) “Dangerous goods as per attached Shipper’s Declaration” or “Dangerous Goods as per attached DGD”;b) “Cargo Aircraft Only” or “CAO”.

Air Waybill• Section IB incorrectly declared as Section II on air waybill

Either one statement

DGD not required for Section I(This statement is required for Section II only)

DGD required for Section I(This statement is not required for Section II)

Air Waybill• Actual “No. of pieces” and “Packing unit” declared on AWB were

different from the declaration during cargo acceptance

At cargo acceptance

Actual AWB declare

13 PLTs

DGR 8.2.2 Mixed ShipmentDGR Reference:8.2.2: An Air Waybill containing both dangerous goods and non-dangerous goods must indicate in the “Handling Information” box of the Air Waybill the number of pieces of dangerous goods either before or after the statement “Dangerous Goods as per attached Shipper’s Declaration” or “Dangerous Goods as per attached DGD”.

DGD• Cargo weight on DGD not matched

Wrong Calculation

DGR Reference:8.0.2.1b: The shipper should ensure that the information on the form is accurate, easy to identify, legible and durable.

• Same shipper with different signature for the same shipment.

DGD

1st Submission

2nd Submission

DGR Reference:8.0.2.1c: The shipper should ensure that the form is properly signed when the shipment is presented to the operator for the shipment.

DGD • Improper shipping name or DG UN no. on DGD

PSN of UN 3480 in IATA DGR: “Lithium ion batteries”PSN of UN 3481 in IATA DGR:“Lithium ion batteries contained in equipment”

IATA DGR (58th Edition) 8.0.2.1b: The shipper should ensure that the information on the form is accurate, easy to identify, legible and durable.

DGD • Incorrect packing format on DGD

Incorrect format

According to IATA DGR Reference PI 965, outer packaging of UN3480 not included **ctn**

Summary of common issue –Cargo

Main CheckingItems

Missing Incorrect Damage Problems

1 Cargo Labels X X - Hazard warning labels in wrong size

- Missing special handling labels

2 Cargo Marks X X - Incorrect content

3 Cargo Package X X - Cargo Damage- Soft packing for ELI / RLI

cargo

Summary of common issue -Documents

Main CheckingItems

Missing Incorrect Mis-match Problems

1 HandlingStatement

X X - Missing handling statement forSection IB cargo

2 Cargo Nature X - Incorrectly declaration on cargo nature

3 Packing Units & Weight

X X - Incorrect packing units declared- Shipment information mismatch

(AWB for acceptance vs final AWB)

4 Shipping name / DG UN no.

X - Wrong DG UN no. for cargo declared

- Incorrect of Shipping name

5 Packing format X - Incorrect packing format

6 Other X X - Spelling Mistakes- Typo

- Prepare full set of document in accordance with DGR

- Ensure the correctness of the information provided

- Pre-check and identify DG class and packing

- Properly label and mark cargo in accordance with DGR

- Acceptance of the document and cargo in comply with applicable handling procedure of IATA Dangerous Goods Regulation (DGR)

Shipper/ Agent CTO / GHA / Airline’s Office

Responsibility of Shipper/ Agent/ CTO