Discover The Powerful New Features In Microsoft Office 2003

Discover The Powerful New Discover The Powerful New Features In Features In Microsoft Office 2003Microsoft Office 2003

By

Your name

Your company name

Copyright© 2004 ComputerTrainingManual.com. All Rights Reserved.

Document WorkspacesDocument Workspaces

Centralized web-based repositories that provide files, tasks, and lists of links and team members are accessible through the Shared Workspace task pane

You can work with others to co-author, modify, and review files using Document Workspaces.


Shared Workspace Task PaneShared Workspace Task Pane

Check for updated versions of filesCheck if team members are onlineView related links and filesReceive e-mail alert when any of the

items in the shared workspace change.


Shared AttachmentsShared Attachments

Send shared attachments in Microsoft Outlook 2003

Recipients can download the latest version from shared workspace


Integration With Windows Integration With Windows SharePoint ServicesSharePoint Services

Enables you to use– Shared Workspace Task Pane– Document Workspace– Shared Attachment

Creates a team Intranet siteUploads files using browser, Word

2003, Excel 2003 or PowerPoint 2003


Information Rights Management Information Rights Management (IRM)(IRM)

Enables you to create IRM-protected content and grant other users the rights to access and modify your files or e-mail messages.

Helps protect the documents from unauthorized printing, forwarding or copying



Available in Word 2003, Excel 2003, PowerPoint 2003, and Outlook 2003

Document expiration dates– Use IRM to set an expiration date on

your files after which other users cannot view or change them



You can change the Access level for a specific user and groups of users.

As the author of the document, you can set restricted permission to limit what a reader can do with the file they receive.

These restrictions are customizable, for example, one person may view the document but not print it, another may view and print the document, but only for a specific period, after which a document can no longer be opened.


Research Task PaneResearch Task Pane

Search electronic dictionaries, thesauruses and online research sites from within the office 2003 program

Available in Word 2003, Excel 2003 and PowerPoint 2003


Research Task PaneResearch Task Pane


Help ImprovementsHelp Improvements

Access Help and useful resources from Assistance on Office Online, which has regularly updated articles and information

Offers online help documents, templates, add-ins, and online training


Help ImprovementsHelp Improvements

The Microsoft Office Online web site can be accessed from within Word 2003, Excel 2003, PowerPoint 2003, Outlook 2003, and Access 2003


Ink Device Support For Tablet PCInk Device Support For Tablet PC

Use a pen input device to annotate files in your own handwriting

You can take notes or send comments to others

Available in Word 2003, Excel 2003, PowerPoint 2003, and Outlook 2003


XML supportXML support

Extensible Markup Language (XML) support in Word 2003, Excel 2003, and Access 2003

Streamlines the process of accessing and capturing information between computers and back-end systems

Enabling the creation of integrated business solutions across the organization and between partners


Compare Side by SideCompare Side by Side

Open two documents side by side and compare the two

Copy information from one document to another

Available in Word 2003 and Excel 2003


Compare Side by SideCompare Side by Side

You can click the Synchronous Scrolling button to scroll through the documents at the same time.


Application Specific ImprovementsApplication Specific Improvements

Microsoft Word 2003Microsoft Excel 2003Microsoft PowerPoint 2003Microsoft Outlook 2003Microsoft Access 2003


Microsoft Word 2003Microsoft Word 2003

Word Formatting RestrictionsWord Editing RestrictionsReading Layout ViewTrack Changes Enhancements


Word Formatting RestrictionsWord Formatting Restrictions

Prevent users from applying Styles that you don't explicitly make available

Prevent users from applying Formatting directly to text, such as bulleted or numbered lists or font characteristics


Word Formatting RestrictionsWord Formatting Restrictions

In Word 2003, the document protection’s features have been greatly enhanced to offer more protection options.

The Word’s Protect Document task pane provides two types of restrictions to protect document contents: Formatting restrictions and Editing restrictions.


Word Editing RestrictionsWord Editing Restrictions

Lock down portions of your Word documents to prevent anyone from editing your work

You can make the entire document read-only with key portions that can be edited only by specific individuals


Word Editing RestrictionsWord Editing Restrictions

The Editing restrictions allow you to limit changes based on the type of editing in the document:

Tracked changes option allows users to change the document by inserting comments and to track changes only.

Comments option allows users to change the document by inserting comments only. They cannot change the content of the document.

Filling in forms option allows users to enter data only into form fields. This prevents users from making changes to a form.

No changes (read only) option prevents users from making any changes in the document.


Reading Layout ViewReading Layout View

Designed for reading documents on a computer screen more comfortable

Optimizes the document for reading, including larger text, shorter lines, and pages that exactly fit your screen

You can edit the text as you read, without switching out of Reading Layout view


Reading Layout ViewReading Layout View

You can use these toolbars to easily navigate the document and use change tracking or comments to mark up a document.

Reviewing Toolbar

Reading Layout Toolbar

Document Map Pane. Displays an outline of the document's headings.


Track Changes EnhancementsTrack Changes Enhancements

Word 2003 shows some markup elements in the text of the document, while others are displayed in balloon that appears in the right margin of the document


Microsoft Excel 2003Microsoft Excel 2003

Excel Enhanced ListsList Integration With Window

SharePoint ServicesExcel Enhanced Statistical Functions


Excel Enhanced ListsExcel Enhanced Lists

Allows you to create a list from an empty range

A new user interface and a corresponding set of functionality are exposed for ranges that are designated as a list



A row in the list frame that contains an asterisk is called the Insert Row

You can add data to the list by typing information in this row



A total row can be added to your listYou can click on a cell within the

total row to pick an aggregate function from the drop-down list


List Integration With Windows List Integration With Windows SharePoint ServicesSharePoint Services

You can select ranges of data in Excel spreadsheets to create lists in sites created with Windows SharePoint Services

You can modify the list offline and then synchronize your changes to update the Windows SharePoint Services list


Excel Enhanced Statistical FunctionsExcel Enhanced Statistical Functions

Enhanced statistical functions, including enhancements to rounding results and precision in workbook:– BINOMDIST, CHIINV, CONFIDENCE, CRITBINOM,

DSTDEV, DSTDEVP, DVAR, DVARP, FINV, FORECAST, GAMMAINV, GROWTH, HYPGEOMDIST, INTERCEPT, LINEST, LOGEST, LOGINV, LOGNORMDIST, NEGBINOMDIST, NORMDIST, NORMINV, NORMSDIST, NORMSINV, PEARSON, POISSON, RAND, , RSQ, SLOPE, STDEV, STDEVA, STDEVP, STDEVPA, STEYX, TINV, TREND, VAR, VARA, VARP, VARPA, and ZTEST


Microsoft PowerPoint 2003Microsoft PowerPoint 2003

Smart Tag SupportNew Slide Show Navigation ToolsEnhanced Slide Show AnnotationsEnhanced Multimedia SupportPackage For CDUpdated Viewer


Smart Tag SupportSmart Tag Support

PowerPoint 2003 supports smart tags to provide options for completing a task quickly

Date, Financial Symbols, and Person Names are included in the list of smart tag recognizers


New Slide Show Navigation ToolsNew Slide Show Navigation Tools

The new Slide Show toolbar provides easy access to slide show navigation while you are making a presentation


Enhanced Slide Show AnnotationsEnhanced Slide Show Annotations

Make handwritten notes on a slide during a presentation using a pen or a new highlighter tool, and then marking the slide with a Tablet Pen or mouse

More types of pens available in PowerPoint 2003


Enhanced Slide Show AnnotationsEnhanced Slide Show Annotations

More Ink colors available in PowerPoint 2003

You can save or discard the ink annotations on the slides after the presentation


Enhanced Multimedia SupportEnhanced Multimedia Support

Supports additional media formats: ASX, WMX, M3U, WVX, WAX and WMA

If a required media codec is not available, PowerPoint 2003 will try to download it by using Windows Media Player technology


Full Screen Video PlaybackFull Screen Video Playback

You can now choose to play a video using the entire screen while in slide show


Package For CDPackage For CD

New PowerPoint way to effectively distribute your presentations

Package presentations and all associated graphics, audio or video files, and automatically run your presentations from the CD using the PowerPoint Viewer

The PowerPoint Viewer is included by default on the CD


Updated ViewerUpdated Viewer

The Microsoft Office PowerPoint Viewer has been improved with high fidelity output, including support of PowerPoint 2003 graphics, animations, and media

Supports viewing and printing Runs on Microsoft Windows 98 or

later


Microsoft Outlook 2003Microsoft Outlook 2003

Navigation PaneE-mail Reading PaneE-mail Desktop AlertsSide By Side CalendarsJunk E-mail FilterInbox Arrange By ConversationQuick Flags


Microsoft Outlook 2003Microsoft Outlook 2003

Search FoldersCache Enhanced ModeBusiness Contact Manager


Navigation PaneNavigation Pane

Replaces the Outlook Bar from previous version of Outlook

Combines the main navigation and sharing features of Outlook into one centralized and easy-to-use place

Navigation Pane

Outlook Views buttons use to switch panes

Configure Buttons

contain commands for changing the Navigation Pane appearance

Mail Pane


E-mail Reading PaneE-mail Reading Pane

Read e-mail messages without having to open a separate window for each message

Easy for you to scan a message quickly without scrolling


E-mail Reading PaneE-mail Reading Pane

The new E-mail Reading Pane reduces scrolling and minimizes the need to open many separate windows for different e-mail messages


E-mail Desktop AlertsE-mail Desktop Alerts

A notification that appears on your desktop when you receive new E-mail message, Meeting Request or Task Request

The alert displays – the name of the sender, – the subject, and – the first two lines of the message


E-mail Desktop AlertsE-mail Desktop Alerts

You can set a flag on a message, delete it, or mark it as read without having to open your Inbox

Flag the message

Delete the message


Side By Side CalendarsSide By Side Calendars

View multiple color-coded and labeled calendars side-by-side to compare schedules

Depending on the permissions granted by the calendar owner, you can create or modify appointments on shared calendars


Side By Side CalendarsSide By Side Calendars

In Microsoft Office Outlook 2003, you can view up to 30 calendars side-by-side.


Junk Mail FilterJunk Mail Filter

The new Junk E-mail Filter in Outlook 2003 can help to block much of the junk e-mail messages or SPAM that you receive

Any message that is caught by the Junk E-mail Filter is moved to a special Junk E-mail folder, where you can review it or mark as not junk to retrieve it


Junk E-mail FilterJunk E-mail Filter

The Junk E-mail Filter feature is ON by default, and the protection level is set to LOW.

There are three Junk E-mail Filter Lists:• Safe Senders List, • Safe Recipients List• Blocked Senders.

You can also set Outlook 2003 to permanently delete junk e-mail messages as they come in instead of moving it to the Junk E-mail folder.


Inbox Arrange By ConversationInbox Arrange By Conversation

Arrange Inbox by conversation, or thread to see all messages on a particular topic that grouped together


Inbox Arrange By ConversationInbox Arrange By Conversation

The Arrange By Conversation view displays only unread and Quick Flagged at first to help you read your e-mail messages as quickly as possible. Each conversation can be expanded further to show all messages in the conversation.


Quick FlagsQuick Flags

Click on the flag icon next to the e-mail message to mark it with a Quick Flag

Flag Icon

When a message is flagged, Outlook moves a copy of the message to the For Follow Up Search Folder automatically.


Search FoldersSearch Folders

Virtual folders that contain views of all e-mail items matching specific search criteria

Provide an automated way to keep relevant e-mails together, without moving them to other folders

You can create your own Search Folder from a list of pre-defined templates or create a Custom Search Folder based on a search matching specific criteria


Search FoldersSearch Folders

There are three default Search Folders:

For Follow Up: Show any e-mail messages with flag.

Large Mail: Show E-mail messages that are larger than 100 KB.

Unread Mail: Show all unread e-mail messages.


Cache Enhanced ModeCache Enhanced Mode

Download your mailbox to your computer, reducing the need to communicate with the Exchange server

A significant reduction in network traffic, helping you get to your information faster.


Contact PictureContact Picture

Pictures can be added into a Contact


Business Contact ManagerBusiness Contact Manager

Add-on for Outlook 2003 that helps you manage your business contacts and sales opportunities

Allows you to store and track all your customer-related information in one place, for example documents, email messages or calendar items

Run reports to make your customer data actionable

Create personalized email marketing campaigns


Microsoft Access 2003Microsoft Access 2003

Smart Tag SupportError CheckingBack Up A DatabaseView Information On Object

Dependencies


Smart Tag SupportSmart Tag Support

Correct entries when autocorrect scenarios are activated

Can be attached to a field in a table or query, or to a control in a form

Users can use a set of ready-to-use smart tags or create their own smart tags


Error CheckingError Checking

Automatic error checking for common errors in forms and reports

Error appears as a smart tag Example:

– Two controls using the same keyboard shortcut

– The report width is larger than the page width– Invalid Control Source, Sorting & Grouping– Unassociated Label


Error CheckingError Checking

Error indicator color

Rest your mouse pointer

on the Error Checking

Options button and then click

the arrow in the button, a menu

displays a set of options to correct or

ignore the error


Back Up A DatabaseBack Up A Database

Back up critical Access database from within Access 2003 before making major changes to it


Helps maintain a database over time and avoid errors related to missing record sources– For example, before deleting

an object (table, query, form or report), you might want to find out which other objects in the database use that object

View Information On Object View Information On Object DependenciesDependencies

Documents

Discover The Powerful New Features In Microsoft Office 2003