DOVER SHERBORN REGIONAL SCHOOL DISTRICT FY 13 OPERATING BUDGET PRESENTATION Dover Warrant March 7, 2012

DOVER SHERBORNDOVER SHERBORNREGIONAL SCHOOL DISTRICTREGIONAL SCHOOL DISTRICT

FY 13 OPERATING FY 13 OPERATING

BUDGET PRESENTATIONBUDGET PRESENTATION

Dover WarrantDover WarrantMarch 7, 2012March 7, 2012

Dover Sherborn Regional Dover Sherborn Regional SchoolsSchools

MissionMission

To inspire, challenge and To inspire, challenge and support all students as they support all students as they discover and pursue their full discover and pursue their full potentialpotential

Dover Sherborn Regional Dover Sherborn Regional Schools Schools

FY13 Budget AssumptionsFY13 Budget Assumptions Support Strategic Plan initiatives to move the district forwardSupport Strategic Plan initiatives to move the district forward

Focus on excellence in academic outcomesFocus on excellence in academic outcomes

Continue to review and improve educational servicesContinue to review and improve educational services

Evaluate and maintain physical plantEvaluate and maintain physical plant Enrollment, maintenance and long term usageEnrollment, maintenance and long term usage

Comply with federal and state mandatesComply with federal and state mandates

Fund contractual obligationsFund contractual obligations

Utilize responsible and fiscally sound use of E&DUtilize responsible and fiscally sound use of E&D

Be ever mindful of the most efficient and cost effective manner to Be ever mindful of the most efficient and cost effective manner to achieve these goalsachieve these goals

Level funding of state and federal aidLevel funding of state and federal aid

Enrollment at all time highEnrollment at all time high

Current economic climate of towns, state and overall Current economic climate of towns, state and overall economyeconomy

Facilities beginning to need increased maintenance as many Facilities beginning to need increased maintenance as many items are off items are off warrantywarranty

WWTF final inspectionWWTF final inspection

5 year Capital Plan5 year Capital Plan

DSMS Air Conditioning SolutionDSMS Air Conditioning Solution

Dover Sherborn Regional Schools Dover Sherborn Regional Schools FY 13 Budget ChallengesFY 13 Budget Challenges

Dover Sherborn Regional Dover Sherborn Regional

SchoolsSchools Budget TerminologyBudget Terminology

Gross Operating Budget Gross Operating Budget – total cost of running the – total cost of running the regional schoolsregional schools

Total Budget Appropriations Total Budget Appropriations - operating costs net - operating costs net of debt and revenuesof debt and revenues

Assessment Assessment – formula by which total budget – formula by which total budget appropriations are allocated to each townappropriations are allocated to each town

Minimum Local ContributionMinimum Local Contribution- the minimum a city - the minimum a city or town must appropriate from property taxes and or town must appropriate from property taxes and other local revenues for the support of schoolsother local revenues for the support of schools

Dover Sherborn Regional Dover Sherborn Regional

SchoolsSchools FY 13 Budget OverviewFY 13 Budget Overview

2013 2012 +/(-)Gross Operating Budget

$20,591,795

$20,135,947 2.26%

Debt & Stabilization 1,404,798

1,414,406 1.09%

Operating Cost

19,161,997

18,721,541 2.35%

Revenue 2,025,414

1,945,329 2.84%

E&D Usage 500,000

500,000 0.00%

Budget Appropriation

16,661,583

16,276,213 2.37%

Total Assessment18,066,38

1$17,690,6

19 2.26%

Enrollment 1,174

1,141 2.89%

Per Student Cost $15,389 $15,504 (0.61%)

Dover Sherborn Regional Schools Dover Sherborn Regional Schools % % Variance Analysis FY 12 vs. FY13Variance Analysis FY 12 vs. FY13

Salary & Other Compensation 3.03%

Benefits 3.81%

Property Insurance 15.53%Other-Contracted Services, Supplies, Textbooks, ect. (5.29)%

Transportation 3.85%

Building & Grounds (Non Personnel) 2.13%

Capital Cash Outlay 0.00%

Total Operating 2.35%

Debt Service (0.68)%

Total Operating & Capital 2.26%


Overall FY 13 Budget DriversOverall FY 13 Budget Drivers

EnrollmentEnrollment Physical Plant MaintenancePhysical Plant Maintenance Special Education ServicesSpecial Education Services Elimination of Federal Jobs Education MoneyElimination of Federal Jobs Education Money Limited growth in Federal and State AidLimited growth in Federal and State Aid Unfunded legislative mandatesUnfunded legislative mandates


What are We Doing Differently? What are We Doing Differently? Academic ExcellenceAcademic Excellence

– Title 1 Math reorganization at DSMS to improve Title 1 Math reorganization at DSMS to improve performanceperformance

– Revised Chinese programRevised Chinese program– SPED reorganization study –K-12, research, SPED reorganization study –K-12, research,

recommendationsrecommendations– K-12 Music, Health, PE curriculum workK-12 Music, Health, PE curriculum work

TechnologyTechnology– IT staff reorganizationIT staff reorganization– ASPEN expanded to include PD monitoring, ASPEN expanded to include PD monitoring,

warehousing student health information and family warehousing student health information and family portalportal

– WiFi pilot for DSHS juniors and seniorsWiFi pilot for DSHS juniors and seniors– Technology planTechnology plan

Dover Sherborn Regional SchoolsDover Sherborn Regional SchoolsWhat are We Doing Differently? What are We Doing Differently?

DiversityDiversity– Multicultural initiatives K-12Multicultural initiatives K-12– Wellness ProgramWellness Program– Conduct METCO program self study regarding Conduct METCO program self study regarding

student achievementstudent achievement

Efficient and Effective K-12 School SystemEfficient and Effective K-12 School System– Automate end of year reporting using Excel and Automate end of year reporting using Excel and

AspenAspen– Online payment for activity, athletic and school Online payment for activity, athletic and school

lunch feeslunch fees– Policy Manual in final stagePolicy Manual in final stage

Dover Sherborn Regional SchoolsDover Sherborn Regional SchoolsWhat are We Doing Differently? Con’tWhat are We Doing Differently? Con’t

Outstanding TeachingOutstanding Teaching

– Focus on teacher evaluation and career coaching Focus on teacher evaluation and career coaching and developmentand development> Review new State mandates > Review new State mandates

– Cognite Pilot provides cutting edge technology to Cognite Pilot provides cutting edge technology to teachersteachers

– Skillful teacher courseSkillful teacher course– Curriculum & Instructional development and Curriculum & Instructional development and

initiatives by teachersinitiatives by teachers


FY 13 Revenue & GrantsFY 13 Revenue & Grants

2013 2012 % +/(-)Chapter 70 State Aid* 1,334,554 $1,352,295 (1.31)%

Transportation Aid

304,360

241,332 26.12%

Fee Income

341,500

311,701 9.56%

Transfer from E&D

500,000

500,000 0.00%

Miscellaneous 45,000

40,000 12.50%

Total Revenues $2,525,414 $2,445,328 3.28%

Grants for Non-Operating Programs

Not Available $488,714

*The FY 13 Chapter 70 State Aid is offset by $25,000 from School Choice


Community Investment 2011-2012Community Investment 2011-2012

DSEF $73,425

POSITIVE 13,635

BOOSTERS 67,000

Total $154,060


State Funding and ExpenseState Funding and Expense


FY 13 Use of Excess & Deficiency FY 13 Use of Excess & Deficiency (E&D)(E&D)

FY12 Estimated General Fund Net Operating Surplus $ 600,000

Prior Year Fund Balance $

1,005,485

E&D Use for FY13 Budget Reduction* $

(500,000)

Estimated Deficit Balance CDC $

(304,630)

E&D Estimate @ 6/30/12 $ 800,855

Percent of FY13 Operating & Capital Budget 3.89%

DOR Maximum E&D allowed Per Chapter 71 Sec 16B1/2 5% of FY13 Operating & Capital Budget(.05 X $20,896,336= $1,044,817)

FY13 Operating Budget$20,591,79

6

E & D Recommendation From Administration @ $

(500,000) 3.89%

*Pending RSC Approval

Composition of Projected FY 2012 Composition of Projected FY 2012 Operating SurplusOperating Surplus

State AidState Aid $ 45,462 $ 45,462 Additional Additional Transportations aidTransportations aid

Miscellaneous RevMiscellaneous Rev $ 27,494$ 27,494 Distribution of Part D Distribution of Part D Drug SubsidyDrug Subsidy

SalariesSalaries $210,000$210,000 Child Rearing LeavesChild Rearing Leaves

Health CareHealth Care $100,000$100,000 Migration to lower cost Migration to lower cost plansplans

Other Expenses Other Expenses $189,047$189,047 Other operational line Other operational line items turn backsitems turn backs

UtilitiesUtilities $ 30,000$ 30,000 Utilities warmer Utilities warmer heating seasonheating season

Total Anticipated SurplusTotal Anticipated Surplus $602,003$602,003

Dover Sherborn Regional SchoolsDover Sherborn Regional Schools Operating Enrollment TrendOperating Enrollment Trend


Waste Water Treatment FacilityWaste Water Treatment Facility Phase 1A completed November 2011, failed Phase 1A completed November 2011, failed

DEP testing requirements (not unexpected)DEP testing requirements (not unexpected) DEP required Phase 1B completion by DEP required Phase 1B completion by

February 28, 2012February 28, 2012 DEP Inspection of Phase 1B on February 9, DEP Inspection of Phase 1B on February 9,

2012 and additional testing to commence2012 and additional testing to commence The DEP will release the ACOP against the The DEP will release the ACOP against the

Region if the testing shows we are in Region if the testing shows we are in compliance compliance

Phase 2 will be required if testing shows we Phase 2 will be required if testing shows we are not in complianceare not in compliance


5 Year Capital Plan5 Year Capital Plan

The FY13 operating budget will includeThe FY13 operating budget will include– Asphalt resurfacing- $12,275Asphalt resurfacing- $12,275– HS Court Yard Roof Repair- $14,850HS Court Yard Roof Repair- $14,850– MS Gym floor resurfacing -$9,950MS Gym floor resurfacing -$9,950

The School Committee to consider a long The School Committee to consider a long range plan for funding the items deferred range plan for funding the items deferred and identified in the 5 Year Plan. and identified in the 5 Year Plan.


DSMS Air Conditioning SolutionDSMS Air Conditioning Solution The Dover Sherborn Regional School Committee (RSC)

authorized an amount not to exceed $75,000 for the purpose of designing construction bid documents to fully air condition the DSMS building. The design would be based upon the outline as proposed in the feasibility study by RW Sullivan. Pricing would be based on the full project and phased alternative (s).

The RSC charged a subcommittee to have oversight of the RFP process and bring forward to the RSC in the fall 2012 recommendations to consider and approve. This committee will be comprised of representation of the RSC, DS administration, and the towns.


We thank the community for We thank the community for supporting our students, our supporting our students, our schools and public education at schools and public education at the Regionthe Region

Documents

DOVER SHERBORN REGIONAL SCHOOL DISTRICT FY 13 OPERATING BUDGET PRESENTATION Dover Warrant March 7, 2012