East Ramapo Central School District-IIP

8/14/2019 East Ramapo Central School District-IIP

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OurData

Driven

Decision

Making

Model

andthecreationofan

InstructionalInformationPortal

DATAGCon erence,May9 ,2008

MetroNYSCATEConference,May16th,2008

By

RhodaFischer,AssistantSuperintendentCurriculum,AssessmentandProfessionalDevelopment

on e ez, rec oro anagemen an n orma on ys ems

RichardNeidhart,DirectorofCurriculum,AssessmentandProfessionalDevelopment

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WhoweareRhodaFischer,AssistantSuperintendent forCurriculum,AssessmentandProfessionalDevelopmentHasbeenwiththeEastRamapoCSDsince1969. ShebeganhercareerasanEnglishteacheringrades7to12. Afterteachingforseveralyears,shewentontobecometheEnglishdepartmentchairpersonatPomonaMiddleSchool. InJune,

, . , .

promotedtoAssistantDirectorofCurriculumandDirectorofCurriculum. InJune2007,shebecametheAssistant

SuperintendentofCurriculum,AssessmentandProfessionalDevelopment. Inhercurrentposition,Rhodaoversees

curriculum

development

for

grades

K

to

12;

all

assessments,

both

statewide

and

districtwide

and

the

professional

developmentforstaffandadministrators.

Office#:8455776394 email:[email protected]

RonVelez,DirectorofManagementandInformationSystems(MIS)HasbeenatEastRamapoCSDsinceAugust2006. AsDirectorofMIS,heoverseesallthecomputernetworksand

informationsystems,whichincludesallstudentdata. PreviouslyhewastheDirectorofTechnologyatGreenburghCentral7

CSDin

Hartsdale,

NY.

He

also

serves

as

an

adjunct

professor

for

the

College

of

New

Rochelles

Graduate

School

of

Education. Office#:8455776084 email:[email protected]

RichardNeidhart,DirectorofCurriculum,AssessmentandProfessionalDevelopmentHasbeenwithEastRama oCSDsinceAu ust1997. Hehasservedasasocialstudiesteacher Deanof

2

studentsandHighSchooladministrator. AstheDirectorofCurriculum,heoverseesallstateand

districtwide

testing,

district

curriculum

development

and

provide

support

for

professional

development

in

our14buildings.Office#:8455776397 email:[email protected]


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EastRamapoCentralSchoolDistrict105SouthMadisonAve,SpringValley,NY

www.eram.k12.ny.us

LocatedinSpringValley,NY(RocklandCounty)

Prek 12PublicSchoolDistrict

10pairedelementarySchools,2MiddleSchools,2HighSchools

8300Students

,

85%Minority

60%free/reducedlunch

11%ESL/LEP

16%

Special

Ed

DesignatedHighneed/LowResource

DesignatedUrban/Suburbanschooldistrict

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Howdoyoumakedecisionsbasedondata?

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Howdoyoumakedecisionsbasedondata?OurDataDrivenDecisionMakingModel

CurriculumWriting&Review

Students

InstructionStaff

Development

Data

AssessmentAnalysis

UsingtheIIP

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EastRamapoCentralSchoolDistrictDataDrivenDecisionMakingModel

Some da s the model

Curriculum

looks like this.

Review

Students

InstructionStaff

Development

Data

AssessmentAnalysis

UsingtheIIP

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CurriculumWritingandReview CurriculumOfficeatEastRamapoCSDwasestablishedin1999.

TheMISOfficewasplacedundertheCurriculumOfficein2006(oneofthebestdecisionsthedistricthasevermade).

, ,

curriculumand

aligned

to

the

NYS

standards.

Teamsofteachersbroughtinoverthesummerstoestablishgradelevelobjectives.

Fromthegradelevelobjectives,theteamsthendevelopedcurriculummapsforallsubjects,whichweredistributedandpostedonthedistrictwebsite.

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Assessment

TheDistrict

ado ted

a

hiloso h

thatassessments

and

data

anal sis

should

drive

instruction

andcurriculumreviewthroughtheuseofboth:

FormativeAssessments:DRAs,ERBs,midtermexams,mathunitassessments

SummativeAssessments:RegentsExams,NYS38exams ,

fromDistrict

curriculum

maps.

These

assessments

are

administered

using

paper

scan

sheets,

whicharethenscannedovertotheMISofficeusingthenetworkedXeroxcopiersinevery

building.

NYS38 Districtinternallyscans(NCSscanner&ImageScanToolssoftware)andscorestheNYSanswersheetsbeforetheyaresentovertotheLHRIC. Rawresultsarereviewedand

releasedto

teachers

and

administrators.

toteachersandadministrators.

MISofficetakesthescannedimages(fromtheXeroxcopiers)andrunsthemthroughtheTeleformstestscoringsoftware(localandregentsexams).

Inthe

early

days

of

our

model,

test

scores

were

emailed

to

principals

and

it

was

up

to

the

principalstogetthedatatotheteachers. Thisstepwasineffectiveanditbeganadiscussionfor

abettersolution.

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DataAnalysisusingtheInstructionInformationPortal(IIP) TheIIPwasbornouttheneedtoquicklyscoreanddistributeassessmentdataandreportsdirectlyintothehandsofteachersandadministrators.

Thedistrictwantedasystemthatwaseasytouse,webbased,teachercentric

andcould

be

customized

to

the

various

assessments

and

needs

of

both

the

.

Systemneededtobeavailableatalltimesfrommultiplelocations,whileprovidingusefuldata/reportstodriveinstructionandcurriculumreview.

TheIIPwasbuiltonaMicrosoftSQL2005databaseserver,usingInternet

InformationServices

(IIS),

the

ASP.net

programming

language

and

it

was

unveiled

totheteachersbeginninginNovember2006.

TheIIPwasdesignedspecificallyforK8classroomteachersfirst,sowemadethe,

assessmentreports.

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DataAnalysisusingtheInstructionInformationPortal(IIP) We

then

moved

onto

the

High

Schools,

and

started

to

scan

the

regents

exams

and

we

were

abletoprovidescoresandreportstodepartmentchairsandteacherswithinanhourof

receivingthescannedimages.

Thehi hschoolsafterseein thes eedand owerofthes stem be antowantmoredataandmorereports. Wedesignedreportsthatshowedstudentswithregentsscoresthat

requiredautomaticrereads(thesereportsareinstantlyavailableassoonastheexamsarescannedandscored).

u ancerepor s wewor e w e g sc oo san es gne agra ua erequ remenreportthatverifiedifastudenthadmettheircreditandregentsexamsrequirementsfor

graduation.

Webroughttheinstructionalspecialistsintohelptraintheteachersontheuseofdatatodriveinstruction.

WethenmovedontomodifytheIIPforadministratorsandcentraloffice.

ChecksandbalancesforNYSTARTandlevel0

WehavebeguntousetheIIPforotherthings,likeaccesstostudentlabelsandstudentlists(whichwerenotavailabletoteachersthroughourSASIsystem)andconductinginternal

surveys.

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Teacher be ins bselecting any report link.

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Ifyouwereamiddleorhighschoolteacheryouwouldalsoselectyourcourseand

section.

Weim ort

our

master

schedules

into

the

IIP

from

our

SASI

student

s stem.

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StudentTestHistory

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IndividualStudentReportforanassessment

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SamplestudentsresultsreportforEnglishRegentsJan2008

Ifyouclickanysession

art ou then see the

questiondetails.

A

dotmeansitis

correctandanumber

indicatesthewron

18

answer.


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Sampletestitemanalysisforaclass. Alsoavailableforschoolanddistrict.

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SampleitemanalysisbyNYSstandard

NYSELA7ExamJan2007

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TestComparisonusingabargraph

Districtvs.Schoolvs.Class

En lish

Re ents

Jan

2008

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Sample Edge report for the Math A regents in Jan 2008

rov e e a epar men a repor o e s u en exam scoreson the edge that required an automatic re-read.

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Wedesignedasetofreportsforourcounselorstoreviewhowtheirstudentsareprogressingtowardsgraduation.IndividualStudentGraduationReviewReport

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IndividualStudentGraduationReviewReport(cont)

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IndividualStudentGraduationReviewReport(cont)

Coursehistory

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Sample SummaryofHSGraduationIssues

Clickhereto

seethe

students.

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GraduationIssuesbygroupsofstudents

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We have started to design reports to provide a check and balances to Level 0 and NYSTART.In this example we mimicked the NYS HS cohort report to provide the district with some sortof verification of what we were looking at was accurate.

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SampleSystemAdminfunctionsT e

urr cu um

an

MI

o ce

can

c oose

to

eany

teac er

or

a m n strator

andpretendtobethatpersoninordertoseetheirscreen/reportlayoutsor

problems. Wealsoprovideasimilarfeaturetotheschoolprincipals.

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Weareabletoreviewwho,whenandhowmanytimesauserlogsintotheIIP.

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Data Anal sis Drives Decision Makin for Instruction At

the

elementary

level,

grade

level

teams

bring

student

data

from

the

IIP

to

their

meetingstoguideinstruction,examplesinclude:

erent ate nstruct on

Writingskills

BestPractices

RTI Useoftechnology(1st inMath,Waterford,Odyssey,Smartboards)

TheIIPwasthenexpandedtothesecondaryschools,usingtheIIPduringPLCsanddepartmentmeetingstodriveinstruction,examplesinclude:

Useof

technology

(Achieve

3000)

BestPractices(ELARegentstasks)

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Literacy/Mathspecialists,IFsandchairpersonsusedataontheIIPtodriveprofessionaldevelopmentandtoprovideresourcesupportmaterials,examplesinclude:

MathWorkshops

Literacy(LitLife)

ESL(SIOP)

DataAnalysisDrivesDecisionMakingforCurriculumReview UsedatafromtheIIPtoperiodicallyreviewcurriculummapstoensuretheyarealignedandsufficientlycoverNYSstandards.

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ensureandprovideeffectiveinstruction(concepts,timeframes,etc.)


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WhatsNext What

else

can

we

include

with

assessment

data?

We

base

many

of

our

changes

onteacherfeedback.

Wewouldliketobeabletocomparecommonassessmentdataanddrilldeeperintoastudentsactualwork includewritings,artwork,music,presentations,

reports,

etc.

(similar

to

an

ePortfolio). as oar san e . oo s. eare oo nga crea nga as oar oradministratorstogetaquickglimpseofhowtheirschoolsareperformingonany

givendate. LookingattheideaofRSSfeedstobringlotsofsummarydata

. , ,

summarydata,

enrollment,

budget,

lunch,

weather,

news,

alerts.

Thedistrictisinvestinginastudentinformationsystemstartinginthe200809school ear.

SIF lookingatamodeltoallowcommunicationbetweenallthedistricts

various

databases. 37


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Whatdoyouneedinordertoimplementthisinyourdistrict? People

specifically

need

a

data

person

and

lots

of

leadership

from

central

administration. Youneedanetworkofpeopletohelp. Youcantdothisalone. Itstakesateamapproach,alon with a lot of atience and understandin because man teachers are afraid of

assessmentdata.

Ifyouusedataasevaluationorpunishmenttool,youwillnotbesuccessful.

You

can

choose

to

purchase

a

canned

system

or

build

one

yourself.

If

you

build

it

yourself

erearea erna ves o e croso so warep a orm a wec oosea as amapo.

YoucouldusetheLinuxOperatingSystem,theApachewebserverandMySQL/PostgreSQL,

whichareopensourcesoftwareandfree touse. Somepopularcannedsystemsare

SchoolNet,PerformancePathwaysoraskyourlocalRIC.

Time we

cant

stress

enough

the

importance

of

providing

time

to

teachers

to

be

able

to

discussthedatareportswiththeirpeersandreviewingbestpractices. OurIIPsystemin

manycaseshasgiventeachersbackalotoftime,astheyarenotbusygradingassessments

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.

Itisaconstantprocess,itneverstops.

Comevisit

us

and

see

what

we

do.


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Thank ou !

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Documents

East Ramapo Central School District-IIP