Effective ion by Baibhav

8/6/2019 Effective ion by Baibhav

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PRINCIPLES OF MANAGEMENT

EFFECTIVE ORGANIZING



ORGANISING:

Organising is a process of idetifying and grouping of activities

required to attain the objective,delegating authority,creating

responsibility and establishing relationships for the people to work

effectively.



HOW TO MAKE AN EFFECTIVE ORGANIZING? avoiding mistakes in organizing by planning

avoiding organizational inflexibility

making staff work effective

avoiding conflicts by clarification



AVOIDING MISTAKES IN ORGANISING BY

PLANNING

Establishment of objectives and proper planning are

necessary for effective organization.

According to urwick in his famous book theelements of administration as ³lack of design in

organizing is illogical,cruel,wasteful and inefficient



PLANNING FOR IDEAL

The search for an ideal organization to reflects goalsunder any circumstances is the force of planning.continuos remolding of the ideal plan isnormally necessary to cope with enviroinmentalchange.

The organiser must be careful while using notationsor standard practice because it may suit for one

company and not for the another company



MODIFICATION OF HUMAN FACTOR

The structure should be modified to fit individuals

capabilities ,attitudees or limitations.

This modification look like organizing around people

In this case first organize the structure around the

goals to be met and activites to be undertaken and

only then making modifications for the humanfactor



ADVANTAGE OF ORGANIZING PLANNING

IT helps in determining future personnel needs and

required tranning programs

Organisation planning can disclose weakness Duplicate of effort and unclean lines of authority are

reduced

Lines of communication and absolute practices show

up best when compared to actual organization

structure



AVOIDING ORGANIZATIONAL

INFLEXIBILITY

Organisational inflexiblity can be avoided by proper

organization planning.some older enterprises,which

have been in operation for many years,become toorigid.this inturn results in loss of efficiency in

organisation



AVOIDING INFLEXIBILITY THROUGH

REORGANISATION

Some of the reasons for requiring reorganization are scale of

major properties,charges in produt line or marketig

methods,business cycles,competitive influences,new

productiontion tecniques,labour union policygovernment

regulatory or the current state of knowledge about organizing.

It may be caused by demonstrated deficiencies in an existing

structure such as excessive spans of

management,committes,lack of uniform policy,slow decisionmaking,failure to accomplish objectives,

It also solves staff line conflicts



MAKING STAFF WORK EFFECTIVE

It is necessary that line and staff work together as a

team for smooth working of the company.the

following steps are taken to improve the line staff relationships

U NDER STANDING AUTHORITY RELATIONSHIP

MAKING LINE LISTEN TO STAFF

KEEPING STAFF INFORMED



U NDERSTANDING AUTHORITY

RELATIONSHIP The basic step in over coming the problem of line staff

conflicts is the proper understanding of line staff authority

relationship

It should me made clear to all , the line people have the

responsibility for the sucessful operation of the organisation.

Staff people is responsible for providing sound advice and

service to the line executive

They should rely more on the authority of knowledge andcometence rather than authority of position.



MAKING LINE LISTEN TO STAFF Line managers should realise competent of staff assistants

offer suggestions to ajd not to admire or criticize.

Ther should be encouragement and education to line people

as to how to make maximum use of staff effectively



KEEPING STAFF INFORMED IF line people have taken some actions directly without

consulting staff people,they should be informed immediately

about it.

The line people should keep the staff fully informed of their

problems and requirements.

The staff people should be informed about the action going

on in their area of activities and can pinpoint the drawback in

action



AVOIDING CONFLICTS BY

CLARIFICATION One of the major reasons for conflicts in organisations is

that people do not under stand their assignment and those of

their co-workers

Proper use of organisationl charts

Accurate job description

Spelling out of authority and informal relationships

Introduction of specific goals for specific positions



ORGANIZATIONAL CHART Organizational charts are prepared for the purpose of

describing the organizational structure clearly.

It shows the Organizational relationship and activities within t

Organization.

According to george R.terry,defines,´An Organization charts

is a diagrammatical form which shows the important aspect

of an Organization including the major functions and their

respective relationships,the channels of supervision and therelative authority of each employee who is incharge of each

respective functions´



THE CONTENTS OF ORGANISATIONAL CHART

Basic Organization structure and flow of authority

Authority and responsibilityof various executives

Relationship between the line and staff personnel

Position of various office personnel

Channel of communication

Total no of people working in an organisation

Ways of promotion and salary particulars Requirement of management developement



KINDS OF CHART

VERTICAL CHART

HORIZONTAL CHART

CIRCULAR CHART



VERTICAL CHART

CHAIR MAN

PRODUCTION MANAGER MARKETING MANAGER PERSONAL MANAGER HR MANAGER

MANAGING DIRECTOR

SUPERVISOR A SUPERVISOR B SUPERVISOR C

WORKMAN 1 WORK MAN2 WORKMAN 3



ADVANTAGES OF ORGANIZATIONAL

CHART It is straight point for planning organisational changes

Dual reporting relationships and overlapping positions come

to light the preparation of organization chart

It improve communication both inward and outward

It provides clues to line of promotion

It provides a framework for the classification and evaluation

of personnel

The strength and weakness of an organisation are evaluated

with the help it.



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Effective ion by Baibhav