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Ensure you check the following:

Industry Briefing Details – time, date, location, access and other information required

for project industry briefing. Ensure you register attendance prior to the registration

close date and time listed to ensure you can attend.

Additional conditions for participation

signed Disclaimer and Confidentiality Agreement

signed Tender Form and Statutory Declaration

If applicable Joint Bid information for each party

Each additional condition for participation specified in the Tender Particulars (if

any) – mainly for high value tenders.

Tender format – Unsecured PDF. Max file size 10 megabytes per upload.

Building Code 2016 – generally applies to all EWP building projects. Workplace Relations

Management Plan required if tendered cost is equal or greater than $5 million (inclusive

of GST) or if listed as an additional condition of participation regardless of tendered cost.

Information Security - Sensitive and Classified - If this applies review Tender Conditions

clause 18 and Contract Special Conditions clause 26

Indigenous Procurement Policy – Needs to be reviewed in conjunction with Clause 30 of

the Tender Conditions. Different clauses apply based on the value of the tender. If the

value is under $7.5m inc GST the Tenderer will be required to use ‘best endeavours’ to

increase Indigenous Participation on the contract. If the value is over $7.5m inc GST the

Tenderer must submit an Indigenous Participation Plan as part of their submission which

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will then be appended to the contract should they be successful. The successful

contractor must outline how they will achieve the mandatory minimum requirements of

their Plan throughout the life of the contract.

Federal Safety Commissioner (FSC) Accreditation Scheme - Applies for construction works

if contract >$4M inc GST. If applicable, a contract cannot be signed with a tenderer who

doesn’t have this accreditation.

Special Conditions of Tender – can vary from tender to tender and should be examined

and understood by the Tenderer

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Key People: refer Tender Schedule A - Workload and Proposed Resources

Outline Project Plans: refer Tender Schedule B - Task Appreciation and Methodology

Preliminary Design Solution: refer Tender Schedule B - Task Appreciation and

Methodology for Design and Construct contracts

Program format: refer Tender Schedule D – Program Microsoft Project Standard

Adjustment for Imported Items: refer Tender Schedule L to confirm if this does or does

not apply to Contract Price

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Complete items in [SQUARE BRACKETS AND BOLD]

INSERT NAME OF TENDERER INCLUDING ABN

ADDENDA

DETAILS OF TENDERER – insert information in text boxes

CPR 2017 COMPLIANCE STATEMENT– insert information in text boxes

Complete one of the Tender Form signing blocks then delete those not used

Statutory Declaration - Complete items in [SQUARE BRACKETS AND BOLD] and sign and

witness by qualified person ("Prescribed Persons" under the Statutory Declarations Act

1959)

NB: these are minimum form and content requirements, as detailed under Tender

Conditions clause 3.1(b), for the Tender to be Conforming. Non-conforming Tenders may

not be evaluated.

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TENDER SCHEDULE A - Workload and Proposed Resources

Current and Potential Future Workload

Fully complete tables and provide statements on capacity and how any risks will

be mitigated

Proposed Resources

Make sure key personnel are proposed for all positions listed in the Tender

Particulars

Make sure a CV is provided for all key personnel

Make sure there is sufficient detail in key personnel experience / CV to show they

have experience in the style/type/size of project.

Link key personnel to example projects where applicable

If key personnel are currently on existing projects, clearly explain how they would

transition to the project if successful and how any timing conflict will be

managed

Outline the amount of time as a % key personnel will be attributed to the project

Proposed Subcontractors, Consultants and Material Suppliers

Provide full information for each nominated organisation. Advising this will be

provided upon award of contract is not acceptable.

TENDER SCHEDULE B - Task Appreciation and Methodology

Provide and demonstrate clear understanding of the nature and scope of the

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project including criticality of tasks, and methodology for undertaking each task.

Provide insight into project specific issues/risks and mitigation strategies, avoid

brief and generic examples.

Provide an outline of project specific project plans – generic samples can be

attached but the outline should be specific.

Provide an outline of project management methodology and construction

methodology – not just one or the other.

Demonstrate an understanding of defence specific processes - DCACs/security

requirements, CIOG, stakeholder engagement, HOTO, EDT /GDL and allowing

sufficient time for these on the program (including reviews and approvals)

Preliminary Design Solution ONLY if Design and Construct

preliminary design solution for the Works to the level specified in the Tender

Particulars

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TENDER SCHEDULE C - Previous Performance

All relevant projects carried out or completed in the 12 months

3 projects with a nominated contract value (or thereabouts)

Fully complete tables and provide adequate detail to support capacity to

undertake the project

Highlight the relevance of the past projects to the project

Highlight proposed key personnel in past projects

Highlight areas where value has been added (not included in scope)

Highlight unexpected changes that occurred during previous projects and how

these were dealt with (if any).

If any issues/problems occurred, how were these dealt with and what was the

result?

Ensure cost and time variations are adequately explained.

Projects that are not yet complete do not count at previous performance and

should not be listed.

Additionally, projects that are very aged (over 4-5 years old) start to lose

relevance and should be avoided.

TENDER SCHEDULE D - Program

Program

Date/s for Completion

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Provide adequate detail to demonstrate understanding of not only construction but other

review/approval/administrative activities.

Make sure there are activities for project start up around project plans, base access,

DCACs and project completion (HOTO, EDT /GDL) etc

Make sure program aligns with methodology in Tender Schedule B

Make sure program is realistic and/or provide detail on methodology/resources to meet

completion date

Format - Microsoft Project Standard

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TENDER SCHEDULE E - Security and Insurance Details

Security

Insurance

Confirm Security is in the nominated format in Annexure 6 of the Contract

otherwise the tender would be non-conforming.

Fully complete the insurance tables and provide certificates of currency

TENDER SCHEDULE F - Miscellaneous Contract Particulars

Fully complete details for point of contact for notices under the contract

Executive Negotiator must be different from the Contractor’s Representative

Tender Schedule G - Tenderer's Commercial-in-confidence Information

Fully complete table noting comments and references on tender schedule

Tender Schedule H - Information Security

General Approach to Information Security

Questionnaire

If applicable provide detailed information and fully complete the questionnaire.

Generally, not applicable to EWP projects but if so this is an important issue for

Defence.

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TENDER SCHEDULE I – Local Industry Capability Plan

Estimated value in AUD of the overall industry participation outcomes expected

for the Works. Table must be complicated and must be in line with the Contract

Price.

Further information must be provided on the strategy for local industry

participation.

Be prepared to report on the achievements against this Plan.

TENDER SCHEDULE J - Indigenous Procurement Policy

if not designated a HIGH VALUE contract in the tender particulars provide details

of how the tenderer proposes to use best endeavours to increase engagement

with Indigenous Enterprises and/or individuals in line with the Commonwealth’s

Indigenous Procurement Policy

if designated a HIGH VALUE contract in the tender particulars the declaration

must be signed and submitted with the tender and along with an Indigenous

Participation Plan as outlined in the schedule

Information on Indigenous Enterprises can be found at

http://www.supplynation.org.au and on the IPP at

https://www.pmc.gov.au/indigenous-affairs/economic-development/indigenous-

procurement-policy-ipp

TENDER SCHEDULE K - Building Code 2016

Declaration of Compliance – fully complete all questions and details required;

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Attachment A - Information regarding compliance with the Building Code 2016

Declaration of Compliance must be signed correctly AND evidence of eligibility to

lodge a tender must be attached (i.e. ABCC Letter of Compliance or Self-

declaration of eligibility depending on the Contractor’s enterprise agreements).

Refer Tender Conditions clause 16.4 and ABCC website.

Info on eligibility and details on achieving compliance at

https://www.abcc.gov.au/building-code/eligibility-tender

Workplace Relations Management Plan (WRMP)

WRMP is required for all tender submitted above $5m (including GST). WRMP

template is provided on the ABCC website at https://www.abcc.gov.au/building-

code/workplace-relations-management-plans which also provides a guide to

assessment of the plan. A contract cannot be awarded until the plan is approved

by ABCC.

Where required, the WRMP should be submitted as part of Tender Schedule J. The

tenderer does NOT submit directly to ABCC.

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TENDER SCHEDULE L- Contract Price

Contract Price

Lump Sum Contract Price

Breakdown of Lump Sum Contract Price

NB: Lump Sum breakdown must be completed in its entirety (if item included in another

item put “included” in the cost column do not leave the line item blank). Check

summation

Lump sum break down must equal stated contract price (please check before

submission)

Schedule of Rates (SOR) For Calculating Contract Price

NB: Price is either Lump Sum or SOR. Generally Lump Sum

Table of Variation Rates and Prices

Payment

Agreed Damages

NB: Agreed Damages rate must be provided along with a breakdown to allow the rate to

be evaluated

Liquidated Damages

NB: Liquidated Damages are included by Defence for either the Works or for each

Section of the Works. Overall cap on LD’s must be provided in percentage but must not

be lower than 10

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TENDER SCHEDULE M- Alternative Proposals - Design Documents

NB: this schedule is for alternatives to the design ONLY and not for changes to the tender

or contract documents.

Note: Schedule M is the only schedule where an alternative proposal should be outlined.

All other schedules (ie. Task Appreciation and Methodology) should be detailed in line

with the original design.

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Tenders must be conforming as noted below or they may NOT be evaluated.

Tender Conditions clause 3.1 Conforming Tender, including ATM Close Date and ATM

Close Time, Minimum Form and Content Requirements and Conditions for Participation

Must be lodged on Austender by closing time and date in accordance with lodgement

procedures

Must satisfy the minimum form and content requirements as follows:

Tender must remain valid for 90 days (or as specified)

complete, execute and lodge the Tender Form and Statutory Declaration

if clauses 30.3 and 30.4 apply, complete and lodge Tender Schedule I - Indigenous

Procurement Policy

accept (without departure, qualification, amendment, limitation or exclusion) the

Contract in Part 5, except to the extent provided for under clause 3.2 and

expressly set out by the Tenderer in Tender Schedule M - Alternative Proposals -

Design Documents

Tender must be completely self-contained, without hyperlinks for other material

incorporated by reference; and

Tenderer must, at the time of lodging its Tender, satisfy each condition for

participation as follows:

if clause 16 applies, the Tenderer meets the eligibility requirements in section 23

of the Building Code 2016; and

each additional condition for participation specified in the Tender Particulars (if

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any).

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Tenders are evaluated in three stages:

Stage 1 - an initial screening based on the compliance criteria;

Stage 2 - a detailed evaluation against the evaluation criteria;

Stage 3 - an assessment of value for money and final ranking.

The Tender Evaluation Board can choose to develop a shortlist at the end of any stage

and Tenderers that do not make the shortlist will not proceed further in the evaluation.

Alternative proposals with respect to the Design Documents are evaluated on value for

money

Set out in the Tender Conditions Clause 4 – can change but is typically as below

workload and proposed resources (15% weighting for evaluation criteria).

task appreciation and methodology (60% weighting for evaluation

previous performance (15% weighting for evaluation criteria).

program (10% weighting for evaluation criteria)

commercial position (yes/no assessment for evaluation criteria)

information security (yes/no assessment for evaluation criteria)

local industry capability plan (yes/no assessment for evaluation criteria)

Indigenous Procurement Policy (yes/no assessment for evaluation criteria)

Building Code 2016 (if applicable, mandatory for evaluation criteria).

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A few key things to remember during the tender period and when submitting your

tender….

Tenderers who have not registered for the Industry Briefing will not be allowed to take

part in the Industry Briefing.

Late Tenders or Tenders not lodged via AusTender cannot be accepted unless there is a

proven issue with AusTender.

Whilst not a requirement, the submission of tenders in parts is to be kept to a minimum.

If in multiple parts, please number each document to assist in compilation. Submitting

an excessive number of individual files, folders and zip files can be confusing.

Not completing all minimum form and content requirements resulting in Tender non-

compliant and therefore not evaluated.

Pay particular attention to Tender Particulars: Conditions of Tender. If these aren’t

followed, this will result in a non-compliance.

Consider the audience and don’t rely on implied details. Responses should be succinct,

relevant to the project, include accurate and sufficient detail and not presume the

reader knows anything about the company.

Communication during a tender – must be in writing and through the Contact Officer as

specified on AusTender

Please ensure all questions in the Schedules are answered. If you don’t answer all of

them, it makes it hard to achieve a high technical score.

Exclusion of scope for reasons unknown/not explained – submitting an alternate bid

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without a complying one may be deemed non-conforming.

Tender submissions need to be specific to the project (not generic).

It is not uncommon to receive information in an altered format. Ensure that all

information conforms with the information requested in each schedule. Missing

information is likely to equate to a lower score.

The Tender Documents are designed in such a way that if a tenderer followed the

template, it would be adequate information for the Board to make a decision.

Reformatting the document generally makes it harder to evaluate.

Recommend successful tenderers request a tender debrief, as well as unsuccessful

tenderers.

Debriefs are a two-way street – feel free to give us feedback!

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Actions for preparing a Tender submission:

Review Tender Documents for project specific details

Part 1 - Tender Conditions

Part 2 - Tender Particulars

Part 3 - Tender Form and Statutory Declaration

Part 4 - Tender Schedules

Part 5 - Contract

Fully complete and sign the Tender Form and Statutory Declaration and

submit with tender

Fully complete the Tender Schedules, attach relevant documents and

submit with Tender

Consider the audience and don’t rely on implied details. Responses

should be succinct, relevant to the project, include accurate and sufficient

detail and should not assume the reader knows anything about the

company.

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