EVRPD Board Meeting Process (adopted 1/22/2013; updated 10-2015)

Board president:

1. Calls Meeting to Order

2. Leads the Pledge of Allegiance

I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all.

3. Conflict of Interest

Before the meeting commences, the Board President asks: “Are there any Board Members who need to disclose a conflict of interest related to the agenda items?” [If there is a conflict, the Board member explains the conflict and then recuses himself/herself from the meeting before the Board discusses that agenda item.]

The Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. Ron Duell, Board Secretary

REGULAR BOARD MEETING AGENDA Tuesday, April 19, 2016 – 7:00 P.M.

1480 Golf Course Road, Estes Park, CO 80517

The mission of the Estes Valley Recreation and Park District is to plan, direct, organize, and implement recreational programs, manage facilities, and provide public park and recreation opportunities for residents of the District and visitors to the community. The District will implement programs that offer a wide variety of recreational opportunities for all age groups, including both active and passive experiences. The District will provide recreational services and facilities within the financial limitations and scope of the District.

1. CALL TO ORDER A. Pledge of Allegiance B. Moment of Reflection C. Conflict of Interest Disclosures

2. CONSENT AGENDA A. Board Minutes:

1. March 15, 2016, Board Work Session 2. March 15, 2016, Regular Board Meeting

B. Trails Committee Minutes 1. January 20, 2016, Trails Committee Meeting (Approval) 2. April 10, 2016, Trails Committee Meeting (Review)

C. Staff Reports: 1. Golf Operations 2. Recreation Operations 3. Aquatic Operations 4. Marina Operations 5. Golf Maintenance 6. Parks/Trails Maintenance 7. Campground Operations 8. Human Resources 9. Financial Reports 10. Paid Bills

3. APPROVAL OF AGENDA 4. CITIZEN & BOARD COMMENTS 5. EXECUTIVE DIRECTOR REPORTS

A. Executive Director Report B. Project Manager Report

6. OLD BUSINESS A. Community Center Project - Owner’s Rep (Update) B. Scottish-Irish Festival Contract (Discussion/Action) C. Community Center - Construction Bridge Loan (Discussion) D. Community Center Design - Childcare Facility & Other Considerations (Discussion)

7. NEW BUSINESS A. Community Center Design – Junior Golf Program Space (Discussion) B. Recommendation Regarding Selection of Community Center General Contractor C. Dry Gulch Road to Lake Estes Trail Underpass (Approval)

8. FURTHER BUSINESS A. Meetings to Schedule

9. ADJOURNMENT

3. Aquatic Operations 4. Marina Operations 5. Golf Maintenance 6. Parks/Trails Maintenance 7. Campground Operations 8. Human Resources 9. Financial Reports 10. Paid Bills

BOARD ACTION NEEDED: A motion to (approve or remove an item from) the consent agenda, as presented. Kathy Asche Yes No Ron Duell Yes No Ken Czarnowski Yes No Dave Kiser Yes No

APRIL 19, 2016 AGENDA ITEM: 2

______________________________________________________________________________ AGENDA TITLE: CONSENT AGENDA SUBMITTED BY: JANET CARABELL CONSENT AGENDA OPTIONS: 1. Consent agenda items requiring clarification or for which a board member has a question:

Before the meeting is held, board members should send their question(s) – or request clarification on items – to the Executive Director. Answers are then sent to all board members before the meeting. (At the meeting itself, an item cannot be pulled from the consent agenda just to have a question answered.)

2. Consent agenda items that a Board member disagrees with or wants to discuss in the meeting:

Before voting to approve the consent agenda at the meeting, the board member requests that the item in question be removed from the consent agenda and moved to the regular agenda as an item to be discussed in detail. The remainder of the consent agenda is voted on and approved, and only that single item is held out for discussion.

CONSENT AGENDA APPROVAL / REMOVAL PROCEDURE: APPROVAL – The consent agenda is a single agenda item that is approved by one motion: Board member 1: I move to approve the consent agenda, as presented. Board member 2: I second the motion. Board president: There is a motion and a second to approve the consent agenda. All in favor, signify by saying “Aye.” Those opposed, signify by saying “Nay.” REMOVAL – To remove an item from the consent agenda: Board member: I would like to request that the Item ‘xx” be pulled from the Consent Agenda for discussion and placed under the “____” portion of the regular agenda. Board president: All in favor of approving the Consent Agenda, minus Item ‘xx’, signify by saying Aye. (Etc.)

If the vote passes, item “xx” is discussed in the portion of the meeting where it was placed by the above vote. ONLY items moved off the consent agenda are to be discussed.

The consent agenda for this meeting includes:

A. Board Minutes: 1. March 15, 2016, Board Work Session 2. March 15, 2016, Regular Board Meeting

B. Trails Committee Minutes 3. January 20, 2016, Trails Committee Meeting (Approval) 4. April 10, 2016, Trails Committee Meeting (Review)

C. Staff Reports: 1. Golf Operations 2. Recreation Operations

3. Aquatic Operations 4. Marina Operations 5. Golf Maintenance 6. Parks/Trails Maintenance 7. Campground Operations 8. Human Resources 9. Financial Reports 10. Paid Bills

BOARD ACTION NEEDED: A motion to (approve or remove an item from) the consent agenda, as presented. Kathy Asche Yes No Ron Duell Yes No Ken Czarnowski Yes No Dave Kiser Yes No

RECORD OF PROCEEDINGS

MINUTES OF BOARD WORK SESSION OF THE BOARD OF DIRECTORS

OF ESTES VALLEY RECREATION AND PARK DISTRICT

Tuesday, March 15, 2016 – 6:00 p.m.

Estes Park Golf Course Clubhouse 1480 Golf Course Road, Estes Park, CO 80517

Present: Kathy Asche, Ken Czarnowski (via phone), Ron Duell, Dave Kiser Staff: Janet Carabell (EVRPD Administrative Assistant), Tom Carosello (EVRPD Executive Director),

Mary Davis (EVRPD Finance Director) Herb Loveall (EVRPD Parks-Trails Maintenance Manager), Kim Slininger (EVRPD Comprehensive Trails Master Plan Manager)

Trails Committee Members: Danny Basch, Hal Dalzell, Ed Hayek, Tina Kurtz, Dan Marshall, Gary Matthews,

Lisa Plaut, Amy Plummer, Dick Putney Guests: Greg Muhonen, Stan Gengler Prior notice of this meeting was given by posting a notice at the Town of Estes Park’s Municipal Building, the Estes Park Public Library, Estes Valley Recreation and Park District’s Administration Office, the Larimer County Clerk’s Office in Estes Park, and the Boulder County Clerk’s Office in Boulder. President Asche called the meeting to order at 6:03 p.m. Board President Asche began the meeting with the Pledge of Allegiance and moment of reflection. Moved by Dave Kiser, seconded by Ron Duell, to approve the agenda, as presented. No discussion. Ayes – 4. Motion carried unanimously. The purpose of this meeting was for the Board to meet with the Estes Valley Trails Committee to discuss future trail plans, priorities, and the comprehensive trails master plan. Executive Director Carosello gave the Board an overview of the recent Trails Committee meetings, easements and trail connection issues. Committee members discussed their concerns and thoughts about various trails, including Otie’s Trail, Aspen Brook Trail, Fish Creek Trail, Fall River Trail, Dry Gulch Road plans, a possible Brodie Avenue connection to the school campus, safe routes through downtown Estes Park into Rocky Mountain National Park, and linkages to the larger Estes Valley Trails system. It was noted that the trails master plan, to be completed in 2016, will help identify/determine future trail project priorities and linkages. Discussion centered on whether or not the Board wants the Trails Committee to pursue trail easements, the need for “common” trail policies amongst various entities (e.g.: bikes/no bikes on “trails” through town), having Trails Committee members attend and/or provide input into the Town’s master plan process, and expanding the Town’s shuttle system to stop at trailheads. Greg Muhonen, Town of Estes Park Public Works Director, expressed an interest in collaborating with EVRPD and the Trails Committee on common interest trail projects. Mr. Carosello noted that one large project can deplete EVRPD’s entire trails fund balance; he used the example of the Town’s Dry Gulch Road project, which is ~1.5 miles long and costs ~$2 million per mile for a hard surface sidewalk/trail. EVRPD’s Project Manager, Kim Slininger, noted that a portion of EVRPD’s trail funds should be allocated for trail maintenance. Mr. Carosello agreed that trail fund expenses should be prioritized. Mr. Carosello suggested that the Trails Committee could possibly evolve into a quarterly regional group meeting in the future. Board member Duell said that EVRPD and the Town should work together more closely. He used the example of Community Drive – when the Town recently paved it, they could have included a shoulder/sidewalk along Community Drive to Manford Avenue. Meeting adjourned at 6:53 p.m. ________________________________ ___________________________ Kathryn Asche, Board President Ron Duell, Board Secretary Recorded by Janet Carabell

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MINUTES OF REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF

ESTES VALLEY RECREATION AND PARK DISTRICT

Tuesday, March 15, 2016 – 7 p.m. Estes Park Golf Course Clubhouse

1480 Golf Course Road, Estes Park, CO 80517

Present: Kathy Asche, Ken Czarnowski (via phone), Ron Duell, Dave Kiser

Absent: None (Board member Greer resigned from the Board on 3-14-16)

Staff: Janet Carabell, Tom Carosello, Mary Davis, Suzanne Landkamer, Herb Loveall, Kim Slininger

Others: Larry Allen (Estes Park), John Ayotte (Estes Park), David Batey (Estes Park), Kristen Berg (Estes Park), James Cozzie (Estes Park), Paul Fishman (Estes Park), Sharyn Gartner (Estes Park), Stan Gengler (Estes Park), Ed Hayek (Estes Park), Jackie Hergel (Estes Park), Chuck Jordan and Travis Guerette (RLH Engineering, Inc.), Jeff Mabry (Estes Park), Patrick Martchink (Estes Park), Ron Norris (Estes Park), Claudine Perrault (Estes Park), Ilah Reynar (Estes Park), Annie Slack (Estes Park), Eric Waples (Estes Park)

Prior notice of this work session was given by posting a notice at the Town of Estes Park’s Municipal Building, the Estes Park Public Library, Estes Valley Recreation and Park District’s Administration Office, the Larimer County Clerk’s Office in Estes Park, CO., and the Boulder County Clerk’s Office in Boulder, CO.

The meeting was called to order at 7:04 p.m.

Board President Asche began the meeting with the Pledge of Allegiance and moment of reflection. Ms. Asche asked if any Board members had conflict of interests related to the agenda. No conflicts of interest were disclosed.

Board President Asche announced that Ben Greer submitted his written resignation from the Board, effective March 14, 2016. President Asche noted that Ben served on the Board for nearly six years and she thanked Ben for this service. Ms. Asche state that the Board may fill the vacancy at the April regular board meeting.

CONSENT AGENDA

The consent agenda for the meeting included: A. Board Minutes:

1. February 16, 2016, Regular Board MeetingB. Staff Reports:

1. Golf Operations2. Recreation Operations3. Aquatic Operations4. Golf Maintenance5. Parks/Trails Maintenance6. Campground Operations7. Human Resources8. Financial Reports9. Paid Bills

Moved by Ron Duell, seconded by Dave Kiser, to approve the consent agenda, as presented.

No discussion. Ayes – 4. Motion carried unanimously.

APPROVAL OF REGULAR (ACTION) AGENDA

Moved by Dave Kiser, seconded by Ron Duell, to approve the regular (action) agenda, as presented.

No discussion. Ayes – 4. Motion carried unanimously. Executive Director, Tom Carosello, introduced Suzanne Landkamer, EVRPD’s Human Resource Manager.

CITIZEN & BOARD COMMENTS

CITIZEN COMMENT #1: Sharyn Gartner, District resident and Estes Park Gun & Archery Club (EPGAC) President, presented written comments regarding EPGAC’s personal property at the Common Point Outdoor Shooting Range. (Ms. Gartner’s written comments are included at the end of these minutes.)

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BOARD COMMENTS - None. Board President Asche closed the Citizen & Board Comments portion of the meeting. EXECUTIVE DIRECTOR REPORT Tom Carosello, Executive Director, supplied a written report prior to the meeting. The Board did not have any questions for Mr. Carosello. PROJECT MANAGER’S REPORT Kim Slininger, Project Manager, supplied a written report prior to the meeting and gave a report at the meeting. The Board did not have any questions for Mr. Slininger. OLD BUSINESS Community Center Project - Owner’s Rep Update Chuck Jordan and Travis Guerette (RLH Engineering, Inc.), Owner’s Representatives for the Estes Valley Community Center project, supplied a progress report covering the period from February 17, 2016, to March 15, 2016. Discussion: Board member Czarnowski asked if EVRPD received any childcare service provider applicants for the future community center and if one or more of the applicants were qualified. Executive Director Carosello replied that nine applications were received and that some applicants are qualified to provide childcare services. Healing Waters Facility (Discussion/Action) Approximately one year ago, Annie Slack, Healing Waters Executive Director, approached EVRPD to gauge the District’s interest in assuming operations of the Healing Waters facility and/or ownership of the therapy pool. EVRPD’s Board discussed the issue at several Board meetings over the past year. At the February 19, 2016, Board meeting, this agenda item was tabled until all Board members could be present. Ms. Slack was asked to address the Board and deferred to Nancy Roko, who spoke in support of EVRPD taking over operations of the Healing Waters Aquatic facility. Ms. Roko noted the need for recreational activities/facilities for older citizens in the Estes Valley and discussed the Rural Estes Alliance for Community Health (REACH) initiative. (Ms. Roko’s written statement is included at the end of these minutes.) Board member Kiser read a letter [dated March 14, 2016] from Ken and Barbara Cole, expressing their support for EVRPD taking over operations of the Healing Water therapy pool. (The Cole’s letter is included at the end of these minutes.) Linda Bensey also spoke in favor of EVRPD assuming operations of the Healing Waters Aquatics facility. Discussion: Executive Director Carosello noted that it would be cheaper to purchase and install a new pool in the future community center rather to than move the existing pool – which requires taking apart and then repairing the building in which the pool is currently housed. Mr. Carosello stated that EVRPD does not have enough staff to operate the pool in its current location, questioned if the therapy pool fits EVRPD’s mission, noted that the district does not have licensed physical therapists on staff, and that the Healing Waters therapy pool is not a profitable venture. Discussion included costs to move and operate the pool, staffing needs, clientele, recreational uses, financial feasibility of EVRPD taking on pool operations, EVRPD’s mission, and grant opportunities. Board members stated that they understand the community value of the therapy pool, and while it is a tough decision, the recreation district is not in a position to take over operations of the Healing Waters facility; it was suggested that another organization may be better suited to do so. Moved by Ron Duell, seconded by Dave Kiser, to not accept the proposal from Healing Waters at this time to take over operations of their therapy pool facility and operations. President Asche noted that staff spent a lot of time researching the issue and while the district supports Healing Water’s mission, the district does not have a revenue stream available to support operations of the facility. No further discussion. Ayes – 4. Motion carried unanimously. Ms. Slack thanked the Board for their consideration. Amendment to the Stanley Park Lease with Town of Estes Park - Youth Center Agreement The intergovernmental agreement with the Town of Estes Park for the lease and operation of the Youth Center expired on December 31, 2015. Due to new insurance requirements imposed by CIRSA (the town’s liability advisor/agency), the new lease proposed by the town includes an amendment requiring “a policy or policies of general liability and auto liability insurance in the amount of no less than five million dollars ($5,000,000) per claim/occurrence.” Former policy requirements set the general liability amount at $1 million dollars. As a result, the District will incur increased insurance

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coverage expenses of approximately $4,000 in 2016 to satisfy the new requirements. District legal counsel requested that the Town cover half of this expense; the Town declined. Discussion included the fact that this insurance coverage is only for the Youth Center building, but since the Youth Center will be open and now serves as the recreation office until the community center is built, staff recommended the Board approve the lease amendment. Moved by Dave Kiser, seconded by Ron Duell, to approve the first amendment to the lease agreement between the Town of Estes Park and Estes Valley Recreation and Park district allowing for the operation of the Youth Center, as presented. No discussion. Ayes – 4. Motion carried unanimously. Fish Creek Trail – Flood Repairs Update EVRPD’s Project Manager, Kim Slininger, updated the Board on Fish Creek Road/Trail flood repairs. Mr. Slininger noted that when the IGA was initially signed for Fish Creek flood repairs, the project was estimated at $15 million. At a meeting on March 1, 2016, Larimer County’s Project Manager, Kyle Arend, stated that the estimated project cost is now $25 million. Initial planning costs were estimated at about $40,000, however, project partners have paid just under $250,000 to-date and the completed planning estimate is now $312,853.28. The majority of project funding comes from FEMA and is being handled by Kyle Arend. Mr. Slininger reported that Larimer County is in the process of acquiring right-of-ways (ROWs) through “take” procedures. The take process can end in three scenarios: 1) Willing seller with a 30% incentive; 2) Willing Seller with no incentive; and 3) Eminent domain via condemnation. Larimer County wants EVRPD to fund portions of the process including appraisals, surveying, incentives and purchases. There are three major funding sources for the EVRPD’s portion of the Fish Creek Rehabilitation project: FEMA, EVRPD trails funds, and a GOCO grant. GOCO money can be used for easements and improvements, however, if any portion of the identified GOCO project (Fish Creek & Homer Rouse Trail) enters into eminent domain, the grant as originally signed becomes void and EVRPD loses $496,909.60 in GOCO funding. Communication between EVRPD staff and GOCO representative, Jake Houston, continues as this process unfolds. GOCO may possibly grant the exclusion of any property that is deemed by Larimer County to be taken through eminent domain. Larimer County has verbally told EVRPD staff that the GOCO rules of engagement can be “modified”, however, to-date, no written confirmation of this has been received. Mr. Slininger requested that the Board clarify EVRPD’s position in regards to continuing association with the IGA, given that Mr. Arend stated at the March 1, 2016 meeting, that the Take process will proceed with or without EVRPD’s involvement. Discussion: EVRPD does not wish to be the first in the state to “test the waters” with GOCO on issues of eminent domain and possibly jeopardize GOCO funding of the project. The district cannot go forward without assurance in writing from Larimer County, FEMA and/or GOCO, and this must also be approved by EVRPD’s attorneys. What are ramifications if EVRPD withdraws from the IGA and project priorities for trail funds? If Larimer County ROWs and the shoulder is extended along Fish Creek Road, does EVRPD need to obtain more property to rebuild the trail? “Taking” easements is not part of the district’s mission for trail development. Are other Larimer County staff of the same opinion? Are Larimer County Commissioner’s aware of this situation? It is important to remain in the IGA, if possible. Board consensus was for staff to investigate the implications of withdrawing from the Fish Creek Reconstruction IGA and re-build the Fish Creek Trail at a later time outside of the current reconstruction project. Staff was also directed to obtain opinions on the issue from GOCO and the district’s legal counsel. NEW BUSINESS Common Point Concessionaire Contract Executive Director Carosello reported that with construction and repair work underway at the Common Point/Noel’s Draw site, it is time to pursue a concessionaire’s agreement with a qualified range management entity to ensure an operator is in place prior to (or shortly after) the range is ready for public use. One option is to negotiate a new agreement with the Estes Park Gun and Archery Club (EPGAC); another option is to issue an RFP to solicit proposals for operation of the range from interested parties, including EPGAC. The selected concessionaire would be expected to perform within the guidelines stipulated in the contract template approved by the National Park Service (NPS) in 2015. Discussion: Board member Kiser stated that the district has been operating the indoor range with a “gentleman’s agreement” and is in favor of negotiating with the EPGAC to operate the outdoor shooting range. Board member Duell agreed with Mr. Kiser. Board member Czarnowski stated the district should go through an RFP process for range operations, just as is done for other major projects, to ensure the best option is obtained for the shooting ranges. Board president Asche stated that she is “torn” and sees both sides of the issue. Ms. Asche said that for the district to consider going “sole source” for the contract: 1) the indoor range contract would need to be addressed, since no agreement currently exists for this facility, and 2) EPGAC’s personal property at Common Point must be properly inventoried since EVRPD lists Common Point items on its books/audits. President Asche stated that without these criteria being met, the district would need to issue an RFP for range operations. Moved by Dave Kiser, seconded by Ron Duell, to negotiate a new concessionaire agreement for operation of the Common Point Gun Range with the Estes Park Gun and Archery Club. Discussion: Board member Czarnowski stated that the Board must approve a contract in either scenario [sole source contract or issue an RFP] and asked if the district wants to issue a sole source contract. Board member Kiser noted that the

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motion says ”negotiate” a contract. Mr. Czarnowski noted that in such a case, the district is only negotiating with one party. Board member Duell stated that there are not other interested groups. President Asche noted that the district has not solicited for other range operators. Mr. Czarnowski stated that the district does not normally award sole source contracts. President Asche asked for the vote to be recorded individually:

• Mr. Kiser: Aye • Mr. Duell: Aye • Mr. Czarnowski: Nay • Ms. Asche: Aye

Ayes – 3; Nays – 1 (Czarnowski). Motion carries. Board president Asche directed staff to begin negotiations with the EPGAC for range operations. Scottish-Irish Festival Contract Executive Director Carosello reported that a review of last year’s Board minutes regarding this topic indicates there was an attempt to re-negotiate the terms for an extension of the annual license agreement with Longs Peak Scottish-Irish Highland Festival, Inc. However, due to a compressed timeframe for negotiations, the existing terms of the agreement were agreed upon late last spring. Staff suggested starting negotiations earlier this year. The Board directed Mr. Carosello to start the negotiation process and to also look at parking revenue. Estes Valley Trails Committee – Estes Valley Land Trust Liaison Appointment In late 2015, Erica Goad resigned her position at the Estes Valley Land Trust (EVLT), creating an EVLT liaison vacancy on the Estes Valley Trails Committee. The Land Trust nominated Vaughn Baker to serve as their liaison to the Trails Committee. According to the Bylaws of the Estes Valley Trails Committee, the appointment requires the approval of EVRPD’s Board Chair. President Asche appointed Vaughn Baker to serve as the Estes Valley Land Trust’s liaison to the Estes Valley Trails Committee. Mr. Baker will begin serving at the April 5, 2016, Trails Committee meeting. Community Center - Construction Manager/General Contractor (CM/GC) RFQ Chuck Jordan and Travis Guerette (RLH Engineering, Inc.), Owner’s Representatives for the Estes Valley Community Center project, are handling the RFQ for a construction manager/general contractor (CM/GC). The RFQ was released on March 4, 2016, with a submission deadline of March 17, 2016. A selection committee will review RFQ responses from March 18 to 24, 2016. A short list of potential CM/GC firms will be interviewed by the District’s selection committee on March 28, 2016. Contract approval is scheduled for the April 19, 2016, EVRPD regular board meeting, if not at an earlier special board meeting. Board president Asche asked what the current estimated cost per sq. ft. is for the community center. Mr. Guerette responded that it is $315 to $320/sq. ft., noting that Estes Park construction costs are higher due to mobilization costs, the need for rock blasting, etc. This is an information item; no Board action was needed or taken. Community Center - Construction Bridge Loan Executive Director Carosello reported that RLH and EVRPD staff are researching the possibility of a “bridge loan” approach to leveraging the Town’s 1A sales tax revenue sooner than the original ten-year timeframe for the community center building costs. Meetings have occurred with staff from the Town of Estes Park, the Bank of Colorado, Kutak Rock, LLP, and the district’s attorneys. Mr. Carosello asked the Board if staff should continue to pursue this option given that the Town’s 1A sales tax revenue will not be available upfront when construction funds needed, with the idea that 1A sales tax revenue will be used to pay off the construction loan. Discussion: Is Town approval needed if the district obtains a loan to supplement 1A funds? [The Town Administrator is aware of the plan; EVRPD will obtain approval if needed. District water shares and cash on deposit would be used to secure the loan.] President Asche noted that the bonds EVRPD sold are tied to the district’s tax base and that the district cannot bond funds from another governmental entity. She noted that 1A sales tax money can only be used for building construction and/or for bond repayment. President Asche polled the Board to see if they approve of using the 1A money in this manner (upfront loan at ~2.99%): Mr. Kiser: Yes; Mr. Duell: Yes; Mr. Czarnowski: Yes; Ms. Asche: Yes. The Board directed staff to continue to pursue looking into the construction loan option. Community Center Design - Childcare Facility & Other Considerations Executive Director Carosello reported that to date, floorplans for the community center have illustrated the potential for licensed, all-day childcare facility as a design alternate; the cost for this space is currently not included in the project budget. In early April, plans for the community center will be submitted to the Town of Estes Park at a pre-application meeting, the first step in the town development-review process. In order to expedite the review process, a decision regarding whether or not to include a childcare facility as a design alternate or primary component of the community center plans will be required in the very near future. Other potential components to consider based on feedback from the public and the Board following the February 29, 2016, open house includes hot tubs, designated teen space, a bouldering wall, and solar power capability. Alternatives are being considered in the building design to determine final building costs and lease rates. Several citizens were present at this meeting to express their opinions. The district received a wide range letters of interest for childcare services, with local agencies serving ages 2½ and under having the most experience to offer. Board President

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Asche asked citizens present at the meeting interested in childcare to comment first. Kristen Berg, President of Families for Estes (FFE) and an EVICS employee, stated that she served on the community center steering committee and always thought that childcare was part of the plan, noting that childcare was included in the PR and the ballot language. Ms. Berg stated that childcare is needed and that she was glad to hear that nine entities are interested in providing childcare services at the community center. John Ayotte, Mountain Top Preschool, stated that 80% of available daycare slots for ages 2½ and under are currently used and that there is a need for more infant/toddler care. Mr. Ayotte suggested that childcare discussions with the previous Executive Director may not have been communicated to Mr. Carosello in the transition to a new Executive Director. Mr. Ayotte stated that the business model for childcare in Estes Park needs to be based on what the community can afford, which he says is ~25% lower than in the valley. Ilah Reynar, parent, teacher, and FFE member, spoke in support of childcare at the community center. David Batey, Campaign Coordinator for the Community Center in the November 3, 2015 election, stated that the proposed community center plan did not include specific details for childcare. He suggested that a childcare advisory board be formed to determine demand, what residents can afford, quality of care, and service provider commitment. Mr. Batey suggested using an RFP and a market-driven approach to determine childcare needs. Lesta Johnson, Past President of EVICS, agreed with Ms. Berg and Ms. Reynar, stating that presence of childcare options helps keep young families in the community. Ms. Johnson stated that EVICS staff and board will help in any way they can to secure childcare services in the community center. Further discussion: Board member Duell asked RLH how other recreation centers handle childcare. RLH replied that child watch, not childcare, services are usually offered. Tom Carosello added that it is atypical for community centers to run childcare services, and noted there are many state requirements. He also mentioned that childcare space design is driven by the type of care offered. Ms. Berg replied that childcare services are not offered in any Colorado community centers, but she is aware of a community center in Wisconsin that offers childcare. Mr. Ayotte agreed with Mr. Batey’s idea of focusing on needs. Mr. Carosello asked the Board to clarify if childcare services in the community center would be leased space for a third party provider or if EVRPD would run childcare services. President Asche stated that it has always been clear that EVRPD would not run childcare services and instead only provide a space for lease. She added that a long-term concessionaire is needed and she thought that the plan was for infant/toddler care. She asked how the space would be utilized if not used for childcare in the future. Ms. Reynar suggested that the school could use the space. Claudine Perrault, Estes Valley Library Director, asked for the community center partners to be included in this discussion, noting that it is a community issue/solution, and not just a recreation district issue. Kyle Patterson stated that she is not clear on the recreation district’s position on childcare. President Asche directed staff to look at childcare for ages 2½ and under, obtain letters of interest, and suggested a future board work session to further discuss the issue. Ed Hayek commented on the need for Pickleball facilities in the community center gym. Mr. Hayek stated that ~70 people play Pickleball locally and that he expected the gym to accommodate four-to-six Pickleball courts. Mr. Hayek said that Pickleball is the fastest growing sport in the U.S. and will generate revenue for the community center. Eric Waples agreed with Mr. Hayek, adding that Pickleball is an intergenerational sport, provides indoor winter recreation, that more gym space is needed, and that Pickleball does not compete with local businesses. Mr. Waples stated he was not aware that indoor golf was in the original gym plan. Mr. Waples stated that adding 15-to-20 feet to the gym size would accommodate Pickleball court needs. FURTHER BUSINESS

• Next regular Board meeting: Tuesday, April 19 – 7:00 p.m. – 18-hole Golf Course Clubhouse

Meeting adjourned at 10:00 p.m. ________________________________ ___________________________ Kathryn Asche, Board President Ron Duell, Board Secretary Recorded by Janet Carabell

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EVRPD Board Meeting – 3-15-2016

Citizen Comments: Sharyn Gartner-District Resident- President of EPGAC

EPGAC Personal Property found at Common Point:

Since the February 16th award of Contract for Noels Draw Lane and Common Point Shooting Range repairs & improvements, the recognition of the EPGAC Personal Property located along the lane and at the 25 yard pistol and rifle range has not been addressed. The Club has not been informed as to whether the contractor understands the value of the Club’s personal property. All we know is that the MOU is still at the District’s attorney’s office and EVRPD is waiting for a decision toward any recognition to its existence.

Our joint hike including Kathy Asche, Mary Davis and Tom Carosello from the District and the Gun Club, Sharyn Gartner, Bob Mitchiner, Bill Conger and John Stokley on October 8, 2015, personal property was pointed out. Tom, Executive Director, has received a pictorial and replacement value exhibits pertaining to the visual sited personal property. (I do hope EVRPD Board members have had a chance to examine the three (Red, Blue, & Green) exhibit folders.)

The EPGAC would not like to see any negligence from the EVRPD toward the demolition or damage toward the Club’s personal property and adding additional expense to the repairs & improvements to Noels Draw Lane or 970 Noels Draw Lane (Common Point). Cooperation between the EVRPD, Mountain Constructors and the Club can be achieved. Since the contractor is actively working at the Noels Draw Lane bridge location, it is time for a joint discussion before the contractor finishes the installation of the portable bridge across the Big Thompson.

Common Point Concessionaire RFP or Consideration of EPGAC as Lessee

Either position the EVRPD takes to find a manager & operator of the Common Point Outdoor Shooting Range, negotiations will have to happen. The above subject of the Club’s personal property also is involved in whatever decision the EVRPD board chooses.

The contactor’s deadline for the repair & improvements is June 1, 2016. The Club is sure that the EVRPD does not want to disappoint our sport shooting recreational community and Law Enforcement Agencies in providing an outdoor training facility to be delayed any longer.

The efforts by the then Executive Director, Skyler Rorabaugh and the Gun Club committee of four, Steve Murphree, Bob Mitchiner, Doug Tabor and Sharyn Gartner negotiated over 1 ½ years, a Concessionaire Agreement that met the National Park Service needs for more public use , was received by the Executive Director in June/July of 2015. Due to the changeover of staff and huge programs the EVRPD was addressing, the NPS approval was misplaced until EVRPD board was notified in December, 2015.

As time has lapsed, the Estes Park Gun & Archery Club still welcomes a decision with cooperative discussions for the future of the Common Point Outdoor Shooting Range.

Thank you,

Sharyn Gartner

[http://www.co lorado-demographics.com/larimer-county-demographics

"The median age for Larimer County residents is 35.5 years young ." http://www.colorado-demographics.com/estes-park-demographics1

"The median age for Estes Park residents is 56.8 years young ." We know that Estes Park residents and those of the surrounding communities are considerably older than those of the rest of Larimer County. In 1990 the average age of an Estes Park resident was 42.5 - a full 10 years older than the average Coloradan of that time. In 2014 the median age of our residents was nearly 57 years with the rest of Colorado being just 35.5 years. According to an article in The Atlantic on February 12, 2016:

[ http: I fwv.JW. thea!lantic. com/he alt h/archive/2016/02/nu rsing-shortage/ 4597 4 1 /]

"Today, there are more Americans over the age of 65 than at any other time in U.S. history. Between now and 2030, lhe population of ~cnior cilizcns will ·r rll ""e Dy 75 pc1 ccnl" "meaning one in five Americans will be a senior citizen"If our local population continues to follow this trend, which is certainly likely, it means we will see a 75% increase of those over age 65 in our Estes Valley population in the next 14 years. The Estes Valley Recreation and Parks District has wonderful hiking, walking and biking opportunities, great swim teams and adult activities for those who play such things as pickle ball or basketball. In the plans for the new Community Center I see an indoor walking track plus exercise equipment. What I don't see is anything for those who are not "aging gracefully" or comfortably. Within the Rec District boundaries there are several hundred year round

residents who require oxygen totaling close to 10% of the population. Add to those the people who come here as tourists or live here only part of the year -these are not my statistics but those of Apria, Lincare and Roth. Additionally, on March 11, 2016 there was an article in our local papers explaining the REACH initiative. REACH stands for Rural Estes Alliance for Community Health. The article stated that the three local physician groups,

Salud, Estes Park Medical Center and Timberline had "pooled their diagnoses" for their practices. The finding is that there are three major diagnoses in our valley: being overweight, high blood pressure and high cholesterol. Note it didn't say childhood asthma or low numbers of immunized children or even chronic ear infections. These three diagnoses are generally found in the aging population. It also stated that the physicians would be prescribing "walks and hikes" as part of the necessary treatment for these ailments. How does one follow through on these prescriptions if he or she has severe joint pain? Or cannot walk without using oxygen but can't carry the extra weight of an oxygen tank? There is a place right here in Estes Park that is perfect for our aging, sometimes infirm population that is not duplicated anywhere else along the entire front range. It is open to the public and I urge each of you to stop by to at least see what it has to offer. This is The Healing Waters Foundation's Aquatic Center. It's in the building behind Rambo's Liquor where there is always parking close to the building, where my oxygen tank sits at the edge of the pool while I use the treadmill. It is private and you can either have a high intensity workout listening to your favorite rock band or a quiet time of relaxation with the lights dimmed. It's like going to a spa without the high price tag! Of, course, as the Rec District Board you know all this because you have had the Proposal since last March to accept this Aquatic Center as a gift. I am asking you to consider accepting this gift on behalf of myself and all of the people who currently use the facility. We love Healing Waters Aquatic Center at its' current private, easy access location. Thank you for listening .

• Cl ck here to ~ or -E: r•11 l 1.15 GB (7%) of 15 GB used

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March 14, 2016

Estes Valley Recreation and Park District PO Box 1379 690 Big Thompson Avenue Estes Park, CO 80517

Dear Director,

We would like to voice our support for having the Healing Waters Pool placed under the administration of the EVRPD.

This wonderful facility offers much needed opportunities for therapy and exercise, not available in any other format here in Estes Park. Indeed, in some circumstances, it is the best and only type of therapy and exercise that a client can use. Placing it under your jurisdiction would make it more readily available to residents of Estes Park, and likely be easier for them to access.

We have both benefitted from using the Healing Waters Pool. Ken finds the warm water very helpful in maintaining his flexibility and range of motion. Barbara has appreciated the water therapy ever since having a hip replacement a few years ago. We believe having EVRPD manage this facility would help make the services reach more residents and provide financial stability.

Thank you for your consideration.

Sincerely, ~ . ,/ ) ¢"__ /l ... ) r:;~ -4.q: ~~J ~

Ken and Barbara Cole 2100 Arapaho Road Estes Park, CO

ATTENDING:

ESTES VALLEY TRAILS COMMITTEE Meeting Minutes

Tuesday, January 20, 2016 6:00 P.M

Estes Park 18-Hole Goff Course Clubhouse 1480 Golf Course Road Estes Park, CO 80517

Voting Members: Danny Basch, Hal Dalzell, Dan Marshall, Gary Matthews, Lisa Plaut, Dick Putney, Ken TeSelle Non-voting Members: Ben Greer, Ron Duell (EVRPD Board Liaisons) Staff: Janet Carabell (EVRPD Administrative Assistant), Tom Carosello (EVRPD Executive Director), Herb Loveall (EVRPD Parks-Trails Maintenance Manager), Kim Slininger (EVRPD Comprehensive Trails Master Plan Manager)

ABSENT:

Voting Members: Ed Hayek, Arny Plummer [excused absences] Non-Voting Members: Tina Kurtz (Town Community Development), Phil Kleisler (Town Community Development) [excused absences]

GUESTS: Patsy McEntee (NPS/RTCA)

Prior notice of this meeting was given by posting a notice at the Town of Estes Park's Municipal Building, the Estes Park Public Library, Estes Valley Recreation and Park District 's Administration Office, the Larimer County Clerk's Office in Estes Park, the Boulder County Clerk and Recorder's Office in Boulder.

Trails Committee President, Gmy Matthews, called the meeting to order at 6 P.M

APPROVAL OF MEETING MINUTES

Moved by Ken TeSelle, seconded by Dick Putney, to approve the December 1, 2015, Trails Committee meeting minutes, as presented.

Ayes - 5. No discussion. Motion carried unanimously.

(Dan Marshall arrived shortly after the minutes were approved.)

TREASURER'S REPORT

Approval of the October 31, 2015, Treasurer's Report was tabled until the January meeting. EVRPD's Finance Director provided updated October financial report and a December financial report for this meeting.

Year-to-date repo1is include a trails fund balance and a trails expense report that compares this year' s budget to last year' s budget. The Trails Fund balance as of December 31, 2015, is $709,217. Trails Expenses: YTD actual operating expenses are $22,595.16; YTD actual non-operating expenses are $265,270.76; YTD operating budget is $25,654; total YTD trail expenses are $287,865.92 (most expenses due to the Fish Creek Trail flood repairs).

Moved by Dick Putney, seconded by Danny Basch, to approve the October 31, 2015 and the December 31, 2015, financial reports, as presented.

Ayes - 6. No discussion. Motion carried unanimously.

(Lisa Plaut arrived shortly after the financial reports were approved.)

EVRPD UPDATES

Tom Carosella, EVRPD Executive Director, provided the following updates.

Matt Hines, who has served as EVRPD'S FEMA Project Manager since February 2015, has taken a job in North Dakota. Matt' s last day at EVRPD is Friday, January 22, 2016.

Estes Valley Community Center Update

EVRPD is working with Don Diones and other George K. Baum staff on the second issuance of bonds for the community center, which will be sold in $5,000 increments.

After releasing an RFQ and evaluating submittals, a review/selection committee made a recommendation to EVRPD' s Board to begin contract negotiations with Ohlson Lavoie Collaborative Architecture (OLC) for architectural/engineering design services. EVRPD's Board approved the recommendation to move forth with the contract negotiations. RLH Engineering serves as EVRPD' s Owner' s Rep for the community center project and will oversee this process.

Comprehensive Trails Master Plan RFP Update

Trails Committee input on the trails master plan maps have been sent to Mike, Beach (SE Group) . Online comments are being taken until March 2016.

Patsy McEntee (NPS/RTCA) led a trails master plan discussion after the business portion of this meeting.

Homer Rouse Trail

Larimer County, in conjunction with the Town of Estes Park, will be installing high voltage power lines in the upper area of the Homer Rouse Trail. The trail will be closed while this work is being performed. Tom Carosello will send email updates to the Trails Committee as closures occur.

Dry Gulch Road Update

The Town of Estes Park and CDOT would like to install a trail underpass on Hwy 34 near the Lake Estes Marina (where the current bridge exists). The underpass would connect the Lake Estes Trail to Dry Gulch Road sidewalk the Town plans to install . Town staff will attend a future Trails Committee meeting to discuss this project after they have permits and final plans in place. The Bureau of Reclamation is also involved since the lake Estes Trail and Marina are located on BOR property.

It was noted that Cornerstone Engineering previously conducted an engineering study for a trail on the west side on Dry Gulch Road (exact date of this study is unknown). Ben Greer requested that EVRPD ask the Town of Estes Park to include a dirt shoulder along the Dry Gulch Road sidewalk for runners and recreational users.

Easement Committee Updates

Otie' s Trail - Gary Matthews stated that Otie' s Trail is an important linkage/trail connection to other Estes Valley trails and it should be considered in the comprehensive master trails plan. Ron Duell reported that he has talked with the Pratt property owner's son as to why the Pratts fenced-off Otie's trail on their property. The Pratt's son told Ron that neighbors were complaining about people walking through their properties. Ron said the Pratts may be amenable to installing gates on the south side of the property for trail access. Ron has left messages for the Pratts, but he has not heard back from anyone. Ron suggested that he and Amy Plummer meet with the property owners to further discuss the issue. He also noted that electric and water easements exist along the south side of the property. Ron will continue to pursue this issue with the property owners.

Aspen Brook Trail - A suggestion was made to wait to meet with the new YMCA Director regarding the Aspen Brook Trail until after the Trails Committee meets with EVRPD's Board and until trail priorities are identified in the trails master plan. It was also suggested that EVRPD and/or Trails Committee members meet with Rocky Mountain National Park' s new Superintendent, once on-board. Kim Slininger stated that there is public support for the Aspen Brook Trail.

OTHER BUSINESS

Discussion included the importance of having a Town of Estes Park liaison on the Trails Committee; cancelling the scheduled February 2 Trails Committee meeting in lieu of the February 18 public meeting regarding the Trails Master Plan, to be held from 3 :30 to 8 p.m. at Town Hall; and re-scheduling the March 1 Trails Committee meeting and instead holding a joint work session with EVRPD's Board.

Moved by Dick Putney, seconded by Ken TeSelle, to cancel the February 2, 2016, Estes Valley Trails Committee meeting due to the February 18, 2016, Trails Master Plan public meeting.

Ayes - 7. No further discussion. Motion carried unanimously.

DISCUSSION OF TRAILS MASTER PLAN {PATSY MCENTEE, N PS RTCA)

EVRPD received a grant from the NPS Rivers, Trails, and Conservation Assistance Program (RTCA) for help developing the Comprehensive Trails Master Plan. Patsy McEntee (RTCA) has been working closely with EVRPD staff and the SE Group to facilitate the process and public outreach components of the project. Patsy prepared a presentation and led the Trails Committee in a discussion about the trails planning process, goals, priorities, and recommendations. Patsy will provide her notes and presentation to the Trails Committee.

Meeting adjourned at 8:40 p.m.

µ'~ @,.~~ Amy ~mer, Vice President Date

Recorded by Janet Carabell

ESTES VALLEY TRAILS COMMITTEE Meeting Minutes

Tuesday, April 5, 2016

6:00 P.M.

Estes Park 18-Hole Golf Course Clubhouse 1480 Golf Course Road Estes Park, CO 80517

PRESENT: Voting Members: Danny Basch, Hal Dalzell, Dan Marshall, Lisa Plaut, Amy Plummer, Dick Putney, Ken TeSelle Non-voting Members: Ron Duell (EVRPD Board Liaisons); Greg Muhonen (Town of Estes Park Public Works Liaison) Staff: Janet Carabell (EVRPD Administrative Assistant), Tom Carosello (EVRPD Executive Director), Herb Loveall (EVRPD Parks-Trails Maintenance Manager), Kim Slininger (EVRPD Comprehensive Trails Master Plan Manager) ABSENT: Voting Members: Ed Hayek, Gary Matthews [excused absences] Non-Voting Members: Tina Kurtz (Town of Estes Park Community Development Liaison) GUESTS: NONE Prior notice of this meeting was given by posting a notice at the Town of Estes Park’s Municipal Building, the Estes Park Public Library, Estes Valley Recreation and Park District’s Administration Office, the Larimer County Clerk’s Office in Estes Park, the Boulder County Clerk and Recorder’s Office in Boulder. Trails Committee Vice President, Amy Plummer, called the meeting to order at 6:04 p.m. APPROVAL OF MEETING MINUTES Moved by Ken TeSelle, seconded by Dick Putney, to approve the January 20, 2016, Trails Committee meeting minutes, as presented. Ayes – 6. No discussion. Motion carried unanimously. (Hal Dalzell arrived after the minutes were approved.) TREASURER’S REPORT Moved by Dick Putney, seconded by Dan Marshall, to approve the February 29, 2016, financial report, as presented. Ayes – 6. No discussion. Motion carried unanimously. (Hal Dalzell arrived after the financial reports were approved.)

EVRPD UPDATES Tom Carosello, EVRPD Executive Director, provided the following updates. Tom clarified a question posed at the last meeting by former EVRPD Board member, Ben Greer, who resigned from the Board in March 2016. Mr. Greer had asked about a $80,000 Fish Creek Trail expenditure; Mr. Carosello clarified that the expenditure was for flood recovery repairs and was reimbursed by FEMA. The REACH health and wellness program is promoting National Park Prescription Trails Day on Sunday, April 24. Tom is organizing an informal walk around Lake Estes from 2 to 4 p.m., starting at the Lake Estes Marina. The public is invited to participate. ESTES VALLEY COMMUNITY CENTER UPDATE RLH, EVRPD’s Owner’s Rep for the community center project, has hired Ohlson Lavoie Collaborative (OLC) for architectural/engineering design services (via a competitive RFP process and with EVRPD Board approval). Next steps are to hire a General Contractor/Construction Manager (GC/CM); submit a development plan to the Town of Estes Park; and hold public presentation meetings. The building footprint has been reduced to keep the project within budget. COMPREHENSIVE TRAILS MASTER PLAN RFP UPDATE EVRPD Project manager, Kim Slininger, and Patsy McEntee (NPS/RTCA) recently met with representatives from the USFS, and Boulder and Larimer County Open Space staff. Kim suggests making these entities project partners for the Trails Master Plan. Kim also suggested that once the master plan is in place, EVRPD publish trail information and make it available to the public (trail location, elevation, length, use policy, etc.). Kim also met with the Estes Valley Cycling Coalition and encouraged the group to get involved with CDOT’s restructuring of Hwy 7 for addition of bike lanes to the highway. He also reported that the the Cycling Coalition is seeking a grant for a pump track in Stanley Park. Kim reported that the USFS is exploring the possibility of a trail from Pierson Park to Homestead Meadows that would loop from Little Valley to Hermit Park. Lisa Plaut noted that the Larimer County Horseman’s Association donated $10,000 to Larimer County for an equestrian trail into Hermit Park some time ago. Dick Putney asked if parking for horse trailers is planned in the Little Valley area. Kim replied that it is not, but that there is plenty of horse trailer access, parking and campsites at Hermit Park. Trails Master Plan Open House will be held Thursday, April 28 at Town hall, from 4 to 7 p.m. DRY GULCH ROAD UPDATE Greg Muhonen, Public Works Director for the Town of Estes Park, reported that Dry Gulch Road is closed for construction. Phase I of the project goes from Hwy 34 to Wildfire Road and is scheduled to be completed by mid-June. Phase II goes from Wildfire Road to Stonegate and is scheduled to be completed by mid-August. The Town will install a concrete trail alongside Dry Gulch Road as part of this project. The Town obtained a CDOT permit for the trail underpass at Highway 34; they still need a BOR permit. The underpass will connect the Lake Estes Trail to Dry Gulch Road sidewalk. Mr. Muhonen stated that the BOR requires approval from

EVRPD’s Board for the installation of the underpass since EVRPD manages the property around Lake Estes for the BOR. As an advisory group to EVRPD’s Board, the Trails Committee voted on the issue: Moved by Ken TeSelle, seconded by Dick Putney, to recommend that EVRPD’s Board approve the Town of Estes Park’s planned installation of a pedestrian/trail underpass connection from Dry Gulch Road to the Lake Estes Trail. Ayes – 6. No discussion. Motion carried unanimously. (Hal Dalzell arrived after the vote was taken.) EVRPD’s Board will take up the matter at their April 19, 2016, regular meeting. COMMITTEE UPDATES Otie’s Trail – EVRPD Board member Duell is still working on trying to obtain an easement from the Pratt family. 2016 TRAILS COMMITTEE VACANCIES Terms of service are expiring in May 2016 for Trails Committee members Gary Matthews, Ken TeSelle, and Danny Basch. All three have expressed interest in continuing on the committee. Current seat holders can be reappointed and may reapply to serve on the committee for an additional three-year term. It was decided to advertise the vacancies in the local papers on the EVRPD’s Web site through the end of April, and to change the May 3 meeting to May 10 to allow more time for the interview committee to meet. The Trails Committee will then make their recommendations for filling the vacancies to EVRPD’s Board, who will appoint new EVTC members at the May 17, regular Board meeting. The appointed Trails Committee members will start their new terms in June 2016. OTHER BUSINESS Greg Muhonen was asked to verify who from Town staff will serve as liaisons to the Trails Committee. Mr. Muhonen discussed possible FLAP projects -- one plan is to widen Moraine Avenue to Mary’s Lake Road and either add a separated concrete sidewalk along the road or instead build a trail along the Big Thompson River that would parallel the road. He asked EVRPD for a letter of recommendation and a commitment of funds for this project (not to be expended until 2019) by May 14 so that it can be included in the FLAP grant application. Meeting adjourned at 7:08 p.m. _____________________________________ ___________________ Gary Matthews, President Date Recorded by Janet Carabell

9 HOLE PRO SHOP- 2015 REVENUES AND PLAY

2015 % BUDGET REALIZE!

PLAY PASSES 3 093 6.34% MONTHLY BUDGET

GR. FEEi 8 2771 2.38% MONTHLY BUDGET

TOTAL 11 ,3701 3.46% I+ OR(-) I -10,977IMONTHL 'I

REVENUE GR. FEE I $122 2481 1.25% MONTHLY BUDGET

CARTS I $ 33,2621 2.96% MONTHLY BUDGET

MERCH I $ 35,9011 15.72% MONTHLY BUDGET

RENTALS I $ 23 1411 0.77% MONTHLY BUDGET

$ . PASS I $ 11 .1001 63.55% MONTHLY BUDGET

P.PASS I $ 6,8581 22.75% MONTHLY BUDGET

FOOD I $ 4,1081 3.30% MONTHLY BUDGET

BEER I $ 3,8651 2.55% MONTHLY BUDGET

TOTAL I $ 240,4831 7.14% I+ OR(-) I -$ 224,285IMONTHL 'Y

Year to date +/-from budget: ($3.348>1

JAN FEB MAR APR MAY 31 70 59 36 0 44 28 153 140 228 29 41 87 40 0 15 18 115 105 414 60 111 146 76 0 1 65 1122' 1169 1642

$ 217 $ 363 $600 $ 348 $0 $ 86 $85 $ 811 $ 756 $ 4,877

$204 $195 $ 248 $ 336 $0 $ 37 $ 53 $ 587 $ 85 $ 1,346

$606 $ 962 $ 3,547 $ 529 $0 $1 ,395 $ 1,251 $ 4,868 $484 $1,710

$13 $29 $89 $ 48 $0 $ 12 $ 21 $124 $ 99 $ 1,255

$ 2,280 $ 855 $ 2,565 $ 1,354 $0 $1,995 $ 974 $2,446 $ 3,087 $ 1,216

$624 $ 312 $0 $ 624 $0 $ 416 $ 343 $ 1,591 $ 2,217 $ 832

$ 20 $ 45 $ 50 $ 21 $0 $24 $19 $80 $ 35 $194 $9 $ 21 $ 50 $18 $0 $1 $14 $ 55 $ 36 $218

$ 3,973 $ 2,782 $ 7,149 $ 3,278 $0 $44 $22 ($3,413 ($3,5211 1$11,648'

RUNNING JUNE JULY AUG SEPT OCT NOV DEC TOTALS

0 0 0 0 0 0 0 196 689 723 706 222 0 122 38 -2 859

0 0 0 0 0 0 0 197 1 765 2 584 2 365 809 0 76 11 -8 069

0 0 0 0 0 0 0 393 (2,454 13 307 13,071 11,031 0 {198 149 110,928

RUNNING TOTALS

$0 $0 $0 $0 $0 $0 $0 $1,528 $ 25,271 $40,093 $ 36,014 $ 13,557 $0 $ 576 $122 -120,720

$0 $0 $0 $0 $0 $0 $0 $ 983 $ 8,694 $ 8,963 $ 9,971 $ 3,226 $0 $ 200 $100 -32,279

$0 $0 $0 $0 $0 $0 $0 $ 5,643 $5,133 $ 6 ,433 $ 6,068 $1 ,728 $0 $ 2 ,844 $ 3,987 -30,258

$0 $0 $0 $0 $0 $0 $0 $179 $ 4,545 $ 7 488 $ 6,773 $ 2,628 $0 $168 $28 -22,962

$0 $0 $0 $0 $0 $0 $0 $ 7,054 $ 907 $190 $190 $95 $0 $0 $0 -4 046

$0 $0 $0 $0 $0 $0 $0 $ 1,560 $1 ,131 $224 $104 $0 $0 $0 $0 -5,298

$0 $0 $0 $0 $0 $0 $0 $136 $ 935 $1 241 $ 1,079 $ 415 $0 $ 55 $ 31 -3,973

$0 $0 $0 $0 $0 $0 $0 $ 99 $ 877 $ 1, 181 $1 ,052 $ 400 $0 $22 $9 -3,766

$0 $0 $0 $0 $0 $0 $0 $ 16,198 1$47,493 ($65,8131 1$61,251 1 ($22,0491 $0 ($3,665 1$4,177' ($223,302

18 HOLE PRO SHOP-- 2015 REVENUES AND PLAY

2015 % BUDGET REALIZE!

PLAY PASSES 8 813 0.00% MONTHLY BUDGET

GR. FEEi 13 8491 0.00% MONTHLY BUDGET

TOTAL 22,662 0.00%

I+ OR 1-l I -22,662 MONTHL 'r

REVENUE GR. FEE I $5157711 0.08% MONTHLY BUDGET

CARTS I $ 191 6331 1.11% MONTHLY BUDGET

MERCH I $ 127 9731 1.47% MONTHLY BUDGET

RANGE I $ 38 2801 7.18% MONTHLY BUDGET

RENTALS I $19 3661 0.00% MONTHLY BUDGET

S.PASS I $152 7921 48.27% MONTHLY BUDGET

P. PASS I $ 21 1921 27.18% MONTHLY BUDGET

LOCKERS I $ 3741 48.13% MONTHLY BUDGET

LESSONS I $ 01 #DIV/O! MONTHLY BUDGET

TOTAL $1 ,067,3811 8.14%

I+ OR 1-l -$ 980,525IMONTHL 'r

Year to date +/-from budget: ($14 575)1

JAN FEB MAR APR MAY 0 0 0 0 0 0 0 0 269 1 146 0 0 0 0 0 0 0 0 136 852 0 0 0 0 0

0 0 0 (4051 (1 998

$0 $210 $0 $ 210 $0 $0 $0 $0 $2 940 $ 24 788

$482 $ 372 $ 238 $1 ,026 $0 $181 $ 47 $ 796 $ 3 554 $ 10 846

$0 $0 $0 $ 1,883 $0 $0 $0 $0 $4 779 $10 786

$464 $ 971 $ 892 $ 422 $0 $ 750 $ 303 $ 1 911 $ 2192 $ 3 093

$0 $0 $0 $0 $0 $0 $0 $0 $ 318 $1 205

$16,135 $ 9,020 $ 29,220 $ 19,371 $0 $12 538 $ 9 079 $ 46 804 $ 67 996 $6 816

$0 $ 1,800 $ 2,160 $1 ,800 $0 $660 $ 110 $ 3 366 $9646 $4 572

$0 $0 $ 100 $ 80 $0 $13 $13 $68 $ 80 $200 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$17,081 $ 12,373 $ 32,610 $ 24,792 $0

$2 939 $2,821 ($20,3351 ($66,713 ($62 306

RUNNING JUNE JULY AUG SEPT OCT NOV DEC TOTALS

0 0 0 0 0 0 0 0 1 856 1 906 1 656 1 103 877 0 0 -8 813

0 0 0 0 0 0 0 0 2 532 3 545 3 535 2 348 901 0 0 -13 849

0 0 0 0 0 0 0 0 (4,388 (5,451 (5,191' (3,4511 (1,778' 0 0 (22,662

RUNNING TOTALS

$0 $0 $0 $0 $0 $0 $0 $ 420 $ 96 534 $ 141 638 $ 141 383 $ 83 211 $25 277 $0 $0 -515.351

$0 $0 $0 $0 $0 $0 $0 $ 2,118 $ 35 547 $ 48 966 $ 49 188 $ 30 878 $11 630 $0 $0 -189 515

$0 $0 $0 $0 $0 $0 $0 $ 1,883 $ 20 955 $ 25 367 $ 25 772 $ 27 662 $12 652 $0 $0 -126 090

$0 $0 $0 $0 $0 $0 $0 $ 2,749 $ 7 101 $ 8 851 $ 7 893 $4 372 $1 536 $250 $28 -35 531

$0 $0 $0 $0 $0 $0 $0 $0 $ 4 058 $6 374 $4 292 $ 1 910 $1 209 $0 $0 -19 366

$0 $0 $0 $0 $0 $0 $0 $ 73,746 $ 6 707 $1 897 $ 955 $0 $0 $0 $0 -79 046

$0 $0 $0 $0 $0 $0 $0 $ 5,760 $2420 $ 550 -$132 $0 $0 $0 $0 -15 432

$0 $0 $0 $0 $0 $0 $0 $180 $0 $0 $0 $0 $0 $0 $0 -194 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 $0 $ 86,856

{$173,322' ($233,643 ($229,351 ($148,033 ($52,3041 ($2501 1$281 ($980,525

WINTER GOLF REPORT MARCH 2016

DAILY PLAY

Day of the

Week

SUNDAY MONDAY

TUESDAY WEDNESDAY

THURSDAY FRIDAY

SATURDAY

!weekly totals

MONTHLY SUMMARIES 5 YEAR

date

1 2 3 4 5

I

AVERAGE 2016 2015 PLAY

P.PLAY

0 0 7 8 5

201

203 58 230 MEMBER 173 86 262 GREEN FEE

g.f. date P.PLAY

6 10 7 0

0 8 0 0 9 2 0 10 2 9 11 10

12 12 11

21 1 351

g.f. date P.PLAY g.f. date P.PLAY g.f. date P.PLAY g.f.

10 13 0 15 20 Snow 27 snow

0 14 Snow 21 Snow 28 snow

2 15 Snow 22 3 8 29 0 2

2 16 Snow 23 snow 9 17 Snow 24 Snow 8 18 Snow 25 Snow 9 19 Snow 26

401 01 151 31 all 01 21

2016 I 2015 Total passes sold for month 65 105 Total passes sold YTD 123 158

~~~~3~77-+-~~~1-44-+-~~~~4-9-2TOTAL

'Rec.dillis 596 ~!l?

Month YTD

I

5 YEAR Pass Breakdowns 2016 2015 2016 AVERAGE 2016 2015 REVENUES Both Courses Res 18 27 43

$1,257 $600 $1,854 GREEN FEE $3,252 2012 Both Courses Non-Res 0 0 0 $4,903 $3,547 $7,279 MERCH $7,279 2015:: . Junior 6 4 6 $1 ,974 $892 $1 ,838 RANGE $3,245 2-01·2· Both Courses WO Res 24 38 34 $3,862 $2,565 $2,850 9H SEASON Both Courses WO Non-Res 2 4 3 $1,560 $0 $1 ,716 9H PUNCH 18-Hole P.M. Punch Res 6 11 11

$41 ,559 $29,220 $42,985 18H SEASON 18-Hole P.M. Punch Non-Res 0 0 0 $3,336 $2,160 $3,630 18H PUNCH Total 18-Hole Passes 56 84 97

$240 $89 $296 $592 $248 $936

RENTALS $7·41 2012. CARTS $936 2015:' . 9-Hole Res 9 10 20

$98 $50 $165 $72 $50 $152

FOOD/BEV $2Q2 2012:: BEER $'.Ii(~ 2012

9-Hole Non-Res 0 0 0 L.E. P.M. Punch Res 0 11 6

$59,453 $39,421 $63,701 TOTAL :;u s;soo L.E. P.M. Punch Non-Res 0 0 0

$8,544 $5,228 $11 ,584 I Total 9-Hole Passes 9 21 26

(pass sales taken out)

Golf Report: The first two weeks of March were very good and the last two weeks were the opposite. Lots of good snow has both course looking good for the coming season, but did slow season pass sales significantly. The 18 hole clubhouse roof and carpeting projects are now complete and went very well. Pro Shop and Hangar restaurant have opened April 1st. 18 hole course will open April 15 and the 9 hole will then close for a month. The greens covers at the 18 hole are off and the greens came through the winter in great shape.

Mark

2015 49

0 5

50 4

12 0

120

20 0

18 0

38

Recreation: April 2016

• Youth Sports o Denver Nuggets Skills Challenge: Joseph Boynton took 3rd place at the DNSC in

the 13/14 year old boys division at State on April 2. o NVAA Travel Soccer: They have had two weather cancellations (one will be

made up), one loss and one win. o Spring Soccer In-house: We have 4, K-1st grade teams, 2, 2nd-3rd grade, and 2,

4th-6th grade teams. We are in need of two coaches (one for K-1st and one for 4th-6th grade). They started April 13 and their first game is April 20.

o Spring Flag Football: We only had 6 players register for 2nd-3rd grade so we had to cancel. We have 2 teams for 4th-6th grade. They started April 12 and their first game is April 21.

o 4 Star Baseball: Registration has ended and I am meeting with the coaches April 14 to figure out how the teams will lay out because each division is on the cusp of how many teams we can offer. Any division with two teams in it will have a Player Assessment day in which the kids go through skills testing and they are scored and the coaches draft their team. Practices start the week of May 9.

o Little Hitters/T-Ball/Coach Pitch: Information will be in April 15 papers. Registration opens April 25 for summer baseball.

o CARA Track: Information will be in April 15 papers. Registration opens April 25. Coach Travis Menghini, student at CSU, will be back for his fourth year. He’s done a fantastic job with the program.

o British Soccer Camp: I am working on paperwork with them to run the camp in August.

• Adult Sports o Adult Open gyms:

Pickleball: No more open gyms. They are running their own play time at the Pavilion during the week.

Basketball: We will extend the season into May because we have had a consistent turnout and no problems.

o Adult Softball Leagues/Tournaments: Information for men’s and co-rec leagues will be coming out in a week.

• Teen Programming o Connor Bulger, who accepted the position as our new Youth Center & Sports

Coordinator was offered a full-time position with the City of Boulder and had to decline. We have had two other interviews and offered the position to James Neill from the Boys & Girls Club of Weld County, however he has until the end of

April to accept the offer. If we are unable to hire a YC&Rec Coordinator at this time, I will look for someone to help run summer programming.

o TobacNo: Their Kick Butts Day assembly was cancelled due to a snowstorm so we have rescheduled for April 22.

• Other o The credit card machine is being installed on April 15 and once that’s all up and

running we are transitioning all youth sports registrations to The Youth Center & Recreation Offices.

Estes Park Aquatic Center March 2016

Ah, spring time in the mountains! March was good. We had a variety of home and away meets for the high school boys team and we are working on hosting a WaterCats meet as well! We had a successful lifeguard class over spring break. We had 6 folks in the class and 5 of them passed. This is the first year we offered the class over spring break and it was a huge success. Previously we hosted it in June, just before summer started and things always were a little tight. This gave us a chance to have a great class as well as re-certify some of our own lifeguards.

Looking to summer, we are starting to fill our calendar with camps and groups! We will be offering one more re-cert for current staff, all guards must formally re-certify every two years, as well as offer another guard class if there is interest.

I met with the Boys and Girls club and we will be working with them again this year for our junior guard program. We started this last year and it was a huge success. We will talk to the kids, 10 and up, explain the program and if they are interested they fill out a junior guard application and we go from there. The junior guards are an important asset to the facility during the summer! They help fill the gaps when we have large groups. It also gives them a chance to learn and be around the guards and hopefully they want to become guards when they are older. Over my eight years I have seen 10 junior guards become lifeguards! It is such a treat to see them grow and become something great!

Social Media

Facebook and social media continues to serve the community! I added Denali as an admin which gives him the chance to post Maria relevant things as needed.

Special Events

The EVRPD egg hunt was a success. Close to 300 kiddos showed up for games and eggs! I think that we were able to get the word out that there would not be breakfast and there was not much backlash from that.

LAKE ESTES MARINA NEWS WAVE APRIL 2016

New Kayaks arrived March 30. These kayaks are replacing our older fleet of kayaks. We now have 5 double kayaks and 7 single kayaks. These are covered in our budget in Rental Equipment purchases; regular line item. The retired kayaks have been sold, 4 doubles and 6 singles.

We have ordered a 7 passenger pontoon boat to add to our fleet. Budgeted in Capital Equipment - $18,000; cost $16,813.00. We have also ordered a boat to replace our patrol boat. Budgeted in Capital Equipment - $15,000; cost $14,048. We ordered the boats March 21. They should be ready for us approximately 8 weeks from their order date. Thank you, they should be a great addition! We plan on putting the docks in the third week of this month, with help from Herb and crew. Thank you!

We are working on getting things ready to go. Bikes and pedal carts are available to rent. Cleaning and painting bathrooms. Working on boats and motors, painting trash cans, picnic tables, working on all the pieces and parts. We plan on starting up boat rentals first part of May.

Community Cleanup – Press Release: Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District, the Town of Estes Park, the Rotary Club of Estes Park. The organized cleanup will be held Saturday, April 30, 2016, from 9:30-11:30 A.M. All groups and volunteers are asked to meet at 9:00 A.M. at the Estes Park Visitors Center (across from McDonald’s) for instructions, directions, and distribution of cleanup bags. Gloves, long sleeved shirts, long pants, sun protection, and adequate footwear are recommended. We need volunteers to help with this program that promotes the Estes Park area and the environment. Please call or e-mail your total group number to Annie (586-2011 or annie@evrpd.com). If you have a specific area your group would like to clean-up, let Annie know this, as well. We thank you for your participation in this valuable community event. If you have any questions, feel free to call Annie at the Lake Estes Marina.

The fee signs will go up around the lake sometime in May.

Pavilion reservations are looking good.

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion.

30th Annual Lake Estes Fishing Derby Saturday June 4th.

Board Report April 2016

ESTES PARK GOLF COURSE Maintenance staff has been extremely busy preparing the course for the April 15th opening. Equipment Manager Erik Riffelmacher and Assistant Mechanic Brian Praiswater are working diligently to complete the preventative maintenance on the district equipment. With only a few pieces of turf equipment remaining, we should be well prepared for the upcoming season. The entire golf cart fleet has been serviced. As expected, batteries will be an issue as we enter the 5th year of this cart fleet. Extra batteries were have been purchased and stocked to avoid any down time with the cart fleet this summer.

Many cultural practices are taking place to prepare the course for the upcoming season. The greens have survived the winter very well. We expect good putting conditions relatively early this year. The fairways, however are going to require more attention. As reported last month, the dry, windy conditions we experienced in February and March created less than desirable playing conditions. Many fairway areas will require extra aerificaiton and water, seed, fertilizer, soil amendments and warmer ground temperatures. Staff will be working hard to accelerate the repair of the damaged areas.

We have received three RFQ’s for the Preliminary Design of a new irrigation system. A design firm will be chosen on 4/19/16.

A list of completed tasks and projects heading into opening day are as follows.

• Removal of elk fence and greens covers • Removal pallets as well as regrading sand in all bunkers • Irrigation system was charged on 3/22/16 • Potholed for trees scheduled to be transplanted on 4/20/16 • Installed drainage on driving range for groundwater surfacing on the west side of range • Expanded cart staging area using recycled asphalt between Golf Course Road and starter house. • All fairways have been aerified and cores harvested. Currently working on roughs. • Course cleanup. Hand raking and mechanical sweeping of all winter debris. (On going)

LAKE ESTES GOLF COURSE Our 9 hole course has come out of winter well. Isolated areas in fairways experienced some desiccation, but overall are in good condition. The greens are not as healthy as the 18 hole, which is to be expected as they are exposed all winter and endure traffic from winter play. Special attention will be paid to the greens in order to get them to acceptable levels prior to the reopening of the course in May. Routine winter maintenance has occurred during the last month to accommodate play. Greg Anderson has been spending most of his time at the 18 hole course to prepare for opening. Shortly after charging up the irrigation system, we noticed our intake pipe in our pump station pond was surrounded by silt. Ron Duell and EP Sanitation brought in their excavator and assisted staff in dredging the pond and clearing the area

around the intake pipe. Thanks R.D.! We have concerns this may continue to silt in during peak runoff. Staff will monitor this situation and possibly place rip-rap on the inlet of the pond during runoff. Hopefully this will allow sufficient flows into the pond while keeping the silt and sediment out. Thought will have to be put into a long term solution.

Some projects completed at the 9 hole course are as follows.

• Irrigation system was charged the first week of March • Dead tree removal at #5 tee • Potholed for trees scheduled to be transplanted on 4/20/16

Cart staging area

Sediment removal from clear well at 9 hole

Driving range installation

Winter desiccation #1 fairwayMountains of winter debris removed from the 18 hole course

#12 green

April 2016 Board Report Staff removed some trees from the Dry Gulch rd. rebuild project to Stanley Park, I hope they survive. It

was a challenge because of the rocks in the soil and the hillside they were on. We are preparing the grounds around the park for trees that we are having moved from property down 34. We are adding

trees to the dog park, by the tennis courts and other spots around the park, around 14 trees.

We have worked on rebuilding and repainting the tables from the shelters getting them ready for summer.

Staff had two truckloads of infield mix added to field #2.We are trying to fix the lip were the infield meets the turf.

We added a flag football field and two small soccer fields to the park for the spring sports programs.

High school baseball is going strong. We had to cancel and move some games because of the weather.

The community garden fence and gates are up. The raised beds are going in and some are filled with compost. Soon there will plants going in and seeds sprouting.

We have been busy working on general maintenance around the park and trails.

Parks/Trails Staff

Campgrounds Report - April 2016

The campgrounds are currently closed for the season and are scheduled to re-open May 15, 2015. The reservation lines are ringing off the hooks and we are on track to set all-time occupancy records at both campgrounds in the 2016 season. 2016 revenue to date is 171% over 2015 and a whopping 345% over 2014 revenue generated by Larimer County. It is shaping up to be a very busy season and we are working diligently to prepare for the influx of visitors. Park revenue report to date:

Our primary focus in March has been completing the final touches on improvements to the sites in the full hookup area at the Mary’s Lake Campground. The maintenance crew has worked tirelessly raking and spreading new road material on the sites to get them ready before the spring showers are upon us. They have also begun the tedious process of bringing the water systems back online. We will endure one more season utilizing the surface water system at East Portal in hopes that the campground will be connected to city water this fall after the season ends. In addition, they have installed 68 new fire rings at East Portal and 4 bear resistant food lockers at the Mary’s Lake Campground. Our hosts and new staff will be arriving in the coming weeks and will contribute numerous hours to campground improvement projects throughout the summer.

The big opening day will be upon us very soon … it’s going to be a fun-filled summer!

Mary's Lake Campground East Portal Campground2014 2015 2016 2014 2015 2016

January 4,243.56$ 13,476.45$ 31,701.45$ January 7,754.74$ 12,111.45$ 17,325.60$ February 7,870.75$ 14,736.00$ 27,777.29$ February 10,144.93$ 16,069.15$ 21,651.10$ March 10,753.05$ 27,780.70$ 47,656.40$ March 10,318.29$ 18,721.95$ 28,516.50$ April 14,769.58$ 36,958.38$ April 14,086.61$ 28,629.70$ May 38,329.39$ 54,422.81$ May 26,474.62$ 39,975.76$ June 66,657.92$ 110,045.52$ June 40,261.90$ 57,407.94$ July 77,292.78$ 133,147.70$ July 42,256.59$ 44,332.01$ August 48,574.83$ 110,921.09$ August 29,531.64$ 36,992.33$ September 27,822.94$ 63,155.12$ September 17,149.30$ 26,035.06$ October 4,216.11$ 14,441.27$ October 3,641.94$ 3,982.13$ November 128.75$ 533.85$ November -$ 362.60$ December 762.50$ 5,845.10$ December 2,327.50$ 3,546.25$

301,422.16$ 585,463.99$ 107,135.14$ 203,948.06$ 290,181.33$ 69,509.20$

2014 2015 2016COMBINED 505,370.22$ 875,645.32$ 176,644.34$

Board Report April 2016 HUMAN RESOURCES The task of updating the EVRPD Personnel Manual is underway. HR is evaluating and updating all sections of the manual.

• Rest Periods/Break Times HR led a discussion with department managers on 4-12-16 at the Monthly Managers Meeting. The following is a draft of the update to the personnel manual in regard to employee lunches and breaks:

DRAFT 3.31 Rest Periods/Break Times Normally, non-exempt employees are granted an unpaid, uninterrupted and “duty free” meal period of 30-minutes to 1-hour in duration, when the scheduled work shift exceeds five consecutive hours of work. Employees may only be allowed to work through their lunch period and eat on the job if taking a lunch break away from their desk/work area would cause undue hardship on the business, requiring the business to temporarily shut down; i.e., retail positions, cashier etc. Morning and afternoon breaks, up to 10 minutes each, will be left up to the discretion of each department’s manager. All breaks, including lunch breaks, shall be scheduled by each employee’s supervisor, provided that, where possible, lunch breaks shall be scheduled between 11:00 A.M. and 1:00 P.M. If an employee opts not to take a 10-minute break, the time cannot be applied to extend lunch breaks, create a paid lunch break, or to shorten the overall shift for the day. Once assigned, lunch periods and break time shall remain constant unless changed by an employee’s supervisor. Supervisors may require minor variations in lunch periods from day-to-day on the basis of individual work requirements.

With this modification, we are leaving morning and afternoon breaks up to the discretion of management. With this change, morning and afternoon breaks will no longer be mandatory for all employees in every department. • Recruitment We have ended the advertising period for the recruitment of the new Parks and Recreation Director and the Aquatics Supervisor positions. HR collected 73 applications for the Parks and Recreation Director, which included 51 responses from Indeed that were not considered due to lack of formal EVRPD application attachments. HR collected 13 applications for the Aquatics Supervisor position, which included 5 responses from Indeed that were not considered due to lack of formal EVRPD application attachments. Interviews for the Director position will take place at the end of April and interviews for the Aquatics position will take place the first week of May. Within the past month, we have processed approximately 40 returning employees including new offer letters, contact information updates, salary adjustments etc., and will process approximately 20 more returning employees within the next 30 days. In addition to all our returning seasonal employees, in the past month, the EVRPD has hired 6 new positions in Golf Operations, 9 new positions in Golf Maintenance, and 19 new Camp Host positions at the Campgrounds. We also welcomed Tracy Bonzo to our team, as the new part-time Administrative Assistant.

Last Year Month Actual

Current YrMonth Actual

Current YrMonth Budget

Month Variance

Current YrYTD Actual

Current YrYTD Budget

Current YrAnnual Budget

ADMINISTRATIONTotal Revenues 245,329 245,117 225,964 19,153 304,429 259,398 1,040,718

Operating Expenses 52,934 47,534 53,089 (5,556) 131,138 152,445 602,927Non-Operating Exp 0 0 10,502 (10,502) 2,073 11,507 26,029

Total Expenses 52,934 47,534 63,592 (16,058) 133,210 163,953 628,956

Net Income 192,395 197,584 162,373 35,211 171,219 95,445 411,762

RECREATIONTotal Revenues 12,129 7,120 2,696 4,424 21,408 10,588 68,850

Operating Expenses 16,581 14,427 16,142 (1,715) 37,202 46,590 188,439Non-Operating Exp 0 0 393 (393) 0 1,178 4,711

Total Expenses 16,581 14,427 16,534 (2,107) 37,202 47,768 193,150

Net Income (4,452) (7,307) (13,838) 6,532 (15,794) (37,180) (124,300)

COMMUNITY CENTERTotal Revenues 0 443,354 391,562 51,793 12,938,641 447,429 14,894,032

Operating Expenses 0 8,319 16,898 (8,579) 10,112 22,855 106,668 Non-Operating Expenses 0 138,064 750,065 (612,001) 240,559 750,196 7,332,141

Total Expenses 0 146,383 766,963 (620,580) 250,672 773,051 7,438,809

Net Income 0 296,972 (375,401) 672,373 12,687,970 (325,621) 7,455,223

LAKE ESTES GOLFTotal Revenues 15,248 8,750 0 8,750 17,877 0 243,658

Operating Expenses 18,927 24,362 25,520 (1,158) 56,551 69,743 354,264Non-Operating Exp 26,621 9,999 4,753 5,246 36,620 14,258 57,033

Total Expenses 45,547 34,361 30,272 4,088 93,171 84,001 411,297

Net Income (30,300) (25,611) (30,272) 4,661 (75,294) (84,001) (167,639)

ESTES PARK GOLFTotal Revenues 50,337 50,569 32,103 18,466 80,465 32,136 1,128,417

Operating Expenses 69,669 71,957 63,540 8,416 150,939 159,161 813,844Non-Operating Exp 18,730 11,546 40,253 (28,707) 35,551 53,759 103,036

Total Expenses 88,399 83,503 103,793 (20,290) 186,490 212,920 916,880

Net Income (38,062) (32,934) (71,691) 38,756 (106,025) (180,784) 211,537

Month of March Year to Date

Estes Valley Recreation & Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31, 2016

Last Year Month Actual

Current YrMonth Actual

Current YrMonth Budget

Month Variance

Current YrYTD Actual

Current YrYTD Budget

Current YrAnnual Budget

Month of March Year to Date

MARINATotal Revenues 1,916 2,148 0 2,148 2,633 0 330,550

Operating Expenses 16,981 18,950 17,541 1,409 30,315 41,974 244,453Non-Operating Exp 0 30,861 1,134 29,727 54,088 3,403 55,112

Total Expenses 16,981 49,811 18,676 31,135 84,404 45,377 299,565

Net Income (15,065) (47,663) (18,676) (28,988) (81,771) (45,377) 30,985

PARKS/TRAILSTotal Revenues 390 9,515 1,250 8,265 115,888 203,750 1,039,000

Operating Expenses 8,777 14,247 21,816 (7,568) 36,899 65,447 274,786Non-Operating Exp (19,525) 131,505 101,838 29,667 229,835 310,514 1,039,057

Total Expenses (10,748) 145,753 123,654 22,099 266,734 375,961 1,313,843

Net Income 11,138 (136,238) (122,404) (13,834) (150,847) (172,211) (274,843)

CAMPGROUNDSTotal Revenues 44,850 78,596 36,481 42,115 169,776 91,202 1,081,525

Operating Expenses 27,184 39,687 28,947 10,740 91,456 81,841 499,362Non-Operating Exp 15,012 166,616 3,749 162,867 172,116 11,246 482,984

Total Expenses 42,197 206,303 32,696 173,607 263,571 93,087 982,346

Net Income 2,653 (127,707) 3,785 (131,493) (93,795) (1,885) 99,179

AQUATICSTotal Revenues 5,861 6,789 7,641 (852) 20,240 22,923 91,691

Operating Expenses 17,289 17,595 17,856 (262) 51,474 53,569 199,275Non-Operating Exp 0 0 166 (166) 0 498 1,993

Total Expenses 17,289 17,595 18,022 (428) 51,474 54,067 201,268

Net Income (11,428) (10,806) (10,381) (424) (31,233) (31,144) (109,577)

DISTRICT TOTALSTotal Revenues 376,060 851,957 729,321 157,037 13,671,357 1,102,091 20,040,072

Operating Expenses 228,341 257,077 261,349 (4,272) 596,085 693,625 3,284,018Non-Operating Exp 40,838 488,591 912,853 (424,262) 770,842 1,156,559 9,102,096

Total Expenses 269,179 745,669 1,174,202 (428,533) 1,366,927 1,850,184 12,386,114

Net Income 106,881 106,289 (444,882) 585,571 12,304,430 (748,094) 7,653,958

2015 2016CASH RECEIPTS: MARCH MARCH

General Fund 245,329$ 245,117$ Recreation 12,510 7,120Community Center 0 443,354Lake Estes 9-Hole Golf Course 15,248 8,750Estes Park 18-Hole Golf Course 50,337 50,569Marina 1,916 2,148Parks/Trails 0 9,515Campgrounds 44,850 78,596Aquatic Center 5,861 6,789Flood Recovery Projects 0 0

TOTAL REVENUE 376,051 851,958(Increase)/Decrease in Receivables/Inv 47,638 84

Total Cash Receipts 423,689$ 852,042$

CASH DISBURSEMENTS:General Fund 52,313$ 47,534$ Recreation 16,941 14,427Community Center 0 146,383Lake Estes 9-Hole Golf Course 44,567 34,361Estes Park 18-Hole Golf Course 88,399 83,503Marina 16,981 49,811Parks/Trails (25,126) 145,753Campgrounds 42,197 206,303Aquatic Center 17,289 17,595Flood Recovery Projects 15,980

TOTAL EXPENSES 269,541 745,670(Increase)/Decrease in Payables (18,165) (351,911)

Total Cash Disbursements 251,376$ 393,759$

NET CASH INFLOW (OUTFLOW) 172,313$ 458,283$

CASH IN BANK:AVAILABLE CASH: Bank of Estes Park - Checking 285,169$ 380,395$ * Bank of Estes Park - Credit Cards 58,049 62,776 ColoTrust - General Fund 419,225 677,216 CSafe - General Fund 14,356 9,167 Bank of Estes Park - DOW POS 885 1,234 Bank of CO - Money Market 194,674 194,814 Petty Cash 2,920 2,970 PayPal Cash 3,558 2,497

Sub-Total - Available Cash 978,836$ 1,331,068$

OTHER CASH: Bank of Estes Park - Parks & Trails 470,234$ 470,281$ ColoTrust - Lottery Funds(CTF) 152,168 203,402 ColoTrust - Community Center Fund 0 75,980 ColoTrust - Comm Ctr Proj Acct 0 22,063,288 Bank of Estes Park - GIF 6,949 6,950 CSafe - Maintenance Fund 58,641 58,792 CSafe - Tabor Reserve 36,094 41,413 CSafe - Debt Service Fund 0 466,550 Bank of EP - Youth Center 31,885 31,888

Sub-Total - Other Cash 755,971$ 23,418,543$

TOTAL CASH IN BANKS 1,734,807$ 24,749,611$

* Includes Jr Golf, Youth Activity & Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 14, 2016

Check # Date Payee Cash Account Amount140695V 3/3/16 Colorado Secretary of State 1-0000-101-1001 -50.00140716 3/4/16 Antigua Group, Inc 1-0000-101-1001 34.32140717 3/4/16 AO Studios 1-0000-101-1001 299.00140718 3/4/16 Atlas Unlimited LLC 1-0000-101-1001 195.00140719 3/4/16 Bank of Colorado 1-0000-101-1001 26,620.58140720 3/4/16 Callaway Golf 1-0000-101-1001 323.36140721 3/4/16 Colorado Employer Benefit Trust 1-0000-101-1001 17,942.19140722 3/4/16 Greg Chapleski attn: eDimples 1-0000-101-1001 170.00140723 3/4/16 Concepts Signs & Graphics 1-0000-101-1001 156.00140724 3/4/16 Cornerstone Engineering 1-0000-101-1001 5,500.00140725 3/4/16 Eldorado Artesian Springs 1-0000-101-1001 16.50140726 3/4/16 EP Men's Golf Assn 1-0000-101-1001 50.00140727 3/4/16 Estes Park Lumber 1-0000-101-1001 764.71140728 3/4/16 Hobert Office Services 1-0000-101-1001 325.50140729 3/4/16 K & K Supply 1-0000-101-1001 139.38140730 3/4/16 Konica Minolta 1-0000-101-1001 126.10140731 3/4/16 LL Johnson Distributing Company 1-0000-101-1001 504.35140732 3/4/16 Mad Prints 1-0000-101-1001 1,965.00140733 3/4/16 Master Graphics Printing 1-0000-101-1001 381.00140734 3/4/16 Park Supply Co 1-0000-101-1001 1,930.32140735 3/4/16 Protect Youth Sports 1-0000-101-1001 118.40140736 3/4/16 Rocky Mountain Custom Engraving 1-0000-101-1001 115.00140737 3/4/16 Royal Supply Co 1-0000-101-1001 191.65140738 3/4/16 S-Square Tube Products, Inc 1-0000-101-1001 340.64140739 3/4/16 Jill Schladweiler 1-0000-101-1001 78.84140740 3/4/16 Kim Slininger 1-0000-101-1001 92.88140741 3/4/16 TDS 1-0000-101-1001 44.95140742 3/4/16 Town of Estes Park 1-0000-101-1001 1,335.96140743 3/9/16 Colorado Parks and Wildlife 1-0000-101-1001 70.50140743V 3/9/16 Colorado Parks and Wildlife 1-0000-101-1001 -70.50140744 3/9/16 Colorado Parks and Wildlife 1-0000-101-1001 70.50140745 3/10/16 Air-O-Pure 1-0000-101-1001 100.00140745V 3/10/16 Air-O-Pure 1-0000-101-1001 -100.00140754 3/10/16 Air-O-Pure 1-0000-101-1001 100.00140755 3/10/16 Aztek Fencing 1-0000-101-1001 4,399.78140756 3/10/16 Briggs Carpet Care of Estes Park, LLC 1-0000-101-1001 250.00140757 3/10/16 CenturyLink 1-0000-101-1001 172.11140758 3/10/16 Club Prophet Systems 1-0000-101-1001 225.00140759 3/10/16 Colorado Dept of Rev 1-0000-101-1001 912.00140760 3/10/16 Swire Coca-Cola 1-0000-101-1001 201.60140761 3/10/16 CO Spec Districts Prop & Liab Pool 1-0000-101-1001 3,122.72140762 3/10/16 Colorado Parks and Wildlife 1-0000-101-1001 327.25140763 3/10/16 Design Center of Estes 1-0000-101-1001 5,616.00140764 3/10/16 Estes Valley Networks, Inc 1-0000-101-1001 110.00140765 3/10/16 Hireko 1-0000-101-1001 432.70

Estes Valley Recreation & Park DistrictCheck Register

For the Period From March 1, 2016 to March 31, 2016

Check # Date Payee Cash Account Amount140766 3/10/16 Kitchen & Company Excavators 1-0000-101-1001 926.00140767 3/10/16 Larimer County Engineering Dept 1-0000-101-1001 281.77140768 3/10/16 Mountain States Employers Council, Inc. 1-0000-101-1001 3,716.16140769 3/10/16 NAPA 1-0000-101-1001 1,257.85140770 3/10/16 Pioneer Landscaping Materials, Inc 1-0000-101-1001 3,800.44140771 3/10/16 Rock Creek Bait & Tackle 1-0000-101-1001 40.00140772 3/10/16 SE Group 1-0000-101-1001 16,731.77140773 3/10/16 Supplyworks 1-0000-101-1001 162.85140774 3/10/16 TORO NSN 1-0000-101-1001 145.00140775 3/10/16 Town of Estes Park 1-0000-101-1001 531.74140776 3/10/16 Upper Thompson Sanitation District 1-0000-101-1001 340.45140777 3/10/16 Xcel Energy 1-0000-101-1001 548.31140778 3/17/16 Antigua Group, Inc 1-0000-101-1001 4,241.91140779 3/17/16 Janet Carabell 1-0000-101-1001 61.56140780 3/17/16 CenturyLink 1-0000-101-1001 988.78140781 3/17/16 Estes Park Locks, LLC 1-0000-101-1001 77.00140782 3/17/16 Estes Park Rent All 1-0000-101-1001 94.39140783 3/17/16 Estes Print Works 1-0000-101-1001 522.00140784 3/17/16 GCR Tires & Service 1-0000-101-1001 530.34140785 3/17/16 Tia Ginter 1-0000-101-1001 70.00140786 3/17/16 K & K Supply 1-0000-101-1001 389.85140787 3/17/16 OfficeMax Incorporated 1-0000-101-1001 316.86140788 3/17/16 Ohlson Lavoie Collaborative 1-0000-101-1001 72,943.57140789 3/17/16 Presbyterian Community Church 1-0000-101-1001 50.00140790 3/17/16 Protect Youth Sports 1-0000-101-1001 29.20140791 3/17/16 RLH Engineering, Inc. 1-0000-101-1001 11,247.93140792 3/17/16 Safeway Stores, Inc 1-0000-101-1001 29.64140793 3/17/16 Jill Schladweiler 1-0000-101-1001 82.08140794 3/17/16 Special District Association 1-0000-101-1001 1,237.50140795 3/17/16 TDS 1-0000-101-1001 449.11140796 3/17/16 Valley Fire Extinguisher 1-0000-101-1001 616.00140797 3/17/16 Bank of Colorado - VISA 1-0000-101-1001 6,497.84140798 3/17/16 Wimactel Inc. 1-0000-101-1001 70.00140799 3/17/16 Xcel Energy 1-0000-101-1001 370.47140800 3/17/16 Zep Sales & Service 1-0000-101-1001 466.11140801 3/24/16 Ace Hardware 1-0000-101-1001 357.97140802 3/24/16 American Dry Goods 1-0000-101-1001 1,382.18140803 3/24/16 Brandi Applegate 1-0000-101-1001 40.00140804 3/24/16 The Aqueous 1-0000-101-1001 187.52140805 3/24/16 BSN Sports Inc. 1-0000-101-1001 514.99140806 3/24/16 CO Spec Districts Prop & Liab Pool 1-0000-101-1001 762.86140807 3/24/16 CPRA-Colorado Parks & Recreation Assoc 1-0000-101-1001 240.00140808 3/24/16 Daphne's Headcovers 1-0000-101-1001 450.34140809 3/24/16 Estes Park News 1-0000-101-1001 404.00140810 3/24/16 Estes True Value/Radioshack 1-0000-101-1001 18.11140811 3/24/16 Fort Collins Bike Co-op 1-0000-101-1001 375.00140812 3/24/16 Garretson's Sport Center 1-0000-101-1001 142.42140813 3/24/16 Grainger 1-0000-101-1001 2,255.47

Check # Date Payee Cash Account Amount140814 3/24/16 Amanda Hoskins 1-0000-101-1001 40.00140815 3/24/16 LL Johnson Distributing Company 1-0000-101-1001 2,313.31140816 3/24/16 Master Graphics Printing 1-0000-101-1001 37.50140817 3/24/16 Next Level Excavating 1-0000-101-1001 9,999.00140818 3/24/16 Paramount Apparel International 1-0000-101-1001 845.00140819 3/24/16 Stephanie Palacios 1-0000-101-1001 29.68140820 3/24/16 Jennifer Rodda 1-0000-101-1001 1,736.00140821 3/24/16 Sun Mountain 1-0000-101-1001 147.00140822 3/24/16 Team Petroleum 1-0000-101-1001 142.87140823 3/24/16 Trail Ridge Printing Co, LLC 1-0000-101-1001 374.00140824 3/24/16 Visit Estes Park 1-0000-101-1001 97.50140825 3/24/16 Zep Sales & Service 1-0000-101-1001 89.40140826 3/25/16 Dimension Graphics LLC 1-0000-101-1001 1,750.00140827 3/31/16 Antigua Group, Inc 1-0000-101-1001 853.51140828 3/31/16 Arapahoe Pumping Systems 1-0000-101-1001 804.00140829 3/31/16 Big Rock Sports, LLC 1-0000-101-1001 277.71140830 3/31/16 Colorado Employer Benefit Trust 1-0000-101-1001 22,503.18140831 3/31/16 Dimension Graphics LLC 1-0000-101-1001 108.90140832 3/31/16 Eldorado Artesian Springs 1-0000-101-1001 16.50140833 3/31/16 Konica Minolta 1-0000-101-1001 132.03140834 3/31/16 Lyons Gaddis Kahn & Hall 1-0000-101-1001 1,657.50140835 3/31/16 Mark Miller-Petty Cash 1-0000-101-1001 600.00140836 3/31/16 Northend Self Storage 1-0000-101-1001 100.00140837 3/31/16 Pioneer Landscaping Materials, Inc 1-0000-101-1001 7,415.74140838 3/31/16 Polar Gas 1-0000-101-1001 1,368.92140839 3/31/16 Sam's Club Direct 1-0000-101-1001 1,941.89140840 3/31/16 TDS 1-0000-101-1001 44.95140841 3/31/16 Team Petroleum 1-0000-101-1001 1,496.87140842 3/31/16 Town of Estes Park 1-0000-101-1001 1,291.32140843 3/31/16 Vantage Apparel 1-0000-101-1001 3,856.33140844 3/31/16 Verizon Wireless 1-0000-101-1001 177.60140845 3/31/16 Warnaco Inc - Swimwear 1-0000-101-1001 1,088.58

Total 275,983.42

Electronic/Other Transactions:Transfer to Csafe Debt Service Account 385,825.45 Transfer to DOW Account 1,000.00 Payroll & Payroll Taxes 98,296.95 Retirement Contributions 3,523.62 Sales Tax Remittance 111.00

Total Disbursements from Operating Account 764,740.44

Adjustments to reconcile to cash flow report:Credit Card Fees withdrawn from CC account 469.48 Transfers (see above) (386,825.45) Other changes in receivables and payables (incl some year-end accruals/reclass/adj) 15,374.22

Cash Disbursements per Cash Flow Report 393,758.69

Updated 4/14/2016

Week Starting 1/4/2016 1/11/2016 1/18/2016 1/25/2016 2/1/2016 2/8/2016 2/15/2016 2/22/2016 2/29/2016

Beginning bal - Operating & Credit Card Accts 525,958 446,535 413,914 415,205 375,829 321,298 444,849 388,826 310,712

Estimated cash receipts - user fees 10,289 7,522 4,859 20,855 1,704 51,122 7,038 5,891 26,935

Estimated cash receipts - prop taxes 7,644 138,165

Estimated cash receipts - BOR 38,941 61,059

Estimated cash receipts - flood recov, grants, other 11,859 4,714 188 745 29,965 1,261 22,303

Transfers 15,782 (80,593)

Estimated A/P disbursements (8,874) (21,431) (5,887) (10,363) (16,507) (19,298) (9,886) (17,591) (9,850)

Estimated payroll, including retirement contrib. (44,862) (839) (47,585) (44,491) (44,448) 201

Health, Life and Dental insurance monthly prem (19,214) (19,214) (17,942)

Bank of Colorado Loan Payments (6,997) (26,621)

Other Lease Payments

Common Point (39,495)

East Portal Water (5,500)

BOR - ADA Restrooms (19,773) (12,793) (71,394)

Community Center (13,234) (2,548)

Other disbursements (capital purch., etc.) (10,000) (8,700) (10,366) (5,240) (23,227) (318)

Estimated ending balance general operating accts 446,535 413,914 415,205 375,829 321,298 444,849 388,826 310,712 299,920

Estimated ending balance non-designated investment accts (Colotrust, Csafe, Bank of CO) 435,377 435,377 435,377 435,377 435,377 435,377 435,377 435,377 435,377

Total cash available for operations 881,911 849,290 850,582 811,205 756,675 880,225 824,203 746,089 735,297 Other disb notes skid steer pmt CG golf carts ADA RR bldg 18H rool 18H carpet Marina truck SDA & EDC

18H carpet

Cash Flow Analysis

Updated 4/14/2016

Week Starting

Beginning bal - Operating & Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov, grants, othe

Transfers

Estimated A/P disbursements

Estimated payroll, including retirement contrib.

Health, Life and Dental insurance monthly prem

Bank of Colorado Loan Payments

Other Lease Payments

Common Point

East Portal Water

BOR - ADA Restrooms

Community Center

Other disbursements (capital purch., etc.)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust, Csafe, Bank of CO)

Total cash available for operationsOther disb notes

Cash Flow Analysis3/7/2016 3/14/2016 3/21/2016 3/28/2016 4/4/2016 4/11/2016 4/18/2016 4/25/2016 5/2/2016

299,920 537,924 536,827 463,069 443,170 501,088 388,253 306,785 302,453

54,085 17,120 2,891 25,322 73,374 29,116 6,727 23,973 70,101

275,618 81,731

1,118 1,508 515 195,000

83,276

(13,888) (17,191) (14,733) (23,232) (17,974) (16,952) (18,195) (18,948) (19,256)

(48,192) (53,222) (52,310) (55,000) (60,000)

(22,503) (21,859)

(6,997)

(7,165)

(125,000)

(160,000)

(84,192)

(30,738) (111) (10,203) (19,738) (15,000) (15,500) (39,500)

537,924 536,827 463,069 443,170 501,088 388,253 306,785 302,453 253,799

435,377 435,377 435,377 443,062 443,062 443,062 443,062 443,062 443,062

973,301 972,203 898,445 886,232 944,150 831,315 749,847 745,515 696,860 trls plan sediment trees cg maint shd sp mowercom gdn fnc ml poolmsec memb ml dump st

Updated 4/14/2016

Week Starting

Beginning bal - Operating & Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov, grants, othe

Transfers

Estimated A/P disbursements

Estimated payroll, including retirement contrib.

Health, Life and Dental insurance monthly prem

Bank of Colorado Loan Payments

Other Lease Payments

Common Point

East Portal Water

BOR - ADA Restrooms

Community Center

Other disbursements (capital purch., etc.)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust, Csafe, Bank of CO)

Total cash available for operationsOther disb notes

Cash Flow Analysis5/9/2016 5/16/2016 5/23/2016 5/30/2016 6/6/2016 6/13/2016 6/20/2016 6/27/2016

253,799 455,217 270,018 296,653 326,294 459,348 579,716 426,548

24,301 25,291 46,390 50,943 76,840 171,263 90,014 143,421

209,165 83,666

100,000 100,000 35,000

(20,048) (19,490) (19,756) (20,246) (20,605) (20,895) (21,182) (21,380)

(60,000) (65,000) (65,000) (70,000)

(22,000) (22,000)

(14,056)

(6,847)

(200,000) (200,000)

(12,000) (31,000) (22,000) (15,500)

455,217 270,018 296,653 326,294 459,348 579,716 426,548 441,088

443,062 443,062 443,062 443,062 443,062 443,062 443,062 443,062

898,278 713,080 739,714 769,356 902,409 1,022,778 869,609 884,150 bear boxes patrol boat pkbl court audit

irrig design

APRIL 19, 2016 AGENDA ITEM: 3

______________________________________________________________________________ AGENDA TITLE: APPROVAL OF REGULAR (ACTION) AGENDA SUBMITTED BY: JANET CARABELL The ACTION agenda includes:

4. CITIZEN & BOARD COMMENTS 5. EXECUTIVE DIRECTOR REPORTS

A. Executive Director Report B. Project Manager Report

6. OLD BUSINESS A. Community Center Project - Owner’s Rep (Update) B. Scottish-Irish Festival Contract (Discussion/Action) C. Community Center - Construction Bridge Loan (Discussion) D. Community Center Design - Childcare Facility & Other Considerations (Discussion)

7. NEW BUSINESS A. Community Center Design – Junior Golf Program Space (Discussion) B. Recommendation Regarding Selection of Community Center General Contractor C. Dry Gulch Road to Lake Estes Trail Underpass (Approval)

8. FURTHER BUSINESS A. Meetings to Schedule

9. ADJOURNMENT

BOARD ACTION NEEDED: A motion to (approve or modify) the action agenda, as presented. Kathy Asche Yes No Ron Duell Yes No Ken Czarnowski Yes No Dave Kiser Yes No

AGENDA TITLE: CITIZEN & BOARD COMMENTSSUBMITTED BY: Tom Carosello, EXECUTIVE DIRECTOR

APRIL 19, 2016

AGENDA ITEM: 4

BACKGROUND INFORMATION: This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda. It is also an opportunity for the Board to make comments on items that are not covered in the agenda.

The Board may either wish to respond to the citizen’s comment depending on the background information available or listen to the comments without taking any action. The Board may also table the discussion to a future meeting allowing time for staff to prepare background.

ATTACHMENTS: Resolution Report Contract

Letter Minutes Map

Other:

STAFF RECOMMENDATION:

BOARD ACTION NEEDED:

No action can be taken from citizens or board comments since such comments were not included on the posted agenda.

Executive Director’s Report (April 2016) Community Center – Recent developments include:

• Selection of Construction Manager/General Contractor – as the separate agenda item on this topic indicates, staff has a recommendation for the Board to consider.

• Development Review Process with Town of Estes Park – The pre-application meeting for the project with Town staff and relevant entities (fire district, sanitation, etc.) was held April 13; there were no major concerns voiced during the meeting. However, completion of the necessary traffic study, which was originally expected in late April, will not be completed until mid-May. This delay is not expected to significantly affect the project timeline, at this point.

• Design Advisory Group – The design advisory group is continuing to meet every other week (or as needed) for a few hours on Mondays; the group met weekly for the first part of the year. The group consists of myself, Chuck Jordan and Travis Guerette of RLH, Jill Schladweiler, Dave Coleson of the school district, Jon Landkamer and Lori Mitchell (town) and David Batey, plus Dave Sprague, Bob McDonald and Bob Eck of OLC/Matrix Design.

• Partnerships –The school district and town are still the only partners to have any funding/collateral to offer, so we will continue to move forward assuming no hard funding from partners will be available during the construction phase.

• Grants – Staff has requested two preliminary qualification reviews with the Boettcher Foundation and Daniels Fund, and is also working with Sarah Pita (on a contractual basis) to develop submission of a $1 million grant request from the DOLA Energy and Mineral Impact Assistance Fund.

• Child Care Facility Update – Staff has been working with EVICS to contact county and state representatives to determine ways to further attract operational proposals from qualified providers. David Batey is working with staff and EVICS to develop an RFQ to solicit additional interest from prospective providers. (Further discussion is a separate agenda item).

• System Upgrades – Phone and e-mail systems have been upgraded; the process of web site upgrades and migration to a new platform (State Internet Portal Authority) has also begun, but is not expected to be completed until June or July.

• Media – Periodic press releases will continue to be issued throughout the planning and construction process to highlight milestones in the project timeline.

• Public Meetings – The second public meeting to review programming and gather feedback on building and site design is tentatively scheduled for early May.

• Budget – The project budget is holding at approximately $26 million, which includes the anticipated amount available from the town’s Ballot Measure 1A portion of funding (includes the assumption that EVRPD will be able to leverage additional 1A funding up front).

Community Garden – Construction of the perimeter fences and gate systems has been completed by Aztek Fencing, District staff, town staff and a variety of volunteers. The Estes Valley Community Garden Board of Directors has assumed primary responsibility for the remaining aspects of construction and operation of the garden.

Trails Master Plan – The next public meeting to review the progress on this project is scheduled for Thursday, April 28 from 4 p.m.-7 p.m. in Estes Park Town Hall. The plan should be completed by late May or early June. Common Point Concessionaire Contract Negotiations – The first meeting with EPGAC representatives to develop an appropriate concessionaire contract for the operation of the Common Point Gun Range was held April 5; Ron Duell, Dave Kiser and I represented the District. There were no major issues, however two items in the contract that need to be addressed concern the minimum level of public access/participation required to satisfy the NPS contract template, and a determination of which entity will be ultimately responsible for environmental testing and potential remediation, if required. I have contacted David Siegenthaler, NPS Parks to Lands Program Coordinator, for guidance on acceptable, minimum public-participation requirements. Kim Slininger and I are pursuing options for environmental testing, and should have cost estimates and a tentative timeline in the near future. Policy – With Suzanne Landkamer on board as the Human Resources Specialist, the administrative team will continue to create, update and enforce a wide range of personnel/safety policies and procedures. Policy adoptions and changes in draft form will be presented for Board review on a regular basis as they become finalized. *Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions, comments and suggestions.

EVRPD Project Status Brief

- 1 -

Thursday, April 14, 2016 Prepared by: Kim Slininger - Project Manager Active Project(s) Listing Noels Draw/Common Point- Fisherman’s Nook ADA Restroom Trails Master Plan East Portal CG Waterline Fish Creek Trail 18 Hole G.C. Irrigation Design BOR Cost Sharing for Campgrounds Homer Rouse Trail Noels Draw/Common Point-status

• Mountain Constructors are approximately 40% complete with work • Two more weeks of earthmoving should bring project to 60-75% complete (if weather holds) • First progress payment has been processed for $125,325.00

Fisherman’s Nook ADA Restroom-status

• Contract close-out (asphalt paving road cuts) for site/earth work is expected within 1 week. • Maintenance staff is taking lead for seeding operation, planting visual screening/wind breaks as

weather permits Trails Master Plan-Status

• First draft of Master Plan planned to be presented on 4/28/16 at Town Hall partner/public meeting from 3-6 pm

• Recommended to include Boulder County Parks and Open Space as a partner in Master Plan document

• Project completion is currently on track for May 31, 2016. East Portal CG Waterline-Status

• BOR is conducting NEPA compliance -estimated time 30 days for SHPO review and 30 days for BOR approval and processing

• Kim is confirming with TOEP the need for a utility easement in the BOR easement corridor • Staff has contacted CDPHE Grants & Loans unit for extension of $360,500 contract due to expire June 30,

2016. State recommendation was to extend contract until December 31, 2016 to allow for completion of required documentation for close-out.

• Contract solicitation documents are complete and waiting to insert exact dates for contract period • Reimbursement submitted to DHSEM for $158,000 for water tap fees paid to TOEP

Fish Creek Trial Rehabilitation-Status

• LACo is moving forward with ROW process. EVRPD is in holding pattern until LaCo has completed ROW process and determination have been made regarding actions taken for Fish Creek properties attached to trail reconstruction.

• 19 offers have been made from a total of 49- No signed agreements to date-More info expected in 2 weeks

EVRPD Project Status Brief

- 2 -

18 Hole golf Course Preliminary Irrigation Design-Status

• RFQ responses have been received and are being evaluated • Contractor selection and Notice to Award expected within the next week-10 days

BOR Cost Share Update BOR is in process of developing Cost Share funding for Campgrounds projects

• Cost Share includes $25,000/year for three years for Mary’s Lake Campground Sewer rehabilitation. o This will possibly free up $25,000/ year in Capital Improvement EVRPD funding

• Cost Share is also expected to match $360,000 DHSEM funding for water system infrastructure and East Portal CG Shower/restroom per-fab building. For a total project funding level of ~ $700,000

Homer Rouse Trail Update

• Cornerstone Engineering to begin survey of Cheley Camp property involved in 950 foot re-route built in 2014. The survey will begin formal process to include area in re-route easement.

• Survey and easement will be funded through GOCO grant currently in place

__________________________________________________________________P.O. Box 1379, 690 Big Thompson Avenue info@evrpd.com 970-586-8191 PhoneEstes Park, CO 80517 http://www.evrpd.com 970-586-8193 Fax

DATE: April 19, 2016

TO: Tom Carosello, Executive Director EVRPD and EVRPD Board of Directors

FROM: Chuck Jordan & Travis Guerette, EVRPD Owner’s Representative

SUBJECT: Progress Report #3 covering March 15, 2016 to April 19, 2016

1. DAG Meeting with the District, OLC, and members of the Committee on 3/7 Review of site plan and discussed having OLC’s sub-consultants review site plan

for boring locations. OLC was showing approximately $290/SF – discussed concerns with this

estimate and recommended increasing this to above $300/SF. OLC reviewed the building plan floor plan and areas that were reduced for

increased circulation such as the lobby space and Locker Rooms

2. Kitchen Consultant Conference call with OLC, Kitchen Consultant, and Lori to review overall scope

and budget Discussed having a separate meeting on site to review existing equipment and

review proposed plan. Kitchen consultant meeting, at senior services 3/30 to review existing equipment

and proposed kitchen operations.

3. EVRPD Board Meeting on 3/15. Review of Progress from February and March Review of CM/GC selection process and schedule Review of banking options for use of 1A funds. Board approved allowing Staff to

start the process.

4. CMGC Issued CM/GC RFQ on 3/4/16 Received 4 submittals from firms on 3/17 FCI Constructors Adolfson and Peterson Construction Pinkard Construction Heath Construction. DAG Members reviewed the five submittals and scored submittals on 3/12.

Group short listed 3 firms for interviews. Shortlist letter and interview format was sent to the shortlist group on 3/22. CM/GC contract was reviewed with the District’s legal council

__________________________________________________________________P.O. Box 1379, 690 Big Thompson Avenue info@evrpd.com 970-586-8191 PhoneEstes Park, CO 80517 http://www.evrpd.com 970-586-8193 Fax

Interviews with Short list group on 3/28. Firms submitted sealed fees after each interview. Committee scored interviews and group discussed each interview team. Group agreed to selected Adolfson & Peterson Construction, fees were then opened and compared – A & P had the most competitive and complete fee proposal.

Prepared Notice of Award and draft contract to A & P on 3/30.

5. OLC Design Schedule 100% SD's - 4/12/16 50% DD's - 5/11/16 100% DD's - 7/7/16 50% CD's / Early Foundation Package - 8/11/16 95% CD's - 9/9/16 100% CD's - 9/22/16 Based on the above design schedule and assuming a construction permit in

August. Construction schedule will be 9/1/16 – 9/1/17. CM/GC will quote fees based on a 12 month construction schedule.

6. Town of Estes requested the following from the District on 3/17 Senior Services space square footage summary- approximately 9,600 –

10,000SF. Senior Services will be able schedule exercise classes and other programs in the

Group Exercise rooms, currently there are three of these rooms totaling 3,620 SF Fitness Areas, Gymnasium, Changing Rooms, Pools, etc. Currently this is

another 51,220 SF in total. Site design summary and expectations for the cost as part of the Town of Estes

Park's 1A contribution to the project - $1.8 million for site costs EVRPD plan for implementing an operational agreement with Town of Estes Park

for Senior Services spaces

7. Child Care EVRPD proposes construction of a childcare facility of 2,500 square feet,

capable of accommodating 30 children ages 2 ½ and under EVRPD proposes a minimum “base” rent of $2,500 per month, plus applicable

insurance fees for licensed childcare operation EVRPD proposes the prospective provider be responsible for tenant finishes

(desks, chairs, freezers, etc.) EVICS solicits interest and viable business models from licensed providers

based on the above-mentioned parameters EVICS provides a prospective list of licensed providers to EVRPD for

consideration by June 1, 2016

__________________________________________________________________P.O. Box 1379, 690 Big Thompson Avenue info@evrpd.com 970-586-8191 PhoneEstes Park, CO 80517 http://www.evrpd.com 970-586-8193 Fax

OLC provided an updated program based on criteria listed above on 3/22. District provided a letter to EVICS on 3/23 proposing the following:

Child care facility will be based on 2,620 maximum SF – this is based on OLC program for space requirements and usage.

EVRPD proposes a “base” rent of $1 per square foot per month, plus applicable insurance fees for licensed childcare operation

EVRPD proposes a “core and shell” finish, and that the prospective provider be responsible for appropriate tenant finishes (desks, chairs, freezers, etc.)

EVICS works with the county and state to solicit interest and viable business models from licensed providers based on the above-mentioned parameters

8. Geotechnical Prepared a draft drawing from previous geotechnical report and boring – which

was completed by Earth Engineering. Drawing listed previous boring locations, requested comments and new boring locations based on the new building layout and parking lots.

Provided final boring locations with OLC sub-consultant review to EEC on 3/23. EEC provided proposal for boring and update of previous Sub-Surface

investigation report on 3/24. RLH requested for EEC to remove Limitation of Liability = $50,000 – this was

increased to their insurance limits. Professional Liability is $1 M per claim and $ 2M aggregate.

EEC proposal = $8,875 and is proposing completing borings Mid-April. Final contract was reviewed with EEC and the District on 3/30. Boring to occur on 4/8, soils report forthcoming.

9. DAG Meeting on 3/21 Review of updated floor plan drawings. The building SF was reduced to improve

efficiency in circulation areas Program was reviewed – new Recreation Center = 62,682 SF and with

remodeled and circulation areas the total = 79,700 SF.

10. PRPA meeting on 3/22 to review the feasibility of solar panels. PPRA also reviewed the “Efficiency Works” program for rebates with the District installs energy efficient mechanical and electrical systems.

11. Town Trustee meeting on 3/22 to update the Town Board on the progress of the Recreation Center project. The overall program, budget, and schedule were reviewed.

__________________________________________________________________P.O. Box 1379, 690 Big Thompson Avenue info@evrpd.com 970-586-8191 PhoneEstes Park, CO 80517 http://www.evrpd.com 970-586-8193 Fax

The size of the proposed Senior service areas was reviewed and compared with the Town Master Plan.

12. OLC Fee Adjustment - OLC prepared a fee adjustment to include all items necessary to complete the Final Plat, Utility easements, Pre-Application Meeting, submission to the Planning Commission, Town Board. Total fee requested = $13,655. The fee adjustment was approved by the District on 3/30.

13. DAG meeting on 4/4, primary objective to review Site Development Plan (sketch plan) for 4/6 Town of Estes Planning submittal. Also reviewed FF&E Responsibility Matrix for District, Architect and Contractor.

14. Van Horn Engineering delivered Sketch Plan to Town of Estes, Planning on 4/6.

15. Town of Estes, Sketch Plan, Community Center Pre-App meeting, 4/13.

16. DAG meeting on 4/18 to review the Schematic Design Package (first 1/3 of design effort).

APRIL 19, 2016 AGENDA ITEM: 7A

______________________________________________________________________________ AGENDA TITLE: COMMUNITY CENTER – JUNIOR GOLF SPACE DISCUSSION SUBMITTED BY: MARK MILLER, GOLF SERVICES MANAGER BACKGROUND INFORMATION: The concept of an indoor golf room has been in the planning stages for the past four years. Mr. Rorabaugh instructed me to start the process of planning for an indoor golf room for a community center. This planning was also to include ways to fund the room. In the preliminary plans before the passing of the community center, Mr. Rorabaugh felt it was best to have the golf area in a corner of one of the proposed gyms, or in an odd shaped area that may come available through the planning process. The golf staff feels that this room would greatly benefit the junior golf program to the extent that funds have been put aside each year for helping with the project. We are proposing that the Junior Golf Fund completely fund the contents of the golf room allowing the junior golfers complete access to the room at little or no cost. Fees for usage of the room by adults would be priced to be competitive with neighboring cities with similar golf rooms and simulators. 100% of that revenue would belong to the community center. The Junior Golf Fund was established over thirty years ago as a funding source strictly to be used for growing the game of golf for the youth in the community. In 2009, the Board accepted a proposal from me to hold the fund under the district umbrella, while allowing the Golf Managers complete control of its spending. We are estimating at this time that it will cost $15,000 to $20,000 to furnish the room with a state of the art simulator, mats, safety nets, tables, and other necessary equipment. These costs are well within the means of the Junior Golf fund and in no way will diminish the current successful program. STAFF RECOMMENDATION: The staff would highly recommend this project. With the contents of the room being paid for with outside sources and the community center getting 100% of the revenue, the district should look to this as a good source of year round recreation to for the community. BOARD ACTION NEEDED: Discussion & consideration Kathy Asche Yes No Ron Duell Yes No Ken Czarnowski Yes No Dave Kiser Yes No

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Based on 30'x24' room dimensions 10' Ceiling Minimum

Netting= 78' x 9' (walls) Over top=12'x30' Slack net (to preven balls from ricochet)= 30'x3'

Things to think about:

Windows not necessary behind simulator, washes out projection

Florescent lighting is best

Will need ample electrical outlets around simulator as well as internet access. (Wired preferably)

Will need to install wall hooks to hold nets

CPU not included in simulator package, will need: i3, iS, i7 - 2.0Ghz or faster 4GBRAM Windows 7, Windows 8, o r 8.1 25G8 free hard drrve spate nVidia dedkated graphics GTX 460 or higher With lGB RAM (more Is better) video

memory. OVOdrtve Internet Connection Strill Port (Required for TruTrac)

The TECHNIQUE P~~e"t'Onsists of an easy IO a11semn1e trame Wltn net11n9. and our rrurrac Trar.kina .C:J'-"IP.m with lntP.o m tnrl Swino Annly7r>r The Technique Personal includes a projector and is pertect for the golfer wanti11g a full indoor golf ewporienc o "'' "" o.ffordabl& prico.

$7,995 "In j ust two days we have sold thousands

ot ao11ars In wmrer lesson pacl<ages. -

APRIL 19, 2016

AGENDA ITEM: 7.B

______________________________________________________________________________

AGENDA TITLE: RECOMMENDATION REGARDING SELECTION OF COMMUNITY CENTER GENERAL CONTRACTOR

SUBMITTED BY: TOM CAROSELLO

BACKGROUND INFORMATION: In response to the RFQ issued by RLH Engineering to solicit qualified construction management/general contractor companies for the community center project in early March, the District received submittals from four firms, then conducted interviews with three firms the morning of March 28. The firms interviewed were Pinkard Construction, FCI Constructors and Adolfson and Peterson Construction. The process was highly-competitive, but there was consensus among the selection team to recommend the Board direct staff and RLH Engineering to begin contract negotiations with Adolphson and Peterson Construction.

ATTACHMENTS: ___ Resolution ___ Report _ Contract

___ Letter___ Minutes ___ Map

_ Other:

STAFF RECOMMENDATION: Based on the interview process, plus findings which include appropriate fee structure, relevant project experience, availability and discussions with references, staff recommends the Board authorize RLH Engineering to begin contract negotiations with Adolfson and Peterson Construction.

BOARD ACTION NEEDED:

A motion to authorize RLH Engineering to begin contract negotiations with Adolfson and Peterson Construction for construction management and general contractor services for the Estes Valley Community Center project.

Ron Duell Yes No

Dave Kiser Yes No

Kathy Asche Yes No

Ken Czarnowski Yes No

APRIL 19, 2016

AGENDA ITEM: 7.C

______________________________________________________________________________

AGENDA TITLE: DRY GULCH ROAD TO LAKE ESTES UNDERPASS CONNECTIONSUBMITTED BY: TOM CAROSELLO

BACKGROUND INFORMATION: The Town of Estes Park has begun the Dry Gulch Road Rehabilitation Project, which includes a proposed, hard-surface link to the Lake Estes Trail at Wapiti Meadows via the Highway 34 underpass. The Town is requesting the Board grant permission to engineer and construct this link, and EVRPD staff has met with representatives of the Town and Bureau of Reclamation to gauge impacts and potential costs. The portion of the trail link which EVRPD would be responsible for maintaining is less than 150 feet (south of Highway 34), and therefore the potential maintenance costs are estimated to be nominal. The BOR has indicated preliminary approval and requires a decision from the Board prior to issuing a special use permit to the Town for engineering and construction. The Town is not requesting engineering/construction funds, but would like EVRPD to maintain the portion of the link south of Highway 34, as indicated on the accompanying map.

ATTACHMENTS: ___ Resolution ___ Report _ _ Contract

___ Letters/Scope ___ Minutes __X_ Map

___ Other:

STAFF RECOMMENDATION: Since the link will add further connectivity to the existing trails system and not require District funding for construction, staff recommends the Board grant permission to the Town for engineering and construction of the proposed link (recognizing EVRPD will maintain the link south of Highway 34 once it is completed).

BOARD ACTION NEEDED: A motion to grant permission to the Town of Estes Park for engineering and construction of the Dry Gulch Road/Highway 34 Underpass trail link to the Lake Estes Trail at Wapiti Meadows.

Ron Duell Yes No

Dave Kiser Yes No

Kathy Asche Yes No

Ken Czarnowski Yes No

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""""'""°""' RRL ·-- JCC ....... -TRAIL PLAN AND PROFILE

C12 -No 0150096.00

April 2016 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1 2 Staff Off Today!

3 4 5 6 7 8 9 Trails Meeting

6 PM

10 11 12 13 14 15 16

17 18 19 20 21 22 23 Board Meeting

7 PM

24 25 26 27 28 29 30 Trails Master Plan

Public Meeting 4 - 7 PM - Town Hall

May 2016 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1

2 3 4 5 6 7

8 9 10 11 12 13 14 Trails Meeting

6 PM

15 16 17 18 19 20 21 Board Meeting

7 PM

22 23 24 25 26 27 28

29 30 31 Admin Office

Closed