Extra Slides – WebFLIS

DEFENSE LOGISTICS AGENCYAMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Land and Maritime

Extra Slides – WebFLIS

Logistics Information Available via WebFLIS

http://www.dlis.dla.mil/WebFlis/pub/pub_search.aspx

Types of Searches: NIIN / NSN Item Keyword Part Number Cage Code Medical Keyword Search UIT Code MCN / LSN / NIIN

Every Bold header is linked to a detailed explanation of the acronym and the codes under themRNCC / RNVC = 3 / 2

Primary Identifying item of production – Ref/PN & Cage CD are Primary Buy item (5 / 2 Secondary)

Every Bold header is linked to a detailed explanation of the acronym and the codes under them

Source of Supply Code – MILSTRIP routing identifier code which ID’s the activity as a potential source of supplySMS = DLAAKZ = US Army Tank-automotive And Armaments Command Warren, MI NRP = NAVICP, Philadelphia

http://www.defensecastingtoolkit.com

American Metal casting Consortium Search for NSNs by Material and/or Process

American Metal casting Consortium Search for NSNs by Material and/or Process




Update User Profile & Manage Vendor Accounts

Logging onto DIBBS (registered user)

Logging onto DIBBS (registered user) (cont’d)

User ID &Password

Home PageHot Links to:Manage your Accounts – User & Vendor, Your Submitted Quotes, SRVA, Market Ready Orders

Home Page:– Date password expires

– Shows if SAM needs updating and provides link to website (yearly update)

* System will let you quote but you can NOT receive an Award until SAM updated

Accounts Options (Profile)

Location: Home > My Account

Options Available on Page:

- User & Super User - options to manage accounts

- Our Quotes Searches

- Non-Public Buyer Direct Solicitations




Extra Slides – Update My User Profile

Update My User Profile


Update My User Profile – Change your email address, Fax or phone #

Update My User Profile (cont’d)

To update your Vendor Account go to:

My Account > User Profile

Change – email address, Fax & phone #

Click “update” button




Extra Slides – Forgot / Change

Password

Change My Password (voluntary change)

Location: Home > My Account > User Options

Change My Password whenever you need to

Change My Password (voluntary) (cont’d)

Forgot Password (new or involuntary change)

Location: Home > Log In (Key Logo)

ANYTIME you cannot get into DIBBS (other than being locked out) you need to go into the Forgot Password process and change your password

New Users then must go into the Forgot Password process to create their password




Extra Slides – Manage User

Accounts

Manage User Accounts


Super User creates other User accounts, edits accounts or deletes user accounts in “Manage User Accounts” (02-99)

New Users then must go thru the Forgot Password process to create their password

Manage User Accounts (cont’d)

To update a user account, click on “SELECT” for that user ID/Name.

To add a new account, click on “New Account”.

Manage User Accounts (cont’d)

The Super User is able to update Name, Phone #, Fax # and/or email.




Extra Slides – Manage Vendor Accounts

Profile

Manage Vendor Accounts Profile


Super User Option > Manage Vendor Profile – Quoting Defaults & Notification Options

Manage Vendor Accounts Profile (cont’d)

Location:Home > My Account > Accounts > Vendors (only view if authorized to quote for multiple cages but also go if want to add sub-accounts to your account {click on Cage} numbered 02 thru 99)

CAGE: cannot quote if “red status flag” visible, need to update your account info or DLA has tried to send you an email based on your DIBBS email account and have been unable to do so. If email correct contact DIBBS Helpdesk to verify email address and clear flag.

Click on “CAGE” to do for Vendor Profile – also maintenance

Link to SAM data

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Super User can Check or Change the default Vendor representations as required


Award and Solicitation Notifications – Primary andSecondary (Alternate) POCs – can only ONE Primary and Alternate POC, no more POCs can be added.

Notifications sent ONLY to Primary, unless get notification back (undeliverable only) that the e-mails did not go through then Notifications sent to Alternate POC

Super User – updates these fields that direct email notification of new solicitations that match selections for FSC, NSN, and Approved Manufacturer CAGE Codes in the profile.

Can enter up to 3000 values per category (FSCs, NSNs, and/or CAGEs) separated by commas.

Do not enter an NSN that falls within an FSC already chosen for vendor directed solicitation notification

Specific NSNs

ApprovedManufacturer /

CageCodes -

Distributers use this feature

a lot

FSCs - will get every

open solicitation

in all the loaded

FSCs (computer overload)


Review and Submit changes


“Submit” brings you back to the “Manage Vender Accounts “ page




Extra Slides – Manage Vendor Quotes

Manage Vendor Quotes

Our Quotes > Search Submitted Quotes

For your CAGE Code you can: Search for, Look at, Revise or Re-Enter Quote (a Re-Entered Quote will overlay an original quote, do not kept multiple variations of quotes)

Non-Public Buyer Direct Solicitations

If you have any or were sent a solicitation directly to your CAGE, i.e. are on QPL / QML Lists or PRE qualified some way, look here

Manage Vendor Quotes (cont’d)

Quote Search page: For your Cage Code you can search:- Today’s Quotes- Recent’s Quotes (past 15 days)- Date- Date Range- Custom Search




Extra Slides – DIBBS

Quoting

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Welcome PageFast Trak Quoting

xxxxxxxxxxxxxxxxxxxxxxxxxxx

If you know the solicitation #, you can type it directly in the FAST TRAK QUOTING

“RFQ Search” & enter in search criteria

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NOTE: The quoting portion of the system is timed. It may lock you out after about 15 minutes.

It takes a little bit of time to submit a bid if you haven’t done it before, so print out the solicitation

To print a solicitation, click on the solicitation number interested in

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Use the print icon in the upper right hand side to print a copy of the solicitation

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Ready to quote? Click on the letter “Q” (quote image)

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DIBBS Quote Input FormStep 1

Choose 1 from multiple CAGEs you are preauthorized to quote on behalf of.

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DIBBS Quote Input Form

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Bid Types - Bid Without Exception

Bid Type dropdown

Bid Without Exception:Used to indicate quote is in exact compliance with the solicitation requirements.

**This information is used to evaluate automated solicitations (T or U in ninth position).**

The following conditions ARE NOT considered exceptions:

1. Quoting a different delivery than the required delivery.2. Quoting origin inspection on solicitations requiring

destination inspection. 3. Quoting a superseding or previously approved part or

correction to a CAGE/part number cited in the AID on an item described by manufacturers CAGE and part number.

4. Quoting a used, reconditioned, remanufactured, new/unused Govt. surplus, foreign, or hazardous end item.

One recommendation provided is to NOT change the Bid Type but continue to fill in all required information. Once you SUBMIT QUOTE system will validate the information and inform you of any errors and what to do next.

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Bid Types - Bid With Exception

Bid Type dropdownBid With Exception:

The following ARE considered exceptions to the solicitation:1. Taking exception to the item description

2. Exceptions to packaging requirements

3. Exceptions to FOB point

4. Quoting destination inspection on a solicitation requiring origin inspection

5. Exceptions to required quantity

6. Quoting a quantity variance outside the range specified on automated solicitations (“T” or “U” in 9th position of solicitation number).

NOTE: Quoting Bid With Exception WILL preclude you from receiving an automated award.

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Bid Types – Alternate Bid

Alternate Bid:If you wish to supply other than the approved part, you will have to submit your bid as an Alternate Offer.

For automated solicitations ("T" or "U“ in 9th position of solicitation number), the following applies to your alternate offer:

• Offers of alternate products will not be evaluated for the current procurement, ONLY for FUTURE procurements.

• You may submit a request to the Supply Center for evaluation for future procurements of the same item. Additional information presented during “Submitting an Alternate Offer” presentation.

Bid Type dropdown

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Bid Types – No Bid

Bid Type dropdown No Bid: Declining to submit a quote on this solicitation.

• Quoting zero quantity for all line items will force a bid type of "No Bid.”

• A “No Bid” will also delete a previously submitted bid.

Note: “No Biding” is the ONLY way to delete a previously submitted bid.

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Vendor Quote #

Optional fill-in for a vendor reference number – if calls, buyer can provide the internal reference #

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Accept Packaging & RFID

Are you quoting in accordance with the packaging & RFID requirements as stated in the solicitation? Select appropriate response.

- If no, your bid type will change to bid with exception

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Discount Terms

Select dropdown to select from a list of six most common discount terms. This field will default from vendor DIBBS registration.

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Quote Valid For

Enter number of days your quote is valid. Validation forces a numeric response from 1-999.

This field will default from vendor DIBBS registration.

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FSS / BOA / BPA

Defaults to N/A

Select "FSS/BOA/BPA" ONLY if applicable and include Contract # and expiration date, otherwise leave N/A.

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FOB (Free on Board) Point

Defaults to Solicitation requirement.

Select Destination or Origin for FOB point. FOB Origin will require City, State and Country.

If quoting other than what is required, bid type must be Bid with Exception.

If vendor quotes FOB Destination, then all shipping costs must be included into the unit price of the item.

If vendor quotes FOB Origin, shipping costs are NOT included in the unit price. Vendors will invoice twice --- once for the cost of supplies and second for the cost of shipping.

First Destination Transportation (FDT) RFQs must be quoted FOB origin as solicited. If you quote FOB Destination on an FDT eligible solicitation, the quote will be considered a “bid with exception” and the quote will not be considered for an automated award

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Government Inspection Point

Defaults to Solicitation requirement.

Select Destination or Origin for Inspection point.

Inspection at Origin will require the CAGE code where the supplies and packaging may be inspected.

If solicitation requirement is Origin Inspection and vendor quotes Destination Inspection, bid type must be Bid with Exception.

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SPI Process ProposedApplies only over micro-purchase threshold

Management or Manufacturing process that has been previously accepted by DoD under the Single Process Initiative (SPI) for use in lieu of specific military or Federal specs or standards at specific facilities.

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Pricing & Delivery

Enter price and delivery by line item.

If price or delivery do not vary per line, enter info into first line and click on “cascade fill” for all other line items.

If quantity quoted is not in accordance with RFQ, bid type must be Bid with Exception.

First Article price/delivery and Waiver Request

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Min Order, Qty VarianceImmediate Shipment

Select appropriate response to question.

Qty % Government will accept under or over required quantity.

Select appropriate response to question.

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Price Breaks

Enter price break ranges and unit prices in the blocks provided.

If price breaks are solicited, default values will show. Ranges may be altered using the “CLEAR” button.

If price break ranges were not solicited, values will be blank. However, vendors can provide ranges and unit prices with quote.

1 10.005

6 10 7.00

1

15 5.0011

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Part Number OfferedExact Product & Alternate Product

Exact Product = providing EXACT manufacturer CAGE code & part number as it appears in the solicitation. Bid type is “Bid without exception”.

Alternate Product = providing manufacturer CAGE code & part number that is NOT listed in solicitation. Bid type is “Alternate Bid”.

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Part Number OfferedSuperceding P/N

Superceding P/N = providing exact product; however, there is a part number change. Bid type is “Bid without Exception”.

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Part Number OfferedPreviously-Approved Product

Previously-Approved Product = Product previously furnished to Gov’t or previously evaluated and approved. Bid type is “Bid without Exception”.

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Part Number OfferedCorrection to CAGE/PN cited in AID

Correction to CAGE/PN Cited in Acquisition Item Description = used to notify the Gov’t if there is a CAGE code error, obsolete p/n etc. Bid type is “Bid without Exception”.

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Drawing Item Offered

For a DRAWING ITEM: Select the type of supplies being offered based on the 4 options provided. Bid type is not affected.

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Higher Level Quality Requirements

Select appropriate higher level quality system that is currently in place at the manufacturing facility for the supplies.

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Product OfferedAre you a Manufacturer or Dealer?

Select one of the following

If quoting as dealer or QSL dealer – provide CAGE of mfg or if unknown, provide Name and address

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Material Requirements

Select one of the following, if your reply is “YES”

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Material RequirementsSurplus / On-line Certification

Fill-in completely Government Surplus Material certification

To assist with the evaluation, recommended that you complete the surplus certification with your offer.

Note: Vendor surplus is NOT accepted. Previously owned Government surplus Only

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Hazardous Material Identification andMaterial Safety Data

Select one of the following, if your reply is “YES” to Hazardous Material

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Buy American Act

Fill-in for information purposes only on FMS, overseas shipments, and all micro-purchases as the restrictions of the Buy American Act DO NOT apply.

Select one of the following:Domestic

Qualifying CountryNon-Qualifying Country

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Duty Free Entry

Default = NO

If requesting duty free, select yes and answer questions 1 – 3.

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Business Size Representation

Select one based on vendors applicable business type for this solicitation

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Small Business Size Representation

SDB Designated Groups:Veteran-Owned Small Business selections:

If a small business, select one or more of the socioeconomic categories listed.

HUBZone Joint Venture

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Affirmative Action Compliance

Select one as applicable

Affirmative Action Compliance applies to quotes exceeding $10,000 when FAR 52.222-26 (Equal Opportunity) applies.

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Previous Contracts andCompliance Reports

Select one as applicable

Previous Contracts and Compliance Reports applies to quotes exceeding $10,000 when FAR 52.222-26 (Equal Opportunity) applies.

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Alternate Disputes Resolution

Select as applicable

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Certification Regarding Child Labor

Select as applicable

Make sure all information on your quote is complete and correct.

Click on NEXT.

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Review Quoteand Submit

Validate Quote for Accuracy

Scroll down to bottom of webpage

Click “Submit”

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Review Quoteand Submit (cont’d)

IMPORTANT NOTICE: Make sure you read and understand the Notices portion of this quote prior to submitting a quote. This will explain to you based on your quote information, what we expect from you. Many vendors have went to court & lost because they did not abide by this NOTICE

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Quote Accepted

If you do not receive this screen, then your quote did not submit and you’ll have to redo it

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View Submitted Quotes

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Quote Search

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Quote SearchResults

Here is a sample of the quote search.

If you need to revise a quote that’s been previously submitted, you may do so here before the PR is awarded

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Award Search

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Award Search (cont’d)

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Post Award Requests (PAR)in DIBBS

Enter DIBBS user ID and Password

Ability to make modification requests via DIBBS - replacing formerly-used methods such as phone calls, emails, letters, faxes etc

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Post Award Requests (PAR)in DIBBS (cont’d)

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Post Award Requests (PAR)in DIBBS (cont’d)

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Submit a New PAR

Submit a New PAR

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Submit a New PAR (cont’d)

* Mandatory Entries - Provide as much information as possible on your request

Note: When entering text within this field, do not use the “Enter” key at the end of each line. Allow the system to word wrap your sentences to the next line.

Ability to add an attachment is currently not working but will be fixed

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Submit a PAR Status Request

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Submit a PAR Status Request (cont’d)

Documents

Extra Slides – WebFLIS