February 2016 Enterprise Management Activity Reportprojectgroundwork.org/...reports/...Report_Summary_February_2016.… · saving measures. This report provides a brief summary of

MSDGC

Metropolitan Sewer District

of Greater Cincinnati

03/31/2016 Issued Date

FEBRUARY 2016 ENTERPRISE MANAGEMENT ACTIVITY REPORT

Enterprise Management Activity Report Metropolitan Sewer District of Greater Cincinnati

February 2016 Enterprise Management Activity Report Page 2

Table of Contents

EXECUTIVE SUMMARY ............................................................................................................................................ 5

Program Health ....................................................................................................................................................... 5

Regulatory Coordination......................................................................................................................................... 6

Stakeholder Coordination....................................................................................................................................... 7

County CIP Coordination ....................................................................................................................................... 8

Risk Management ................................................................................................................................................. 20

Significant Upcoming Events ............................................................................................................................... 23

CAPTIAL PROJECTS OVERVIEW ......................................................................................................................... 24

Wet Weather Improvement Program Projects .................................................................................................. 24

Asset Management Projects ................................................................................................................................ 29

Sustainable Infrastructure Projects ..................................................................................................................... 30

Local Sewer and Lateral Projects ....................................................................................................................... 32

Business Case Evaluations – Collections Capital Asset Planning Section ................................................... 33

Business Case Evaluations – Facilities.............................................................................................................. 35

Hydraulic Model ..................................................................................................................................................... 36

Process and Procedures ................................................................................................................................. 36

Remote Monitoring ........................................................................................................................................... 37

Consent Decree Projects ................................................................................................................................ 37

Treatment Plant Projects ................................................................................................................................. 37

Hydraulic Model Reviews for Capital Projects.............................................................................................. 37

Upcoming Activities .......................................................................................................................................... 38

Permit Applications ............................................................................................................................................... 38

90-Day Substantial Completion Forecast .......................................................................................................... 39

CAPITAL PROGRAM FINANCIALS........................................................................................................................ 39

Cash Flow Forecast .............................................................................................................................................. 40

Budget Variance Report Overview ..................................................................................................................... 43

Schedule Variance Report Overview.................................................................................................................. 43

Allowance Expenditures ....................................................................................................................................... 50

Legislation Activities.............................................................................................................................................. 52

De-Legislation Activities ....................................................................................................................................... 52

Procurement Activities .......................................................................................................................................... 52



Memoranda of Understanding (MOUs) ......................................................................................................... 52

Contract Management ..................................................................................................................................... 56

Bidding Activities .............................................................................................................................................. 57

Small Business Enterprise (SBE)................................................................................................................... 57

Change Management ...................................................................................................................................... 59

Notice of Advisements (NOAs) ....................................................................................................................... 59

Change Orders Executed ................................................................................................................................ 59

Programmatic Contingency ............................................................................................................................. 62

LOWER MILL CREEK PARTIAL REMEDY PROGRAM ...................................................................................... 63

Valley Conveyance System ................................................................................................................................. 63

Other LMCPR Projects ......................................................................................................................................... 64

Right-of-Way Status .............................................................................................................................................. 65

LMCPR Critical Path Schedule ........................................................................................................................... 67

LMCPR Program Financials ................................................................................................................................ 68

ODOT COORDINATION PROGRAM ..................................................................................................................... 72

OPERATIONS REPORT .......................................................................................................................................... 73

Payments to the City............................................................................................................................................. 73

CSO Bypass Events ............................................................................................................................................. 74

WWTP Bypass Events ......................................................................................................................................... 75

Safety Performance .............................................................................................................................................. 75

LIST OF TABLES Table 1 – Summary of Capital Program Metrics Provided by ............................................................................... 5

Table 2 – SBU Settlements Offered .......................................................................................................................... 8

Table 3 – Notifications Provided to County for Review/Approval .......................................................................... 9

Table 4 – Projects with Remaining WWIP Milestones .......................................................................................... 25

Table 5 – Projects Forecasting Consent Decree Penalties.................................................................................. 27

Table 6 – Summary of Active WWIP Projects ........................................................................................................ 28

Table 7 – Summary of Active Asset Management Projects ................................................................................. 29

Table 8 – Summary of Active Sustainable Infrastructure Projects ...................................................................... 30

Table 9 – Summary of Active Enabled Impact Projects ....................................................................................... 31

Table 10 – Summary of Active Local Sewer & Lateral Projects .......................................................................... 32

Table 11 – Active Business Case Evaluations – Collection Capital Asset Planning Branch .......................... 33

Table 12 – Active Business Case Evaluations - Facilities .................................................................................... 35

Table 13 – PTI Notifications to the County During Reporting Period.................................................................. 38

Table 14 – PTI Applications/Extensions Submitted to Ohio EPA During Reporting Period ............................ 38

Table 15 – PTIs Issued to MSD by Ohio EPA During Reporting Period ............................................................ 38

Table 16 – PTI Applications Forecasted During Next 90 Days ........................................................................... 39

Table 17 – 90-Day Forecast for Substantial Completion ...................................................................................... 39



Table 18 – Overview of Cash Flow Variances ....................................................................................................... 41

Table 19 – Summary of Monthly Cash Flow Variances (±5% or ±$100,000) ................................................... 41

Table 20 – Summary of Monthly Cash Flow Variances by Project Activity........................................................ 42

Table 21 – Status of Conditioned by the County in the 2016 CIP ....................................................................... 45

Table 22 – Summary of Allowance Spending ........................................................................................................ 51

Table 23 – Summary of Legislation Activities for Reporting Period .................................................................... 52

Table 24 – List of Executed & Pending MOUs....................................................................................................... 53

Table 25 – Summary of Contracting Activities ....................................................................................................... 56

Table 26 – Summary of RFQ/Ps .............................................................................................................................. 56

Table 27 – Summary of Bidding Activities During Reporting Period ................................................................... 57

Table 28 – 2015 SBE Participation.......................................................................................................................... 58

Table 29 – SBE Registrations & Renewals ............................................................................................................ 58

Table 30 – Notice of Advisements Issued During Reporting Period ................................................................... 59

Table 31 – Summary of Change Orders Executed During Reporting Period .................................................... 59

Table 32 – Summary of Programmatic Contingency Fund Utilization ................................................................ 62

Table 33 – Lick Run VCS Right-of-Way Status (91 Project Parcels & 6 City Owned Sites) ........................... 65

Table 34 – LMCPR Projects Right-of-Way Status ................................................................................................. 66

Table 35 – LMCPR Program Estimate Overview .................................................................................................. 69

Table 36 – LMCPR Projects Variance Report ....................................................................................................... 70

Table 37 – Summary of Active ODOT Projects ..................................................................................................... 72

Table 38 – Summary of ODOT Coordination Projects in Planning ..................................................................... 73

Table 39 – Summary of Interdepartmental Payments .......................................................................................... 74

Table 40 – Capital (Budget Fund 704) Interdepartmental Payments ................................................................. 74

Table 41 – Summary of Monthly CSO Bypass Events ......................................................................................... 74

Table 42 – Summary of Monthly Treatment Plant Bypass Events ...................................................................... 75

Table 43 – Summary of Monthly Accidents & Incidents ....................................................................................... 75

Table 44 – Summary of Monthly Safety Training Sessions ................................................................................. 76

Table 45 – Safety Meetings & Inspections ............................................................................................................. 77

LIST OF FIGURES Figure 1 – Consent Decree Milestones Required by Watershed ........................................................................ 25

Figure 2 – Consent Decree Milestones Status ...................................................................................................... 26

Figure 3 – Active WWIP Projects by Watershed ................................................................................................... 28

Figure 4 – Active Asset Management Projects by Watershed............................................................................. 29

Figure 5 - Active Sustainable Projects by Watershed.......................................................................................... 31

Figure 6 – Active Local & Lateral Projects by Watershed .................................................................................... 32

Figure 7 – Capital Expenditures Compared to Cash Flow Forecast ................................................................... 40

LIST OF APPENDICES Appendix A – Monthly Program & Project Controls Scorecard Appendix B – Monthly Projects Schedule and Budget Variance Report Appendix C – Monthly Cash Flow Forecast Report Appendix D – Monthly Detailed Allowances Expenditures Report Appendix E – MSD Bid Board Summary Appendix F – LMCPR Budget and Schedule Tracking Detailed Report



Appendix G – Interdepartmental Transfers and Payments Report Appendix H – De-legislation Worksheet (not provided this month) Appendix I – 2015 CIP Variance Report Appendix J – Phase 1 (non-LMCPR) WWIP Milestone Float Report Appendix K – Baseline Detailed Report

EXECUTIVE SUMMARY MSD continues to be diligent in implementing and reporting out on its capital program. The organization continues to complete important projects; comply with Consent Decree requirements; and implement cost saving measures. This report provides a brief summary of the MSD’s efforts through February 29, 2016.

Program Health MSD’s Wet Weather and Asset Management Programs continue to be in relatively good health. During February 2016, a total of 55 project monthly reports were posted to www.projectgroundwork.org to inform stakeholders of the status of key projects; these reports are updated monthly. Through February 29th capital expenditures for the WWIP, Asset Management, and Allowance projects were $14,869,779 across 370 active projects. To-date MSD has complied with 69 of the 100 Consent Decree milestones. Concerns regarding Consent Decree compliance are presented in the Risk Management section of this report. MSD utilizes the program metrics outlined by the BoCC via MSD Rule 2409 and these are presented below in the following table. The City continues to advise the County of its concerns related to meeting milestones and deadlines particularly when related to funding delays, inconsistent application of rules, and unnecessary conflict between staff and the County monitor team. Table 1 – Summary of Capital Program Metrics Provided by BOCC

Program Activity County Metric Current Status

Permit Applications Submit application prior to applicable deadline

PTIs applications provided to the County are listed in Table 14. No applications were provided during the current reporting period.

Permit Violations No NPDES permit limit exceedances or other violations

CSO bypasses listed in Table 41 and WWTP and pump station bypasses listed in Table 42. WWTP NPDES permit violations during current reporting period.

Safety Performance

No lost time accidents; no significant OSHA noncompliance; or MSD safety audit findings

Accidents and injuries for current reporting period are listed in Table 43. Year-to-date no lost time injuries have been reported. No significant OSHA noncompliance issues or audit findings were identified.

Cash Flow 90% of original baseline Cash Flow forecast vs. actual expenditures shown in

http://www.projectgroundwork.org/



Program Activity County Metric Current Status

Forecast vs. Actual Expenditures

forecast for each month Figure 7. Current month trending 89% of baseline.

Budget Variances Zero budget variance Variances are reported at the project activity level and are expected to occur among line items. During current reporting period 19 projects had activity budget variances (refer to Appendix B).

Schedule Variances

No Variance > 30 days Variances are reported at the project activity level and are expected to occur among line items. During current reporting period 24 projects had activity schedule variances > 30 days (refer to Appendix B).

Change Orders and Notices of Advisement

Continuous reduction in the amount of change to time and cost

MSD works diligently to minimize the amount of change to time and cost. Change orders and NOAs executed during the current reporting period are published in Tables 31 and 32.

De-Legislation Activities

As outlined in Section 2405-3

De-Legislation was not performed during the current reporting period. Annual de-legislations are slated for completion after the City’s financial books close.

Regulatory Coordination A variety of coordination efforts were on-going during February with multiple regulatory agencies. A summary is provided below.

Adaptive Management Discussions: MSD and the County team continued to have conversations with the Consent Decree Regulators regarding the Phase 1 Adaptive Management projects. Conference calls were held among the technical team on February 11 th, 18 th and 25th.

Mill Creek WWTP Incinerator - On February 9th and 10th MSD completed compliance testing on two of the three incinerators. Southwest Ohio Air Quality Agency was onsite to witness the testing.

Mayflower NPDES: On February 19th, MSD provided responses to the December inspection report to Ohio EPA.

Sycamore NPDES – On February 24th, MSD submitted the semiannual progress report on CEHRT influent sampling to Ohio EPA.



Stakeholder Coordination MSD has many opportunities to coordinate with its stakeholders. A summary of efforts completed during this reporting period is presented herein.

Community Meetings & Outreach Events The following and community outreach events were held with various stakeholders during this reporting period: Meetings/Conferences for February 2016

CAGIS Board Meeting – February 4, 2016

Watershed Action Team Meeting – February 5, 2016

Enquirer Editorial Board Meeting – February 8, 2016

Little Miami Anaerobic Digester Community Leaders Meeting – February 9, 2016

Green Infrastructure Group meeting – February 9, 2016

Home Builders Association Meeting – February 10, 2016

Society of Marketing Professional Meeting – February 18, 2016

Madisonville Community Council Meeting – February 18, 2016

Sustainability Hall of Fame – February 22, 2016

Ohio Contractors SW Chapter Meeting – February 23, 2016

Green Infrastructure Group meeting – February 24, 2016

Press Releases MSD issued the following press releases during February.

Lick Run Project Update: White Street Project in South Fairmount, February 16, 2016

Mt. Airy Forest Sewer Replacement Project, February 19, 2016

Got a Sewer Backup? Call MSD First at 352-4900, February 25, 2016

Public Records Requests MSD received the following records requests during February:

Marilyn Wall Sierra Club – Lick Run Valley Conveyance Revised 60% Design – February 1st

Astrea Taylor EPA – Myer’s Site Reports – February 3rd

Joy Walker LJCMSD – SBE Information – February 4th

Elizabeth Ehrsam – 1421 Herschel Avenue Part II – February 7th

Marie Menchhofer – 438 Stanley Avenue – February 8 th

Kim Holton – 2712 – 2718 Vine Street Phase I – February 8th

Kim Holton – 7810 and 7794 Five Mile Road Phase I – February 8 th

Ed Ramsey – Personnel Files – February 10 th



Marilyn Wall Sierra Club – Modeling Reports – February 21st

Shannon Rott – Jobs Sub-Contracted Out and List of Bidders – February 24th

Marilyn Wall Sierra Club – Muddy Creek Westbourne High Rate Treatment HRT – February 26th

Timothy Mara – Payment Records – February 26th

Ed Ramsey – Personnel Files – February 29 th

Sewer Backup Program Coordination During February, MSD spent $230,050.75 for the Sewer Backup Response Program (SBU). A total of 462 SBU service requests were received by MSD during February. After field investigations were performed, it was determined that fifteen of the requests were eligible for cleanup by MSD. Nine property residents accepted the MSD cleanup offer. MSD’s repair crews installed 87 cleanouts at the right-of-way line during February. One prevention devices were installed during February. Settlement offers were made for three claims and the average processing time for settlements offered was 59 days. The information above is current as of March 10, 2016.

Table 2 – SBU Settlements Offered

County CIP Coordination During February MSD held review meetings for projects in planning, design, right-of-way, and construction which the County monitoring team was invited to attend. The following specialty meetings were scheduled during this reporting period.

ODOT Projects: MSD staff met with the County team to discus ODOT projects. Meetings were held on the second Thursday of each month for the I-71/Martin Luther King Interchange Project and on the first Wednesday of each month for the CSO 12 Phase A2 Hopple Interchange Project.

Whitewater Township: On February 2nd MSD staff met with the County to discuss status of drawings, schedule and overall project information.

CSO 217/483 Source Control Phase B: On February 4th MSD staff met with the County team to discuss work order #254314102.

West Fork Model: On February 4th MSD staff and consultant met with the County team to present continuous calibration and findings of the project analysis.



Security Enhancements: On February 9 th MSD staff and Fusion Center representatives met with County team to present results of critical infrastructure and discuss security enhancements needed to support the conditional approval.

Post Construction Monitoring: On February 9th MSD staff met with County team to discuss regulatory comment received on plan.

E-builder: On February 10th MSD staff met with County team to get a better understanding of the functionality of software and receive a demo of how the software functions.

Allocation: On February 10th MSD staff met with County team to discuss allocation.

SSO 603 & 704: On February 11th MSD staff met with County team to discuss development of next steps for project.

SSO 700 IWAP: On February 23th MSD staff met with the County and consultant to discuss progress related to the SSO 700 Integrated Watershed Action Plan.

MSD coordinates several documents for review with the County. An overview of unresolved issues for active projects is provided in the following table.

Table 3 – Notifications Provided to County for Review/Approval

CR# Project ID Name Category Submitted Response

10330026

Rapid Run local Sewer (HNs 6161-6201)

Construction Change Order

#001

8/13/14 8/18/14 Transmittal Form

Requested 8/26/14 Resubmittal Pending

109 11040010 Rapid Run Park Source Control

Certificate of Substantial Completion

12/11/14 Submitted 1/27/15 Rejected

3/20/15 Resubmitted 4/29/15 CRAI*

6/12/15 CRAI; 8/4/15 Resubmitted 8/17/15 CRAI; 10/1/15 Resubmitted 1/11/16 CRAI; 2/19/16 Resubmitted Pending


Program Contingency

3/3/2015 Submitted 3/31/2015 CRAI;5/5/15 Resubmitted 6/15/15 CRAI;6/18/15 Resubmitted 7/2/15 CRAI; 7/16/15 Resubmitted

8/24/15 & 9/3/15 CRAI 2/10/16 – Superseded by CR 223

Superseded by CR 223

2 10240291

Mill Creek WWTP Solids Handling Improvements – Phase 1

Task Order #214029101

4/16/15 Submitted 5/5/15 CRAI*

5/19/15 Resubmitted Pending



19 11240270

Queen City Avenue Sewer Separation Phase 1

Special Review (Paving)

5/14/15 Submitted 7/6/15 CRAI; 7/8/15 Resubmitted

7/20/15 CRAI; 7/20/15 Resubmitted 7/22/15 CRAI; 7/22/15 Resubmitted 8/31/15 CRAI; 1/4/16 Resubmitted Pending

20 10282124

ODOR Control BCE’s for the MCWWTP Special Review 5/15/15 Pending

53 11240270



#005 7/27/15

9/2/15 CRAI; 2/10/16 Resubmitted Pending

55 10240018

CSO 125 Stream Separation

Work Order # 454001802

8/5/15 9/4/15 CRAI; 9/16/15 Resubmitted 10/18/15 Approved w/conditions

2/16/15 Resubmitted Approved

w/conditions

60 10240018 CSO 125 Stream Separation

Program Contingency

0001

8/5/15 9/4/15 CRAI;9/16/15 Resubmitted

Approved w/conditions 2/16/15 Resubmitted Pending


Performance Report 8/7/15 Pending

67 10370011

Turnkey Court Local Sewer (HNs 2708-2736)


#001

8/18/15 9/3/15 CRAI; 1/6/16 Resubmitted

2/3/16 Approved

75 10280235

Hydraulic Modeling 2015 - West Fork Watershed Modeling and Analysis

Non Rule Related

Assessment & Calibration Approach

8/27/15;11/12/15 1/25/16 CRAI; 1/28/16 Resubmitted

2/3/16 CRAI; 2/4/16 Resubmitted 2/26/16 CRAI Pending

81 11530001

Upper Muddy Creek Interceptor Replacement Contract A Legislation

8/27/15 10/12/15 CRAI Pending

85 10241320

Green Pine Acres Pump Station Conveyance

Program Contingency

9/16/15 10/26/15 CRAI; 2/22/16

Resubmitted Pending

87 10220053

White Oak Terrace Pump Station Elimination

Program Contingency

003 9/24/15

10/28/15 CRAI Pending

102 11243840

CSO 127 and 128 Stream Separations

Substantial Completion

9/30/15 10/22/15 CRAI;11/20/15

Resubmitted Approved



2/3/16

105 10230065

Muddy Creek Electrical Upgrades

Program Contingency

COR 014

10/5/15 10/22/15 CRAI;10/28/15

Resubmitted 11/23/15 CRAI; 1/12/16

Resubmitted 2/3/16 Approved

10270022

Beverly Hill Drive Sewer Replacement


002 10/12/15 Pending

112 12240530

Hilltop Concrete Lateral Relocation

Other Reports and Notices to

the Board and/or County Administration

BCE

10/13/15 10/28/15 CRAI;11/17/15

Resubmitted 2/23/16 CRAI; 2/23/16 Resubmitted Pending

114 10170100 SSO 228 Elimination

Program Contingency

0002

10/15/15 12/7/15 CRAI; 12/30/15



Program Contingency

0003

10/15/15 12/7/15 CRAI; 12/30/15


116 10240385

Mayflower WWTP Reliability and Service Upgrades

Program Contingency

003

10/19/15 11/18/15 CRAI; 11/19/15

Resubmitted 12/18/15 Approved w/Conditions 2/10/16 Complied w/Conditions



Program Contingency

0003

10/23/15 12/7/15 CRAI; 12/30/15



Program Contingency

0004

10/23/15 12/7/15 CRAI; 12/30/15


119 10142240

Blue Rock Road Sewer Separation

Program Contingency

0003 10/23/15

11/18/15 CRAI;1/21/16 Resubmitted Pending

125 10280124

CIP Project Planning Kings Run CSO 217/483

Work Order No. 288012433

11/2/15

12/28/15 CRAI; 1/8/16 Resubmitted 2/23/16

Approved w/conditions



129 10280114 SCADA Installs and Upgrades


0001

11/9/15 12/7/15 CRAI; 12/22/15

Resubmitted 1/4/16 CRAI Pending

131 10143220

CSO 179 Sewer Separation Project MOU

11/9/15 12/16/15 CRAI; 12/18/15

1/6/16 CRAI: 1/6/16 Resubmitted Pending

142 10240480

Mill Creek WWTP Dewatering Polymer System Legislation

11/17/15 12/7/15 CRAI; 12/11/15

Resubmitted 1/8/16 CRAI;1/22/16 Resubmitted Pending

143 10240275 SSO 603 & 704 Improvements Legislation

11/18/15 12/7/15 CRAI;12/10/15 Resubmitted 12/24/15 CRAI;2/12/16 Resubmitted 2/12/16 CRAI; 2/24/16 Resubmitted Pending

11042801 North Fairmount Bioswale

Program Contingency

0001

11/4/15 11/18/15 CRAI; 12/4/15

Resubmitted Pending

148 11040190

West Fork Riparian and Floodplain Restoration Legislation

11/19/15 12/24/15 CRAI; Pending

10280124

Kings Run CSO 217/483 Project Analysis

Non-Rule Related

11/2/15 11/17/15 CRAI; 12/4/15

Resubmitted Pending

156 10240430

Berkley Avenue Sewer Replacement

Program Contingency

0003

11/20/15 12/16/15 CRAI;1/13/16 Resubmitted 1/27/16 CRAI; 2/10/16 Resubmitted

2/26/16 Advanced to

BoCC

158 10240150

Mt. Airy Forest Sewer Replacement MOU w/Parks

11/20/15 2/12/16 CRAI Pending

159 10270180

Little Miami WWTP Storm Water Realignment

Program Contingency Extra Work

11/23/15 12/21/15 CRAI Pending

162 10280515 Mercy West Pump Station Legislation 12/3/15 Pending

168 10240340

Station Avenue Sewer Replacement



2/8/16 Approved

w/conditions

169 10240340



001


2/8/16 Approved

w/conditions

170 10142240 Blue Rock Road Sewer

Substantial Completion 12/10/15 Pending



Separation

171 10240291

Mill Creek WWTP Solids Handling Improvements Phase 1 PTI

12/10/15 1/11/16 CRAI; Pending

172 10240565

Overflow Parking Lot for MSD Engineering and Administration Buildings Legislation

12/14/15 1/6/16 CRAI; 2/5/16 CRAI

2/8/16 Resubmitted Pending

173 12270130

Little Miami WWTP Solids Plan

Non-Rule Related


1/4/16 CRAI; 1/6/16 Resubmitted 1/15/16; 2/4/16 Resubmitted

2/17/16 & 2/24/16 CRAI Pending

174 10171863

CSO 470/471 Sewer Separation Phase 4

Program Contingency

0002 12/15/15


175 10240052

MCWWTP Blower Energy Efficiency Upgrade

Program Contingency

0001


2/3/16 Approved w/conditions 2/10/16 Complied w/conditions

2/26/16 CRAI Approved

w/conditions

176 10430025

Kildare Drive Sewer Lateral Assessment (HN 6726-6750)


0001 12/18/15 Pending

178 10171900

Eastern and Delta Avenue Sewer Separation Phase 3

Substantial Completion

12/22/15 12/24/15

2/26/16 MSD complies Approved

179 11140010 SSO 700 IWAP Non-Rule Related 1/6/16 Pending

180 10143920 10143940

CSO 194 High Point Sewer Separation & CSO 195 Westwood Northern Sewer Separation

Storm Water Separation

Policy 1/7/16


181 10221223

Wesselman Road Phase 2-A Contract 2


002 1/7/16 2/3/16 Approved



182 10171740 CSO 551 Sewer Separation

Storm Water Separation

Policy 1/7/16 Pending

183 11240051

Harrison Avenue Sewer Separation Phase B


001 1/8/16 2/3/16

Approved w/conditions

184 11540010

Mt Airy Receiving Sewer Upgrade

Non-Rule Related

1/8/16 2/16/16 CRAI Pending

185 11140010 SSO 700 IWAP Non-Rule Related 1/11/16 Pending

186 10310006

Bridgetown Road Local Sewer (HNs 8768-8783


001 1/11/16 2/3/16 Approved

187 11240051


Performance Report

1/12/16 2/29/16 CRAI; 2/29/16 Resubmitted Pending

188 N/A FY 2016 - 2020 MSD CIP Legislation

1/12/16 2/3/16 Approved

189 10240180

3934 Winding Way Sewer Replacement

Special Review NOA-0002B

1/12/16 2/11/16 CRAI Pending

190 10270180

Little Miami WWTP Storm Water Realignment

Program Contingency

0001 1/14/16


191 10240470

Bahama Gardens Pump Station Upgrade and Force Main Replacement

Program Contingency

0003 1/14/16 2/26/16

Advanced to BoCC

192

10180116, 10280316, 10280516

Wastewater Collection Allowances

CIP and Operating

Budget Preparation

1/20/16 2/26/16 CRAI Pending

193 10180216

Manhole Renewal Program 2016

CIP and Operating

Budget Preparation

1/20/16 2/26/16 CRAI Pending

194 11140010

SSO 700 Integrated Watershed Action Plan

Non-Rule Related

1/20/16 2/23/16 Approved w/condition 2/29/16 complied w/conditions Pending



195 10240635

Plant Influent and Headworks Odor Control

Non-Rule Related

Draft Scope of Work - Odor Dispersion

Model 1/20/16


196 10270008

Dry Run Area Sewers Phase 1 Contract 8M

CIP and Operating

Budget Preparation 1/21/16 Pending

197 11243840

CSO 127 and 128 Stream Separations

Program Contingency

002 1/21/16


198 10460000

Drake Road Sewer Lateral Assessment (HN7315) Legislation

1/22/16 2/23/16

Advanced to BoCC

199 11140010


For Your Information 1/22/16 Pending

200 11240051


Program Contingency 001 & 002


201 10240495

Wahl Terrace Sewer Replacement



BCE 1/25/16 Pending

202 11140010


Non-Rule Related

Water Quality Data Collection

Program Summary - Technical

Memorandum 1/25/16

2/29/16 CRAI; Pending

203 10280235 Hydraulic Modeling 2015

For Your Information Mill Creek

System Wide Model Reports 1/27/16 Pending

204 10180216 Manhole Renewal

CIP and Operating

1/27/16 2/26/16 CRAI Pending



Program 2016 Budget Preparation

DOTE estimate of paving rehab

for 2016 by each CIP

205 11140010 SSO 700 IWAP

For Your Information

April Meeting Summaries & Presentations 1/28/16 Pending

206 11243141

CSO 217/483 Source Control Phase B

Work Order Amendment and Revised Model Report

1/29/16 2/12/16 CRAI Pending

207 11240000

Lick Run Valley Conveyance System MOUs

1/27/16 2/12/16 CRAI Pending

208 10131180 Muddy Creek Belt Filter Press

Work Order #4231180001 Amendment 2

2/1/16 2/17/16 CRAI;2/19/16 Resubmitted 2/22/16 CRAI;2/25/16 Resubmitted


209 10171862

CSO 470 and 471 Sewer Separation Phase 3


001 2//1/16 Pending

210 Operating

Mill Creek Treatment Plant Odor Control Program Implementation Report

For Your Information 2/2/16 Pending

211 12280035

District-Wide Solids Handling Master Plan


the Board and/or County Administration 2/3/16 Pending

212 10270195

Little Miami WWTP Incineration Improvements Legislation


213 10220061

Whitewater Township Regional Sewer District Phase III SR 128 Sewer


(BCE, Comments,

Plans) 2/4/16 Pending



Extension

214 11140010 SSO 700 IWAP


January Progress Mtg.

Summary 2/4/16 Pending

215 10280606

Building Sewer Renewal Program 2016

Non-Rule Related

BCE 2/4/16 Pending

216 10280505

Pump Station Telemetry System Upgrades



BCE 2/4/16 Pending

217 11240270


Performance Report 2/8/16 Pending

218 10240054

DIW Office and Laboratory Improvements Phase 2

Program Contingency

0003 2/8/16


219 11140010 SSO 700 IWAP

Non-Rule Related

EFDC Surface Water Quality

Model Expansion and

Update - Technical

Memo 2/8/16 Pending

220 10240515

Mayhew and Leath Avenues Sewer Replacement

Program Contingency

0002 2/8/16


221 10240340


Program Contingency

0003 2/10/16


222 10230034 CSO 411 Outfall Reconstruction

Program Contingency

0003 2/10/16 Approved


Program Contingency

0004 2/10/16 Pending



224 10143220 CSO 179 Sewer Separation MOU 2/10/16 Pending

225 11140010 SSO 700 IWAP

Non-Rule Related

Draft Steering Committee

Meeting Agenda 2/10/16

2/22/16 Updated/Resubmitted Pending

226 10130740

Werk & Westbourne EHRT Facility Legislation 2/15/16 Pending

227 10171740 CSO 551 Sewer Separation Legislation 2/15/16 Pending

228 10210010 11240010

WRRSP Intent to Sponsor Mill Creek Restoration @ Hartwell Golf Course Project Legislation

2/15/16 2/26/16

Advanced to BoCC

229 10142020

Daly Road Sewer Replacement

Program Contingency

0003 2/16/16 Pending

230

10130740 1013118 10180116 10240150 10280615 10281616 11240030 11243140

2016 WPCLF Governing Body Authorization Legislation 2/16/16 Pending

231 10240018 CSO 125 Stream Separation

Work Order #454001802

2/16/16 2/29/16 CRAI Pending

232 11140010


Non-Rule Related

Draft Steering Committee

Meeting Presentation

2/22/16 2/23/16 CRAI; 2/24/16 Resubmitted Pending

233 11240130

Queen City Avenue Sewer Separation Phase 2 Legislation 2/25/16 Pending

*CRAI = County request for additional information



The following projects were submitted by MSDGC for consideration and discussion with the County monitor team during 2015 but have not yet been forwarded to the BoCC for consideration; MSD considers these projects critical and in need of resolution. Projects will continue to be listed for documentation purposes and to highlight the risks associated with projects with special conditions of note.

10171740 CSO 551 Sewer Separation: Design legislation was submitted to the County on March 11, 2015. The County monitor has not advanced this request to the BoCC. On January 28, 2016 MSD requested design funding and for this Phase 1 WWIP project to be exempt from the County’s Stormwater Separation Policy and County has not advanced this request; MSD will continue to attempt to gain County approval. If exemption is not provided the project cost will increase and additional design legislation funds will need to be authorized. The Consent Decree requires construction to start December 31, 2017 and be completed by December 31, 2018. Construction was started with the 2014 bundle project; given the additional requirements laid out in the County sewer separation policy, there will be increased risks to meeting the milestones. However the project schedule is at this time (without added time for separation policy) currently forecasting 246 days delay to the construction finish milestone.

10131220 Glenview Pump Station Upgrade: Construction legislation was submitted to the County on October 14, 2015. The County monitor has not advanced this request to the BoCC and did not include the project in the 2016 CIP. Construction has been moved to 2017 in the project schedule. Consent Decree requires construction to start no later than December 31, 2017. The current project schedule reflects 242 days float to the construction start milestone.

11242842 CSO 12 Sewer Separation Phase A.3: Construction legislation was submitted to the County on October 14th. The County monitor has not advanced this request to the BoCC and did not include the project in the 2016 CIP. The 2014 CIP budgeted construction funding for this project subject to Regulatory approval followed by County approval. The County monitor (not the BoCC) “sees no benefit in this project” and recommends this project be cancelled and not funded for construction. This project is important for construction coordination and can be used for future Phase 2 metrics.

11530001 Upper Muddy Creek Interceptor Replacement: Construction legislation was submitted to the County on November 16, 2015. This project is important coordinating construction with the Werk & Westbourne EHRT project. While the project is not required in order to operate the EHRT, the section of interceptor to be constructed with this project transverses the Werk & Westbourne site. If the project is not constructed in advance of the EHRT facility, additional design will be required to re-design and interceptor alignment. County monitor states “not going forward as costs included in EHRT project – not required for pilot. County concern with oversizing of pipe in advance of completing the pilot.” MSDGC disagrees with this approach.

10240480 Mill Creek WWTP Dewatering Polymer System Replacement: Construction legislation was submitted to the County on November 17, 2015. Consistent dewatering performance is essential to every treatment facility that is equipped with incineration. A properly functioning polymer system is crucial to the reliability and service of the dewatering process. Only 2 of 7 polymer blenders are currently operational combined with the inability to obtain parts for the old blenders makes this situation an urgent matter. As a result of the District Solids Handling



Study, it is the opinion of the engineer that the scope of this project is appropriate and should be implemented in 2016. At this time, the County monitor has not advanced this request to the BoCC and did not include the project in the 2016 CIP. This critical Asset Management Project has been reluctantly moved to 2017 given the lack of funding from the County. Polymer project was discussed during March 2, 2016 meeting with the County. County requested a third party project review. This would be the third review of project scope; the first two reviews came to same conclusion.

10240275 SSO 603 and SSO 704 Improvements: Construction legislation was submitted to the County on November 18, 2015. The County monitor has not advanced this request to the BoCC and delayed this project until such time the SSO 700 IWAP has been completed. This project is important for eliminating two illegal sanitary sewer overflows. Significant efforts and costs were expended to obtain the appropriate right-of-way for the project and to coordinate construction during off season for public school.

10270007 Dry Run Area Sewers Phase 2 Contract Roundbottom: Construction legislation was submitted to the County on November 19, 2015. The County monitor indicated this project is not being approved and will be deferred until 2020. This project is important for providing sanitary sewer service and potentially eliminating several HSTS from the Little Miami Watershed. Significant efforts and costs were expended to obtain the appropriate right-of-way for the project and to coordinate construction with other phases of work. Additional ROW Costs may be needed if temporary easements expire and MSDGC is required to re-acquire,

Risk Management MSD assess risks to its Capital Improvement Program and with implementation of the Consent Decree. The following table presents an overview of risks under evaluation. These risks can only be properly mitigation with full cooperation from both the City and County; specific project risks are noted in other locations of this document.

Table 4 – Risks for Capital Program & Consent Decree Implementation

Risk Mitigation Strategy Failure to Meet Consent Decree Requirements

There are several projects MSD has concerns with meeting Consent Decree milestones. Mitigation of this risk requires an agreement with the County and MSD to advance projects expeditiously – even if detailed information is not ideal. MSD recommends the projects forecasted or having less than 85 days of float to milestones be discussed with the Director and County on a monthly basis.

Insufficient Funding of District Operations

MSD will continue to issue financial reports on a quarterly and monthly basis. The County was to provide guidance by January 31, 2016 on the $10M conditional asset management allocation laid out in the 2016 budget but no guidance has been provided. As was the case in 2015, a mid-year of third quarter budget request may be necessary to properly fund District obligations.



Risk Mitigation Strategy Legislative requests will be repackaged and resubmitted.

Affordability Issues for Phase 2 WWIP The Phase 2 program is an affordability based schedule. MSD will provide the County team with preliminary Phase 2 program evaluations for coordination.

Inability to Meet Cash Flow Forecast Ambiguities in budget approval may impair the district’s ability to expend capital in accordance with the forecast developed for the CIP

Insufficient Funding for Asset Management Needs

MSD is concerned with the lack of funding approved for key asset management projects – particularly for those at the Mill Creek WWTP. MSD understands the County is looking for a comprehensive risk-based analysis for asset management needs. MSD has completed this effort for WWC assets and has completed the first development phase of a risk-based program for WWT assets. MSD has submitted information to the County to advance these decision tools.

Overreliance on Hydraulic Model for Routine Functions

MSD understands the County’s expressed concerns regarding the results of several updated modeling for several projects. MSD is committed to continuous improvement of its hydraulic model. However, the District is firmly confident its model is suitable for the current intended purpose. Mitigation of over-reliance upon modeling simulations will require County input and corresponding action. The Model Review was provided to the County and efforts are underway to issue Model Guidelines V3.1.

Delay to Full Implementation of Watershed Operations

MSD has requested funding for an innovative approach to controlling wet weather flows on a real time basis. This approach will result with reduced sewer overflows and optimizing operations of the collection system for rain events. The County has not fully funded this program due. MSD has presented its 2016 plan and fully believes continued delays to the requested funding will result with increased overflows, less efficient operations, and underutilization of the GE Proficy system the BoCC invested more than $2 million in 2014. This program is a risk reduction initiative.

Future of 1968 Agreement & Corresponding Impacts

The future of the District remains of high concern to staff and ratepayers. The risk of the unknown can be mitigated by the County and City leadership committing to face-to-face discussions. Mitigation of this risk is beyond MSD’s control.

New Regulatory Requirements = Unfunded Mandates

MSD continues to monitor regulations and has developed a positive working relationship with Ohio EPA and USEPA. As regulations are drafted and proposed, MSD will present the potential impact on the District to the County. Future CIPs may need to budget for work that is currently considered unfunded mandates.



Risk Mitigation Strategy Succession Planning for Staff With a high percentage of employees eligible for retirement and

separate challenges faced with employee retention, succession planning is important for the organization. In late 2015 MSD created new positions and began filling critical positions/vacant positions. MSD has also been working to reduce supplemental staff and attracting/retain in-house talent to reduce reliance on long-term contracting.

Security and Safety Breaches In 2015 MSD sought out assistance from and worked with law enforcement (Greater Cincinnati Fusion Center) to conduct an assessment regarding security for its facilities. MSD also has a dedicated team in place regarding security and safety. The 2016 CIP and Operating budget includes funding to address immediate needs for improving security and safety at the District’s facilities; MSD is making progress on enhancing conditions. Future CIPs are expected to include more extensive improvements.



Significant Upcoming Events

Meetings Forecasted for March 2016

City of Montgomery Community Meeting – March 2, 2016

Start Something Bold Company WWT Plant Tour – March 3, 2016

Wornick Company WWT Plant Tour – March 3, 2016

Lick Run presentation to Green Umbrella – March 4, 2016

UC Architecture Class presentations to MSD – March 4, 2016

South Fairmount Community Council meeting – March 8, 2016

Hughes STEM Day Lecture – March 9, 2016

Green Infrastructure Group meeting – March 9, 2016

Neighborhood Summit – March 12, 2016

Northside Community Council Meeting – March 21, 2016

Hughes S.T.E.M. LAB and WWTP Tour – March 22, 2016

Green Infrastructure Group meeting – March 23, 2016

Hughes High School Green S.T.E.M. Day – March 24, 2016

Economic Growth Committee Meeting – March 29, 2016 Meetings Forecasted for April 2016

U.C. Biology Class WWT Plant Tour – April 1, 2016

Lick Run tour for Green Umbrella – April 1, 2016

H.E.L.P. Plumbing, Heating, Cooling & Electric WWT Plant Tour – April 5, 2016

American Council of Engineering Companies SW Chapter Meeting – April 6, 2016

Green Infrastructure Group meeting – April 6, 2016

Hamilton County Environmental Action Commission – April 7, 2016

CAGIS Board Quarterly Meeting – April 7, 2016

First Suburbs Committee Meeting – April 11, 2016

South Fairmount Community Council meeting – April 12, 2016

West Price Hill Community Council Meeting – April 12, 2016

Green Infrastructure Group meeting – April 20, 2016

Xavier Biology Class WWT Plant Tour – April 21, 2016

Mill Creek Community Advisory Panel (CAP) – April 26, 2016

First Suburbs General Meeting – April 27, 2016



CAPTIAL PROJECTS OVERVIEW MSD had a total of 370 active capital projects during February 2016. The projects are divided into five distinct categories:

WWIP projects (as defined under Attachments 1A, 1B, and 2 of the Consent Decree)

Asset Management (AM) projects

Sustainable Infrastructure (SI) projects

Local Sewers & Lateral projects

Business Case Evaluation (BCE) projects (collections and facilities). This section of the monthly report also identifies projects in the permitting phase and provides a 90-day forecast for projects approaching Substantial Completion/Beneficial Use.

Wet Weather Improvement Program Projects MSD has completed 69 of the required 100 milestones defined in Attachment 1A of the Final WWIP. MSD has constructed 97 of the defined projects listed in Attachment 1B of the Final WWIP. Through February 29th, 2016, MSD has completed 100% of the 13 PTI Application milestones; 83% of the 18 Start Construction milestones; and 59% of the 69 Finish Construction milestones. The milestones have been revised based upon the definition of a WWIP “bundle”. Attachment 1A of the Final WWIP identifies a total of 8 bundles. Each of these bundles includes multiple projects required to fully comply with the WWIP. Each grouping of projects has one PTI submittal and one Construction Start milestone that is satisfied when the first bundle project is submitted and issued a Notice-to-Proceed. Each project within a bundle must satisfy the Construction Finish milestone. The following graph reflects the bundle implementation plan confirmed with the Consent Decree Regulators in 2015. Every project, including each LMCPR project, is listed for its Construction Finish Milestone. Each bundle has one PTI submittal Milestone and one Construction Start Milestone. As was anticipated when the Final WWIP was approved, all Phase 1 projects must be completed by 2018 and hence the final Phase 1 year (2018) has the most required Construction Finish Milestones. A breakdown of the required milestones by watershed is presented below.



Figure 1 – Consent Decree Milestones Required by Watershed

Table 4 – Projects with Remaining WWIP Milestones

ID Projects with Remaining Milestones PTI

Milestone Start

Milestone Finish

Milestone

Most Critical

Milestone (FLOAT)

10130740 Werk & Westbourne EHRT done 3/01/2016 12/31/2017 Finish (-211)

10131180 Muddy Creek WWTP Dewatering done done 6/30/2017 Finish (127)

10131220 Glenview Pump Station done 12/31/2017 12/31/2018 Start (242)

10131240 Muddy Creek WWTP Grit Replacement done done 06/30/2017 Finish (427)

10141080 Ludlow and Lafayette Parallel Sewer 12/31/2016 12/31/2017 12/31/2018 PTI (31)

10142020 Daly Road Sewer Replacement done done 12/31/2016 Finish (246)

10143920 CSO 194 High Point Sewer Separation done done 06/30/2017 Finish (0)

10143220 CSO 179 Sewer Separation done 12/31/2017 12/31/2018 Start (549)

10143940 CSO 195 Westwood Northern Sep. done done 6/30/2017 Finish (0)

10170080 SSO 1000 Elimination 12/31/2016 12/31/2017 12/31/2018 Start (-51)

10170100 SSO 228 Elimination 12/31/2016 12/31/2017 12/31/2018 Start (130)

10171580 CSO 54 Improvements 12/31/2016 12/31/2017 12/31/2018 PTI (66)

10171740 CSO 551 Improvements done done 12/31/2018 Finish (-246)

10240018 CSO 125 Stream Separation 12/31/2016 12/31/2017 12/31/2018 Finish (90)

10240021 CSO 217/483 Source Control Phase C 12/31/2016 12/31/2017 12/31/2018 Finish (236)

11243140 CSO 217/483 Source Control Phase A n/a 12/31/2017 12/31/2018 Finish (499)

11243141 CSO 217/483 Source Control Phase B 12/31/2016 12/31/2017 12/31/2018 Finish (17)

11243142 CSO 217/483 Source Control Phase A2 12/31/2016 12/31/2017 12/31/2018 Finish (314)

11240000 Lick Run Valley Conveyance System done 12/31/2017 12/31/2018 Finish (12)

11240001 Lick Run Property Demolitions n/a done 12/31/2018 Finish (730)

11240010 Sunset Ave. Sunset Ln. & Rapid Run n/a done 12/31/2018 Finish (327)

11240020 CSO 181 Real Time Control 12/31/2016 12/31/2017 12/31/2018 Finish (20)

11240030 Wyoming and Minion Ave. Separation done 12/31/2017 12/31/2018 Finish (486)

11240090 White Street Sewer Separation done 12/31/2017 12/31/2018 Finish (625)

57

13

21

9

Mill Creek

Muddy Creek

Little Miami

Other Watersheds



11240110 Quebec Rd. Sewer Separation n/a 12/31/2017 12/31/2018 Finish (171)

11240130 Queen City Ave. Separation Ph. 2 12/31/2016 12/31/2017 12/31/2018 Finish (28)

11240150 Queen City and Cora Separation done 12/31/2017 12/31/2018 Finish (486)

11240170 Quebec Heights Sewer Separation done 12/31/2017 12/31/2018 Finish (450)

Figure 2 – Consent Decree Milestones Status

During February 2016, MSD spent $3,235,216 on a total of 38 active WWIP projects. When completed, all Phase 1 WWIP construction projects will have been fully implemented and planning work for Phase 2 projects will have been advanced.

Total 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Required Milestones 100 12 13 3 4 7 5 9 8 10 29

Completed Milestones 69 12 13 3 4 7 5 9 6 3 7

10120360 10120420 10120460 10120460 10120460 10131240 10142020 10130740 10130740 10131220

10120420 10130560 10144441 10144441 10130740 10142020 10142240 10131220 10131180 10141080

10141440 10130565 10170081 10170081 10131180 10142240 10143920 10142020 10131220 10143220

10141520 10130680 10171840 10131240 10144884 10143940 10143220 10131240 10170080

10142440 10141540 10142240 10145560 10143960 10143960 10143220 10170100

10144884 10141560 10144880 10145500 10145560 10143920 10171580

10145180 10144880 10171840 10145560 10171780 10143940 10171620

10145280 10144884 10171860 10145580 11240050 10143960 10171740

10145300 10145320 10171900 10171840 10171780 10171780

10150012 10160005 10171920 10171860 11240050 10240018

10170560 10160010 10171980 10171900 10240021

10172090 10170780 10171920 11040010

10180600 10171980 11240000

11240001

11240010

11240020

11240030

11240050

11240051

11240090

11240110

11240130

milestones completed 11240150

projects in design 11240170

projects under construction 11240270

11243140

11243141

11243142

11243840

Notes:

1. Planning for 10170080, 10170100, 10171580, and 10171620 completed under Upper Duck Bundle Planning (10170000).

2. Design for 10171740 and 10171780 under Oakley Station Project (10171741).

3. Project 10143920 includes sub-project 10143923 to accommodate right-of-way needs.

4. Project 10143940 includes sub-projects 10143942 and 10143943 to accommodate right-of-way needs.

5. Project 10143960 includes sub-projects 10143962 to accommodate right-of-way needs.

6. Project 10171860 includes sub-projects 10171861, 10171862, and 10171863 to accommodate right-of-way needs.

7. Projects 10131240 and 10131180 are within a defined bundle of work. Construction was started for the bundle in 2014. Construction finish milestone extended to June 2017.

8. Projects 10171980, 10171920 and 10171900 are within a defined bundle of work. Construction was started for the bundle in 2012 and completed in 2015.

9. Projects 10143920, 10143940 and 10143960 are within a defined bundle of work. Construction was started for the bundle in 2013.

10. The PTI, construction start, and construction finish milestones for Project 10131220 were revised by the Regulators in 2013.

11. The construction start milestone for Project 10130740 was extended by the Regulators to March 2016.

12. Projects 10145500 and 10145580 were moved to coordinate with Phase 2 Project 10144882 during 2014 Adaptive Management discussions.

13. Projects 10170080, 10170100, 10171580, 10171620, 10171740, and 10171780 are within a defined bundle of work. Construction was started for the bundle in 2013.

14. All projects having a defined construction finish milestone are listed herein.

15. Bundle projects have one PTI and Construction Start Milestone - however each project has a Construction Finish Milestone.



Table 5 – Projects Forecasting Consent Decree Penalties

ID Project Forecasted

Delay (days)

Forecasted

Penalty Issues

Projects with Forecasted Delay Penalties (<0 days float)

10130740 Werk & Westbourne EHRT

-211 $1,055,000

Finish milestone penalty. Construction legislation has been requested from the County. Delay was a result of re-negotiation of the project scope of work

during 2014-2015.

10171740 CSO 551 Improvements

-246 $1,230,000 Finish milestone penalty. County monitor has not yet approved design service work order.

10170080 SSO 1000 Elimination -51 $255,000 Start milestone penalty. County monitor has not yet approved design service work order.

Projects with High Potential for Delay Penalties (<85 days float)

ID Project Remaining Float (days)

Critical Milestone

Issues

10143920 CSO 194 Separation 0 Finish Project was redesigned based on updated modeling.

10143940 CSO 195 Separation 0 Finish Project was redesigned based on updated modeling.

11243141 CSO 217/483 Source Control Phase B 17 Finish

Delay with County approval of design work order due to modeling concern.

11240000 Lick Run VCS 12 Finish Project float critical

11240020 CSO 181 RTC 20 Finish Delay with County approval of design work order due to modeling concern.

11240130 Queen City Phase 2 28 Finish Utility Coordination with Duke

10170100 SSO 228 Elimination 60 PTI County monitor has not yet approved design service work order.

10141080 Ludlow & Lafayette Parallel Sewer 1 PTI

Delay in procurement approval of work order for additional design.

The current status of each project is identified on the monthly Program & Project Controls Scorecard and in Appendix A. Detailed project specific progress reports discussing budget, schedule, milestones, work completed, upcoming work, and project issues are uploaded to the projectgroundwork.org website every month for active WWIP projects. Appendix J includes a report on the remaining float for Phase 1 Consent Decree WWIP projects, exclusive of LMCPR Projects which are reported in Appendix F. A summary of the status of the active WWIP projects is provided in the following table.



Table 6 – Summary of Active WWIP Projects

Current Project Activity Number of Projects

Sum of Monthly Expenditures

Sum of Cumulative Costs

Closeout 11 $1,478,177 $62,029,254

Construction 3 $939,324 $10,152,936

Bid and Award 2 $4,287 $728,616

Design 11 $791,161 $13,639,505

Planning 11 $22,267 $11,265,371

Active WWIP Projects 38 $3,235,216 $97,815,682

The active WWIP projects are located throughout the District as shown in the following figure.

Figure 3 – Active WWIP Projects by Watershed

6

12

18

2 Number of Active WWIP Projects

Muddy Creek

Mill Creek

Little Miami

System Wide



Asset Management Projects During February 2016, MSD spent $2,074,570 on a total of 157 active Asset Management projects as summarized in the following table. Table 7 – Summary of Active Asset Management Projects

Current Project Activity

Number of Projects

Monthly Expenditures

Cumulative Costs

Closeout 24 $938,569 $36,339,494

Construction 16 $970,880 $49,067,551

Bid and Award 8 $26,534 $1,741,528

Design/Right of Way 60 $135,259 $11,345,439

Planning 49 $3,329 $7,426,890

Grand Total 157 $2,074,570 $105,920,902

The active Asset Management projects are located throughout the District as shown in the following figure.

Figure 4 – Active Asset Management Projects by Watershed

2 7 1

18

86

27

7 7 2

Number of Active Asset Management Projects

Indian Creek

Taylor Creek

Sycamore

Muddy Creek

Mill Creek

Little Miami

System Wide

Polk Run

Multiple



Active projects are comprised of the following project types:

29 Treatment Plant Projects

23 Pump Station Projects

82 Sewer Projects

11 CSO Projects

1 SSO Elimination Projects

7 Study

4 IT Systems

Sustainable Infrastructure Projects During February 2016, MSD spent $1,809,360 on a total of 48 Sustainable Infrastructure projects that were active as summarized in the following table. The cumulative costs shown for these projects include expenditures from two accounts – the 10180900 Sustainable Infrastructure Allowance and the assigned project ID. Table 8 – Summary of Active Sustainable Infrastructure Projects


Number of Projects


Cumulative Costs

Closeout 10 $659,637 $20,535,653

Construction 7 $370,703 $13,390,611


Planning 14 $111,831 $13,267,945

Active SI Projects 48 $1,809,360 $97,408,905

Sustainable projects are dispersed throughout the District’s watersheds:

• 42 Projects in Mill Creek • 2 Projects in Muddy Creek • 2 Project in Little Miami • 2 Projects System-Wide



Figure 5 - Active Sustainable Projects by Watershed

A summary of the major Enabled Impact Projects is presented in the following table. Table 9 – Summary of Active Enabled Impact Projects

Project Partner

Project Name Green

Infrastructure Type

Project Status

Estimated Annual

Stormwater Removed

(gal)

Status Summary

Mill Creek Watershed Council of

Communities

Carll/Denham Ravine & Future

CRC Improvements

Bioswale Warranty 250,000

Construction and Grant is complete. Project is being finalized.

Groundwork

Cincinnati Mill Creek

West Fork Creek

Riparian/Floodplain Restoration Project

Bioinfiltration Area

Design 510,000

The project is currently in the construction legislation phase. The construction

is planned to start in the early 2016.

Vegetated

Swales



Local Sewer and Lateral Projects During February 2016 MSD spent $61,987 on a total of 40 active local sewer assessment and lateral projects as summarized in the following table. Table 10 – Summary of Active Local Sewer & Lateral Projects


Number of Projects


Cumulative Costs

Closeout 12 $58,820 $7,265,885

Construction 1 $0 $279,731

Bid and Award 3 $0 $93,423


Planning 5 $0 $0

Active Local/Lateral Projects 40 $61,987 $9,515,030

The 22 active Local Sewer and 18 active Lateral Projects are located throughout the District as shown in the following figure.

Figure 6 – Active Local & Lateral Projects by Watershed

2

12

1

7

7

6

5

Number of Active Local & Lateral Sewer Projects

Indian Creek

Taylor Creek

Sycamore

Muddy Creek

Mill Creek

Little Miami

Polk Run



Business Case Evaluations – Collections Capital Asset Planning Section A total of 44 projects were within the Collections Capital Asset Planning section of the Development Services Branch during the current reporting period. Collections Capital Asset Planning staff currently numbering 2 has suspended much of its BCE development for sewer efforts in order to address the backlog of work namely stormwater reviews and sewer availability requests within Development Services. The former Planning Division has experienced a loss of many key staff unable to reestablish some of its former staff repurposed in other divisions or branches, and is currently undergoing a rehiring effort.

Table 11 – Active Business Case Evaluations – Collection Capital Asset Planning Branch

Project ID Name Status Type

12230001 3731 Glenmore Avenue Sewer Evaluation Pending Sewer

12270075 5053 Ridge Avenue Sewer Replacement Pending Sewer

12240035 911 McPherson Avenue Sewer Replacement Pending Sewer

12240130 Auxiliary Mill Creek Interceptor & Channel Repair Hold Sewer

11142750 Brent Spence I-75 Reconstruction Coordination Active Sewer

12270125 Columbia Square Development Separation Active Sewer

12240340 Congress Run Stream Restoration/Bank Stabilization Pending Other

12240215 Cortlandt Avenue Sewer Replacement Pending Sewer

12240560 CSO 005 Flood Control Protection Active CSO

12240520 CSO 226 I-75 Reconstruction Coordination Active Sewer

12240570 CSO 449 Sewer Separation Active CSO

11142741 CSO 488/490 I-75 Reconstruction Coordination Active Other

12280045 CSO/SSO Relocation & Access Drive Improvements Hold CSO

12240070 Daly Road CSO Treatment Facility Hold CSO

12240060 Davey Avenue Sewer Replacement Pending Sewer

12270105 Delta Avenue Interceptor Grit Pit Pending Sewer

12240500 Depot Street Sewer Evaluation Pending Sewer

Not assigned East Westwood Detention Basin Pending Sewer

12240355 Elm Court Sewer Replacement Hold Sewer

12270025 Harris Avenue Sewer Replacement Pending Sewer

Not assigned Harrison Avenue Improvements Pending Sewer

Not assigned Hartford Place Pending Sewer



Project ID Name Status Type

12240360 Harvey Ave – Hickman Ave Sewer Replacement Pending Sewer

12240490 Hickman Avenue Sewer Evaluation Pending Sewer

12240530 Hilltop Concrete Lateral Relocation Active Sewer

12240010 Ledgewood Avenue Sewer Replacement Pending Sewer

10240271 Lower Mill Creek HW/DW Protection Active CSO

12270065 Madison & Zumstein Sewer Replacement Pending Sewer

12240345 Mandarin Court Sewer Replacement Pending Sewer

12240025 McHenry Avenue Sewer Replacement Pending Sewer

12230350 Mill Creek Interceptor Condition Evaluation Active Sewer

12240550 Mill Creek Interceptor Crossover Gate Automation Active Sewer

10280122.38 Morrison Avenue Sewer Replacement Pending Sewer

10280123.03 Muddy Creek CSO HW/DW Protection Hold CSO

12240265 Old Ludlow Avenue Sewer Replacement Pending Sewer

12250010 Polk Run Trunk Sewer Evaluation Pending Sewer

12240295 Reading Road – 12 th Street to E. Liberty Street Sewer Pending Sewer

10280122.59 Regulator Analysis Active CSO

12240510 Rockdale and Windham Sewer Evaluation Pending Sewer

11242910 Thru the Valley I-75 Reconstruction Coordination Active Sewer

12240170 Valley Lane Sewer Replacement Pending Sewer

12240290 Warsaw Avenue Sewer Replacement Pending Sewer

12270056 Wasson Ravine Sewer Replacement-Additional Planning

Pending Sewer

12230065 Werk Rd at Mercy High School Sewer Replacement Pending Sewer



Business Case Evaluations – Facilities A total of 43 projects were undergoing planning during the current reporting period. Facilities Group staff continues to develop BCEs for facilities projects, creating planning documents that investigate alternative solutions to resolve issues that were typically nominated by Wastewater Treatment Division. The planning process culminates with a proposed recommended solution which, if approved, can be design and/or managed by the Facilities Group. The BCEs in development are: Table 12 – Active Business Case Evaluations - Facilities

Project ID Name Status

10170789 Little Miami WWTP Bundle Planning Planning

10170810 LMWWTP Electrical Feeder Planning

10170811 LMWWTP Solids Handling Improvements Planning

10170812 LMWWTP Electrical and Disinfection Improvements Planning

10170813 LMWWTP Preliminary Treatment Improvements Planning

10170814 LMWWTP Primary/Secondary Planning

10170815 LMWWTP Four Mile Pump Station Improvements Planning

10170816 LMWWTP Main Outfall Improvements Planning

10180751 MSDGC High Rate Treatment Program Development Hold

10221245 TCWWTP Disinfection Upgrade Planning

10240585 MCWWTP Two-Bay Solids Receiving Facility Hold

10240590 MCWWTP Main Substation Improvements Design

10240605 MCWWTP Secondary Treatment Capacity Enhancements Hold

10240610 MCWWTP Primary Sludge Pumping Improvements Hold

10240615 MCWWTP Primary Settling and Primary Skimmings

Thickening Building Odor Control Improvements Hold

10240620 MCWWTP Biological Nutrient Removal Facilities Hold

10240625 MCWWTP Standby Power Distribution System Improvements

Hold

10240635 Mill Creek WWTP Plant Influent and Headworks Odor

Control Improvements Hold

10240640 MCWWTP Biosolids Dewatering Facility Addition Hold

10240660 MCWWTP Primary Settling and Primary Skimmings Thickening Building Odor Control Improvements

Hold

10240665 Mill Creek WWTP Septage Receiving Station Odor

Control Improvements Hold

10240685 DIW Roof Replacement Planning/Design



Project ID Name Status

10250030 Polk Run UV System/Post Aeration Improvements Design

10250035 Polk Run NPW Upgrades Design

10270026 Camargo Canyon Pump Station Elimination Hold

10280122.29 MSD Backup Power Analysis Planning Planning

10280123.14 Harcourt Estates PS Planning Hold

10280123.15 Anderson Woods PS Planning Hold

10280123.16 Ravens Run PS Planning Hold

10280123.3 Newtown Interceptor Planning Hold

10280123.67 MCWWTP Potable Water Reliability & Service Upgrade Planning

12220000 Taylor Creek WWTP Facility Plan Planning

12220005 Honnert Ridge Pump Station Evaluation Hold

12240140 MCWWTP Primary Settling Tank Rechaining MCWWTP Primary Settling Tank Mechanical Equipment

Replacement Planning

12240280 Locust View Pump Station Evaluation Hold

12240320 Blanchetta 2 Pump Station Evaluation Hold

12240330 Eastern Ave Pump Station Evaluation Hold

12250000 High Point Pump Station Evaluation Hold

12250005 Sheldon Pump Station Evaluation Hold

12270090 Turpin Lake Pump Station Evaluation Hold

12280040 WWT Remote Facility Telemetry Replacement Planning

12230045 Stonebridge Apartments Sewer Study Active

12240535 Stout and Pendery Avenue Sewer Capacity Evaluation Active

Hydraulic Model

During the current reporting period, MSD performed several active tasks related to its hydraulic and hydrologic system-wide model. A summary of these activities is presented herein.

Process and Procedures MSD provided the County with Dr. Sam Shamsi’s independent assessment of the existing system-wide model. Staff are finalizing version 3.0 of the MSD Modeling Guidelines; there are new tools included from that Model Review and the Guidelines that will assist in the application of the model. We continue to assess and evaluate the impacts of the County’s Hydraulic Rules and Regulations.



Remote Monitoring February ended with 126 flow monitors in the ground to support various project and operational needs, as well as flow verification for billing. The sites in the ground are divided between the various basins.

• Little Miami: 11 sites • Muddy Creek: 0 sites • Mill Creek: 89 sites • Mill Creek: 17 Early Warning Monitors (Level Only) • Polk Run: 5 sites (the LM-FE sites are in Polk Run Basin) • New Baltimore: 4 sites for I/I investigation

February had several significant rainfall events totaling about 4-5 inches for the month. February 3rd was about 2 inches, February 22 about 1 inch and February 24 about 1 inch. Each of these events obviously varied across the County. These three events raised the level of the Mill Creek and resulted in operation of the RTC facilities. The installation of the early warning monitors for expansion of the Wet-Weather SCADA System (WWSS) continues. The majority of the phase 2 installations in the Mill Creek are completed and undergoing review. They will be integrated into the Watershed Operation SCADA system when the review is complete. Several sites are on hold pending the purchase of radar probes for the high level fluctuations in the Mill Creek interceptors.

Consent Decree Projects MSD staff have been reviewing and working on a number of sub-basin model updates. During this reporting period activity was on-going in the following high priority basins for Phase 1 Consent Decree projects.

• Lower Mill Creek Watershed System-Wide Model • Kings Run Model for CSOs 217/483 • West Fork Model for CSOs 125, 127, and 128 • Westwood Northern Bundle Model for CSOs 194, 195, and 525

It is anticipated that in the Fall of 2016 that all the LMC System Wide Model will be updated following additional flow monitoring.

Treatment Plant Projects No activity was performed during the current reporting period.

Hydraulic Model Reviews for Capital Projects



During the current reporting period work was active for the following capital projects in which models were reviewed:

SSO 700 IWAP

CSO 83 & 472 Dynamic Underflow Control

Stout Avenue model recalibration

Stonebridge Avenue project

Glenview Pump Station

Upcoming Activities

Continue with coordination of ODOT projects, and SSO 700 IWAP.

Work with MSDGC Watershed Planning on the Stonebridge Avenue project.

Work with MSDGC Pipeline Planning on CSO 179 Scarlet Oaks project.

Work with Watershed Operations on Real Time Control project benefits.

Permit Applications MSD provides the County with review of draft Consent Decree Reports, Permit Applications and other official documents due to Government Agencies. For all WWIP projects, Permit to Install (PTI) applications are submitted to County Administration at least 15 business days in advance of planned submittal date. The following table lists the PTI notifications submitted to the County during this reporting period. Table 13 – PTI Notifications to the County During Reporting Period

Project ID Name

None submitted this reporting period

Table 14 – PTI Applications/Extensions Submitted to Ohio EPA During Reporting Period

Project ID Name

10230041 Westport Village PS Elimination

The following projects were issued PTIs Extension by Ohio EPA during this reporting period.

Table 15 – PTIs Issued to MSD by Ohio EPA During Reporting Period

Project ID Name

10240291 Mill Creek WWTP Solids Handling Improvements Ph1

The following projects are currently forecasted to have PTI applications ready for submittal within the next

90 days. This list is subject to change depending on project dynamics.



Table 16 – PTI Applications Forecasted During Next 90 Days

Project ID Name Month

10170176 Stanley Avenue Lateral Relocation April 2016

10240450 Vinton Street - Beekman to Liddell Street Sewer Replacement April 2016

10240565 Overflow Parking Lot for MSDGC Engineering & Admin Bldgs. April 2016

10320058 Kern Drive & Springdale Road Local Sewer April 2016

10320060 Mapleknoll Drive Local Sewer (HNs 9420-9562) April 2016

10240350 McKeone Avenue Sewer Replacement April 2016

10320065 Reemelin Road Local Sewer (HNs 3489-3860) April 2016

10320070 Crestnoll Lane Local Sewer (HN 3491-3609) April 2016

10220054 Bruestle Ave. PS Elimination April 2016

10143920 CSO 194 High Point Sewer Separation April 2016

10240526 Cypress St - Ashland Av to 250' East Sewer Replacement April 2016

10270110 Linwood Avenue Sewer Replacement April 2016

10240540 Spring Grove Av, Township St. Sewer Improvements May 2016

90-Day Substantial Completion Forecast The Master Program Schedule forecasts the following projects achieving Consent Decree Substantial Completion for WWIP projects or operational ready/beneficial use for Asset Management projects.

Table 17 – 90-Day Forecast for Substantial Completion

Project ID Name Month Status

10240395 Winton Woods Diversion Gate Replacement April 2016 Under Construction 10240575 MCWWTP Enhanced Incinerator Emissions Control April 2016 Under Construction

10230065 Muddy WWTP Electrical Upgrades March 2016 Under Construction

10142020 Daly Road Sewer Replacement April 2016 Under Construction 10131240 Muddy Creek WWTP Grit Improvements April 2016 Under Construction

10240012 Sharon Industrial Park PS Replacements April 2016 Under Construction

10240054 DIW Office & Laboratory Improvements Phase 2 May 2016 Under Construction



CAPITAL PROGRAM FINANCIALS Program financials are evaluated from multiple perspectives to assess monthly performance as compared to forecasted expenditures. On a monthly basis MSD reviews cash flow; budget and schedule variances; legislation and de-legislation activities; allowance expenditures; procurement activities; and the use of programmatic contingency.

Cash Flow Forecast In December 2015, the cash flow flowcast was re-baselined along with the submitted annual Capital Improvement Plan (CIP). As of the end of February 2016, MSD expenditures were 89% percent of the cash flow cumulative baseline as shown in the following figure. Detail on the Evolving Cash Flow Forecast can be found in Appendix C.

Figure 7 – Capital Expenditures Compared to Cash Flow Forecast

The 89% cumulative variance (beginning of December 2015 through the end of February includes a total of 276 projects and was approximately $4.0M below projected spending. Details on the variance analysis can be found in Appendix K.



Table 18 – Overview of Cash Flow Variances

Category # of

Projects Variance

AM_ALLOCATIONS 24 $4,731,849.08

AM_PROJECTS 130 ($2,383,259.41)

HSTS_PROJECTS 38 ($979,661.87)

SI_PROJECTS 36 ($7,149,750.21)

UC_PROJECTS 2 ($136,154.29)

WWIP_ALLOWANCE 18 $2,820,854.88

WWIP_PROJECTS 28 ($932,055.94)

Grand Total 276 ($4,028,177.75)

Projects that meet the variance criteria range of (+/-) 5% and (+/-) $100,000 are shown below. Details on the variance analysis can be found in Appendix K.

Table 19 – Summary of Monthly Cash Flow Variances (±5% or ±$100,000)

ID Project Name Variance

10131240 Muddy Creek WWTP Grit Improvements $219,827.08

10143220 CSO 179 Sewer Separation ($170,961.64)

10143920 CSO 194 High Point Sewer Separation ($467,095.07)

10210010 Indian Creek WWTP Reliability and Service Upgrades $633,919.13

10220061 Whitewater Township Regional Sewer District Phase III SR 128 Sewer

Extension

($547,616.45)

10221221 Westchase Park PS Elimination ($344,278.18)

10230065 Muddy Creek WWTP Electrical Upgrades ($291,555.13)

10240010 Dellway Avenue Sewer Replacement $354,913.23

10240275 SSO 603 and 704 Improvements ($187,050.17)

10240340 Station Avenue Sewer Replacement $104,276.49

10240575 MCWWTP Enhanced Incinerator Emission Controls $146,595.79

10280114 SCADA System Installs and Upgrades ($730,482.35)

10280315 Emergency Sewer Repairs 2015 ($153,839.67)

10280700 Watershed Operational Data System ($113,767.28)

10370032 Coldstream Drive & Asbury Road Local Sewer ($288,247.52)

10370045 Mt. Carmel/Vicbarb/Appleblossom Local Sewer ($369,101.71)

11140010 SSO 700 Integrated Watershed Action Plan $417,547.18

11142750 Brent Spence Bridge I-75 Reconstruction Coordination ($275,916.92)

11240000 Lick Run Valley Conveyance System $468,058.10

11240001 Lick Run Property Demolitions ($1,503,343.45)

11240010 Sunset Ave, Sunset Lane and Rapid Run Pike Sewer Separation ($551,827.06)

11240150 Queen City and Cora Avenues R/W Sewer Separation ($113,119.61)

11240170 Quebec Heights Sewer Separation ($275,600.50)



ID Project Name Variance

11242841 CSO 12 Sewer Separation Phase A.2 ($4,100,614.32)

11242843 CSO 12 Sewer Separation Phase A.4a - I-75 to Colerain Ave ($479,546.76)

11243140 CSO 217/483 Source Control Phase A ($216,261.28)

11530000 Upper Muddy Creek Interceptor Replacement ($196,097.66)

12240350 Mill Creek Interceptor – Specific Basin Study ($286,379.08)

The County has indicated cash flow should be within 90 percent of the baseline forecast. The following factors are typically contributory to the actual expenditures being less than 90 percent of the baseline forecast.

• Projects approved in the CIP but on hold per the County monitor’s direction • Construction invoice coordination for Final Completion

• Allowance forecast reconciled with actual expenditures • Legislation Delays from Baseline Schedule

• Project activity delays for any reason (right-of-way, County reviews, etc.)

• Contracts awarded less than construction estimate (which is in the baseline cash flow) • Projects spending sooner than forecasted • Projects placed on-hold that were included in baseline forecast

A summary of the background for projects having major variances is provided in the following table.

Table 20 – Summary of Monthly Cash Flow Variances by Project Activity

Item Number of Projects

% of Total Projects

Cash Flow vs Actual Variance

% Cash Flow

Variance

Planning 40 14.49% ($377,484.94) 9.37%

Design 104 37.68% ($2,817,820.00) 69.95%

Phase 2 1 0.36% ($69,872.16) 1.73%

Bid and Award 13 4.71% ($336,490.64) 8.35%

Construction Legislation 2 0.72% ($187,197.18) 4.65%

Construction 26 9.42% ($6,638,546.84) 164.80%

Allowance 37 13.41% $7,542,834.29 -187.25%

Closeout 36 13.04% ($1,061,354.17) 26.35%

Closed 5 1.81% ($63,030.51) 1.56%

Future 6 2.17% ($13,733.33) 0.34%

Hold 6 2.17% ($5,482.27) 0.14%

Grand Total 276 100.00% ($4,028,177.75) 100.00%



Budget Variance Report Overview A summary of the 19 projects were showing budget variances in the reported month’s variance report are listed below and detailed in Appendix B. These budget variances resulted in a net decrease of -$316,588 from the capital program budget.

• 11 projects had budget variances due to accounting adjustments • 0 project had budget variances due to bidding coordination • 0 projects had budget variances due to CIP coordination • 1 projects had budget variances due to approved change order • 0 project had budget variance due to Adaptive Management coordination with Regulators • 0 projects had a budget variance due to a new project budget put into I-wave • 1 projects had a budget variance due to right-of-acquisition • 2 project had a budget variance due to scope changes • 4 projects had a budget variance due to updated estimates

Updated Cost Estimates The following projects had a budget variance resulting from updated information including: 10240150 Mt Airy Forest Sewer Replacement (construction decreased); 10240275 SSO 603 and 704 Improvements (design decreased); 10240400 Hunsford Street Sewer Replacement (miscellaneous expense decreased); 11040010 Rapid Run Park Source Control (construction services increased). Scope Changes The following projects had a budget variance resulting from updated information including: 10143920 CSO 194 High Point Sewer Separation (miscellaneous expense increased) ; 10250025 Huntington Pump Station Elimination (construction decreased) project is no longer advancing due to ROW issues with Loveland and a property owner. Accounting Adjustments Many projects were adjusted to allocate costs; reconcile EAC with actuals for completed line-items; reflect de-legislations; properly reflect in-house labor for design work. A detailed summary of accounting reconciliations is provided in Appendix B. WWIP Program 2006$ The projects listed in Attachment 1B of the Final Wet Weather Plan are currently trending at $1.10 billion in 2006 dollars as compared to the $1.14 billion estimated cost of the Phase 1 program.

Schedule Variance Report Overview A summary of projects with more than 30 days of schedule variance are listed in Appendix B. A total of 24 projects had schedule variances. A summary of the schedule variances are provided herein.

• 0 projects had schedule variances associated with approved change order time extensions • 3 projects had schedule variances associated with coordination with the County



• 0 projects had schedule variances associated with new projects entered into I-wave • 2 projects had schedule variances associated with right-of-way acquisitions • 4 projects had schedule variances associated with project coordination • 0 projects had a schedule variance associated with a scope change • 8 projects had schedule variances associated with updated activity durations • 2 projects had schedule variances associated with master service agreements (MSAs) • 1 projects had schedule variances due to bidding coordination • 4 projects had schedule variances due to CIP coordination & prioritization

Updated Duration The following projects experienced schedule variances due to updated durations including: 10140820 Colerain - Jessup Replacement Sewer (correction); 10240180 3934 Winding Way Sewer Replacement (Design delays); 10240291 Mill Creek WWTP Solids Handling Improvements Phase 1 (Design delays); 10240380 CSO 005 Water Connection (Change in house designer); 10240475 Foraker Ave Sewer Replacement - Alms Pl to E. Terminus (Design delays); 10240500 Yoast Avenue Sewer Improvements (Design delays); 10240526 Cypress St - Ashland Av to 250 feet east Sewer Replacement (ROW not needed); 10241825 SSO 700 Operational Improvements (Contract awarded for a duration shorter). County Coordination The following projects experienced schedule variances due to on-going coordination with the County team: 10240700 Mill Creek WWTP Security Enhancements (Scope and justification needs to be submitted to County); 10170080 SSO 1000 Elimination (Waiting on funding to be released by the county for design/modeling); 10171740 CSO 551 Sewer Separation (Waiting on funding to be released by the county for design/modeling). Project Coordination The following projects experienced schedule variances due to on-going coordination: 10270009 Dry Run Sewers Contract BW (Project is on hold and may need to be redone due to the MM deep limestone mine); 10270145 Columbia Parkway at Delta Sewer Replacement (Looking at constructability between Jack and bore or open trench); 10320060 Mapleknoll Drive Local Sewer (HNs 9420-9562) (Legislation pushed 1 month); 10320075 Old Blue Rock Road Local Sewer (HN 5240-5327) (Legislation pushed 1 month). Schedule Recovery Plans There was no primary driver for the monthly schedule variances on active projects. The projects with schedule variances attributed to County coordination were due to on-going discussions with the Consent Decree Regulators or County legislation requests. Project-specific schedule recovery plans are not warranted at this time. However, Appendix K includes an expanded version of Table 16 that reflects forecasted spending on the projects listed.



Table 21 – Status of Conditioned by the County in the 2016 CIP

ID Project & Condition Current Status

11130015 Muddy Creek Basin IWAP. MSD has indicated that they do not believe an integrated watershed action plan will have benefit for the Muddy Creek Basin.

MSDGC is to provide a summary of the $8 million of reports that MSD has produced for the watershed and identify the action plan and specific projects recommended. The summary report is due by March

31, 2016.

Summary report being developed.

1170050 East Duck Creek IWAP. This IWAP was funded in the 2015 CIP but not executed, so this project is added to 2016 CIP to support the Phase 2 planning.

MSD to provide scope and cost to County for review and approval.

Scope and cost being developed.

10180116 Main Sewer Renewal Program 2016. MSD is to provide by January 15, 2016 reporting of footage

renewed from the past three years’ expenditures and current projected footage renewal for 2016 compared against annual asset management and risk reduction targets.

Information provided to the County in January 2016. The reduced and conditional funding is

running low and is in need to replenishment to maintain existing levels of service.

10180216 Manhole Renewal Program 2016. MSD is to provide by January 15, 2016 reporting of footage renewed from the past three years’ expenditures and current projected footage renewal for 2016 compared against

annual asset management and risk reduction targets. In addition, by jurisdiction, MSD to report quarterly, number of MHs raised and number of MHs repaired or rehabilitated. MSD is to provide the agreements

with the various jurisdictions for addressing MH’s in areas where pavement grades are changing.

Information provided to the County in January 2016.

10190216 WWIP Phase 2 planning has been removed from the Wet Weather Program Management allowance.

Provide County planning scope for approval. Please assign a Project ID number.

In December 2015 MSD requested clarity regarding the scope of work the County

envisions under this newly created project. County has not yet provided such clarity.

10190316 Financial Tracking and Analyses has been removed from the Wet Weather Program Management

allowance. Meet with County by January 15, 2016 to discuss preliminary scope. Provide County scope for approval, including the financial capability and affordability analysis required to develop a phase 2

schedule for the WWIP. Please assign a Project ID number.

In December 2015 MSD requested clarity regarding the scope of work the County

envisions under this newly created project. County has not yet provided such clarity.

10370025 Kenwood Hills Local Sewer. Provide design scope and project benefits to the County for review and approval.

In December 2015 MSD replied: The clear benefit is this project is eliminating 159 HSTS in the highest priority area as defined by

Hamilton County Public Health. MDS reminds the County these projects are initiated by




citizen petitions. It is not our standard procedure to prepare a BCE for local sewer projects. MSD anticipate project costs per

parcel will be approximately $29,000. This is a relatively low cost project compared to many other local sewer projects.

10221245 Taylor Creek WWTP Disinfection Upgrade. In December 2015 MSD requested clarification

regarding “local testing” to be required by the County. MSD used a correlation with e-coli and fecal coliforms for the Polk Run WWTP Disinfection Upgrade Project. MSD will collect

local data from Taylor Creek to compare correlations with actual coliform levels. MSD anticipates providing a BCE to the County no later than March 30, 2016.

10230041 Westport Village PS Elimination. Condition Score listed as "Good" (structure), "Good" (pump) and "Good" (electrical) in Pump Station Prioritization Study with a priority ranking of 20 out of 107. Provide

a rationale as to why a pump station in good condition should be eliminated ahead of Pump Stations in poor condition. Obtain County approval.

In December 2015 MSD replied it has expended $218,000 designing this project that was authorized by the Board. Deferring this project will likely result with another $100,000

in expenditures for redesign and ROW needs. This station is ranked in the higher priority grouping of MSD pump stations. This station does not have backup power and can easily

be eliminated with short sewer; it is a risk that can be mitigated with funding of this project. Earlier this year the force main was repaired. The “do nothing” alternative is to purchase a

$250,000 generator, continue to complete force main repairs and other costs likely to approach the same cost proposed for this project. MSD does not understand the monitor’s justification to defer this project given

cost/benefit.

10240291 Mill Creek WWTP Solids Handling Improvements Phase 1. All significant solids handling processes need to be included in the District‐wide solids

handling plan. Contingent upon County approval of a

District‐Wide Solids Management Master Plan to be provided by MSD.

The plan was provided to the County on February 3, 2016. This project is the second step in the vision of transforming the site of the

previous incinerator building into the future dewatering building. The first step was the concrete work performed during the incinerator project to make this space available for future

use. The new, larger wet well will provide adequate volume and reduce the fluctuations in sludge quality to the dewatering centrifuges. This should result in more consistent

performance. It is the engineer’s opinion that this project will aid in MSDGC’s overall strategy to reduce odor potential at the Mill Creek WWTP. This project will eliminate the

regular use of existing former digester tank




that is currently needed for storage. So, not only will this project eliminate a sludge storage location but also it will provide odor control

system on the new wet well. It is Engineer’s opinion that the scope of this project is appropriate and should be implemented in 2016.

10240380 CSO 0005 Water Connection. BCE type document and Const. Documents are to be provided with Construction Legislation for authorization. The BCE or addendum to the BCE needs to confirm that with

the change in flow resulting from the Lick Run project this project is still necessary.

In December 2015 MSD replied the Lick Run RTC is a critical component of the LMCPR Program. It will remain in use upon completion of the Valley Conveyance System.

The existing combined sewer will continue to convey combined flow that will result in the deposition of significant solids in the existing sewer when the RTC is used. The need to

clean this chamber and the underflow pipe connection will continue to exist. A BCE for the water cannon was provided to the County when design was approved in the 2015 CIP.

10240450 Vinton Street Sewer Replacement. Provide BCE to confirm whether the project separates stormwater from CSO 005

Reference CR – 241 uploaded to e-builder on March 11, 2016. In December 2015 MSD replied MSD confirms that the Vinton Street Sewer Replacement Project does separate

stormwater from CSO 5. The driver for this project was a collapsed sewer segment. This project is not included in the $244.3 LMCPR Program. Given its impact on the watershed,

MSD will add this project to the LMCPR adjacent Asset Management projects report. The BCE was provided to the County on December 11, 2015 and refers the County to page 27 for this issue. The project was

approved by the Board for design and is approaching 90% design completion.

10240495 Wahl Terrace Sewer Replacement. Contingent upon County approval of BCE.

The BCE was uploaded to Document Control on November 25th. It was uploaded to

County CIP FTP site in December 2015.

10240635 Mill Creek WWTP Plant Influent & Headworks Odor Control. Design funding was legislated in 2015. No construction funding was legislated in 2015. Scope to

be developed as part of BCE development. MSD to provide updated information and identify which project costs are to be funded from WWT Asset Renewal.

Several meetings have been held with the County to discuss this project and the Comprehensive Odor Control Report has been

provided. Uploads to BCEs and draft scopes regarding odor control have been uploaded to the CR system for County review.

10240650 Hackberry Street Sewer Replacement. Contingent upon County approval of BCE.

MSD provided the BCE for this project to the County on September 8, 2015.

10240660 Mill Creek WWTP Gravity Thickeners Odor Control. Provide BCE that justifies project and quantifies the

degree of offsite odor reduction.

In December 2015 MSD advised the County this project is not a higher priority than the

Septage Receiving Station Odor Control




Project; this information documented in the Comprehensive Odor Control Report by Hazen & Sawyer. MSD advises the County a

reduction in emission rates can be estimated but it is not viable to correlate the emission reductions with reductions in odor complaints. MSD anticipates providing a BCE for this

project by February 28, 2016.

10240685 Division of Industrial Waste Building Roof Replacement. BCE type document and Construction Documents are to be provided with Construction

Legislation for authorization. MSD to explain why project cost has doubled.

In December 2015 MSD replied the cost estimate was increased by MSD because the condition assessment report has not yet been

finalized. MSD is waiting to receive a BCE type document from its Consultant, Tremco (via a State Contract). The current costs are based on roof replacement. The Condition

Assessment will verify the specific scope of work required. MSD will provide the updated BCE type document and construction documents with the construction legislation

request.

10270008 Dry Run Sewers Contract 8M. Purpose and need for miscellaneous expenses to be provided to County for review and approval.

In December 2015 MSD replied the Miscellaneous Expense was increased by $20,600 for WPCLF loan origination fees. A

program contingency request will be submitted by MSD to cover PTI application fees and advertising for bids.

10270190 Columbia Square Development Separation.

Contingent upon County approval of BCE.

BCE will be finalized upon completion of

CCTV activities. MSD will provide the final BCE to the County no later than April 29 th pending river elevations. MSD provided the County the draft BCE in September 2015.

10280505 Pump Station Telemetry System Upgrades.

Contingent upon County approval of BCE.

MSD provided a BCE to the County on

October 9, 2015.

10280186 WWT System Asset Renewal 2016. Based on historic analyses allocate as follows: Mill Creek WWTP - $1.5M; Muddy Creek WWTP - $0.25M; Little

Miami WWTP - $0.25M. Provide County a BCE for projects greater than $100k that defines and evaluates scope as separate projects. Access to Funds contingent on providing the following:

• A risk and criticality ranking for each listed project. • Indicate how and why the listed projects are the highest risk and criticality projects within the

WWT Facilities.

In December 2015 MSD replied MSD met with the County on September 17, 2015 and discussed the level of detail regarding risk and

criticality available for WWT infrastructure. This information is currently available at the process level and was developed in 2014 and included in updated facility plans. In 2016

MSD intends to issue an RFQ for services to expand the WWT Asset Management System to provide risk and criticality information to the asset level – beyond the process and project

level. As such this information is not available at this time.

10280236 Hydraulic Modeling 2016. Contingent upon MSD providing the following information that is acceptable

to the County. 1) Details on specific expenditures

This allowance is intended to address as-needed hydraulic modeling services. The

level of funding proposed by the County will




within the Allowance; 2) Indicate which models will be updated in 2016 to meet MSD’s current Modeling Standards (Version 3), and confirmation from

MSDGC’s CFO that the work is a capital expenditure.

limit the work that can be performed with consultants in that it will be used mostly for MSD labor. MSD plans to issue a revised

Modeling Guidelines (Version 4). In 2016, all models will be assessed and dashboards and report cards will be developed to present the current status and to identify sub-basins in

need to recalibration. MSD’s CFO confirms the hydraulic modeling allowance is an appropriate capital expenditure.

10280316 Emergency Sewer Repairs 2016 [f.k.a. “Prioritized

Wastewater Collection System Improvements 2016”]. Restore to two allowances: Emergency Sewer Repairs & High Risk Asset Renewal [Permit interchangeability of funding between 10280316 and

10280516 allowances] Consistent with an industry standard asset management program, MSD to provide by January 15, 2016: 1. Sewer footage inspected and cleaned from past years’ expenditures

and projected footage to be completed in 2016 as compared to annual asset management and risk reduction targets. 2. For 2014 & 2015 expenditures and current 2016 projected expenditures provide a)

Total LF Renewed or Replaced, b) Current annual Asset Renewal Rate and Target Renewal Rate (as a percentage of the total system footage, i.e., 0.5% , 1.0% etc.), c) LF of EXTREME and HIGH Criticality

pipes renewed or replaced, d) LF of EXTREME and HIGH Criticality pipe known to be remaining.

Information provided to the County in

December 2015 and January 2016. The reduced and conditional funding is running low and is in need to replenishment to maintain existing levels of service.

10280516 High Risk Asset Renewal 2016. Restore to two allowances: Emergency Sewer Repairs & High Risk Asset Renewal [Permit interchangeability of funding

between 10280316 and 10280516 allowances] Consistent with an industry standard asset management program, MSD to provide by January 15, 2016: 1. Sewer footage inspected and cleaned

from past years’ expenditures and projected footage to be completed in 2016 as compared to annual asset management and risk reduction targets. 2. For 2014 & 2015 expenditures and current 2016

projected expenditures provide a) Total LF Renewed or Replaced, b) Current annual Asset Renewal Rate and Target Renewal Rate (as a percentage of the total system footage, i.e., 0.5% , 1.0% etc.), c) LF of

EXTREME and HIGH Criticality pipes renewed or replaced, d) LF of EXTREME and HIGH Criticality pipe known to be remaining.

Information provided to the County in December 2015 and January 2016. The reduced and conditional funding is running low

and is in need to replenishment to maintain existing levels of service.

10280606 Building Sewer Renewal Program 2016. Provide

BCE to evaluate risk and recommend policy change.

BCE was developed Is to be submitted to the

County in early February and uploaded into




Obtain approval by the County and rule or policy implementation by the BOCC. Funds provided to support emergency repair of laterals (building

sewers). Funding recognizes potential delays resulting from analyses and the likely need for Policy or Rule change.

the CR system. No feedback has been provided to MSD as of the date of this report.

10240695 Mill Creek WWTP Odor Control Dispersion Model.

Moved from Operating Budget (Odor Control Category). Requires a BCE for County review.

Following a meeting, upload of the draft scope,

the scope was conditionally approved by the County monitor and MSD has addressed the new questions. MSD is finalizing and plan to issue RFP/Q..

10240700 Mill Creek WWTP Security Enhancements. Moved from Operating Budget (Security Category). Provide security assessment report for County review and approval. Provide BCE as appropriate.

A meeting was held with the County to discuss this project and additional assessments and legislation are being drafted.

10290145 Financial Management System Integration. MSD to provide scope and cost for system assessment effort for County review and approval. Scope should be phased to allow for assessment of current systems,

needs, and benefits before proceeding to next phase.

MSD has already mapped the current process. This concluded an opportunity to integrate multiple systems used to track capital spending. MSD will issue an RFQ in 2016 to

solicit vendors to resolve this situation. This will facilitate preparing an RFP later in 2016.

10280716 Asset Management Projects. New Allowance proposed by County to address critical assets.

County will provide direction as to how this allowance will be used no later than January 31, 2016.

As of the date of this document, no information has been provided by the County as

articulated (by January 31, 2016) in the budget authorization. Failure to provide such “direction” has limited the ability to advance critical asset management projects putting

ratepayers at risk for more costly replacements or repairs.

Allowance Expenditures A summary of allowance expenditures during the current reporting period is presented in the following table. MSD has provided a detailed allowance expenditures report in Appendix D. It is important to note that since this report is based on costs incurred, it reflects invoices paid in the month, not work invoiced or work performed. Additionally, only those allowances and task orders with costs in the month will be included. Work is considered complete when the work is done, not when the last invoice has been paid. Therefore, future invoices may come through on future monthly reports.



Table 22 – Summary of Allowance Spending

ALLOWANCE ID FEBRUARY 2016 YTD TOTAL

CIP Planning

10280124 $80,508.55 $102,169.83

Emergency Sewers

10280315 $11,957.78

10280316 $12,035.50 $12,035.50

Flow & Water Quality Modeling

10280235 $53,596.67

10280420 $9,869.67 $9,869.67

10280615 $17,468.58

High Risk Asset Renewal

10280515 $989,727.15 $2,412,120.28

10280516 $116,641.22 $184,138.58

Home Sewer Treatment Systems

10190315 $11,356.80 $28,683.28

10190316 $6,883.78 $10,825.04

LAND_ACQ

10280002 $217.24 $217.24

Program Management

10199000 $9,027.00 $17,523.00

10199015 $141,409.89 $380,225.85

10199016 $150,659.80 $211,918.67

Sustainable Infrastructure

10180900 $28,085.21 $51,676.18

Trenchless Technology - Manhole

10180215 $28,520.00 $59,719.19

Trenchless Technology - Sewer

10180115 $4,359.47 ($757,396.18)

10180116 $35,958.47 $57,485.86

WWT System Asset Renewal

10280180 $98,560.97

10280184 $32,486.00 $89,391.00

10280185 $86,190.94 $124,428.30

Grand Total $1,743,936.69 $3,176,615.29



Legislation Activities MSD worked with the County monitor team to process three legislative items during February 2016. Appropriation legislated during this month for specific projects totaled $5,295,200 for this reporting period. A summary of the legislation activities is presented in the following tables.

Table 23 – Summary of Legislation Activities for Reporting Period

ID Project/Item Activity Appropriation

10240581 Queen City and Cora Avenue Sewer Rehabilitation Construction $1,906,300

10240580 Quebec Heights Sewer Rehabilitation Construction $3,388,900

N/A Resolutions Authorizing and Approving FY 2016-2020 CIP CIP $0

Total Monthly Appropriation Approved for February 2016 $5,295,200

The January 15, 2014 BoCC Resolution adopting the revised FY 2014- 2018 Capital Improvement Program stated in item 5 that if “MSD proposes a new project to be added to the 2014-2018 MSD CIP, MSD shall identify a project (or multiple projects) currently in the CIP that will be cancelled or delayed until the 2015 program or later to offset the additional cost of the proposed project”. MSD tracks and reports this information during the legislation request for new funds. An overview of 2016 CIP offsetting projects is provided in Appendix I.

De-Legislation Activities De-legislation didn't occur during the current reporting period.

Procurement Activities The County has requested a monthly report out on several procurement related activities. This information is provided herein.

Memoranda of Understanding (MOUs) A preliminary inventory of existing MOUs for MSD projects is provided on MSD’s SharePoint site http://mymsd1/docs/CIP/Contracts/MOU. This information will continue to be refined. A listing of pending or potential MOUs is provided in the following table.

http://mymsd1/docs/CIP/Contracts/MOU



Table 24 – List of Executed & Pending MOUs

EXECUTED MOUs

ID Project Name Project

Manager

MOU Contract # or other identifying information

MOU Parties Services Provided Total Cost Execution

Date Expiration

Date

None executed during reporting month.

PENDING MOUs

ID Project Name MOU Parties Services Provided

10240350 McKeone Avenue

Sewer Replacement Cincinnati Parks &

MSDGC

11240150 Queen City and Cora Avenues R/W Sewer

Separation

Cincinnati Department of Transportation and

Engineering & MSDGC

MSD will own and maintain an asset on City property (a paper street). MOU will detail level of service.

11240170 Quebec Heights Sewer

Separation

Cincinnati Parks & MSDGC

MSD will own and maintain the asset installed on Parks' property. Because MSD will be maintaining the asset on Parks' property, this agreement will simply outline the level of effort expected of MSD by Parks.


Engineering & MSDGC MSD will own and maintain an asset on City property. MOU will detail level of service.

11242842 CSO 12 Sewer

Separation Phase A.3 - West MLK Sewer


Engineering & MSDGC

MSD will direct certify a not-to-exceed amount to inlude project construction costs, contingency and the following CDOTE services (project administration, construction management, and construction layout/surveying)

11240000 Lick Run Valley

Conveyance System


Engineering & MSDGC

Amendment to MOU 00150286-3 with DOTE to provide gateway signage design services.


Easement for MSD, ownership identification, and maintenance responsibilities



Cincinnati Recreation Commission & MSDGC

Easement for CRC, maintenance responsibilities, ownership identification, and park improvement identification

Enterprise Technology Solutions & MSDGC

Fiber re-establishment scope and costs

Cincinnati Fire Department & MSDGC

Temporary operational changes during construction

Department of Public Services & MSDGC

Property Management transfer, existing building cost, and relocation scope and costs


Engineering & MSDGC

Property management transfer, ownership identification, maintenance responsibilities, and shared project cost

Greater Cincinnati Water Works &

MSDGC Utility relocation scope, costs, and schedule

10141080 Ludlow & Lafayette

Parallel Sewer GCWW & MSDGC Shared Construction Costs and Repaving Costs

10143220 CSO 179 Sewer

Separation


Granting of Temporary Easements


Engineering & MSDGC Granting of Temporary and Permanent Easements

11040010 Rapid Run Park Source

Control Cincinnati Parks &

MSDGC Maintenance including plant replacements, pruning, sediment removal, weeding, trash removal, watering, and spraying

11143260 CSO 21 I-75

Reconstruction Coordination

ODOT Construction of sewer pipe and permission to locate CSO in ROW

10240142 Macauley Street Sewer

Replacement Cincinnati Recreation

Commission & MSDGC

The request was for funds to complete additional work not anticipated by CRC and additional restoration work left undone by MSD’s contractor. CRC’s contractor installed additional asphalt, concrete sidewalk, repaired erosion problems, reinstalled both backboards and other miscellaneous work.



10199016 Wet Weather Program

Management and Support Services 2015

City of Cincinnati Office of Environment &

Sustainability (OES)

OES to administer a green infrastructure certification program for MSD employees and contractors

11243142 CSO 217/483 Source

Control Phase A2 Cincinnati Recreation

Commission & MSDGC MSD will own and maintain an asset on City property. MOU will detail level of service.

10240021 CSO 217/483 Source

Control Phase C


Engineering & MSDGC MSD will own and maintain an asset on City property. MOU will detail level of service.

10240018 CSO 125 Stream

Separation Cincinnati Parks &

MSDGC MSD will own and maintain an asset on City property. MOU will detail level of service.



Contract Management MSD’s Procurement Division issues work orders for professional consulting services, procures professional agreements, and facilitates bidding of construction projects and award of construction contracts. During February 2016, MSD executed 1 master service agreement, 3 professional service agreements and 1 funding agreement.

Table 25 – Summary of Contracting Activities

Contract No. Vendor Contract Type;

Amendment No./ Reason

Contract Value Project No./Name/Type of Services

(MA)

65x12171 Stantec Consulting Services, Inc. PSA $1,940,000.00

Flow Monitoring Program - Professional Services - Field Work & Analytic Support

65x12167 Rumpke of Ohio, Inc. MSA

$911,700.00/ month

Wastewater Treatment Operations -

Professional Services - Removal of Dewatered Biosolids

65x12166

Resource

International, Inc. PSA $9,401.71

WWC Maintenance Shop

Improvements - Geotechnical Services

65x12178 Burgess and Niple, Inc. PSA $29,196.20

DIW Office and Lab Improvements Phase 2 - Construction Administrative Services

Table 26 – Summary of RFQ/Ps

RFQ/P # RFQ/P Title Publish Date Due Date Proposed contract term

Estimated total value of potential

contract

RFQ 2016-003 Green

Infrastructure Maintenance

01/26/2016 02/12/2016 2 years w 2 one

year optional renewals

$400,000

RFQ 2016-004 Wet Weather Assets

Performance Monitoring 2016

01/27/2016 02/19/2016 1 year with 2 one-year optional

renewals

$800,000

RFQ 2016-005 Owner’s Engineer for Mill Creek

Wastewater Treatment Plant Main Substation Improvements

02/19/2016 03/04/2016 2 years w 2 one year optional

renewals

$500,000



RFQ/P # RFQ/P Title Publish Date Due Date Proposed contract term

Estimated total value of potential

contract

RFQ 2016-006 Combined Sewer

Overflow Treatment Challenge Technologies

02/25/2016 03/25/2016 2 years w 2 one

year optional renewals

$500,000

RFP 2016-001 Consulting Services for Asset Management System

Implementation

02/25/2016 03/23/2016 < one year $75,000

Bidding Activities During February 2016, MSD had advertised opened public bids, and/or awarded contracts. A summary of activities is provided in Appendix E. Table 27 – Summary of Bidding Activities During Reporting Period

ID Project Activity

10240505 Mt. Pleasant Avenue Sewer Replacement Opened

10240520 Freeman Avenue - Klotter to McMicken Sewer Replacement Advertised

Small Business Enterprise (SBE) Small Business Enterprise (SBE) Program: MSD’s SBE Program recognizes that small businesses are a vital part of the tax base and an essential source of jobs in the local economy. Therefore, MSD’s SBE Program is structured for targeted outreach, business advocacy, technical assistance and relationship building, all for the purpose of retaining and growing our registered small businesses. MSD’s SBE Program is actively engaged with other community partners to serve small businesses and achieve our goals. The following is a synopsis of MSD’s SBE Program activities during this reporting period.

Pre-Construction Meetings & Site Visits SBE staff attended the White Street Sewer Separation (WPCLF) and SSO 700 Operational Improvement preconstruction meeting. White Street Sewer Separation project was awarded to Smith & Brown and SSO 700 Operational Improvement was awarded to Lake Erie Electric. Staff provides instructions to primes on subcontractor utilization and reporting requirements. Pre Bid/RFP/RFQ Analysis

RFP Asset Management Implementation

RFQ Main Substation Improvement

RFQ Modeling Department Support

Freeman Avenue

Industrial Vactoring Services SBE Goal Info Sheet

Misc. Repair to Wastewater Pump Station



Sewer Backup Preventive Program Construction and repairs

Sewer Backup Prevention Program (SBUPP) Maintenance and repair

Street Castings Post Bid/RFP/RFQ Analysis

RFQ 2015-004 - Mill Creek WWTP Influent Gravity Thickeners Odor Control Improvement

RFQ 2015-009 - Wet Weather Operational Optimization Program Management & Implementation

RFQ 2016-002 - Mill Creek WWTP Main Substation Improvements Owner's Engineer

RFQ 2016-003 - Green Infrastructure Maintenance

RFQ 2016-004 - Wet Weather Assessment

Street Castings

Pleasant Avenue Sewer Replacement Upcoming Project Notification SBE firms were notified of upcoming bid opportunities for the two Sewer Backup Preventive projects for Maintenance and for Construction. Table 28 – 2015 SBE Participation

Category

SBE Spend

Non SBE Spend

All Spend

Percent of SBE Spend

Construction $16,154,175.50 $24,332,573.58 $40,486,749.08 40%

Professional Services 6,046,435.43 29,551,839.04 35,598,274.47 17%

Supplies/Services 2,265,293.25 18,821,542.19 21,086,835.44 11%

Grand Total $24,465,904.18 $72,705,954.81 $97,171,858.99 25%

Table 29 – SBE Registrations & Renewals

New Registrations Renewals Research Information Request Active MSD SBEs

0 17 2 1 179



Change Management MSD documents changes to projects via two primary processes: the change order process and the notice of advisement process.

Notice of Advisements (NOAs) During February, the following Notice of Advisements (NOA) were issued.

Table 30 – Notice of Advisements Issued During Reporting Period

NOA ID Name Budget Impact Purpose of Advisement

Status Status Date

0002 10320080 Russell Heights Drive Local Sewer

$196,300.00 Construction cost increased 16.9% from

the 30% OPCC to the 60% OPCC. The scope of the project has not changed.

Approved 02/06/16

0001 10240550 Pardee Alley Sewer Replacement

$81,800.00 Construction cost increased 34.2% from the BCE to the 90% OPCC. Quantities for a

few line items and project scope have changed.

Approved 02/22/16

Change Orders Executed During January, the following Change Orders were executed.

Table 31 – Summary of Change Orders Executed During Reporting Period

CO ID Name Budget

Impact

Schedule

Impact (Days)

Purpose for Change Date

Approved

35X11596-

CCO-E1

10240052 Mill Creek WWTP

Blower Efficiency Upgrade

$47,225.00 0 Install new LCP &

Wiring, Transfer loads located in LPLP-2 to PP1M located in MCC-4A and LPLP-1

to panel LP1m in MCC-4A, Relocate all Aeration Tank Pass three Dissolved

Oxygen Probes north of current location.

2/4/16



CO ID Name Budget Impact

Schedule Impact (Days)

Purpose for Change Date Approved

45X11831-CCO-001

10240010 Dellway Avenue Sewer Replacement

$(31,055.07) 0 Pothole for Unmarked Underground Electric on Whittier Street, Remove Bid Items 27

and 28 from the Contract, T&M to locate Tap for 757 Ridgeway Avenue,

Deduct for Partial Replacement of Manhole No. 2

2/11/16

45X11961-

CCO-001

10210010 Indian Creek WWTP

Upgrade

$45,423.00 0 Provide two 3/4''

electrical conduits and wiring from I-CS-000 to PLC, reroute the analog cable for the

pH probe and power to lighting for the Grit Building, furnish and install conduit for

Aeration Basin Submersible Mixers, provide and install conduits for PLC in

Control Building to Pump Building, Install five additional conductors, install a

separate dedicated conduit for the Zero Motion Prox switch, replace 3 existing fiberglass junction

boxes and replace 6 electrical devices.

2/12/16

45X11923-CCO-001

10370011 Turnkey Court Local Sewer (HN 2708-

2736)

$5,772.99 90 8'' Water main for Turnkey Ct. from

Lawyer Rd is in a different location than what was on the Contract Drawings,

Add/Deduct and no cost time extension for final payment.

2/18/16



CO ID Name Budget Impact

Schedule Impact (Days)

Purpose for Change Date Approved

45X11937-CCO-002

10221223 Wesselman Road Sewer Phase II A Contract 2

$1,644.00 90 Add/Deduct reconciliation of bid quantities, no cost time extension to

allow for final payment processing.

2/18/16

35X11593-CCO-G6

10240052 Mill Creek WWTP Blower Efficiency

Upgrade

$8,628.00 51 Installation of Fall Protection at the four

openings in the main floor of the Blower Building, Installation of a waterline to the

roof on the northeast corner of the Blower Building.

2/24/16



Programmatic Contingency A Programmatic Contingency log can be found on MSD’s SharePoint site http://mymsd1/workspaces/it/DCI/Program%20Contingencies%20Log/Forms/AllItems.aspx.

Table 32 – Summary of Programmatic Contingency Fund Utilization

PC# ID Name Requested Amount

Purpose for Change

0003 10170080 SSO 1000 Elimination $28,600.00 For additional funding for pre-construction services, necessary due to expanding the scope of the project to include the upstream sewer segments pre the discussions with the CUOT. This also includes MSD

labor for easements for the expanded area. See NOA-0004 and NOA-0005.

0004 10170080 SSO 1000 Elimination $33,900.00 This is due to the expanding scope of the project to include the upstream sewer segments per the discussions with the CUOT. See NOA-0004 and

NOA-0005 for additional information

0002 10170100 SSO 228 Elimination $38,000.00 Increase the scope to increase approximately 813 feet

of upstream piping. See 10170100-NOA-0006 for additional information.

0003 10170100 SSO 228 Elimination $23,500.00 Increase the scope to increase approximately 813 feet

of upstream piping. See 10170100-NOA-0006 for additional information.

0001 10210010 Indian Creek WWTP Upgrade

$45,423.00 45X11961-CCO-001

0004 10221223 Wesselman Road Sewer Phase 2A Contract 2

$1,644.00 45X11937-CCO-0002

0001 10240052 MCWWTP Blower Energy Efficiency Upgrade

$90,000.00 The MSD labor charge for construction administration and construction inspection project averaged $2,850 per week for the project. The formula in the FAM calculates the construction phase labor at 9% of

construction costs which was too low for this project. Additional funding is needed to complete the project due to cost activity overruns and anticipated future costs to complete the project

0002 10240052 MCWWTP Blower Energy Efficiency Upgrade

$47,225.00 35X11596-CCO-E1

0003 10240430 Berkley Avenue Sewer Replacement

$40,000.00 To replenish depleted funds - Includes spent and anticipated spend for MSD labor incurred by Project Management and Right-of-way group on Court Appropriation

0004 10370011 Turnkey Court Local Sewer (HNs 2708-2736)

$5,772.99 45X11923-CCO-0001

http://mymsd1/workspaces/it/DCI/Program%20Contingencies%20Log/Forms/AllItems.aspx



PC# ID Name Requested Amount

Purpose for Change

February Total (10) $ 354,064.99

January Total (2) $26,506.00

2016 Approved (2) $380,570.99

LOWER MILL CREEK PARTIAL REMEDY PROGRAM

Valley Conveyance System The Lick Run Valley Conveyance System is the core project for the LMCPR. The following design related activities have been completed during the last three months prior to February 29, 2016:

60-90% field investigations including surveying, environmental site assessment and pre-remediation work, are ongoing and should be completed by mid-2016.

Phase A Beekman Grant Design legislation was approved by County on December 16, 2015. Notice To Proceed (NTP) letters for the grant design services were issued to ATC on December 22, 2015 and Strand on January 7, 2016.

60% Design Resubmittal was received on January 15, 2016. 60% Design Resubmittal Review Kickoff meeting occurred on January 20, 2016. 60% Design Resubmittal Review Meeting occurred on February 25, 2016.

Design coordination meetings occurred with the following city departments: GCWW, DOTE, DPS, and ETS.

Coordination on utility relocation regarding scope, cost estimates and schedule is ongoing with Duke Energy Electric, Duke Energy Gas, Time Warner Cable, and Cincinnati Bell.

The 2015 CIP conditionally approved funds for the miscellaneous expense activity for utility relocation which was moved from the estimated construction cost to the miscellaneous expense activity. Since these funds were not legislated in fiscal year 2015, the funds for utility relocation will be a future 2016 legislation request.



Other LMCPR Projects The LMCPR program includes a total of 19 projects, one of which is the Valley Conveyance System. The remaining projects are all actively underway. An overview of the project status through February 29th is provided herein. Project specific detailed information is provided in the monthly project reports posted to www.projectgroundwork.org on a monthly basis. Projects Completed Construction The following projects are substantially complete:

Harrison Avenue Phase A

Rapid Run Park Source Control

Harrison Avenue Phase B


CSO 127 & 128 Stream Separations Projects Under Construction The following projects are under construction:

Sunset Avenue, Sunset Lane and Rapid Run Pike Sewer Separation Sewer Separation

White Street Sewer Separation Projects In Bid Phase The following projects are at 100% design; have been legislated and completing ROW prior bid phase:

Quebec Heights Sewer Separation

Queen City & Cora Avenues R/W Sewer Separation

Wyoming & Minion Avenues Sewer Separation Projects In Design The following projects have completed 60% design:

CSO 125 Stream Separation

Lick Run Valley Conveyance System

CSO 217/483 Source Control Phase A2 (sewer separation)

CSO 181 Real Time Control

CSO 217/483 Source Control Phase B The following projects have completed 90% design:

CSO 217/483 Source Control Phase C

CSO 217/483 Source Control Phase A1 (basins)


Quebec Road Sewer Separation

http://www.projectgroundwork.org/



Right-of-Way Status There are 90 project parcels in the Lick Run Valley Conveyance System subject to fee simple acquisition necessary for the construction through the main corridor. Note: a project parcel may be comprised of multiple tax parcels held by common ownership that has the same unity of use, e.g., the Klug property is comprised of 8 tax parcels all dedicated to the same use and thus designated as one project parcel. In addition, 6 City owned sites have been secured. 86 of the 90 project parcels have been acquired. A legislation request to authorize appropriation as necessary was adopted on March 18, 2015, for 8 of the 24 project parcels remaining at that time. 5 of the 8 appropriation parcels were submitted to the County Prosecutor on April 14, 2015. 3 of the 8 signed contracts with MSDGC, 3 appropriation filings have been completed and 2 remain in appropriation. A second legislation request to authorize appropriation is currently being drafted for 1 full fee take and multiple billboard leasehold interests on County owned property. The LMCPR ROW group is diligently working with property owners to reach agreements to avoid appropriations for fee takes, easements and billboards. The post-60% right-of-way acquisition is currently under review or in appraisal phase. The current post-60% acquisition consists of the following project parcels: 26 easements, 4 partial fee takes, and 1 additional full fee takes for the Valley Conveyance System. Therefore, a total of 127 (90 + 6 + 26 + 4 + 1) acquisitions are needed for the Valley Conveyance System.

Table 33 – Lick Run VCS Right-of-Way Status (91 Project Parcels & 6 City Owned Sites)

Related right-of-way activities for the Lick Run Valley Conveyance System on-going through February 29th included:

• Relocation of Displacees: There are 20 active relocation cases. Active relocations may include tenants, business and landlord in which the relocation process has been initiated via research regardless of whether the property has been acquired.

• Demolition: Demolition for Phase B commenced on December 12, 2014 and is anticipated to be completed by early 2016. Demolition Legislation for Phase C (10 additional buildings) was approved by the BoCC on February 25, 2015. Phase D demolition, including 7 structures, was approved by the BoCC on May 20, 2015. Phase E demolition, including 8 buildings, was approved by the BoCC on December 2, 2015. 11 properties (12 buildings from Phases C, D, and E) were transferred to the Hamilton County Land Reutilization Corporation (HCLRC) for use in the Neighborhood Initiative Program (NIP), a demolition grant program administered by the Ohio Housing Finance Agency (OHFA). The Port Authority, who manages the HCLRC, will inspect,

Corridor (Impacted Acreage

Excluding Potential Avoidance)

Total Acreage to

Acquire/ Secure

Acreage Acquired/ Secured

Acreage to

be Acquired

Percentage Acquired/ Secured

Percentage to

be Acquired

Thru 2/29/2016 38.927 35.792 3.135 91.9% 8.1%

Note: 20.261 impacted acres identified as acquired by County and 15.531 impacted acres identified as secured are City owned. Secured City owned property revised to reflect the fire station property avoidance.



abate, and demolish the transferred buildings. Abatement and inspection for buildings remaining in Phase C and D is anticipated to be completed in early 2016. Demolition for Phase C and D buildings is anticipated to be completed by May 1, 2016. Abatement and inspection for Phase E buildings is anticipated to be complete by Summer 2016. MSD Staff met with the Building Department and are working on improving coordination of the demolition schedule to other city departments. In addition, MSD staff updated the City’s CERT (Code Enforcement Response Team) meeting at District 3 on demolition schedule and contact information

• Environmental: An early construction package (Phase A Beekman Grant) will be initiated for soil remediation between Beekman Street and State Avenue in 2016 to use and meet the requirements of a Clean Ohio Revitalization Fund (CORF) Grant. Design for the Phase A Beekman Grant will completed in March 2016.

The following table shows the overall Right-of-Way status for all the LMCPR projects.

Table 34 – LMCPR Projects Right-of-Way Status

FT = Fee-Take (Full and Partial), EA = Easements, PD = Public Domain, AC = Acquired, UC = Under Contract

% Complete = AC / (FTs + EAs + PDs); Values in the table are number of project parcels (i.e., owners)



Related sewer separation projects right-of-way activities on-going through February 29th included: Appropriations for Projects other than the Valley Conveyance: The parcels were referred to appropriation as mutual settlement agreements could not be reached or title issues precluded MSD from being able to acquire title to the easement or fee takes. The “quick-take” process will be utilized for easements or fee takes without structures but appropriations may continue to impact project schedules. Appropriation legislation was requested on the following projects:

• For the Queen City & Cora project, there are two owners both with partial takes, temporary, permanent sewer and channel easements that will need to be appropriated. Appropriation Legislation passed December 16, 2015. Packages will be sent to Prosecutor on January 8, 2016. Checks were sent on January 16, 2016 so appropriation action can be filed as soon as possible. R/W advised Prosecutor to file with Common Pleas Court in early April, 2016 if no settlement is feasible.

• For the Wyoming & Minion project, three appropriation packages were sent to Prosecutor on December 23, 2015, and all three were filed in Common Pleas in early February, 2016. Special Condition memo will be submitted March, 2016.

Memorandum of Understandings (MOU) /Right of Entry: MOUs are required for six LMCPR projects that require City-City or City-County agreements regarding land and/or maintenance of the assets on public domain property. The LMCPR MOUs are listed in the Capital Program Financials – Procurement Activities section of this report.

LMCPR Critical Path Schedule The LMCPR program remains on track to meet all Consent Decree milestone dates as of February 29,

2016 with the following projects having aggressive schedule commitments . The Lick Run Valley Conveyance System, CSO 125 Stream Separation, Queen City Phase 2, Quebec Road, CSO 217/483 Source Control Phase B and CSO 181 Real Time Control projects are forecasting remaining float to WWIP substantial completion milestone date less than six months. The CSO 217/483 Source Control Phase A2 and CSO 217/483 Source Control Phase C projects are forecasting remaining float to WWIP substantial completion milestone date more than six months but less than twelve months. MSD remains focused on maintaining and accelerating schedules for the discrete LMCPR projects. Both the CSO 217/483 Source Control Phase B and the CSO 125 Stream Separation projects require release of County conditions regarding modeling to proceed with the design. It is important to note the Valley Conveyance System is independent of all the other separation projects with respect to its start and finish construction dates. However, contractor coordination is being planned for the Valley Conveyance System and Quebec Road Sewer Separation projects which will be under construction at similar times and adjacent locations. The following schedule dependencies have been identified among the sewer separation projects to address maintenance of traffic concerns and to allow for pipe connection tie-ins (downstream segment must be completed prior to upstream segment).



• Queen City Avenue Sewer Separation Phase 1

o Finish before the start of construction of Sunset Avenue o Finish with or before the finish of construction of Queen City & Cora Avenues o Finish with or before the finish of construction of Wyoming & Minion Avenues Sewer

Separation

• Sunset Avenue Sewer Separation o Start with/before the start of Queen City Avenue Phase 2 o Finish before the start of Quebec Road

• CSO 217/483 Source Control Phase C

o Start approximately six month after start of CSO 217/483 Phase A o Start approximately six month after start of CSO 217/483 Phase A2

Appendix F LMCPR Budget and Schedule Tracking Detailed Report includes the variance tracking to milestone dates and float considerations for potentially critical path activities. Schedule changes to the WWIP substantial completion milestone projections this month include: (i) revised construction finish for Lick Run Property Demolitions to allow for ROW completion; and; (ii) revised construction finish for Sunset Ave Sewer Separation due to utility relocations needed prior to mobilization.

LMCPR Program Financials An overview of the budget status is presented in the following tables and a detailed accounting of projects costs is provided in Appendix F. The LMCPR Program is currently estimating total cost at $227.7 million in 2006$. This value will continue to be adjusted as projects progress through design and construction. The LMCPR program remains within the $244.3 million (2006$) budget established by the Board of County Commissioners. The current month program estimate in real dollars and 2006$ decreased due to the 100% Opinion of Probable Construction Cost update for Queen City and Cora Avenues Sewer Separation. Projects changes are noted in the LMCPR Project Variance Report.



Table 35 – LMCPR Program Estimate Overview

Description Amount

(2006$)

Amount

(Real$)

LMCPR Program Budget 1 $244,367,000

Program Estimate (as of 12/5/12) 2 $227,748,000 $284,973,000

Previous Month Program Estimate $228,162,000 $287,935,000

Current Month Program Estimate $227,734,000 $287,833,000

Program Expenditures through Current Month $55,510,836 $64,210,541

Program Expenditures through Current Month Percent 24.4% 22.3%

Monthly Variance in Program Estimate ($428,000) ($102,000)

Monthly Variance in Program Estimate Percent -0.2% 0.0%

Current Month Program Budget Variance ($16,633,000)

Current Month Program Budget Variance -6.8%

Current Month Potential Changes Under Review 3 ($2,547,000)

Notes:

Expenditures

Variances

Program Risk

1 As Referenced in the Lower Mill Creek Partial Remedy Study Report, December 18, 2012.

2 As referenced in the LMCPR Total Project Cost - Suite 3A 12-05-12.xlsx Document.

3 Potential changes under review are estimated and not included in the Current Month Program Estimate.



Table 36 – LMCPR Projects Variance Report





ODOT COORDINATION PROGRAM In 2008, MSD and the Ohio Department of Transportation (ODOT) began collaborating on infrastructure improvements related to the planned reconstruction of the I-75 corridor and MSD’s concurrent mandate to mitigate CSOs to the Mill Creek. The level of capital investment required for both the ODOT highway reconstruction and MSD’s implementation of its Wet Weather Improvement Program, both estimated in the billions of dollars, is unprecedented and opens the door for significant optimization of infrastructure benefits while minimizing fiscal impact on local residents and rate payers. ODOT’s planned reconstruction of I-75 extends from Kemper Road south to the Ohio River, encompassing an alignment of over 17 miles that crosses through 10 Mill Creek sub-watersheds and numerous municipalities and City of Cincinnati neighborhoods. An update of on-going coordination with ODOT is provided in the tables below.

Table 37 – Summary of Active ODOT Projects

ID Name Status ODOT Schedule Current Reporting Period Actions

11242841 CSO 12 Phase A.2 (HAM-75-2.30)

Under Construction

MSD work completed by end

of 2015

ODOT’s Contractor has completed all the storm box culverts and all the pipe installation. Final quantit ies are being determined. A final inspection is still needed on sewer infrastructure outside of the LA R/W on the west side.

11242843* CSO 12 Phase A.4a

Under Construction

Storm Connection completed

The contractor installed the curb and pavement in Stock Street except for the final course which will be installed next spring. The bioretention basins were installed. Installation of plantings in the basins will be installed by the end of March.

11143100 CSO 30 Stream Separation (HAM-75-5.85)

Warranty Correction on

going No MSD work.

11143260 CSO 21 I-75 Reconstruction (HAM-75-3.85)

Design & ROW

Construction April 2017 – Easements

due June 2016

The easement acquisition process is ongoing. Appraisals for the easement take areas have been received. Plans are being finalized with ODOT.

N/A HAM-75-6.78 ODOT

Construction Construction No MSD work.

12240365 I-71 at Martin Luther King Drive (HAM-71-3.81)

ODOT Design/Build

with MSD Review

Construction ODOT’s contractor is installing the storm sewers and

catch basins along MLK roadway.

11142741 CSO 488/490 I-75 Reconstruction (HAM-75-7.85)

ODOT Design

Construction start in 2020 ODOT is progressing with design. No MSD activity.

11180000 CSO 181 I-75 Reconstruction (HAM-75-7.85)

ODOT Design with

MSD Review

Construction start in 2020

ODOT is progressing with design. No MSD activity.

*11242843 is an MSD project whose timing has been coordinated with ODOT during planning and design.



Table 38 – Summary of ODOT Coordination Projects in Planning

ID Name Status ODOT

Schedule Current Reporting

Period Actions

11242910

Thru-the-Valley I-75 Reconstruction (HAM-75-12.60, 11.05, 11.09, 10.87, 10.52,

10.10, 14.61)+

Planning Varies

Planning continuing. Technical and Modeling memo comment resolution is ongoing. ODOT may alter Phase 5 project, at

community’s request, and eliminate the CSO conflict. Stage 2 plans for Phase 4 were reviewed.

11142750 Brent Spence Bridge Reconstruction

Planning Unknown. Potential

design-build

Revisions and follow-up to Flow Monitoring Assessment Tech Memo and draft Hydraulic Model Gap Analysis and Assessment

Technical Memo continue. Consultant reviewing flow monitoring data.

N/A Duck Creek Connector Planning

Design/Build

bid in early 2016

No MSD activity.

OPERATIONS REPORT This section of the report highlights some operational activities.

Payments to the City MSD is continuing to develop agreements with other city departments to cover transfers, payments and disbursements where appropriate. This information is provided herein. The following interdepartmental payments and transfers were made during February 2016 for the operating budget and the detailed accounting of the services is listed in Appendix G.



Table 39 – Summary of Interdepartmental Payments

Budget Year 2016

Department Payments/Transfers

Accts & Audits $431,717

ETS $18,627

Fleet $124,784

GCWW $871,896

Purchasing $17,943

Risk Mgt. $589,340

Treasury $38,948

Grand Total $2,054,307

The following interdepartmental payments and transfers made during February 2016 for capital projects.

Table 40 – Capital (Budget Fund 704) Interdepartmental Payments

CSO Bypass Events During February 2016 MSD experienced bypasses at the CSO locations listed in the following table. Correspondences provided to Ohio EPA regarding these events have been uploaded to MSD’s SharePoint site.

Table 41 – Summary of Monthly CSO Bypass Events

Location Dates

CSO 522 3101 Westbourne Drive February 4th

CSO 451 1932 Riverside Drive February 4th

CSO 024 Ludlow Run Regulator February 4th

CSO 507 214 Clark Road Grating February 4th

CSO 086 5024 Eastern Avenue February 16th

CSO 024 Ludlow Run Regulator February 24th

CSO 028 Clifton Avenue East (South) Grating February 27th

Project ID Service Dept Accounting Date Amount Description10280002 GCWW 01/10/2016 217$ Water Billing

Total 217$



WWTP Bypass Events During February 2016 MSD experienced bypasses at the treatment plant locations listed in the following table. Correspondences provided to Ohio EPA regarding these events have been uploaded to MSD’s SharePoint site. Table 42 – Summary of Monthly Treatment Plant Bypass Events

WWTP Location Dates

Mill Creek

East Branch Gate #1 Throttled February 24th

East Branch Gate #2 Throttled February 2nd, 3rd & 24 th

East Branch Gate #3 Throttled February 2nd, 3rd & 24 th

Mill Creek Auxiliary Interceptor February 24th

Mill Creek Interceptor None Reported

Muddy Creek Muddy Creek Pump Station February 15th & 16 th

Muddy Creek WWTP February 2nd, 3rd, 21st, 24 th, 25th & 29 th

Little Miami Auxiliary Outfall February 2nd, 3rd, 21st, 24 th, 25th, 26 th, 27th, 28th & 29 th

Pump Station Addyston February 3rd & 21st

Pump Station Sycamore HRT February 3rd, 21st & 24 th

Safety Performance

MSD is dedicated to providing employees with a safe work environment. During February 2016 work included review of 46 confined space entry permits; development, revisions and finalization of JHA’s update and revisions of Emergency Response Plans.

Accidents and Incidents The following incidents were documented during February 2016. This included no lost time (recordable) injuries and accident. Table 43 – Summary of Monthly Accidents & Incidents

Date Type Department Corrective Action

2/16/2016 Injury WWE Wastewater Engineering

Preventable, use more caution

2/25/2016 Injury WWC Maintenance /Cleaning Preventable, use more caution

2/15/2016 Vehicle WWC-Customer Service Preventable, inattention to surroundings

2/26/2016 Vehicle WWT-Maintenance Section Non-preventable, struck by another vehicle



Miscellaneous/Training

The following safety training classes/meetings were provided to MSD employees during February 2016: Table 44 – Summary of Monthly Safety Training Sessions

Course Title Sessions Participants

MSD Ethics in the Laboratory 1 18

ERP Refresher 3 20

HazCom – OSHA 10 2 40

Hazard Communication Review 1 6

Environmental Express Webinar - Oil & Grease Lightning 1 2

MSD CPR First Aid 1 14

Safety Warden Training 1 16

MSD Hazardous Waste & Universal Waste 6 74

New Employee Orientation Safety Training 1 6

MSD Chain Saw Training 1 9

Cold Stress Refresher 3 41

LOTO Trenching Safety – OSHA 10 2 37

MSD Emergency Evacuation Plan (WEEC) 3 92

Bloodborne Pathogen 1 11

Confined Space Refresher 1 11

MSD Drill Evacuation 1 13

Pipeline Management Technical Workshop(s) 3 -



Meetings and Inspections The following safety related activities were completed during February 2016.

Table 45 – Safety Meetings & Inspections

Safety Meetings Inspections & Audits

Construction Inspectors Meetings (2) Employee PPE distribution (foot, eyewear etc…)

Security Enhancement Meeting Millcreek Spill Kit distribution & assembly

Piezonka Shoe Mobile Performed safety sweeps (various buildings)

Wellness Committee Meeting WWC Field Crew Inspection (2)

Millcreek Response Steering Committee AED battery replacement and pads (~50)

RCS Safety Team Meeting Investigate Near Miss Incidents multiple locations

MuC belt Filter Press – Progress Meeting Muddy Creek Safety Assessment

WWT Maintenance Safety Meetings Safety Equipment Procurement

Blower Building Project OMS Review Equip. Maintenance/Calibrations MX4 (37)

Engineering All Staff Meeting (SDS database) maintenance response & updates

MuC Grit – Progress Meeting Injury/Incident Reporting Investigation/Recordkeeping

Grainger (fall protection) Millcreek CMF/EQ/Aeration/SAA Weekly Area Inspections (5)

WWC Safety Committee MSD Confined Space Assessment (various areas)

Central Safety Committee Incinerator Building Construction Emission Project

Draeger (sales) Performed Monthly Inspection of Spill Kits

WWC locks program Blower Building Project OMS Review

Safety Warden Meeting SSO 700 Operational Improvements Pre-Con Meeting

Millcreek Security Manual Indian Creek Electric & Walkway Assessment/Safety Audit

White Street Area Sewer Separation Meeting Muddy Creek Grit Building Assessment

Lock Out/Tag Out Meeting Millcreek Safety & Security assessment

McWWTP Incinerator Emissions Progress Meeting



APPENDICES Appendix A – Monthly Program & Project Controls Scorecard Appendix B – Monthly Projects Schedule and Budget Variance Report Appendix C – Monthly Cash Flow Forecast Report Appendix D – Monthly Detailed Allowances Expenditures Report Appendix E – MSD Bid Board Summary Appendix F – LMCPR Budget and Schedule Tracking Detailed Report Appendix G – Interdepartmental Transfers and Payments Report Appendix H – De-legislation (not provided this reporting period) Appendix I – 2015 CIP Variance Report Appendix J – Phase 1 (non-LMCPR) WWIP Milestone Float Report Appendix K – Baseline Detailed Report This report represents a high-level summary of Enterprise Management activities during the preceding month. Questions regarding the content of this document should be submitted to the MSD Director of Sewers ([email protected]). Distribution List:

Aluotto, Jeff - Asst. County Administrator Arnette, Pat – MSD Engineering Ball, Karen – County monitor team Black, Harry – City Manager Caprio, Teresa – Hamilton County monitor team Checco, Gerald – MSD Director Christy, Diana – MSD Legal Graf, Joe - Hamilton County monitor team Juech, John – Asst. City Manager Lodor, MaryLynn – MSD Deputy Director Marsh, Gina – MSD McCoy, Ian - MSD Meyer, Dave - County Director of Utility Oversight Pittinger, Mike - MSD Proctor, Jeff – Hamilton County monitor team Rennekamp, Jack – MSD Richmond, Jenny – MSD Sigman, Christian - County Administrator, Hamilton County Smedley, Vanessa - MSD Tadros, Ihab - MSD

mailto:[email protected]