Final Assignment Presentation Slides Format

PRESENTATION SLIDES

-ASSIGNMENT -

PROJECT MANAGEMENT

CT050-3.5-3-PRMGT

TITLE: Project Management

Name: Yahye Abdillahi ID: TP035179

Name: Patvinder Sing A/L ID: TP025771

Name: Nyein Wanna Soe ID: TP035324

INTAKE CODE: UC3F1410IT(NC)

TUTORIAL GROUP:NC

GROUP NO: 4

LECTURER: Jerry Chong

DATE: February2015

1. INTRODUCTION

Healthy Living Pte. Ltd. Has embarked on a new project to enhance its supply

chain operations.

This is because the company has been using similar support frameworks

which has created duplication.

Business Objectives of the Company

To reduce operating expenses

To create a centralized support system

To increase revenue by satisfying customers more efficiently

4. GROUP COMPONENTS

The project must be handled efficiently from every management aspects

4. GROUP COMPONENTS

The Project Charter Continued

4. GROUP COMPONENTS

Business Case

Business objective

The essential main goals of this project are:

To reduce operating expenses

To create a centralized support system

To increase revenue by satisfying customers more efficiently

Budget estimate and financial analysis

A preliminary estimate for costs for the entire company is $250, 000

Schedule estimate

The project must be finished within during the approximately six-month

time as it was dealt with the company

4. GROUP COMPONENTS

Project Scope Management

involves determining and documenting several specific project goals,

deliverables, tasks, costs and deadlines

The project scope needs to be documented and recorded which is

usually explained in the scope statement of the project

3. WORK BREAKDOWN STRUCTURE

4. GROUP COMPONENTS

Project Time Management

4. GROUP COMPONENTS

Project Cost Management

Cost estimating, cost budgeting, cost control and portfolio management are the

conducted processes to achieve the balance of cost factors

4. GROUP COMPONENTS

WBS Items Oct Nov Dec Jan Feb Mar Apr Total

Project Management

Project Manager

Project Development Team

Outsourcers

4,166

10,000

4,166

10,000

3,000

4,166

10,000

3,000

4,166

10,000

3,000

4,166

10,000

3,000

4,166

10,000

3,000

4,166

10,000

3,000

25,000

60,000

15,000

Project Hardware

Requirements

Server for GSCMP

Router

Switch

5,000

3,000

3,000

5,000

2,000

2,000

10,000

5,000

5,000

Project GSCMP software &

Development

2,000 5,000 5,000 2,000 3,000 3,000 20,000

Testing for hardware and

Software

4,500 2,000 2,000 3,000 3,000 5,500 20,000

Training

Trainee Cost

Users Team Training

Other Cost while Training

Ongoing

1,500 1,500 1,500

2,500

1,500

1,500

2,500

6,000

1,500

Maintenance and Monitoring 50,000

Reserves 6,000 6,000 6,000 6,000 6,000 6,000 30,000

Totals 14,166 40,666 38,166 29,666 27,666 28,666 35,166 $250,000

5. Quality Management

Quality Planning

Customer Satisfaction comes first

Prevention over inspection

Management responsibility

Quality assurance

ensure delivery of high quality products and services by satisfying the

users requirements

Quality Control

5. INDIVIDUAL MEMBER - 1


Human Resource Management

Steering

Committee

Project Sponsors

Project Manager

Risk

Manager

Head of

SMEs

Head of IT

Department

Procurement

Manager

Operation

Team IT Department

Application

Vendor

Communications

Manager

Human Resource

(HR) Manager

Human Resource Management Plan

Acquiring Project Team

No. Staff Position New Member In Project

Team

Existing Member In Project

Team

1 Project Manager/ Risk

manager YES -

2 Head of SMEs

departments

YES -

3 Head of IT Department - YES

4 Human Resource

Manager

- YES

5 Communications

Manager

YES -

6 Procurement Manager YES -

7 IT Department - YES

8 Operations Team - YES

Total Number of Staff Assigned 10

No. Staff Position Project Team Member No. of

Individual

s

Resource

Availability

Project

1 Project Manager/ Risk

manager Yahye Abdillahi

Muhumed

1 Available

2 Head of SMEs

departments

Harvey Spector 1 Available

3 Head of IT Department Mike Ross 1 Available

4 Human Resource

Manager

Patvinder Singh 1 Available

5 Communications

Manager

1

6 Procurement Manager Wana 1 Available

7 IT Department Louis Litt, Jessica

Pearson

2 Available

8 Operations Team Gabriel Macht, Donna

Paulsen 2 Available

Total Number of Staff Assigned 10

Develop Team

Various tools and techniques were used in this project to develop the project

team that was involved in this project.

Tools and Techniques

Interpersonal Skills

skills such as empathy, influence, creativity, and group facilitation

Training

in order to enhance the competencies of the project team members.

Recognitions and Rewards

great way to boost and motivate the project members

Monitoring and Controlling

Manage project team

Observation and conversation

Project Performance Appraisals


Project Risk Management

Understanding the risks involved with this project enables the project team to

more effectively reach the objectives and reduce any attempts that can delay

the success of the project.

Understanding and applying project risk management delivers a number of values

It recognizes any kind of uncertainty that may hinder the project success

It produces better project outcomes

It also creates better project control in which it reduces overhead and time,

and enhances benefits as well.

significantly contributes to project success and reduces project failure



looking for difficulties and then managing them so that there are no surprises

can lead to successful projects and is a mark of good project management.

Ignoring risks or being ignorant of them leads to failure

Therefore, in order to manage the risks involved in this project effectively,

six processes will be used as illustrated below.



Process 1: Risk Management Planning

This risk management plan defines how risks associated with

GSCMP project will be identified, analysed, and managed.

Inside risk management plan there is

Risk Management Roles and Responsibilities

Budget and Schedule for project risk management

Risk categories



Process 2: Risk Identification

It is done by reviewing documentation from past projects,

conducting brainstorming sessions, engaging subject

matter experts and working directly with stakeholders via

questionnaire or survey.



Process 2: Risk IdentificationNo Risk

R1 The project is failing to meet its target dates.

R2 There is a project budget overrun.

R3 Requirements from users are not clear and fixed. Because

requirements keep coming in from users almost daily where

the GITS-ADC Team Lead keeps on accepting them without

hesitation

R4 It is clear from the project that there is a poor

communication between departments.

R5 Poor documentation can be seen in certain parts of the

project.

R6 There is a lack of proper team monitoring

R5 Most of the team members have been focusing more on their

daily operation support rather than tasks being assigned by

the Project Manager or their respective Team Lead

R6 Lack of proper team monitoring can be seen among the

project team members and their operations.

R7 Continuous changes of technology used in the project

R8 There is no test plan that is has been developed yet


Process 2: Risk Register(record of risks)


Process 3: Qualitative Risk Analysis

Project qualitative risk analysis is simply the approach that is

taken to analyse project risks, the impacts these will have on the

project and the probability of these risks occurring.

One main tool that has been decided to use is Risk probability

and impact assessment tool.

Probability: High or low

Impact: High or low



Process 3: Qualitative Risk Analysis



Process 4: Quantitative Risk Analysis

The main tool and technique that has been decided by the

project manager as well as the team is to use expert judgement

In expert judgement, several experts are chosen from inside

and outside the company which can review the risks and then

may identify additional risk areas.



Process 5: Planning Risk Responses

The risk response plan captures the outputs of risk analysis,

documenting the potential actions that could be taken, as well

as the chosen course of action



Process 6: Controlling Risks

The project manager should continuously communicate about

the risks to the stakeholders

The main output of this stage is to update the status of the risks

on the risk register as shown below

THANK YOU

Documents

Final Assignment Presentation Slides Format