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. I CIVIL OPERATIONS AND RURAL DEVELOPMENT SUPPORT

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MARCH 1972 i l

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HEADQUARTERS MILITARY ASSISTANCE COMMAND, VIETNAM

PHUNG HOANG MANAGEMENT INFORMATION SYSTEM (PHMIS)

March 1972 MACV DOCUMENT NUMBER

DAR R33 CM-01A

Command Manual

Prepared for

RESEARCH AND ANALYSIS DIRECTORATE

CIVIL OPERATIONS AND RURAL DEVELOPMENT SUPPOR.T

EACH TRANSMITTAL OF THIS DOCUMENT OUTSIDE THE AGENCIES OF THE UNITED STATES GOVERNMENT MUST HAVE PRIOR APPROVAL OF HQ, USMACV, MACCORDS-RAD

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DOCUMENT ACCEPTANCE

Director, Research a HQ MACV, CORDS

D" ector, Phung Hoang Directorate ~Q MACV, CORDS

ft.'"'tV

Project Man~g Computer Sciences CORDS Operations

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.

ABSTRACT

This Con-lInand Manual for the Phung Hoang Management Information System (PHMIS) provides the Phung Hoang Directorate (PHD) with information to effectively use the system. The manual describes the operation of the system, the input requirements, error correction procedures, and the various system outputs. It also provides a general description of the system to other interested agencies.

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ACKNOWLEDGEMENT

I This Phung Hoang ManageInent lruorInation SysteIn cOInInand Inanual has been prepared by the! •

I Research and Analysis Directorate, Civil Operations and Rural DevelopInent Support, Military Assistance COInInand, VietnaIn in conjunction with COInputer Sciences Corporation. The Inanual was prepared under NAVCOSSACT Contract NUInber N00600-7l-D-I090.

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1.1 1.2 1. 2. 1 1. 2. 2 1.3 1.4 1.5 1. 5. 1 1. 5. 2 1.6 1.7 1.8 1. 8. 1 1. 8.2 1. 8.3

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2.1 2.1. 1 2. 1. 2

) 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9

CONTENTS

GENERAL DESCRIPTION

Purpose. SystelTl Application SystelTl Objectives. SystelTl Deve10plTlent SystelTl Operations. SystelTl Hardware Configuration. PerforlTlance Respons e TilTle Accuracy SystelTl Organizat:on Data Base Gene ra1 Des cription of Input, Proces sing, and Outputs Inputs. Processing Outputs .

STAFF FUNCTIONS RELATED TO TECHNICAL OPERATIONS

Staff Input Requi relTlents Source DocUlTlents Control Cards COlTlpOS ition Rules. Vocabulary Input ForlTlats SalTlple Inputs Output RequirelTlents Output ForlTlats SalTlple Outputs. Utilization of SystelTl

BIBLIOGRAPHY

Appendix A SYSTEM ABBREVIATIONS, MNEMONICS, AND TERMS

Appendix B VCI CODE NUMBERS AND VIETNAMESE INTERNATIONAL TELEGRAPHIC CODE. .,

Appendix C FIELD REPORTING INSTRUCTIONS

Appendix D PHMIS EDIT RULES

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CONTENTS (Cont'd) o Appendix E

, ,"PHUNG HOANG INQUIRY RESPONSE MODULE (PHlRM) . E-l

Appendix F

, SAMPLE OUTPUT REPORT FORMATS F-l

,:' 'Ii Appendix G ,, ' PHMIS DATABASE. G-l

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PHUNG HOANG MANAGEMENT INFORMATION SYSTEM (PHMIS)

COMMAND MANUAL

[; 1 ~.GENERAL DESCRIPTION

1. I Purpose. The purpose of this cOInInand Inanual is to provide personnel of the

Phung Hoang Directorate (PHD) with the inforInation necessary for efficient use of the Phung ~.

Hoang ManageInent InforInation SysteIn (PHMIS). A glossary of acronytns, abbreviations, and

terInS with special Ineanings used within the text of this docUInent is included in appendix A. ~":~:~::;~:: ;,t " ,

; " 1. 2 SysteIn Application. A Inajor goal of the Pacification progratn is the cOInplete eliInination of the Viet Cong Infrastructure (VCI). This goal, due to the scope and cOInplexity of its undertaking, is a priInary Inission of Inost of the political and Inilitary agencies of the Governtnent of VietnaIn (GVN).

The efforts to neutralize the IneInbers of the VCI are coordinated and Inonitored by the Phung Hoang COInInittee (PHC). The United States advisory effort to this progratn is provided by the Phung Hoang Directorate (PHD). PHMIS has been developed under the guidance of the PHD in cooperation with the PHC.

1. 2. 1 SysteIn Objectives. The systeIn objectives of PHMIS are to:

o - .Maintain files containing biographic data on identified IneInbers of the Viet Cong Infrastructure. Each cadre is further identified by his job or p~osition in the infrastructure. The inforInation is reported in the forIn of an org~anizational profile for each VC geopolitical echelon down to district level. Standard blockand-line charts of each province have also been developed.

- Provide accurate statistical inforInation on the neutralization of VCI. The PHMIS includes sensitive edit/update criteria that IniniInize the probleIns of dual reporting, incoInplete reporting, and erroneous reporting.

- Provide Phung Hoang with the capability to respond to inquiries by interrogating the data base, thus eliIninating the need for Inanual extraction and aggregation of data.

1. 2. 2 SysteIn DevelopInent. The original concept of the systeIn was relatively siInple. MiniInal inforInation on a neutralized VCI IneInber would be reported and the systeIn would produce several statistical reports reflecting the counts and types of neutralizing actions for each GVN district and province. This was done through the VCI Neutralization InforInation SysteIn (VCINIS) which was the forerunner of PHMIS.

Although the "functional flow of inforInation into VCINIS reInained relatively stable, there were several policy changes during 1970 that required systeIn Inodifications. One such change was that a captured individual would not be considered neutralized until his final disposition could be deterInined. Thus, it becatne evident that a siInple statistical gathering concept was evolving into a systeIn that would perforIn certain tracking functions. Another change was the requireInent that neutralization locations should be reported in terInS of both GVN and VC geopolitical areas since these do not always coincide. It was also decided that field per

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sonnel would not limit themselves to reporting neutralizations, but would also report bio_ graphical information on VCI cadre who had been identified but was still "at large".

It became apparent that VCINIS could not follow an "at large" cadre through his capture and final dispos ition. This led directly to the development of the Phung Hoang Management Information System.

In July 1968, the President of the Republic of Vietnam decreed that Phung Hoang Committees be set up at province and district levels to direct intelligence /security agencies to identify and neutralize the VCI (Decree No. 280-a/TT/SL, dated 1 July 1968). In 1970, EDP cells were trained in each of the committees to report PHMIS information. The current PHMIS did not become fully operational till July 1971.

1. 3 System Operations. Figur~ 1-1 depicts the flow of information required by the system through the organizations responsible for the preparation and process ing of data. The figure illustrates the relationship between these organizations and briefly notes the activities of each.

As a VCI cadre is identified, the Phung Hoang Committee assigns him a VCI number and sends all available information to PHD. The VCI numbering system for each province is described in appendix B. Information on the VCI need not be complete for his entry into PHMIS files. Additional biographic information about him can be sent in later as it becomes available. (Standard input formats for the system are shown in appendix C.) The VCI code number is unique. It is never repeated and, once a cadre has been assigned a VCI number, all reports concerning him must include this number. In actual operations the logical sequence of identification, capture, and disposition may not always be followed. There are instances when a VCI is identified after final disposition has already taken place. This information is entered into the system for statistical purposes by submitting only the neutralization report, i. e., biographic information need not be submitted on dead VCI.

The reporting cycle for PHMIS is :from the 26th through the 25th day of the Ifext month. The volume of reports from each district depends on the number of VCI identified and neutralization actions taken during the reporting period. An ample supply of reporting forms is kept at each district and province intelligence cente r (DIOCC and PIOCC). Complete instructions for, and samples of,. PHMIS input reports are given in appendix C.

After these reports are received at PHD, they are reviewed for legibility and reasonability. The reports are then sent to National Police Command Data Management Center (NPC/DMC) for keypunching. The keypunched' cards are sent to the MAC Data Management Agency (DMA) for processing. The first step in the system is processing by an edit program

I wlJich lists erroneous cards and prints a message pointing out the error. (The complete edit J

I criteria and the associated messages are listed in appendix D.) The error report is sent to PHD. PHD corrects these errors either by a visual review of the data or, when necessary,

1 The correctionsby direct contact with the rep-orting district. are keypunched at NPC/DMC-I and sent to DMA for another ~dit run. The edit/correction cycle is repeated until all errors are corrected. At this time, the PHMIS master file is updated and all reports for the month produced.

PHMIS has the capability to produce one-time reports in response to queries with minimal programming effort. This is done through a subsystem called the Phung Hoang Inquiry Response Module (PHIRM). PHIRM is described in detail in appendix E'.

1. 4 System Hardware Configur~tion. PHMIS is processed by the DMA on an IBM 360 model 501 computer. Supporting equipment includes standard punch and card verifier equipment, a card sorter, a card reader/punch, an IBM 2314 disk unit, five IBM 2400-3 tape drives, line printer, and a CalComp plotter.

The system operates within standard IBM 360 Operating System (OS) with all source programs written in ANSI COBOL. .~

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MAC/DMADIOCC'S PIOCC'S IPHUNG HOANG DIR· NPC/DMC

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ALL REPORTS

REPORTS

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PHMIS INFORMATION FLOW CHART

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1. 5 Performance. It has been estimated that Phung Hoang personnel at the district level spend eight hours per month on PHMIS input reports. In Saigon, a team of four people devotes full time to PHMIS review and communication with field personnel.

There is no standard amount of input to the system. The volume of input varies with the amount of Phung Hoang activity in the country.

Outputs from the system are limited to short statistical reports, except for the line and block charts, and a VCI Organizational Profile Report. These reports are described in appendix F.

Total computer processing time (CPU time) used by the system is under 60 minutes per month.

1. 5 Response Time. Cut off date for the system is the 25th of each month. The source documents must be received by PHD by the 15th of the following month and keypunching completed by NPC/DMC by the 20th of the month. Ten days are allowed for multiple edit/correction cycles. Final reports must be produced by the 30th of each month.

1. 5. 2 Accuracy. Certain fields of the input are checked for required ranges of numeric values. All village and district identification numbers are validated by matching them with the Hamlet Evaluation System (HES) files. Similarly, VC job codes are validated by using the GVN breakout of Viet Cong Infrastructure jobs (also known as the "Green Book"). All records that do not meet the edit requirements are printed on an edit/error list. Complete edit rules for the input forms are given in appendix D.

Mathematical calculations are rounded off to the nearest whole number except for percentage figures which are shown rounded to two. decimal places.

1. 6 System Organization. The Phung Hoang Cemmittees (PHC) at district level are the lowest echelon in the Phung Hoang plan. They are composed of National Policemen detached to the Phung Hoang Block (PHB). One or two members of the committee in each district have been trained in reporting PIUv1IS. During the month, the PHC spends full time in trying to identify or capture VCI cadre. On the 25th of each month, results of PHC activity are transcribed on PHMIS input sheets and sent to the Phung Hoang Directorate (PHD) in Saigon. PHD is composed of U. S. advisors to PHB and is the actual manager of PHMIS. PHD reviews the input sheets and has them keypunched at NPC/DMC. The keypunched cards are sent to MACV DMA, where PHMIS files are updated and output reports produced. The output reports are sent back to PHD fer distribution to each province and district.

1. 7 Data Base. The PHMIS data base contains biographic information about identified and "at large" VCl. After an at-large VCI is captured or neutralized, this information is added to his record in the data base. 1'he format and content of the PHMIS data base are described in appendix G.

General Description of Input, Processing, and Outputs.

1. 8. I Inputs. There are two types of input to PHMIS. One input contains biographic information about a VCI cadre and can be sent in repeatedly as more information about a VCI is obtained. The other type of input is neutralization information and is entered when a VCI. is killed, captured, or rallies to the GVN. For captured VCI, additional neutralization information is entered when his final disposition is learned (sentenced, died, escaped, etc.). Input formats are detailed in appendix C.

1. 8.2 Processing. The input forms are reviewed, edited and validated through HES and the VCI Green Book. All errors are corrected and a simple inventory-type master updated.

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1. 8.3 Outputs. A list of identified VCI is produced and used by the district committees for targetting. There are eight monthly summary reports of Phung Hoang activities in the country, and they are used by Phung Hoang Block Management. Line and block charts are produced by province showing those' identified VCI who are known to hold key positions in the VC province government.

A tape containing total monthly transactions is extracted from the PHMIS master and sent to the Data Processing Branch, NMCSSC, J-3, OJCS, Washington, D. C. 20310.

Sample formats of output reports are given in appendix F.

2 STAFF FUNCTIONS RELATED TO TECHNICAL OPERATIONS

2. 1 Staff Input Requirements. The inputs to PHMIS consist of biographic and neutralization source documents, HES gazetteer, VCI breakout of jobs file, and the PHMIS master ~:t:?~~!r,:

file. All inputs, except the source documents, are maintained at the DMA library and con r.', ',:.'trolled by means of job number assignments and log book entries. Source documents are collected from each district and province by PHD.

2.1.1 Source Documents. Two types of source documents are used in PHMIS; those containing neutralization data, and those containing biographic data. An additional input, whose use is limited to the processing cycle, is a correction card. When input data is rejected by the edit program, it is assigned a card sequence number. Using this card sequence number, any data field in the original source card can be replaced with new data and, thus, corrections can easily be made.

All input documents are described in appendix C.

2. 1. 2 Cbntrol Cards. There are several control cards used by PHMIS programs to

J limit reports to specific data (specific month, specific area, etc.). These cards are not entered by the user, but are prepared by the RAD production control section when a request for a specific type of report is received from PHD. These cards are described in the PHMIS Operations Manual.

2.2 Composition Rules. The language, grammatical rules, and conventions that must be observed in preparing input to the system are given in the booklet entitled PHMIS Field Reporting Instructions which is attached as appendix C.

2.3 Vocabulary. Legal character combinations or codes used in the system are described in appendix C.

2.4 Input Formats. Input formats are described in appendix C.

2.5 Sample Inputs. Sample inputs are given in appendix C.

. ':' .' 2.6 Output Requirements. Output reports are produced on a monthly basis. Only :.

,. ~ .~..

those reports requested by PHD are 'produced. Reports can be printed either in English or P..: ., ~'.':, ~

Vietnamese. Special one-time reports can be produced through the Phung Hoang Inquiry

Response Module (PHIRM). This module is described in appendix E.

2.7 Output Formats. There are eight reports produced by PHMIS. Seven of these

reports are simple statistical summaries and are self-explanatory. These reports are listed

below. The VCI Organization Profile Report is described in paragraph 2. 7. 1. All reports

can be produced in English or Vietnamese. Sample formats of the reports are contained in

appendix F.

/'

Report of neutralizations of district level and above cadre by key party sections, by province, and by military region.

Report of neutralizations by action force, by region, and by military region.

Report of neutralizations by province and region totals by blacklist.

Report of neutralizations against selected priority targets.

Report of neutralizations by specific (category A) and non specific (category B) targets.

'Report of neutralizations. by province within military region.

Summary Statistics Cable contains total neutralizations by military region for the last month and year to date totals. Total neutralizations by major action forces are also reported.

2.7. I VCl Organizational Profile Report. The VCl Organizational Profile Report is the bas ic operational suppoh document of the PHMlS. This report displays each', VCl level from COSVN to hamlet in same order as listed in the Green Book. GVN field reporting on biographic and neutralization worksheets requires VCl Green Book position and the VCl geographic area of operation. Since the GVN reporting area is known, the entire VCl structure as identified can be displayed on a computer printout by GVN area and completely cross referenced with the VCl area in which the individual is operating. This is an extremely valuable operational tool, as the VC administrative boundaries in SVN are not the same as the GVN administrative boundaries. The computer automatically examines VCl cadre who have been identified as operating within specific VC administrative boundaries and compares this data with the related GVN administrative boundaries that are encompassed within the VC area. The computer then displays this YCl name in all the GVN areas that have a piece of real estate within the VC area. It is intended that this type of display and cross referencing will be used by mid-level management to detect such things as double reporting or reporting of the same VCl by two different DlOCC's or PlOCC's even if the VCl is using an alias. This report is also expected to be used at Province Interrogation and Chieu Hoi Centers as a useful aid in preparing for interrogations and interviews and in cross checking information received. As an aid to specific targeting for use in Phung Hoang Centers, the report will point up gaps that exist in the pres,ent holdings both from the individual and VCl organizational standpoint. In summary, the Organizational Profile Report promises to bring a semblance of order to the VCl data holdings which in many centers are poorly managed and of questionable value. The report is designed to get GVN mid-level management involved in coordinating activities and to insure that coordination is accomplished. Hopefully, it will promote orderly and professional tasking of intelligence collection organizations and effective specific targeting. In addition, it will aid in the exploitation of the human intelligence sources at the Chieu Hoi Centers and PIC's. This Organizational Profile Report will be distributed in both English and Vietnamese. An explanation of the data elements contained in this report is given below.

(a) Report Number: Control number assigned to this run

RVN Date: Date report was produced

Province: GVN USlD number and name

District: GVN USlD number and name

VCl Area: VCl area code (BIG MACK Gazetteer)

(b) Position: Green Book code number corresponding to individual's position in the infrastructure. Positions are listed from highest (COSVN) to lowest

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(c) Nan1e and Alias: Vietnan1ese nan1e is in transliteration code so that diacritics may be reinserted. Aliases, if any, are listed below prime nan1e.

(d) Alternate.

Area: VCI area code of alternate area of operation

Job: Green Book code of alternate pos ition

NOTE: Alternate areas /jobs are completely cross referenced and the name entries are again displayed in the GVN area corresponding to the alternate VCI area. Therefore, an asterisk (*) is used when this area and position are actually the individual's prime area and job.

(e) Dossier Location: USID of PIOCC/DIOCe holding dossier

(f) VCI Number: Unique code number" assigned to each VCI at the time of initial report to system. This number is never repeated and always stays with each VCI. This number most closely approximates our social security number.

(g) Bio-Info Date: This is the date of the latest biographic information received. This date is an indicator of VCI activity and/or investigative activity on the VCI as well as accuracy of information for targeting purposes.

(h) Birth Place: USID of birth place

(i) Sex: Code for sex of VCI

I - Male

Z Female

3 - Unknown

(j) Birth Year: Last two digits of the year of birth.

(k) PRP: Peoples Revolutionary Party membership status

M - Member P _ Probationary Member

Q - Unknown

N - Nonmember

(1) List: Letter of blacklist VCI is twas on. Blacklist is according to SOP 3.

(m) Photo.

Y - Yes

N No

(n) Print.

Y - Yes

N - No

(0) Parent.

o Y - Yes N - No

.'

A photograph is available

Fingerprints are available

Parents' nan1es are known

7


(p) Resid.

Y

N

Yes

No Residence of VCl suspect is known

(q) Confir.

Y Yes

N No VCl suspect is confirzned (three separate reports establishing his identity as a VCl)

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(r) Arrest.

Y Yes His arrest has been ordered

N No

(s) Action.

Killed

Captured

Rallied

(t) Neutralization Date: Date of above .action

(u) . Neutralization Location: USlD nuznber (HES) of location of action above

NOTE: The above neutralization data will appear on this report for two znonths. o After two znonths, this nazne will be dropped frozn the report. The purpose here is to insure that all eleznents that have any interest in this VCl will note this action and update their files accordingly, or will cozne forward with inforznation to refute: the action as znay be the case with a "znisidentity" on a killed VCl. .

2.8 Saznple Outputs. Saznple output report forznats are shown in appendix F.

2.9 Utilization of Systezn. PHMIS is designed for use by Phung Hoang znanageznent for effective allocation of resources. The detailed rosters by nazne and job aid the district intelligence centers in selecting targets for neutralization.

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BIBLIOGRAPHY

1. Decree #280-a/TT /SL, dated 1 July 1968 of the Pres ident of the Republic of Vietncun. (Prescribes the establishment of the Phung Hoang Plan)

2. PHMIS Operations Manual - MACV Document Number DAR R33, OM-01A, dated February 1972.

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Appendix A

SYSTEM ABBREVIATIONS, MNEMONICS, AND TERMS

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This appendix contains definition of te rms, abbreviations, and ac ronyms used in this manual

Items are listed in alphabetical order.

Term

ADP

CMD

COSVN

DIOCC

DMA

GVN

HES

MACCORDS-RAD:

PCM

PHC

PHD

PHIRM

PHMIS

PIOCC

RVN

USID Number

Definition

Automatic Data Processing

Capital Military District (Saigon, Gia Dinh) •

Central Office for South Vietnam. The office [or guidance and leadership of the VCI

Dist rict Inte lligence and Ope rations Coord inating Cente r

Data Managen1ent Agency

Government of Vietnaln

Hamlet Evaluation System

Military Assistance Command, Civil Operations and Rural Development Support - Research and Analysis Directorate

Punched Card Machine

Phung Hoang Comn1ittee

Phung Hoang Directorate 0:o Phung Hoang Inquiry Response Module

Phung Hoang Management Inforl11ation SystCIU

Province Intelligcnce and Operations Coordinating Center

Republic of Vietnam

United States Identification NUl11ber. Each C0l11pOnent geopolitical

level in RVN (haI111et, village, district, province, corps) has a unique

U. S. -assigned identification number (USID or, c0l11monly, ID). To

afford complete identification of all lcvcls, from corps (the highest

reporting unit) to hamlet (th .. lowcst reporting unit), a nine-digit USID

number is used, as shown belov,;:

-! 3 0 0 0 4 0I I -""'-~-~ "',.-"'-~ "V

l~ 2nd & 3rd 4th &: 5th 8th & 9th '"' digits digits d igi tsdenotes digits

corps denote denote denote denote

province district village hamlet

In the exalnple shown above, the corps ID number is 4; the province ID number is 430; the district lD number is 43001; the village ID

number is 4300104; and the hamlet ID number is 430010401. o ". A - 2

it


Term Definition

;UTM Universal Transverse Mercator. A standard grid system used to , '§identify geographic pOints of ar~as. In RES, eight-position UTM

Coordinates are used, providing location of geographic pOints accurate to within 100 meters. UTM coordinates are listed as eight positions. The first two are alphabetic and the last six are nurne ric.

(~

;. . VC Viet Cong n:,1~?~;~:!! VCI Viet Cong Infrastructure. The administrative and political organiza i.·

tion through which the Viet Cong control, or seek to control, the people of South Vietnam.

VCIN Viet Cong Infrastructure Neutralization.

VCINS Viet Cong Infrastructure Neutralization System. The forerunner of pHMIS.

o

'. A - 3

__._..H~ ~-·-_____~__~___"'"_._ __~_ • •

Appendix B

VCI CODE NUMBERS AND VIETNAMESE INTERNATION AL TELEGRAPHIC CODE

'" "

r:;Yl~

/

Appendix B

VCI CODE NUMBERS

An eight digit nwnber is ass igned to each individual. Assign mlinbe rs by province according to VCI block assigronents. Do not duplicate numbers. If the individual was assigned a VCI nwnber through the biographic system, enter that nwnber when reporting his neutralization. If he does not have a V CI nwnbe r, a numbe r is to be as signed to him by the province from a block of available nwnbers contained in the following list. The first two digits are the province number. The remaining six digits are the individual's identification number. Each individual is to have a unique identification number.

PROVINCE NUMBERS NEUTRALIZATION

Quang Tri 01

Thua Thien 02

Quang Nam 03

Quang Tin 04

Quang Ngai 05

Kontwn 06

Binh Dinh 07

Pleiku 08

Phu Bon 09

Phu Yen 10

Darlac 11

Khanh Hoa 12

Ninh Thuan 13

Tuyen Duc 14

Quang Duc 15

Lam Dong 16

Binh Thuan 17

Binh Tuy 18

Long Khanh. 19

Phuoc Long 21

100,001 -999,999

100,001 - 999,999

100,001 - 999,999

100,001 - 999 ,999

100,001 - 999,999

100,001 - 999,999

100,001 - 999,999

100,001 - 999,999

100,001 - 999,999

100,001 - 999,999

100,001 - 999,999

100,001 - 999,999

100,001 - 999,999

100,001 - 999,999

100,001 999,999

100,001- 999,999

100,001 - 999,999

100,001 - 999,999

100,001 - 999,999

100,001 - 999,999

BIOGRAPHIC

000,001

000,001

000,001

000,001

000,001

000,001

000,001

000,001

099,999

099,999

099,999

099,999

099,999

099,999 il 099,999 oJ 099,999

000,001

000,001

000,001

000,001

000,001

000,001

000,001

000,001

000,001

000,001

000,001

000,001

-

-

-

-

-

-

-

-

-

-

099,999

099,999

099,999

099,999

099,999

099,999

099,999

099,999

099,999

099,999

099,999

099,999

0

B-2 .

.- --- .------- .. ~'-

'"

I


( ~

e PROVINCE NUMBERS NEUTRALIZATION BIOGRAPHIC I Ii Binh Long 22 100,001 - 999,999 000,001 - 099,999 ~l

I >l

Binh Duong 23 100,.001 - 999,999 000,001 - 099,999 ", ~.Tay Ninh 24 100,001 - 999,999 000,001 - 099,999 :J 1 1

- ,~..Hau Nghia 25 100,001 - 999,999 000,001 099,999 ,~

~ . Bien Hoa 26 100,001 - 999,999 000,001 - 099,999 ~. . . -- - ,- ~ ...~£-;1>~o,~ • .

PROVINCE NUMBERS NEUTRALIZATION BIOGRAPHIC

Dalat 94 100,001 - 999,999 000,001 - 099,999

Vung Tau 95 100,001 - 999,999 000,001 - 099,999

Saigon- Cholon 96 100,001 - 999,999 000,001 - 099,999

,r'\ I',.J

(JI

B - 4

It NARA Reference Copy Page 24

_ _______

8 VIETNAMESE INTERNATIONAL TELEGRAPHIC CODE

A WRITTEN

A WRITTEN

A '"" WRITTEN

E WRITTEN

A

E WRITTEN

0 WRITTEN

A 0 WRITTEN

d WRITTEN

U WRITTEN

if WRITTEN

tld WRITTEN

WRITTEN

'.0 ~

D WRITTEN

GI WRITTEN

PH WRITTEN

au WRITTEN I WRITTEN

..... WRITTEN

1 WRITTEN

N WRITTEN

WRITTEN

A

AA

EA

E

EE

0

00

OW

U

UW

UOW

D

Z

J

F

a S AT END OF WORD

L AT END OF WORD

R AT END OF WORD

X AT END OF WORD

V AT END OF WORD

~ ~

B - 5

____ ~. ________.__ ~_~~ _..._~_......_.__~. __ __.__~_~ .-___,_~~=_._~..---__J NARA Reference Copy Page 25

Appendix C

FIELD REPORTING INSTRUCTIONS

C - 1


PHUNG HOANG MANAGEMENT INFORMATION SYSTEM (PHMIS) REPORTING AND COORDINATING PROCEDURES

The enclosed documents are provided to aid you in

assisting your PHUNG HOANG counterpart in the preparation and

submission of the Biographic "at large" Report and Neutraliza

tion Report worksheets.

In this package are included the following:

1. Definitions

2. Biographic Worksheet Checklist

3. Biographic Worksheet Example

4. Neutralization Worksheet Checklist

5. Neutralization Worksheet Example

6. VCI Code Numbers Block List

-7. Vietnamese International Telegraphic Code

8. Green Book

It is essential to the success of the reporting program

that American advisors maintain close liaison with their

PHUNG HOANG counterparts. This is especially so with r~gard

to the proper assignment of VCI code numbers. Moreover,

American advisors must remind their counterparts that the

transmission of information must be on a continuing basis.

Follow up information must also be on a continuing basis and

-be made at all times. In the case of biographic reports, it

is necessary to submit all follow up information as it is

•

-l)' O·

c - 2-.


discovered. Do not be hesitant in urging your counterpart

to submit all information gained on an individual. In

regards to the neutralization reports, it is necessary to

submit a report at the time the individual is captured. All

available information is submitted at this time. When the

individual is sentenced, another report is submitted on him,

reporting all previous information on the individual plus ; .

any new data available.

Transmission of the Biographic and Neutralization reports

will be through Vietnamese channels unless otherwise

requested by the Vietnamese. The reports are to arrive in

Saigon no later than the 5t.h day of the month follO'o\'i.ng

the month reported. The reporting period will be from the

26th of the previous month to the 25th of the reportin~

month.

"

C - 3


http:follO'o\'i.ng

'"

''-...0..0

DEFINITIONS

1. VCI:

a. The VCI is the political and administrative

organization through which the Vietnamese Communists seek

control of the people of the Republic of Vietnam. It

embodies the Communist Party control. structure and the

leadership and administration of front organizations from

national through hamlet levels.

b. The vcr includes individuals who are members, or

probationary members of the Vietnamese Communist Party

(known as the People's Revolutionary Party) and those non

communist members who perform an enemy cadre function

described in the "Current Breakout of vcr Executive and

Significant Cadre", which is also known as the "Green Book" ..J and published by the GVN.

c. Enemy military personnel who qualify as VCI are

those who function in positions described in the "Current

Breakout of vcr Executive and Significant Cadre"; e.g., Mil i tary Affairs Committee. These mi 11 tary VCI are to be

reported when neutralized.

d. Class A VCI - includes:

(1) Full or probationary members of the Communist

Party (People's Revolutionary Party) at any echelon from

national through hamlet level.

" c - 4


(2) All elements who occupy control positions and

assume functions from central through hamlet level:

(a) In the Communist Party (PRP) organization and

affiliated organizations: secretaries, deputy secretaries,

secretaries general, deputy secretaries general, committee

members, section chiefs, deputy section chiefs, subsection

chiefs, and deputy subsection chiefs.

(b) In the Communist puppet government system:

chairmen, vice-cnairmen, secretaries general. committee

members, deputy-section chiefs, subsection chiefs, and

deputy subsection chiefs.

(3) The command echelon, which includes all committee

members, even committee members of sections and subsections

in the Communist puppet government system, or committee

members in the National Front for Liberation of South Vietnam o and all affiliated organizations such as People's Liberation Committees, Liberation Women's Associations, Liberation

Farmers' Associations, and Liberation Workers' Associations.

etc., from central through hamlet level.

e. Class B VCI - Class B includes those elements who

do not exercise any command function of a significant

position in the Communist ranks. but are VCl cadres at any

level from central to hamlet level.

o

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~ ___ •••____ _~.......__.._..__--••-.J NARA Reference Copy Page 30

A cadre is defined as a trained individual capable of

assuming command and training others. A cadre is also

defined as a voluntary member of any section or subsection,

or an element of the Communist Infrastructure, or of any

Communist affiliated organization, who performs his function

or activity regularly as a part of the advisory organization,

or performs the duties assigned by them.

For the above reasons, Class B includes all members of

the NFLSVN and of all other affiliated organizations such as:

The Alliance of National, DemocratiC, and Peace Front,

People's Liberation Committee, etc., which the Communists

have already, or will establish as a parallel government

structure in opposition to the Government of the Republic of

South Vietnam.

f. Identified VCI: An "identified VCI" is one whose :'J full name and position in the infrastructure has been

identified and this information is current within one year,

or on whom there is sufficient circumstantial evidence to believe

that the individual still functions as a VCI.

g. Confirmed VCI: A confirmed VCI is one whose name

and position in the infrastructure are known and who has been

identified by at least three different sources of information

within a one year period or on whom there is eVidence from

irrefutable sources that that person is operating in a

", C - 6


particular vcr position. The number of confirmed vcr is

the number of vcr on whom dossiers have been opened by PHUNG

HOANG Centers.

2. PHUNG HOANG Operation: A PHUNG HOANG operation is any

operation designed to capture or neutralize the vcr or a

vcr activity. The operation may be conducted against either

a general or specific target.

The operation is conducted as a result of planning by

the lOCe or is based on information furnished by the IOCC.

The results of the operation are then reported to the IOCC.

3. Viet Cong Local Force (VCLF). The VCLF are those

military units which are directly subordinate to province and

district party committees and normally operate within the

territorial jurisdiction of their respective control headquarters.

o 4. Guerrillas. Guerrillas are fighting forces, usually organized into platoons and squads, directly subordinate to

the party apparatus at village and hamlet level. Although

they form a full~time part of the enemy's threat, the amount

of time devoted to guerrilla duties by the individual guerrilla

varies. At times guerrillas operate outside their home

villages and hamlets, often with local and main force units.

Typical missions include limited offensive operations.

harassment, sabotage, propaganda, protection of party

committees, collection of taxes, and also security and

reconnaissance for main and local force units.

o

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..... '

Biographic ("At Large") Worksheet

1. Attached are instructions for the proper completion of

the PHUNG HOANG Management Information System (PHMIS)

Biographic Worksheet. Although US personnel are not requ~ed

to complete the worksheets, it is necessary for US advisory

personnel to be knowledgeable of their content.

2. Instructions for the proper completion of the worksheets

are as follows:

a. Initial submission

b. Alias/alternate job

c. Parents' name reporting

d. Changes/updates

3. It should be noted that the submission of data should

be on a continuing basis and follow up worksbeets ona regular

basis.

4. When submitting follow t.p information on an ind,ividual,

strict attention must be paid to the VCI code number. The VCI code number assigned to an individual on the initial

biographic worksheet must be used on all follow up information.

In no case can an individual have more than one VCI Code

Number.

·1

, ~.

I..

,"

o

. .",:' _.....

o

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-----,.._--_ ..------------ -- -- NARA Reference Copy Page 33

Biographic ("At Large") Report Worksheet

I. NAME OF INDIVIDUAL:

A. In Heading 1, Column 1 through 24 (Ten Ha), lIsing the

Vietnamese International Telegraphic Code, transliterate the

full name of the individual. In sequence, enter the first

name, family name and middle name.

II. SEX

In Heading 2, Column 25 (Fai), identify the sex of the

individual with either a 1, 2 or 3. A I indicatps male;

2 indicates female; 3 indicates that sex of the in~ividual

is unknown.

III. YEAR OF BIRTH

In Heading 3, Columns 26 and 27 (Nam Sanh), enter the

last two digits of the year of birth of the individual reported.

For example, if the year of birth is 1920, enter 20.

IV. VCI CODE NUMBER

In Heading 4, Columns 28 through 35 (Am-So HTCS/CS),

enter the individual's VCI Code Number, an eight digit

number assigned to each individual. Assign numbers by province

according to VCI block assignments. Do not duplicate numbers.

If the individual was previously assigned a VCI Code Number,

enter that same number. If he does not have a VCI Code

Number, a number is to be assigned to him by the reporting

province from a bloc of available numbers (see the attached)

c - 9


o

VCI Code Numbers List). The first two digits are the province

number. The third digit is always a zero in the At Large

block number assignments.

V. PLAC~ OF BIRTH CODE

In Heading 5, Columns 36 through 42 (Am So Noi Sanh),

,.~ter the location code from the HES Gazetteer for the

location where the individual was borri.

VI. IDENTIFICATION INFORMATION

Each column in Heading 6 is used to report a separate

item. Enter one of the codes for each column as described

below:

A. fo!u~n_43 - !y£e_o! ~l~c~l!s! (So Den) enter one of the

following:

A VCI is on Blacklist A oB VCI is on Blacklist 8

C VCI is on Blacklist C

NOTE: If VCI is on both Blacklists A and B, enter A.

B. Column 44 ~ ~h£t£g~a£h_(!r~n_L!e!~n~). Is there a

photograph of the individual available? Enter one of the

following:

C Yes (C is first letter of Vietnamese word for yes)

K - No (K is first letter of Vietnamese word for no)

individual's fingerprints available? Enter one of the following:

o

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~- --_.--'---.---=--- ...~.-----"-----------"" -----,--.-~~---~ ..... -,.-----~-----",.. .~- -.,---NARA Reference Copy Page 35

C Yes

K - No

£._C£l~~ i6_-_A~r!s! Qr~e~e~ lL!n~ !a~ ~a). Has the

individual's arrest been ordered? Enter one of the following:

C Yes

K - No

~._ £o~u~n_4~ =!d~r!s~ !n£w~ lD!a_C~i). Is the address of the place where the individual presently resides known?

Enter one of the following:

C - Yes

K - No

!._ £o~u~n_4! =£o~f!r~e~ YCI lH!C~£S_X~c_N~a~). Is the individual a confirmed VCI? (A "confirmed VCI" is one whose

name and position in the infrastructure are known, and this

has been verified by at least three independent bits of

information or by an irrefutable source of information.)

Enter one of the following:

C - Yes

K - No

A - FWMAF, other than US I - People's Self Defense Force (PSDF)

B - US Forces J - Armed Propaganda Team (APT)

C - ARVN Main Forces K - Military Security Service (MSS)

D - Regional Forces (RF) L - National Police Field Force (NPFF)

E - Popular Forces (PF) M - National Police (NP)

F - Civilian Irregular De- N - Special Police (SP)

fense Group (CIDG)

o - Chieu Hoi CadreG - Provincial Reconnaissance Unit (PRU)

H - Rural Development Cadre (RD)

()

C-ll


o

VII. POSITIONS IN THE INFRASTRUCTURE

A. Headings 7 (Columns 50 through 56) (To Chuc HTCS/CS)

and 9 (Columns 58 through 64) (Vung Hoat Dong) describe the

job performpd by the individual in the VCI organization and

thp location given in terms of VCI,Area Code Gazetteer

.vh,',re he pl~rforllls his job. For every job code (Green Book

Code) entered in Headin~ 7, there m~st be a corresponding

entry in lI('adjng ~J (VCI Area Code) to describe the area where

that particu1ar job is performed.

B. Jr:structions for encoding the VCI Organization Code

in Heading 7 are contained in the machine printout of the

Green Book. In Heading 9 enter the VCI Area Code contained

in the VCI Area Code Gazetteer for the area in which the job

is performed by the individual.

VIII. PRP-1-)EMBERSHTE

In HeadiE~Q., Column 6f! (Dang Vien NDCM) , enter one of

the followjng'

M - Individual is a full mpmber of the PRP

P - Individual is a probationary member of the PRP

N - Individual is not a member of the PRP

Q - Individual's PRP membership is not known

IX. DATE OF I~FORMAT ION

In Heading 11, Column 66 through 71 (Ngay Nhan Tin),

enter the latest date information on the individual was

t· ..,~.. :.. . \.'

~;(~f;~:'~~~~

'. c - 12


---__________. __-0 ___

• received, in day-month-year order, entering a zero before

any single digit. For example, 9 May 1971 is encoded 090571-

X. BIOGRAPHIC CODE

In Heading 12, Co lumn 72 -(Am-So Theo Doi), enter an A

to indicate that the individual is "at large". This column

must always be completed when making the initial submission

of a biographic report on an- individual.

XI. LOCATION OF DOSSIER

In Heading 13, Columns 73 through 79 (Dia Diem Ho So),

enter the location code number from the lIES Gazetteer for

the DIOCC and/or PIOCC where the dossier on the individual

is located. I ~

XI I. COMPUTER CODE

Enter a I into Column 80 (Am So Dien Toan).

C - 13

'


') ')

Instructions for entering aliases and/or alternate jobs.

1. In Heading 1 (Columns 1 through 24), using the Vietnamese

International Telegraphic Code, transliterate the-alias of

the individual. Enter the alias in the appropriate blocks

by first name, family name, middle name.

en Heading 4, (Colwnns 28 through 35), enter the same

leI Code Number that was given to the individual's true name.

3. In Heading 7 (Columns 50 through 56) and Heading 9,

(Columns 58 through 64), enter any alternative job/jobs and

location of the job/jobs in terms of the VCI Area Codes.

NOTE: Eacb alternative job must have a corresponding VCI

Area Code.

4. In Column 80 enter a 2.

o

..·'.···0

c - 14

II..


. Instructions for entering parent's names.

1. In Heading 1, (Columns 1 through 24), using the Vietnamese

International Telegraphic Code, traniliterate th~ par~nt's

names. Enter the first name, family name, and middle name.

2. In Heading' 4, Columns 28 through 35, enter the individual's

VCI Code'Number. This is the individual's original VCI

Code Number and cannot be changed. Do not create a number

for the parents.

3. In Column 72, enter one of the 'following:

a. M - Parent is mother

b. C Parent is father

4. Enter a 6 into Column 80.

o

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o

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-----:-~~--:-"~--:-~---'--------------------.-.,,-----------,------,----., NARA Reference Copy Page 40

o

Biographic changes:

1. If additional information .has become available since

the last report of an "at large" individual or if the

original information is no longer correct, changes may be

made as follows:

a. Enter the same VCI Code Number that was originally

assigned to the individual.

b. Enter a 3 in Column 80.

c. Refer to initial entry of biographic information.

Any field may be changed by entering the new data per the

rules outlined in initial submission of biographic data.

d. NOTE: The VCI Code Number is permanently assigned

and cannot be changed.

2. Deletion of information: Deletion of an entire record

·or any field (heading) can only be made through the PHUNG

H~NG Bloc. If information must be deleted, inform the

PHUNG HOANG Bloc of the deletion and the reason for it.

o

'.

,0_.

C)

c - 16

- ........--....---~-- -- ----~--- - _._- -_. ~- ~-.. -. -~'-'-'......- ~-_._--- -". ---..- -~--------...,------~--- ---,...- . NARA Reference Copy Page 41

._---------'-----_.

· 'j':

BIOGRAPHIC WORKSHEET EXAMPLE

FACTS: Situation 1

NGUYEN THI LAN is a 37 year old female. She resides in Phuoc

Kiep Village, Mo Cay District, Kien Hoa Province. She is

Chief of the Village Production Subsection of the Village

Finance-Economy section of the local VCI. She has no VCI

code number and operates in VC Mo Cay District. Her party

membership status is not known, but she has been placed on

Blacklist B. Her dossier is located at Mo Cay DIOCC. Ttris

information was obtained from the Special Police on 10 April

1971. The last VCI code number to be issued in Kien Hoa

Province was 34000016.

INSTRUCTIONS: Using the instructions commencing on page 8,

~nitial submission of Biographic "at large" worksheet, fill

in a biographic worksheet based on the information contained

in the above paragraph.

1. In the upper left hand corner of the worksheet, enter the

pr~vince, KIEN HOA, the district, MO CAY, and the month,

May 1971.

2. In Heading 1, on the first line, enter her name NGUYEN

THI LAN. Use the Vietnamese International Telegraphic Code.

The name should appear as LAN NGUYEENX THIV.

3. In Heading 2, enter a 2 to indicate LAN is a female.

4. In Heading 3, since LAN is 37 years old, enter 34 for

the year she was born.

5. LAN had not previously been assigned a vcr code number,

so refer to the province list of available vcr numbers and

0" ·"

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".


()

'-

,: .. find that the last number to have been issued was 34000016.

Therefore, you will assign the number 34000017 to LAN. It

is extremely important that you make notson the province

list that the number 34000017 has now been assigned. This

is to insure that there is no duplication of VCI code number~.

Enter the number 34000017 in Heading 4.

6. Leave Heading 5 blank since you do not know where she

was born.

7. For identification information make the following entries:

a. col 43 - B - indicates Blacklist B

b. col 44 K - no photograph

c. col 45 - K - no fingerprints

d. col 46 - C - yes - arrest ordered

e. col 47 K address not known of. col 48 C she is a confirmed VCI since there is an open dossier on her.

g. col 49 - N - information was obtained from S~ecial

Police.

8. To complete Heading 7, position in the infrastructure,

you must go to the Green Book to find her code number. On

page 11 of the machine printout of the Green Book, you will

find the Production Subsection of the Finance-Economy Section.

Therefore, in columns 50 through 56 you will enter lVLB 11.

The "V" indicates that LAN works on a village level.

C - 18


••

--'---~-'----':---'-----

~

9. Heading 8 is always blank.

10. In Heading 9, you must enter the location of Lan's job.

Utilizing the VCI Area Gazetteer, you will find that the code

number for Mo Cay District is 4340605. This number (05)

also indicates the village L~n works in. Enter this number

in Heading 9.

11. Since her membership in the People's Revolutionary Party

is not known, enter a "Q" in Heading 10.

12. In Heading 11, enter the date the information was

obtained; in this case, 10 April 1971. It should be entered

as 100471.

13. Since Lan is "at large", enter an "A" into Heading 12,

column 72.

o 14. In Her-ding 13, Columns 73 through 79, enter the location of Lan's dossier. Since it is located in Mo Cay District,

you will find the location number is 4340600. This number

was obtained from the HES Gazetteer (USID numbers) .

15. Enter a 1 in Column 80.

FACTS: Situation 2

The DlacC agent/informer has come up with some more information

concerning NGUYEN THI LAN. It has been learned that she often

uses the aliases of THANH LE and BAY BUA. Moreover, she was

born in Phuoc Hiep Village. She is also a full party member

and a photograph of her was obtained. The information' was

obtained on 15 May 71.

o

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INSTRUCTIONS: Using the instructions

fill in a worksheet with this additional information.

A. Addition of Place of Birth.

1. In the upper left hand corner of the worksheet,

enter the province, KIEN HOA, the district, MO CAY, and the

month, May 1971.

2. In the first line, enter the VCI code number in

Heading 4. This must be the same number that was previously

given to LAN. NOTE: It is not necessary to enter her name.

3. In Heading 5, enter LAN's place of birth code.

This is obtained from the HES Gazetteer. In this case it

is "4340600. B !'~,

4. In Heading 11, enter the date of this information. J! In this case it is 150571. o

5. Enter a 3 in Column 80.

B. Addition of an alias.

1. In Heading 1 of the second line enter LAN's alias,

THANH LE. Transliterate the name by means of the Vietnamese

International Telegraphic Code. Do the same for LAN's second

alias. In this case the transliterated name would be

entered in line 3.

2~ In Heading 4, enter the VCI code number previously

assigned to LAN. The number will appear in lines two and

three.

c - 20

".

-

/" ..0


3. In Heading 11, enter the date of information (150571).

4. Enter a 2 into column 80. This will be entered into

~ine two and three.

C. Change to information.

1. In Heading 4, enter the VCI Code Number originally

assigned to Lan. Do not change this number.

2. Under Heading 6, enter a C in Column 44. (TRAN-LET

ANH). This indicates that there is now a photograph available

of LAN.

3. In Heading 10, enter an M into Column 65. This

indicates that LAN is a full member of the PRP.

4. Enter a 3 into Column 80.

o

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- ----. ~.. ~~

i.

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ill PROVINCE:S ~itL.~-_:"':'_~ {:o;,: ~QN11I1...1£~~_

rilftltt

2

BIOGnAPllIc"\i~oiij{sin;l':T EXAMPLE

THEO nOI HTCS/CS.

05li6;;z .. = ;: :i - s ...... . ~=-:~~ . •• SOllaISl,III ~=z~ii'OlC • I 1 1 Ii 1 1 I

133 4 7 9

~

] GTTmTI III11111 [ill]] I111111I 01111111I 0WIllJ 0 I ! II !r I ] W : J mIlIIIJ until] mum I1111111 0 I1111111 0[TIJ]] 0L_~ 0 . J [QJl]JIl fTITII1J ITll.DIJ 111111] 011111 !n 0 llilill [J UTE~~ :-,

111,... '11 .....

(~ f-.J

\

l NARA Reference Copy Page 47

----'----- --

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", C - 24


~EUTRALIZATION WORKSHEET

1. Attached are instructions for the proper completion of

the PHUNG HOA~G Management Information System (PHMIS)

Neutralization worksheet. Although US personnel are not

required to complete the worksheets, it is necessary for US

advisory personnel to be knowledgeable of their content.

2. Instructions for the proper completion of the works'heets

are as follows:

a. Initial submission

b. Alias/alternate job

c. Parents' name reporting

d. Changes/updates

3. It should be noted that the submission of data should be

on a continuing basis and follow up worksheets on a regular

basis. Moreover, a neutralization worksheet is to be

submitted at the time of capture. FollowUp information

must be made after a capture to indicate whether he was

sentenced, and for what period of time, or released.

4. When submitting follow up information OR an individual,

strict attention must be paid to the VCI code number. The

VCI code number assigned to an individual on the initial ,.. ~ ,. r· > '.

neutralization worksheet must be used on all follow up I~:;' • I.,;: , "

information. If the individual was first reported on a

"biographic worksheet", however, the VCI code number assigned

to him on the biographic worksheet must be used. In no case

can an individual have more than one VCI code number.

J

.....

C - 25


o

NEUTRALIZATION WORKSHEET

Instructions for the propei completion of the neutraliza

tion worksheet.

I. NAME OF THE INDIVIDUAL

A. In Heading 1, Columns 1 through 24, (Ten Ho), using

the Vietnamese International Telegraphic Code transliterate

the full name of the individual. In sequence. enter the

first name, family name, and middle name.

II. SEX

A. In Heading 2, Column 25 (Fai) identify the sex of the

individual by entering a I to indicate male, or a 2 to

indicate a female. This he~ding must be completed on all

neutralization reports.

III. YEAR OF BIRTH o A. In Heading 3, Column 26 and 27 (Nam Sanh) enter the

last two digits of the year of birth of the individual. For

example. if the year of birth is 1945 enter a 45. This

heading must be completed on all neutralization reports.

I V . VC I CODE NmlBER .

A. In Heading 4, Columns 2R through 35, (Am-So HTCS/CS) J ~ ,

enter the individual's VCI code number. an eight digit

number assigned to each individllal. Assign numbers by

province according to VCI block assignments (neutralizations).

The first two digits are the province number. The third

digit is always a number 1 or greater for a VCI number

1-/,---Q

c - 26-.


created as a result of a neutralization.

Do not duplicate numbers.

R. If the individual was previously assigned a VCI code

number because of submission of a "Biographic At-Large"

report on him, the same VCI code number must be used when f1:',?'< ~, isubmitting a neutralization worksheet on him. Do not creatE:

a new VCI code number for him.

V. LOCATION CODE

A. In Heading 5, Columns 36 throu~h 42 (Am So Din Diem).

a. N - National

b. C - Corps/Military Region

c. P - Province, city, prefecture

d. D District (including prefecture and city precincts)

2. In the second through the fifth columns, enter the

':01'ence number of record from the National Police files.

3. In the remaining two columns, enter the last two

digits of the year in which the arrests took place.

VII. POSITION IN THE INFRASTRUCTURE A~~ LOCATION OF JOB.

A. In Heading 7 (Column 50 through 56) (To Chuc HTCS/CS)

describe the job performed by the individual in the VCI organization.

Instructions for encoding the VCI Organizational Code in

Heading 7 are contained in the machine printout of the Green

Book.

1. NOTE: If the individual has been previously reported

by means of a biographic "at large" worksheet, enter the

same job as last reyorted.

B. In Heading 9, (Columns 58 through 64) (Vung Nhan Tin),

describe the area where the individual performs his job.

(NOTE - for every entry in Heading 7, there must be a

corresponding entry in Heading 9). In Heading 9, enter the VCI

Area Code contained in the VCI Area Code Gazetteer for the area '. ' ~ ~ .'. o~

in which each job is performed by the individual. I:.:

by means of a biographic "at large" worksheet, enter the same

area as last reported.

VIII. PRP MEMBERSHIP

In Heading 10, Column 65 (Dong-Vien NDCM) enter one of

the following:

M - Individual is full member of the PRP.

P Individual is a probationary member of the PRP.

N - Individual is not a member of the PRP.

Q - Individual's PRP membership is not known.

NOTE: If a Q is entered when reporting the capture or rally

of a VCI, an explanation of why the individual's membership

status is Dot known must be written on the back of the work

sheet.

o IX. DATE OF ACTION

In Heading 11, Columns 66 through 71 (Ngay Nhan Tin)

enter the date the individual was killed, captured, or rallied,

in day-month-year order, entering _ zer. before any single

digit. For example, 10 May 1971 is encoded 100571. Wben a

report is submitted updating the capture status of a VCI

previously reported as captured, enter the date the change

in status took place (i.e., date sentenced, forwarded,

released, etc.).

X. STATUS

In Heading 12, Column 72 (Tinh Trang) report the atatus

of the individual, using one of the codes eontained in the list

, .

o -... C - 29


__ __

o'-..... -',', .

below. Unless a report is made of the capture of a VCl,· an

attempt to report his sentencing or other disposition will

,j be rejected' as invalid. The status codes are as follows: K Killed

Captured

;\ - Ra llied

1 - Sentenced less than 6 months

2 - Sentenced 6 months or more, but less than I year 3 - Sentenced. I year 0.' more but less than 2 years 4 - Sentenced 2 years or more E - Released as a result of processing

F - Referred to mi li tary court G -: Referred to civilian court

H -:Referred. to another province

I -. Banished

M - Military service (drafted)

P - Classified POW '.

T - Reclassified as Hoi Chanh

U -.Unaccounted for - not known to be in any detention

facility - nor,is there any record of his having been

processed by military court.

W - Released prior to bein~ forwarded for processing

x - Died after .capture

Z - Escaped

a - Other (explain)

C - 30

/

'~~"~~~~~~-.~··,~~....~C =.,=,.=. ..=.=~~=~=• ~~=~::::_'-='~'_=-=_:::...-"':"::~=-"':='~:':::'··'=--'-_=~·":::::·~_=_'

~ g

XI. OPERATIONAL INFORMATION

Heading 13 contains 7 columns, numbers 73, through 79.

Each column is used to report a separate item. Enter one of

the codes for each column as described below:

A. Column 73 (Type of Target) (Muc Thieu) enter one of the

following:

A - Specific target

B - General target

B. Column 74 (Level of Operation) (Cap H Quan) enter one

of the following:

A - Corps

B - Division tactical area

C - Sector/Province/PIOCC

D - Subsector/DIOCC

E - other (explain on back of worksheet)

C. Column 75 (Type of Action Force) (Luc Luong) enter one

of the following!

A - FWMAF, other than US

B - US Forces

C - ARVN Main Forces

D Regional Forces (RF)

E - Popular Forces (PF)

F - Civilian Irregular Defense Group (~IDG)

G ,Provincial Reconnaissance Unit ,(PRU)

o

-. c - 31

:;:: .: ~{ t. ' '. "': ~ .. " ''',-.:.


H - Rural Development Cadre. (RD)

I - People's Self Defense Force (PSDF)

J - Armed Propaganda Team (APT)

K - Military Security Service (MSS)

L - ~ational Police Field Force (NPFF)

M - National Police (NP)

N - Special Police (SP)

o - Chieu Hoi Cadre

P - Other (explain)

Q._ f.0.!11!!!.n_7~ .£TI.p~ £f_0.Ee!:a!i~.nl '£L£a!. .!! gu.:!nl. Operation

in which individual was killed, captured or rallied was:

A - Directed by the DrOCC or PIOCC

B - Conducted as a result of information provided by

the PIQCC or DIOCC

C - Conducted without assistance or direction from the

DIOCC or PIOCC

, ~._ f.0.!u~n_71 iBla£kli~tl .£S£ Qe~) enter one of the

following:

A - VCI was on Blacklist A

B - VCI was on Blacklist B

C - vcr was on Blacklist C

K - VCI was not previously identified before he was

killed, captured or rallied. (Previously identified means

his full name and position were known prior to his being

neutralized or captured, and the information was current

within one year.)

.~

"

C - 32


http:f_0.Ee!:a!i~.nl

I"_ ~olu~n_7~ iPla£e_o! Qe!e~t!o~)_(!o! Qi£) enter one of

the following: " ~~ '" A - Province Interrogation Center ~~f::X7;;~ ~ • ~" ".~..:~,~:~.•• , "t

B - Province Detention Center f;,>:~',' 1',:- "

C - ~ational Detention Center

D - Chieu Hoi Center

E - National Police Detention Facilities - District

F - National Police Detention Facilities - Province

G - Other (explain on back of worksheet)

G. ~olu~n_7~ is£u!:c~ £f_I~p.~t!f!c~t.!0E.)_(~g:!0E. IiE.) enter

one of the following:

B - PH Political OB

C - Captured document

D - Confession

E - Agent/Informer

F - Other (explain on ~ack of worksheet)

XII. Enter a 1 into column 80 (Am So Dien Toan).

) ~,'

''c'

C - 33 NARA Reference Copy Page 58

o Alias/Alternate Job

A. In Heading 1, Columns 1 through 24, (Ten Ho), using the

Vietnamese International Telegraphic Code, transliterate the

alias and/or aliases or the individual. In sequence, enter

the first name, family n~me, and middle name.

B. In Heading 4, (Coluans 28 through 35), enter the same VCI

Code Number that was given to the individuals true name.

c. In Heading 7, (Column& 50 through 56) enter any additional job/or jobs the individual performs. Again, describe the job

by means of the Green Book.

D. In Heading 9, (Coluane 58 through 64) describe any

additional areas the individual might work in. Again, entries \.:

are made by Reans of the VCI Area Code Gazetteer.

E. Enter a 2 in Column 80. o

C - ,34


Instructions for Entering Parent's Names

1. In Heading 1, Columns 1 th"tou:gh' 24,"using the Vietnamese

International Telegraphic Code, transliterate the names of the

individual's pare~ts~ In sequence enter the first name; ,

family name, and middle n~me.

2. In Heading 4, Columns 28 through 35, enter the individual's

VCI Code Number. This is the number originally assigned to the

individual and cannot be altered. Do not'create a number

for the parents.

3. In column 72, enter one of the following:

a. M - Parent is mother

b. C - Parent is father

4. Enter a 6 into column 80.

:~

C - 35


Neutralization changes/updates:

Changes and updates may be made to any of the information

on the worksheet except for the VCI code number. The

VCI code number i~ not subject to change.

1. In the event of a neutralization change and/or update,

enter a 4 in column 80.

2. After entering a 4 in column 80, make all changes and/or

updates in the proper headings.

3. The VCI code number must be entered into Heading 4,

columns 28 through 35. This number is the original number

assigned to the individual. Do not create a new number.

o

o

C - 36 .,


· . . ~.

'>",

NEUTRALIZATION WORKSHEET EXAMPLE

FACTS: SITUATION 1

On 1 June 1971, NGUYEN THI LAN, alias THANH LE and a 37

year old female, was arrested in Phuoc Hiep Village, Mo

Cay District, Kien Hoa Province. She was arrested as a

result of a specific targeting operation conducted by the

National Police Field Force ·(NPFF). The operation was

ordered by the District Chief. After her capture, she was

sent to the Province Headquarters, where she was detained

in the Province Compound.

INSTRUCTIONS: Using the instructions contained in TAB A,

initial submission of a Neutralization worksheet, and TAP B,

submission of an alias/alternate job, fill in a Neutraliza

tion worksheet based on the information contained in the

o above paragraph.

ANSWER:

1. In the upper left hand corner of the worksheet, enter

the province, KIEN BOA, the district, MO CAY, and the

month and year, June 1971.

2. In Heading 1, on the first line enter her name, NGUYEN

THI LAN. Use the Vietnamese International Telegraphic Code.

The name should appear as LAN NGUYENS THIV.

3. Heading 2 is filled in with a 2 to indicate LAN is a

female.

o

.... C - 37


I 4. Enter the last two digits of her year of birth in Heading 3. 1 ~ 5. Enter the VCI code number in Heading 4. Since LAN has

, !

~J already been identified and assigned a VCI code number,

. ~ enter the number previously assigned to her. Do not give

her a new number. The number to be entered is 34000017.

6. In Heading 5, enter the location code from the HES

Gazetteer for the geographical,area in which she was

captured. In this case it is 4340605.

7. In Heading 6, enter LAN's arrest number. In this case

it is D123471. It indicates that the arrest took place on

the district level; 1234 is the sequence number taken from

the National Police files; and 71 is the year of her arrest. o8. In Heading 7, enter LAN's position in the infrastructure. Since she was chief of the Production Subsection of the

Finance-Economy Section, her job code will be lVLB 11. The

j I"v" indi·cates that she works on a village level. The code was obtained from the Green Book.

9. Heading 8 is always left blank.

10. In Heading 9, refer to the VCI Area Code in which LAN

I works. In this case it is 4340605. This number was taken

from the VCI Area Code Gazetteer.

1 1 !

c - 38'.

o


11. since she is a full member of the PRP, enter an "M"

into Heading 10.

12. In Heading 11, enter the date the action took place;

fZ!~~:~·~~·in this case, 010671. ~ .~

13. In Heading 12, enter the $tatus in which LAN is in.

In this case she is captured. Therefore, enter a "C" in

column 72.

14. For the operational information contained in Heading

13, you must make the following entries:

a. Column 73 - A - she was a specific target

b. Column 74 D the operation was conducted on

district level.

o c. Column 75 - L - the action force that captured her

was the National Police Field Force (NPFF).

d. Column 76 - A - the operation was directed by the

DIOCC.

e. Column 77 A LAN was on Blacklist A.

f. Column 78 - B - she is being detained at the province

detention center.

g. Column 79 - E - your information came from an

agent/informer.

15. Enter a 1 in -column 80.

o

c - 39

'4;; . ", .' ~ ~ ..


FACTS: SITUATION 2

Lan was brought before the Province Security Committee (PSC)

on 14 July 1971. She was sentenced to two years in jail

for her activities in the VCI.

INSTRUCTIONS: Complete a neutralization worksheet on Lan

utilizing the instructions contained in TAB A.

ANSWER:

1. In the upper left hand corner enter the province,

KIEN HOA, the district, MO CAY, and the month and year,

July 1971.

2. In Heading 1, Columns 1 through 24, enter. LAN's name

using the Vietnamese International Telegraphic Code. The

name should appear as LAN NGUYENS THIV.

3. Enter a 2 into Heading 2. This indicates that LAN is o a female.

4. Enter the last two digits of her year of birth into

Beading 3.

5. In Heading 4, Columns 28 through 35, enter LAN's VCI

Code Number, 34000017. Do not assign a new number since

LAN has a code number.

6. In Heading 5, enter the location code from the HES

Gazetteer for the geographical area in which she was

sentenced. In this case it would be 4340600.

7. In Heading 6, enter LAN's arrest number, D123471.

-...: c - 40


8. In Heading 7 enter the position LAN held in the , . ~. "

infrast~ucture. Refer to the Green Book to find the proper

code for the chief of the Production Subsection of the

Finance-Economy section. In this case it is LVLB 11.

9. In Heading 9 enter the location code for the area in

which LAN worked. The code is obtained from the Vel Area

Code Gazetteer.

10. In Heading 11, enter the date the action took place.

In this case it is 140771.

11. In Heading 12, enter the status LAN is in. Since she

was sentenced to two years in prison, enter a four into

column 72. This indicates that she was sentenced to two

years in: pr ison.

12. Leave Heading 13 blank when a sentence.

13. Enter a one in column 80.

o

C - 41."


NEUTRALIZATION REPORT WORKSHEET AI .I~I"III""II .' t~

. 1'1\11 PROVINCE (/l.i:\ ~TRICT - PHIEU BAQ-CAO HTCS/CS ~t~f llli':,,,; -.-M

,

{) _1Il0l\ -~ •

... ," ..!!9 MJO OS ..s

WYnn-., "01 ..5t

"""""" ...

"'nD-Nm ... nl.'-3\. ..5. ' ~: ,

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C - 44 .'.

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• ___~__ ""."""'__--"" __ ~__=~~ ____ __ ....~J

. .' . .

'. . ,

.'"., : 0 •

,~~ . '.


0

VCI CODE NUMBERS

An eight digit number is assigned to each individual. Assign numbers by province according to VCI block assignments. Do not duplicate numbers. If the individual was assigned a VCI number through the biographic system, enter that number when reporting his neutralization. If he does not have a VCI number, a number is to be assigned to him by the province from a block of available numbers contained in the following list. The first two digits are the province number. The remaining six digits are the individual's identification number. Eacr !7JJividual is to have a unique identification number.

PROVINCE NUMBERS NEUTRALI ZATI ON BIOGRA"PHIC

Quang Tri 01 100,001 - 999,999 000,001 - 099;999

Thua Thien 02 100,001 - 999,999 000,001 - 099,999

Quang Nam 03 100,001 - 999,999 000,001 - 099,999

Quang Tin 04 100,001 - 999,999 000,001 - 099,999

Quang Ngai 05 100,001 - 999,999 000,001 - 099,999

Kontum 06 100,001 - 999,999 000,001 - 099,999

Binh Dinh 07 100,001 999,999 000,001 099,999

"Pleiku 08 100.001 - 999,999 000,001 - 099,999

Phu Bon 09 100,001 - 999,999 000,001 - 099,999

Phu Yen 10 100,001 - 999,999 000,001 - 099,999

Darlac 11 100,001 - 999,999 000,001 - 099,999

Khanh Hoa 12 100,001 - 999,999 000,001 - 099,999

Ninh Thuan 13 100,001 - 999,999 000,001 - 099,999 " ,

Tuyen Due 14 100.001 - 999,999 000,001 - 099,999

Ouang Due 15 HiO.OOl 999.999 000.001 099,999

Lam Dong 16 100,001 - 999,999 000,001 - 099,999

I I

t·

c - 45 ".

. ......" NARA Reference Copy Page 70

(),-,..

PROVINCE NUMBERS NEUTRALIZATION BIOGRAPHIC

Binh Thuan 17 100,001 - 999,999 000,001 - 099,999

Binh Tuy 18 100,001 - 999,999 000,001 - 099,999

Long Khanh 19 100,001 - 999,999 000,001 - 099,999

Phuoc Long 21 100,001 - 999,999 000,001 - 099,999

Binh T.,o;'g 22 100,001 - 999,999 000,001 - 099,999

Bjr:> "ong 23 100,001 - 999,999 000,001 - 099.999

1", j Ninh 24 100,001 - 999,999 000.001 - 099,999

Hau Nghia 25 100,001 - 999,999 000.001 - 099,999

Bien Hoa 26 100,001 - 999,999 000,001 - 099,999

Phuoc Tuy 27 100,001 - 999,999 000.001 - 099,999

Long An 28 100,001 - 999,999 000,001 - 099,999

Gia Dinh 29 100,001 - 999,999 000,001 - 099,999

Go Cong 30 100,001 999,999 000.001 - 099,999

Kien Tuong 31 100,001 999,999 000,001 099,999 J Kien Phong 32 100.001 - 999,999 000.001 - 099,999

Dinh Tuong 33 100,001 - 999,999 000.001 - 099,999

Kien Hoa 34 100,001 - 999,999 000.001 - 099,999

Vinh Binh 35 100,001 - 999,999 000.001 - 099,999

Vinh Long 36 100,001 - 999.999 000.001 - 099,999I 1 An Giang 37 100,001 - 999.999 000.001 - 099,999 ! J Kien Giang 38 100,001 - 999,999 000.001 - 099,999

Chuong Thien 39 100,001 - 999,999 000.001 - 099.999

Phong Dinh 40 100,001 - 999,999 000.001 - 099,999

Ba Xuyen 41 100,001 - 999,999 000.001 - 099,999

'.

'.' C - 46


PROVINCE NUMBERS NEurRALIZATION BIOGRAPHIC

An Xuyen 42 100,001 - 999,999 000,001 099,999 ~ tJ ~ Bac Lieu 43 100,001 - 999,999 000,001 - 099,999 ~~L..

Chau Doc 44 100,001 - 999,999 000,001 - 099,999 ~. 999,999 000,001 099,999 ~. Sa Dec 46 100,001 ~',:

~' .. " .Hue 91 100,001 - 999,999 000,001 - 099,999

..,"f. "'-.'i".:92 100,001 999,999 000,001 099 J 999 ..~,::f-·i't,''''''Jt. ~fDa Nang - - b'

r;~~~~~;]r.· .';.' Cam Ranh 93 100,001 - 999,999 000,001 - 099,999

~ .:

Da1at 94 100,001 - 999,999 000,001 - 099,999 Vung Tau 95 100,001 - 999,99,9 000,001 - 099,999 Saigon-Cholon 96 100,001 - 999,999 000,001 - 099,999

o

I. ~. ".

C - 47 ....:


r"\ ~, ~J

Appendix D

PHMIS EDIT RULES

0'. "

• 0

o. D - 1


IV

*PREVIOUSLY ON FILE AS "AT LARGE" I -o..4T..4 ELEMEr.JT I~-oE >< i I

DATE 30June71 PAGE _1_ DF _2__

PHMISSYSTEM NAME fiLE NAME~ctivity File RECORD NAtH lmer(j.j;ional Result

tJ

v

IIIMI HI ACIION HO IIIMINf HAMI om HAM I PI CfUR I lUll CRIIIRIA ACCI P WARN itA G RIJlCf 1 Name X(24) If not blank or alphabetic X . XJ 2 Sex X If not blank or 1,2 X X 3 Birth Year X If not blank or a£!e{IO or)SO X X

4 VCI Number

Province Prefix XX If not~-ll U-44 46 or Ql_QF. hr ..JL Serial Numbe r X(6) If not numeric and (100000 X X

5 Operation Location X(7) If not validated to HES USID Ix X 6 Arrest Number

Level X If not N, C, P, or D, or blank X X' Serial X(4) If not numeric or blank X X

Year XX If not blank or not after 1967 X X

7 VCI Position X(7) If not validated to r.rppn Hook or hl"nk IX X

S Filler X

L~ .t

u j I "-' ,J

*PREVIOUSLY ON FILE AS "AT LARGE"

"DATA ELEMEr-JT Ir-JUE X DATE 30 June 71 PAGE _2_ OF _2_

"1"I~m n"ml: PHMIS FILE NAME Activitv File RECORD NAM~ OneratiQnalRes_ult

.:

t1

\.oJ

::-;:v·!;~r\.~. _.. ' ..'"r.~,."".,

~?r"'¢ - 'f\-:

IIIMIN I NO II[MINI HAMI OAJA HAM I PlmRI 1011 CHIli RIA

HIION

ACm WARN IIA & REJICI

19 Source of ID X If not blank n,. R r. n 1

--

*NOT PREVIOUSLY ON FILE AS "AT-LARGE"

'DATA ELEME~T T~'DE >< DATE 30June71 PAGE _1_ OF _2_

SYSTEM NAME FILE NAME Activitv File RECORD NAM~ ~erational~~sultPHMIS I

· j \,

.:"

t:J

~

'

111101111 1II/oIINI lAM I OAIA RAMI P1tIURI AtlIDI

NO 1011 CRllIRlA ACCIP wm flAG RIJICI I Name X(24) If not alohabetic Ix 'X 2 Sex X If not 1,2,3 Ix X 3 Birth Year XX If not blank or age 80 X X 4 VCI Number

Province Prefix XX If not 1-19 21-44 46 or 91-96 X X Serial Number X(6) If not numeric and < 100000 X X

5 Operation Location X(7) If not validated to HES USID X X

6 Arrest Number

Level X If not N.L C P D or blank X X Serial X(4) If not numeric or blank pc X Year XX If not blank or not after 1967 Dc X

7 VCI Position X(7) If not validated to Green Book X X

8 Filler X

9 VCI Area X(7) If not validated to VCI area table X X

10 PRP Membership X Convert blanks to QJ if not M, N, P or Q X X

11 Action Date DDMMY X(6) If not valid date or not after 1967 X X 12 Status X If not K, C, R X X

13 Target Type X If not A or B Ix X 14 Operation Level X If not A-,- BJ C D, or E X X

15 Act"on Force X If not A thr.: P he y

16 Ope ratior.. Type X If not A, B, or C X X

17 Black List X Convert blanks to K, if not A, B, C, K X X

18 Detention Level X If not blank or A thru G X X

MACCams Form 45, 16 Jul. 70 Replaces edition of 25 Nov 69, which i.8 Ob801et "

o ",'·" .' ' .C '0L"- ~ ......... ~. ::- :- •~ ,:;:'-. ~""~""v-r._:"- 'C.-~_..:;,f,'f-. - :'" ~~~~.;~~';" :'~::"~="""'~"''''''''''-_'''T-''_'_'•"=' .~

"

~ ;::.:~.~> , '.~ NARA Reference Copy Page 76

A o~ '-'

* NOT PREVIOUSLY ON FILE AS "AT 1.. _~GE"

"'DATA ELEME"-JT ItJUE >< DATE 30June 71 PAGE _2_DF_2__

PHMISAm[ FILE NAME Activity File RECORD NAM~ Operational Result

.:

tJ

111

111M I N I IIIMINI HAM I om HAM I PI tJURI 1011 tRIIIRIANO

19 Source of ID X If not B C D E or F

Documents

fn2 .' Oll ~rr.es s r~ · Copy Nurnbe r __ of __ Copies. HEADQUARTERS MILITARY ASSISTANCE COMMAND, VIETNAM . PHUNG HOANG MANAGEMENT INFORMATION SYSTEM (PHMIS) March 1972 . MACV DOCUMENT

fn2 .' Oll ~rr.es s r~ · Copy Nurnbe r of Copies. HEADQUARTERS MILITARY ASSISTANCE COMMAND, VIETNAM . PHUNG HOANG MANAGEMENT INFORMATION SYSTEM (PHMIS) March 1972 . MACV DOCUMENT