FY2014 Fiscal Management Sub-Certification & Management Certification Updates

Presented by Diana Macias-Ollervidez

FY2014 Certification Process

• The Fiscal Management Sub-Certification and Management Certification (Certification) is required by all Department Managers (previously Account Administrators) per UT System policy 142.1

• UTS 142.1 highlights the importance of reconciling your Cost Centers as well as establishing adequate segregation of duties and internal controls

• Distributed in September and given two weeks for completion

• Sent via email from FiscalMgmtSubcert@utsa.edu

FY2014 Certification Process

• Department Managers will receive a link in the email to access the Certification as well as Cost Center information.

• Log in with their myutsa ID & password (abc123)

• The Department Chairs will be certifying on behalf of the PI’s this year

• Plan to notify the Department Chairs via email prior to the Certification distribution since this is different than in years’ past

Changes in the Certification due to PeopleSoft

• Department Managers may have difficulty answering some of the questions on the Certification, for example:

• Developed an option that may help with answering those types of questions - as opposed to “yes,” “no,” or “not applicable.”

Changes in the Certification due to PeopleSoft

• Example “Yes” Answer Options:

Reconciled September 2013-April 2014 and have maintained a

transaction log through August 2014

Reconciled September 2013-April 2014 and have not maintained a

transaction log through August 2014

• Required to further explain your answer in a comment box for each response (including No and Not Applicable)

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Important Items to Highlight• Last Statement of Account – April 2014

• Department Managers must continue to review/track expenses and sign certification statement for months May – August.

• We are still working on the distribution date – most likely mid September and to be completed by the beginning of October

• Encourage your Department Managers to complete the Certification timely (2 week deadline)

• VPs will be notified approximately 2 weeks after the deadline of those who have not completed the Certification

Contact Information

Diana Macias-OllervidezAssistant ControllerOffice of the Asst. Vice President/University Controller458-6915diana.ollervidez@utsa.edu

Sarah RemmertCompliance Assurance SpecialistOffice of Institutional Compliance and Risk Services458-4989Sarah.Remmert@utsa.edu

Questions?