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Gateway Science Academy Board of Directors Meeting
August 28, 2017 at 5:30pm Concept Schools Regional Office
6025 Chippewa St. Ste. 206, St. Louis, MO 63109
AGENDA
Mission Statement Mr. Goerger
Call to Order Mr. Goerger
Roll Call Mr. Goerger
Approval of the Agenda Mr. Goerger
Public Input Session Mr. Goerger
(Please note, the GSA Board public participation policy allows each speaker no more than three minutes and each topic is limited to no more than 20 minutes except with concurrence of the majority of the Board.)
Announcements/Acknowledgements
Consent Agenda Mr. Goerger
Approval of June 2, 2017 Meeting Minutes Mr.Goerger Approval of End of FY16 and July 2017 Financials Mr.Blackstone Approval of SPED Compliance Plan Mr.Blackstone GSA-LU Accountability Goals Mr.Blackstone
Student Achievement and Activities
Superintendent’s Report Mr. Blackstone
Personnel Report Mr.Blackstone Strategic Planning Report Mr.Blackstone
Sponsor’s Input Governing Board Related
Potential Board Members Mr.Goerger
Board Elections Mr. Goerger
Board Meeting Schedules Mr. Goerger
Other Business
New GSA Facility Search Report Mr. Blackstone
Adjourn the Meeting Mr.Goerger
Items in italics are action items.
Gateway Science Academy Board of Directors Meeting
June 2, 2017 at 5:30pm
Concept Schools Regional Office 6025 Chippewa St. Ste. 206, St. Louis, MO 63109
MINUTES
Mission Statement is read by Mr.Goerger at 5:48pm.
1. Session Opening:
Mr. Goerger commenced the meeting to order with the roll call (5:50pm) at the address 6025 Chippewa St., Suite 206; St. Louis, MO 63109.
Members Present: Orville (Beau) Goerger, Patricia Hunt, Ben Diefenbach, Vivian Resch, Mehmet Kahveci
Members Absent: None
GSA: Matt Sagnak, Principal, Nuh Celik, Principal
Concept Schools: Engin Blackstone, Superintendent, Hasan Damar, Treasurer
Sponsor: Lauren Dickerson
2. Adopt an agenda: Resolution: 2017-6-01
Mr. Diefenbach made a motion to adopt an agenda. The motion was seconded by Ms.Resch. Motion approved.
3. Public Input: None
4. Announcements/Acknowledgements
None
5. Approval of the Consent Agenda Resolution: 2017-6-02
Mrs.Hunt moved, Mr.Diefenbach seconded to approve the consent agenda.
Approval of April 28, 2017 Meeting Minutes No discussion Approval of April 2017 Financials
Mr.Damar presented the April 2017 financials, and answered the questions. Year to date income is at 86%, expenses are at 84%, and they are aligned with the projected budget. Mr. Damar also presented the loans and interest report.
Approval of FY18 Budget
FY18 Budget is presented by Mr.Damar. It is prepared based the actual income and expenses of last three years and enrollment number of 2017/2018 school year. Proposed budget shows $14,061,000 total revenue, $13,615,000 total expense, and $445,882 surplus. Salary and benefits take up 63% of the budget, which is 4% higher than the previous year.
Motion approved unanimously.
6. Student Achievement and Activities Superintendent’s Report:
- Summer school started on Wednesday, May 31st for 20 days. About 400 K-5 students are attending in two elementary campuses.
- GSA/LU Summer STEM Camp starts on July 17th for two weeks at Fyler campus, and there will be 30 students in attendance.
Sponsor’s Input:
- Mrs.Dickerson shared the updated sponsor monitoring report, and briefly went over it. LU is asking Board to respond the report by the beginning of next school year.
7. Governing Board Related
Board Meeting Dates for 17/18
- Next three Board meeting dates of 2017 is determined as follows: • August 28th at 5:30 pm • October 23rd at 5:30 pm • December 4th at 5:30 pm
Other Business:
New Facility Search:
Mr. Blackstone shared the information about potential building located at 4935 Fyler Ave. It is 70,000 sqft warehouse with small parking lot and green space behind it. Mr. Blackstone is going to make an arrangement to see the building on the week of June 5th.
8. Adjourn the Meeting Mr. Diefenbach moved to adjourn the meeting, Dr.Kahveci seconded. Meeting adjourned at 8:00 pm.
Items in italics are action items.
______________________________________________________________________________________________________________________________ Phone: 573-751-0699 Fax: 573-751-3910
August 1, 2017 Dear Superintendent/Administrator: ACTION REQUIRED Federal regulations implementing Part B of the Individuals with Disabilities Education Act (IDEA) require responsible public agencies providing for the education of children with disabilities within their jurisdiction to have in effect policies, procedures, and programs that are consistent with the state policies established under applicable Federal regulations. At this time, the Office of Special Education has published an updated model Local Plan for Compliance which is consistent with the provisions in the Missouri State Plan for Special Education which became effective July 30, 2017. This document is available on our website at http://dese.mo.gov/special-education/compliance/local-compliance-plan. This letter contains instructions for the completion of compliance requirements regarding the adoption of your agency’s Local Compliance Plan for Special Education. Please note: Even if your agency does not receive any IDEA Part B funds, your agency is still required to have a local compliance plan and submit annual assurances to DESE regarding the provision of services to students with disabilities under the IDEA. If you have any questions regarding the procedures for adopting/adapting the Local Compliance Plan, please contact the Compliance Section at 573-751-0699 or via e-mail to [email protected]. Sincerely,
Karen Allan, Director, Special Education Compliance sk Enclosures cc: Director of Special Education
______________________________________________________________________________________________________________________________ Phone: 573-751-0699 Fax: 573-751-3910
Instructions for Adopting/Adapting the Local Compliance Plan for the Office of Special Education ***Due Date—October 1, 2017***
In order to assist the responsible public agencies in meeting the requirement to have a Local Compliance Plan, the Office of Special Education has made available a Model Plan which can be found on our website at http://dese.mo.gov/special-education/compliance/local-compliance-plan. Public agencies must have adopted or adapted a Local Compliance Plan and by October 1, 2017, must complete the enclosed certification statement in accordance with the instructions below: Step 1. Your agency must choose one of the following options for their local compliance plan:
Option A. Adopt the Model Plan provided by the Department of Elementary and Secondary Education (Department). If the agency adopts the state’s model plan, it is automatically approved by the Department. You do not need to submit a copy of your plan to the Department, but a certification statement must be submitted.
Option B. Adopt the Model Plan with local revisions. The agency must submit a copy of the
pages on which revisions have been made with the revisions highlighted. These revisions must be approved by the Department before the agency’s compliance becomes final. (Note: Simply placing your agency’s name into the Model Plan does not constitute a revision. Revisions are substantive changes to the content of the plan)
Option C. Write your own compliance plan. The agency must submit a copy of the plan for
approval by the Department. The agency’s plan will not become final until receipt of approval from the Department.
Step 2. Your agency’s governing board must approve the Local Compliance Plan and complete the enclosed certification statement. (see notes 1-4) Step 3. For all options listed above, submit the certification statement to the address below. The certification can be found at: https://dese.mo.gov/sites/default/files/Local%20Compliance%20Plan%20Certification%20Statement_1.pdf. Also submit the model Compliance plan to the Department, only if required in accordance with the instructions in Step 1, option B or C. All required documentation is to be submitted to:
MO Dept. of Elementary and Secondary Education Office of Special Education-Compliance Attn: Sandy Kliethermes PO Box 480 Jefferson City, MO 65102 Fax: 573-751-3910
MISSOURI DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION OFFICE OF SPECIAL EDUCATION-COMPLIANCE
LOCAL COMPLIANCE PLAN CERTIFICATION STATEMENT SCHOOL DISTRICT NAME COUNTY-DISTRICT CODE
DISTRICT CONTACT DISTRICT PHONE NUMBER DISTRICT FAX NUMBER
INSTRUCTIONS
Complete the Adoption and Certification sections below. The form must be signed by the Board President, Superintendent, and Compliance Plan Contact.
Submit form via MAIL or FAX to: Special Education Compliance Missouri Department of Elementary and Secondary Education PO Box 480 Jefferson City, MO 65102 or Fax 573-751-3910
QUESTIONS: Contact Special Education Compliance at 573-751-0699 or [email protected]
ADOPTION
The Responsible Public Agency has chosen the following (check only one) in regard to adoption of a local plan for compliance with state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA):
Option A: Adopt the Model Compliance Plan made available by the Department of Elementary and Secondary Education (DESE).
Option B: Adapt the Model Compliance Plan made available by the Department with agency revisions. All pages on which revisions have been made to the Model Compliance Plan with highlighted revisions are enclosed. These revisions must be approved by DESE before the agency's plan becomes final.
Option C: Agency developed Compliance Plan (plan enclosed for DESE’s approval). Certification
CERTIFICATION
The Responsible Public Agency assures that the agency's Compliance Plan and applicable state and federal regulations constitute the basis for operation and administration of the activities to be carried out in the agency under Part B of the IDEA, to provide special education services for all children with disabilities between the ages of three (3) and twenty-one (21) who meet the eligibility criteria as stated in this plan and under the jurisdiction of the agency.
The Responsible Public Agency assures that programs administered under Part B of the IDEA are in accordance with the assurances provided in 34 CFR 76.301 of the General Education Provision Act (GEPA) and that federal funds made available under Part B of the IDEA are used in accordance with the excess cost and maintenance of fiscal effort and comparable services requirements of 34 CFR Sections 300.202 - 300.205 of the federal regulations governing the IDEA.
The local compliance plan was adopted by the Governing Board of the agency on ________________ (mm/dd/yy).
SIGNATURE OF BOARD PRESIDENT DATE
SIGNATURE OF SUPERINTENDENT DATE
SIGNATURE OF COMPLIANCE PLAN CONTACT PERSON DATE
The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities. Inquiries related to Department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Office of the General Counsel, Coordinator – Civil Rights Compliance (Title VI/Title IX/504/ADA/Age Act), 6th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-526-4757 or TTY 800-735-2966; email [email protected].
MO 500-3046 (08/17)
ItemRigor
Clarity Alignm
ent
Current Standard Proposed Standard Rationale Notes
MPI C, AProjected scores based on 2014 MPI data to be "on track" and "exceeding" from 2016 to 2020.
Calculated annually based on a 3 - 5% MPI increase.
Current goals set for years 2016 - 2020, but the lastest MPI data available 2014. Projections for each year should be calculated based on previous two years' data. Therefore the MPI target for any given year is unknown until the MPI calculations for immediatly preceeding year are available.
MPI is too volatile a measurement to use it to set goals, especially for a school that already has so many proficient/advanced students. Can we consider removing this? Were pressured by DESE to add before renewal. Engin will reach out to Steve Langhorst on DESE's rationale for requsting
A1.2 C
"The school will demonstrate required improvement in student performance for its subgroups"
"The school will demonstrate required improvement in student performance for its subgroups by earing 75% or more of the total points possible for each subject on the APR."
Unmeasurable, no defined variable.
Proposed Item Changes
A2.1 R +
"On average of all MAP grade level assessments, GSA will exceed the performance of SLPS by 15% annually in Proficient and Advanced Status."
"On average of all MAP grade level assessments, GSA will exceed the Missouri average annually in proficient and advanced status."
Increase rigor.
A2.3 C, R+
"The school average of ACT scores of GSA will be 20 or higher by our third graduating class, which will be the class of 2018."
"The school average of ACT scores of each GSA graduating class will be 20 or higher by the time of graduation, as reported by the ACT College Readiness Letter"
Begin monitoring by second graduating class. Clarify that scores not based on junior class state-wide test.
Consider adding a second ACT goal after examining data on past scores. Ex. 50% of graduates will have an ACT score of __ or above."
A3.1C, R+, A
"GSA will achieve a 90% graduation rate by our third graduating class in 2018."
"GSA will achieve a 92% 4-year graduation rate annually."
Raise goal to 92% for 4-year graduation rate.
Cohort will be 9th-grade adjusted cohort defined in same manner as MSIP.
A4.1 R+
"The overall annual growth rate of GSA on a nationally recognized norm-referenced test, NWEA, will be 50% or higher across all grades and subjects for which the test is given every year."
"60% of GSA students will meet their growth targets on the NWEA, a nationally recognized, norm-referenced assessment."
Increase rigor, reword for clarity
NWEA is going to start reporting on a measure of progress for students who don't meet the goal. GSA and Concept are looking into this and may add another goal.
A5.1 C"95% Student attendance annually."
"GSA will acheive 95% student attendance annually as reported by its student information sytem."
Define whether using rate as reported by SIS or ADA.
When drawing comparisons with state averages or other public schools, must use ADA, so figures may differ slightly.
A5.1.2
R+, A N/A - New Standard"90% of students are in attendance 90% of the time."
Align with state standard, monitor chronic absenteeism.
O1.1 C"Timely and sufficient filing of required reports"
"Timely and sufficient filing of 93% of required reports, and no outstanding reports"
Must have a standard or measure for this. Considered 95% but based on current list of requirements, 95% would be same as requiring 100%. Chose 93% because 2 late reports would be 93%.
Reporting Rquirements - List to start with and update as needed.
O1.2 A
"By the end of it's third year in operation, GSA will have a surplus of at least 5% of the state per pupil allocation.""
"GSA will have a combined balance of at least five percent of the amount expended for such funds during the previous fiscal year."
We have been using ASBR as the measurement, but this doesn't actually align with ASBR
Phrasing pulled from statutory requirement of at least 3% balance in 160.405.9 RSMo
O1.3 C"General budget to actual alignment."
"Budget of revenues and expenditures do not vary from actual revenues and expenditures by more than 10%." *Budget updates may be used for instances of facilities purchase or >5% budget shortfall
Define standard for alignment.
O2.1
Meetings are noticed and conducted consistent with open meetings law. Notices, agendas, minutes and supporting documents are appropriate and timely
"Governing Board annually reviews board policy and operates according to applicable law."
Combine O2.1; O2.3; O2.4 and add that board reviews policy.
O2.2
Decision-making that is free of conflicts and consistent with the school governing board’s fiduciary duty to act in the best interest of the school
Remove
O2.3 C"Material compliance with applicable due process laws and school governing board policy"
Combine
How is this communicated? Updated? Look at this to create criteria for measurable goal. Need to meet again on this.
If clean audit, not getting sued, updating policies as needed (subscribing to updating service such as MCPSA)
O2.4 C, A"Material compliance with applicable law (minutes, fiscal records, ASBR, Core Data, DESE)"
Combine
Redundant. Minutes (O2.1), Fiscal Records (O2.1; O2.3; O1.5) ASBR (O1.1; O1.5) Core Data (O1.1) DESE (O1.1)
