GENERAL MEETING MINUTES - Gladstone Regional …info.gladstonerc.qld.gov.au/meetings/20150407/attachments...2015/04/07 · GENERAL MEETING MINUTES HELD AT THE COUNCIL CHAMBERS - CIVIC

GENERAL MEETING MINUTES

HELD AT THE COUNCIL CHAMBERS - CIVIC CENTRE 101 GOONDOON STREET, GLADSTONE

On Tuesday 17 March 2015

Commencing at 9.00am

Stuart Randle CHIEF EXECUTIVE OFFICER

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GENERAL MEETING MINUTES TABLE OF CONTENTS

ITEM SUBJECT PAGE

G/1 MAYORAL STATEMENT ON CURRENT ISSUES ......................................... 4

G/2 MESSAGES OF CONDOLENCE .................................................................... 5

G/3 CONFIRMATION OF MINUTES ...................................................................... 5

G/3.1 Confirmation of General Meeting Minutes for 3 March 2015. ................... 5

G/4 BUSINESS ARISING FROM MINUTES .......................................................... 5

G/5 OFFICERS' REPORTS .................................................................................... 6

G/5.1 OFFICE OF THE CEO ..................................................................................... 6

G/5.1.1 Amended Delegation of Power to Chief Executive Officer - Legislative Changes and Reviews for the month of January 2015. ........................................... 6

G/5.2 ENGINEERING SERVICES ............................................................................. 7

G/5.2.1 Proposed Road Name for Unnamed Road off Bruce Highway, Colosseum ............................................................................................................... 7

G/5.2.2 Proposed Road Name for Unnamed Road off Bindaree Road Miriam Vale ............................................................................................................... 7

G/5.2.3 Proposed Park Name - Tannum Blue Estate, Tannum Sands .............. 8

G/5.2.4 Proposed Name Added to Approved Place Name Register .................. 9

G/5.2.5 Policy Review - Conditionally Registered Motor Bikes and Quad Bikes 9

G/5.2.6 Inland Queensland Roads Action Plan Working Group ....................... 10

G/5.3 CORPORATE AND COMMUNITY SERVICES ............................................. 10

G/5.3.1 Tender for Auckland Hill Kiosk on Lot 42 SP 260755 .......................... 10

G/5.3.2 Request for comment by DNRM on application to freehold Lot 2 DS 45 ............................................................................................................. 11

G/5.3.3 Request for comment by DNRM on application to freehold Lot 6 CTN 434, Lots 7 & 8 CTN 473 and Lot 5 CTN 1671. ..................................................... 12

G/5.3.4 Application to Freehold Lot 3 CTN 398 & Lot 8 CL 40381 .................. 12

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G/5.3.5 Application to Freehold Lots 32 & 34 CTN432 .................................... 13

G/5.3.6 Gladstone Bowls Club ......................................................................... 13

G/5.3.7 Review of Contracting and Procurement Policy .................................. 14

G/5.3.8 Amended Administrative Action Complaint Management Policy ......... 14

G/5.3.9 Major Events Advisory Panel Recommendations Round 3, 2015. ...... 15

G/5.3.10 Provision of Lifeguard Services ........................................................... 16

G/5.4 PLANNING AND ENVIRONMENT ................................................................ 17

G/5.4.1 Alf Larson/ Lions Park Redevelopment ............................................... 17

G/5.4.2 Development Application 920.2013 - Material Change of Use of Premises - Office (Business)- 43 Toolooa Street, South Gladstone ..................... 18

G/5.5 CHIEF FINANCIAL OFFICER ....................................................................... 22

G/5.5.1 Assessment of the Implementation of the 2014-2015 Operational Plan - Period Ending 28 February 2015. .......................................................................... 22

G/5.5.2 Monthly Financial Statements for the period end 28 February 2015. .. 22

G/5.5.3 Pension Remission Policy ................................................................... 23

G/5.5.4 Interest on Outstanding Rates - Aged Care Facilities ......................... 23

G/6 COUNCILLOR REPORTS ............................................................................. 24

G/6.1 Councillors' Report .................................................................................. 24

G/7 NOTICE OF MOTION .................................................................................... 31

G/8 QUESTIONS FROM THE PUBLIC GALLERY .............................................. 31

G/9 CONFIDENTIAL ITEMS ................................................................................. 31

ATTACHMENTS ....................................................................................................... 32

GLADSTONE REGIONAL COUNCIL GENERAL MEETING MINUTES - 17 MARCH 2015

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PRESENT Elected Members

Councillor - Mayor G M Sellers Councillor M M Brushe Councillor M J Burnett Councillor C R Chapman Councillor R A Hansen Councillor R F Lanzon Councillor G E McDonald Councillor K F Porter Councillor P J Sobhanian

Officers

Mr S J Randle (Chief Executive Officer) Mrs T J Dykstra (Executive Assistant)

Mr C F Dendle (Director Corporate and Community Services) Mr P J Keech (Director Engineering Services) Ms L A Dowling (Director Planning and Environment) Mr M D Holmes (Chief Financial Officer) Mrs H A Robertson (Manager Development Services) Mr C M Ross (Media and Communications Officer) APOLOGIES Nil. G/1 MAYORAL STATEMENT ON CURRENT ISSUES I wish to reflect on three events from earlier this month:- The first is my visit to our Sister City, Saiki for the 10 year Celebrations of Amalgamation. The 20th Anniversary of their Friendship Exchange with Handan City in China, (which has 30 million people), was also celebrated. I visited two schools, to encourage exchange programmes with Chanel College and Miriam Vale School. My initial idea of a Business and Industry exchange transformed into an opportunity for their Chamber of Commerce to float the idea of exporting Seafood to Australia through Gladstone. There is interest again in a Sporting Exchange with our Sister City residents in the area of Triathlons. The Cultural Exchange is working well and I would like to encourage another Artist in Residence. On International Women's Day I attended a reception at Government House. His Excellency, the Governor of Queensland, Paul De Jersey discussed with me the effects of Cyclone Marcia in our Gladstone Region. Thirdly, I wish to note the visit to our region by the Deputy Premier, Minister for Transport, Minister for Infrastructure, Local Government and Planning and Minister for Trade, Jackie Trad MP. She was very happy to take questions from our Council on all matters relating to our Region and then took a tour of the northern area where Cyclone Marcia travelled.


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G/2 MESSAGES OF CONDOLENCE Nil. G/3 CONFIRMATION OF MINUTES G/3.1 CONFIRMATION OF GENERAL MEETING MINUTES FOR 3

MARCH 2015. Purpose: Confirmation of the minutes of the General Meeting held on 3 March 2015. Officer's Recommendation: That the minutes of the General Meeting of Council held on 3 March 2015 be confirmed. G/15 / 2332 Council Resolution: Moved Cr Chapman Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED G/4 BUSINESS ARISING FROM MINUTES Nil.


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G/5 OFFICERS' REPORTS G/5.1 OFFICE OF THE CEO G/5.1.1 AMENDED DELEGATION OF POWER TO CHIEF

EXECUTIVE OFFICER - LEGISLATIVE CHANGES AND REVIEWS FOR THE MONTH OF JANUARY 2015.

Purpose: This report recommends changes to delegations to the Chief Executive Officer following recent amendments to State Government Acts and Regulations as reviewed during the month of January 2015. Officer's Recommendation: That in accordance with Section 257 of the Local Government Act 2009, Council delegate to the Chief Executive Officer, the exercise of powers contained in Schedule 1 of the Instruments of Delegation attached as Addendum 1 with the exception of 121A(2) (in Part 5) which is to be excluded. These powers to be exercised subject to the limitations contained in Schedule 2 of the Instruments of Delegation attached as Addendum 1. G/15 / 2333 Council Resolution: Moved Cr Brushe Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED


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G/5.2 ENGINEERING SERVICES G/5.2.1 PROPOSED ROAD NAME FOR UNNAMED ROAD OFF

BRUCE HIGHWAY, COLOSSEUM Purpose: The purpose of this report is to allow Council to consider naming an unnamed road located off Bruce Highway, Colosseum. Officer's Recommendation: That Council:- 1. Name the unnamed road located off Bruce Highway, Colosseum between

Lot 8 SP120836 and Lot 7 SP120836 as: Mount Elmo Road

2. Advise surrounding residents of the adopted road name (via a letter) and install

the appropriate signage in accordance with Council's Standards for a cost of $4,000 to be funded by the existing Roads Services Maintenance budget.

G/15 / 2334 Council Resolution: Moved Cr Porter Seconded Cr Chapman That the Officer's Recommendation be adopted.

CARRIED G/5.2.2 PROPOSED ROAD NAME FOR UNNAMED ROAD OFF

BINDAREE ROAD MIRIAM VALE Purpose: The purpose of this report is to allow Council to consider naming an unnamed road located off Bindaree Road, Miriam Vale. Officer's Recommendation: That Council:- 1. Name the unnamed road located off Bindaree Road, Miriam Vale between Lot

207 FD19 and Lot 2 RP616241 as: Sadock Road

2. Advise surrounding residents of the adopted road name (via a letter) and install the appropriate signage in accordance with Council's Standards for a cost of $4,000 to be funded by the existing Roads Services Maintenance budget.


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G/15 / 2335 Council Resolution: Moved Cr Hansen Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED G/5.2.3 PROPOSED PARK NAME - TANNUM BLUE ESTATE,

TANNUM SANDS Purpose: The purpose of this report is to allow Council to consider a request to name one (1) new park that was created as part of Tannum Blue Estate Stage 1A, Tannum Sands. Officer's Recommendation: That Council:- a. Approve the naming of one (1) park within the Tannum Blue Estate Stage 1A

development as 'Gullarn Ngheere Park' (Lot 9999 SP 228432) in accordance with the request and advise Economic Development Queensland accordingly.

b. Request Economic Development Queensland to supply and install the

appropriate naming sign and an additional information sign that explains the name in accordance with Council's standards.

The Director Engineering Services advised that he was unable to confirm the correct spelling of the proposed recommended Park name and requested that the report be withdrawn. G/15 / 2336 Council Resolution: Moved Cr Burnett Seconded Cr Sobhanian That the matter be held over to a future meeting for further information to be obtained.

CARRIED


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G/5.2.4 PROPOSED NAME ADDED TO APPROVED PLACE NAME REGISTER

Purpose: The purpose of this report is to allow Council to consider adding a name to the 'Approved Place Name Register' in memoriam. Officer's Recommendation: That Council:- Add 'John Anthony Mawer' to the 'Approved Place Name Register' to be used in

the Gladstone City urban area and noted as a worthy citizen. Advise the applicant accordingly. G/15 / 2337 Council Resolution: Moved Cr Chapman Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED G/5.2.5 POLICY REVIEW - CONDITIONALLY REGISTERED MOTOR

BIKES AND QUAD BIKES Purpose: The purpose of this report is to allow Council to consider a routine revision of the following P-6.01.06 Conditionally Registered Motor Bikes and Quad Bikes Policy. Officer's Recommendation: That Council adopt the revised P-6.01.06 Conditionally Registered Motor Bikes and Quad Bikes Policy attached as Addendum 2. G/15 / 2338 Council Resolution: Moved Cr Brushe Seconded Cr Lanzon That the Officer's Recommendation be adopted.

CARRIED


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G/5.2.6 INLAND QUEENSLAND ROADS ACTION PLAN WORKING GROUP

Purpose: The purpose of this report is to allow Council to consider a request to support the Inland Queensland Roads Working Group develop their Action Plan to make a strong case for better funding of Inland Queensland roads. Officer's Recommendation: That Council advise the Inland Queensland Roads Action Plan Working Group, that it considers the Action Plan Project to be a great initiative for Inland Queensland and that if upgrading the Dawson Highway to allow Road Trains access from Biloela to Calliope and the Gladstone State Development Area, was considered a priority project, Council would be prepared to contribute $5,000 (+GST), as requested (Working Group email 11 March 2015), towards the Action Plan project. G/15 / 2339 Council Resolution: Moved Cr Porter Seconded Cr Burnett That Council advise the Inland Queensland Roads Action Plan Working Group, that it considers the Action Plan Project to be a great initiative for Inland Queensland and that if upgrading the Dawson Highway and the surrounding road network to allow Road Trains access to the Gladstone Port Precinct and the Gladstone State Development Area, was considered a priority project, Council would be prepared to contribute $5,000 (+GST), as requested (Working Group email 11 March 2015), towards the Action Plan project.

CARRIED G/5.3 CORPORATE AND COMMUNITY SERVICES G/5.3.1 TENDER FOR AUCKLAND HILL KIOSK ON LOT 42 SP

260755 Purpose: The purpose of this report is to seek Council's view in relation to entering into a Lease over the Auckland Hill Kiosk on Lot 42 SP 260755. Officer's Recommendation: That Council resolves to delegate authority to the Chief Executive Officer to enter into a Lease with Mr Bill Fawzi for the Auckland Hill Kiosk located on Lot 42 SP 260755.


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G/15 / 2340 Council Resolution: Moved Cr Burnett Seconded Cr Lanzon That the Officer's Recommendation be adopted.

CARRIED The meeting discussed the current carparking at Auckland Hill and it was resolved that officer's investigate carparking arrangements of this area with a possible reconfiguration. G/5.3.2 REQUEST FOR COMMENT BY DNRM ON APPLICATION TO

FREEHOLD LOT 2 DS 45 Purpose: This report seeks Council's view in relation to a request for comment by the Department of Natural Resources and Mines (DNRM) regarding an application to freehold Lot 2 DS 45. Officer's Recommendation: That Council advise the Department of Natural Resources and Mines (DNRM) that it offers no objection to the application to freehold Lot 2 DS 45. G/15 / 2341 Council Resolution: Moved Cr Hansen Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED


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G/5.3.3 REQUEST FOR COMMENT BY DNRM ON APPLICATION TO FREEHOLD LOT 6 CTN 434, LOTS 7 & 8 CTN 473 AND LOT 5 CTN 1671.

Purpose: This report seeks Council's view in relation to a request for comment by the Department of Natural Resources and Mines (DNRM) regarding an application to freehold Lot 6 CTN434, Lot 7 and 8 CTN473 and Lot 5 CTN1671. Officer's Recommendation: That Council advise the Department of Natural Resources and Mines (DNRM) that it offers no objection to the application to freehold Lot 6 CTN 434, Lot 7 and 8 CTN 473 and Lot 5 CTN 1671, subject to Lot 8 CTN 473 being amalgamated with Lot 7 CTN 173. G/15 / 2342 Council Resolution: Moved Cr Lanzon Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED G/5.3.4 APPLICATION TO FREEHOLD LOT 3 CTN 398 & LOT 8 CL

40381 Purpose: This report seeks Council's view in relation to a request for comment by the Department of Natural Resources and Mines (DNRM) regarding two applications to freehold Lot 3 CTN 398 and Lot 8 CL 40381. Officer's Recommendation: That Council advise the Department of Natural Resources and Mines (DNRM) that it offers no objection to the freeholding of Lot 3 CTN 398 and Lot 8 CL 40381, subject to the creation of a practical and legal road access or the land being amalgamated with a neighbouring parcel of land which has a practical and legal road access. G/15 / 2343 Council Resolution: Moved Cr Brushe Seconded Cr Chapman That the Officer's Recommendation be adopted.

CARRIED


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G/5.3.5 APPLICATION TO FREEHOLD LOTS 32 & 34 CTN432 Purpose: This report seeks Council's view in relation to a request for comment by the Department of Natural Resources and Mines (DNRM) regarding two applications to freehold Lots 32 and 34 CTN432. Officer's Recommendation: That Council advise the Department of Natural Resources and Mines (DNRM) that it offers no objection to the applications to freehold Lots 32 and 34 CTN432.

G/15 / 2344 Council Resolution: Moved Cr Hansen Seconded Cr Lanzon That the Officer's Recommendation be adopted.

CARRIED G/5.3.6 GLADSTONE BOWLS CLUB Purpose: This report seeks Council's view in relation to a request from Gladstone Bowls Club Inc. for a possible merger between them and the Gladstone Returned and Services League (RSL) Club. Officer's Recommendation: That Council advise the Gladstone Bowls Club Inc. that:

1. It offers no objection to a merger between the Gladstone Bowls Club Inc. and the Gladstone Returned and Services League (RSL) Club, and

2. Would like to start negotiations on a new lease over part of Lot 1 G14221.

G/15 / 2345 Council Resolution: Moved Cr Sobhanian Seconded Cr Chapman That the Officer's Recommendation be adopted.

CARRIED


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G/5.3.7 REVIEW OF CONTRACTING AND PROCUREMENT POLICY Purpose: This report seeks Council's view in relation to amending the Contracting and Procurement Policy. Officer's Recommendation: That Council adopt the amended Contracting and Procurement Policy attached as Addendum 3. G/15 / 2346 Council Resolution: Moved Cr Chapman Seconded Cr McDonald That the Officer's recommendation be adopted.

CARRIED A Division was called on the motion: In Favour of the Motion: Crs Brushe, Chapman, Lanzon, McDonald, Porter, Sellers Against the Motion: Crs Burnett, Hansen, Sobhanian. G/5.3.8 AMENDED ADMINISTRATIVE ACTION COMPLAINT

MANAGEMENT POLICY Purpose: This report presents an amended Administrative Action Complaint Management Policy for Council's consideration/ adoption. Officer's Recommendation: That Council:- 1. Adopt P-2015/02 Administrative Action Complaint Management Policy as

attached as Addendum 4; and 2. Repeal existing Policy P-2014/23 Administrative Action Complaint Management

Policy.


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G/15 / 2347 Council Resolution: Moved Cr Chapman Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED

Cr Porter declared a potential conflict of interest in Item G/5.3.9 as she is a Life Member of the Gladstone Engineering Alliance.

Cr Porter remained in the room during the consideration of Item G/5.3.9. G/5.3.9 MAJOR EVENTS ADVISORY PANEL RECOMMENDATIONS

ROUND 3, 2015. Purpose: To seek Council’s approval of Major Events Advisory Panel (MEAP) recommendations for financial assistance as outlined below. Officer's Recommendation: THAT:

1. The minutes of the Major Events Advisory Panel meeting on 11 February 2015 be received.

2. Council endorse the following recommendations from the Panel:

ORGANISATION EVENT AMOUNT REQUESTED

AMOUNT RECOMMENDED

RATIONALE

Gladstone Ports Corporation

Botanic to Bridge $10,000 $0

Financial need for funding not established.

Boyne Tannum Hookup Association

Boyne Tannum Hookup

$15,000 $15,000

To enable the event to meet a new level of success and sustainability into the future.

Gladstone Engineering Alliance

Major Industry Conference $10,000 $0

Financial need for funding not established.

The Silver Spurs Western Performance

The All Breeds Equestrian Extravaganza

$11,000 $8,000 New event; funding covers shortfall in submitted budget.

TOTALS $46,000 $23,000 G/15 / 2348 Council Resolution: Moved Cr Lanzon Seconded Cr Burnett That the Officer's Recommendation be adopted.

CARRIED


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G/5.3.10 PROVISION OF LIFEGUARD SERVICES Purpose: The purpose of this report seeks Council's direction to renew current arrangements with Surf Life Saving Queensland without the proposed extensions. Officer's Recommendation: THAT:

1. In accordance with s. 235(1) of the Local Government Regulation 2012, Council resolve that it is satisfied that Surf Life Saving Queensland is the only supplier of lifeguard services for Tannum Sands and Agnes Water public beaches reasonably available to it, thereby negating the normal invitation for competitive tender.

2. Surf Life Saving Queensland be advised that:

a. Council wishes to continue with the 2014/ 15 level of lifeguard services

in both Tannum Sands and Agnes Water for 2015/ 16.

b. Council does not consider the proposed increase in services at Agnes Water to be warranted at this time.

3. The Chief Executive Officer be authorised to conclude negotiations with Surf

Life Saving Queensland for services for the 2015/ 16 financial year, noting that the intent is to signal arrangements up to 30 June 2017.

G/15 / 2349 Council Resolution: Moved Cr Brushe Seconded Cr Burnett That the Officer's Recommendation be adopted.

CARRIED


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G/5.4 PLANNING AND ENVIRONMENT G/5.4.1 ALF LARSON/ LIONS PARK REDEVELOPMENT Purpose: To provide Council with information and advice in relation to the planned redevelopment of Alf Larson/ Lions Park, Miriam Vale. Officer's Recommendation: That Council defer the planned redevelopment of Alf Larson/ Lions Park Miriam Vale and review the matter in its 2017/ 18 budget deliberations. G/15 / 2350 Council Resolution: Moved Cr Chapman Seconded Cr Lanzon That Council proceed as planned and previously approved by Council.

MOTION LOST G/15 / 2351 Council Resolution: Moved Cr Porter Seconded Cr Brushe That Council request a further report on how to resolve the land tenure issues with the Lions Club to enable a decision by the end of the financial year.

CARRIED

The meeting adjoined for morning tea at 10.54 am and reconvened at 11.04am.


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G/5.4.2 DEVELOPMENT APPLICATION 920.2013 - MATERIAL CHANGE OF USE OF PREMISES - OFFICE (BUSINESS)- 43 TOOLOOA STREET, SOUTH GLADSTONE

Development Application:

Application Number: DA/920/2013

Applicant: Projects Unlimited

Owner: Mr J Kolesky and Mr L Jordaan

Date Of Receipt: 27 September 2013

Location: 43 Toolooa Street, South Gladstone

RPD: Lot 1 RP 604217

Area: 760m2

Current Use Of Land: Dwelling House

Zoning: Residential (Higher Density)

Proposal: Office (Business)

Submissions Close Date: 13 February 2015

Number Of Submissions: One (1) 'properly made submission'

Purpose: The Purpose of this report is to consider Development Application DA/920/2013. Officer's Recommendation: That the Development Application DA/920/2013 for a Material Change of Use of Premises for an Office (Business) use at 43 Toolooa Street, South Gladstone on land otherwise described as Lot 1 RP 604217 be approved subject to the following conditions: 1. The development shall be carried out in accordance with the submitted application

and supporting documents including the following plans and with any modifications required by conditions of this permit.

Drawing Name Drawing Number Drawn By Date Site Layout GD0519-C01, Rev: D Gladstone

Drafting 08/11/2013

Landscaping Plan GD0519-C02, Rev: C Gladstone Drafting

08/11/2013

Turning Path Layouts GD0519-C03, Rev: A Gladstone Drafting

08/11/2013

Site Impervious Area Plans

GD0519-C04, Rev: A Gladstone Drafting

08/11/2013

except where amendments are required to satisfy the conditions of this approval.

Special Conditions 2. The Applicant / Developer must provide varying façade treatments to the main

building façade along both Toolooa and Short Streets to activate the buildings


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commercial nature. (Typical façade treatments include awnings and texture variations for building cladding.)

3. The Applicant / Developer must remove the fence along the Short and Toolooa

Street frontages prior to the issue of a Building Final Certificate. 4. Hours of operation must be restricted to the hours of 7am to 6pm Monday to

Saturday. Building Works 5. The applicant / developer is required to obtain a Development Permit for Building

Works (to reclassify the structure to a Class 5 building) in accordance with the Sustainable Planning Act 2009. Construction is to comply with the Building Act 1975, the Building Code of Australia and the requirements of other relevant authorities.

6. All plant and equipment (including air conditioners, exhaust fans and the like) are to be housed, screened and located so that these do not cause environmental nuisance or harm to residential uses in the surrounding area.

7. Environmentally responsible erosion and sediment control measures shall be generally in accordance with the principles / practices described in the publication: ICEA Best Practice Erosion & Sediment Control - November 2008. International

Erosion Control Association (Australasia), Picton NSW

8. The site has been identified as an area located between 5m and 20m AHD and at risk of being subject to potential Acid Sulfate Soils. Details of the proposed measures and controls of Acid Sulfate Soils are to be submitted to Council during construction in the case of excavating more than 100m3 of soil from below an elevation of 5m AHD, or filling over 500m3 of soil below 5m AHD, the Applicant must submit to Council, as part of the Building Works Application a detailed ASS investigation report to determine whether ASS are present in the area to be disturbed.

If ASS is found:

a) A report is needed to define the location, depth and existing/potential acidity of

ASS relative to the proposed disturbance. If ASS is to be disturbed by the proposed development, the Applicant is also expected to provide a comprehensive ASS is to be disturbed by the proposed development, as the Applicant is also expected to provide a comprehensive ASS management strategy outlining how the proposed development will achieve Performance Outcomes P1 and P2 of the State Planning Policy Guideline - State Interest - Emissions and Hazardous Activities - Guidance on Acid Sulfate Soils - December 2013;

b) The Applicant must maintain the water quality and ecological health of the receiving environment;

c) The Applicant must avoid adverse effects on environmentally sensitive areas; d) The Applicant must avoid accelerated corrosion of assets such as buildings,

structures, roads and other infrastructure; and e) The Applicant must treat the affected soils in an appropriate manner.

One way of achieving compliance with the condition is as follows:


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a) Have no ASS disturbed ; or b) Have less than 100 m3 of ASS with either >0.7% peroxide oxidisable

sulphur or > 400 moles H+/tonne TPA or TAA will be disturbed.

Link to Guideline provided: http://www.dsdip.qld.gov.au/resources/guideline/spp/spp-guideline-emissions-hazardous-activities-acid-sulfate-soils.pdf

9. Open storage areas shall be adequately screened so as not to detract from the

visual amenity of the area. 10. Provision of a 1.8m high screen fence to the South-West and South-East site

boundaries to provide buffering for neighbouring residential uses. The fence details are to be submitted with the related Building Works application.

Car Parking and Access 11. Provision of a minimum of 5 vehicle car parking spaces (for the approved use) on

site in accordance with the approved plan being the Site Layout of Condition 1 including designated disabled car parking space(s). These spaces and all vehicle movement areas are to be constructed, sealed, drained, linemarked and maintained in accordance with Australian Standards AS2890.1 and Councils Road and Transport Standard 2005.

12. No vehicle larger than short type, class 1 vehicle in accordance with the

AUSTROADS Vehicle Classification Table is allowed to access the site. 13. The Applicant shall provide disabled access from the proposed disabled car parking

bay into the building compliant with the Disability Discrimination Act 1992. 14. All driveways are to be clearly signposted and constructed in accordance with

Council's Standard Drawing Figure D - Standard Non Residential Vehicle Crossing in accordance with the Engineering and Development Guidelines Roads and Transport Standard 2005. The Applicant shall obtain a driveway approval in conformity with Council’s Subordinate Local Law No. 1.15 (carrying Out Works on a Road or Interfering with a Road or its Operation) 2011.

15. Provision of a 2 metre wide concrete footpath for the full extent of the Toolooa

Street and Short Street frontage of the site. The applicant is required to obtain an approval as part of an application to Council for Operational Works or a Works within a Council Road Reserve Application. The footpath shall be of a non-skid surface acceptable to Council and be flat and continuous in grade.

Advisory Note: It is recommended that the footpath along Toolooa Street connect into the new concrete path shown on the Site Plan (Site Layout: GD0519-C01, Rev: D, dated 8/11/2013) to provide continual access between the subject site and Toolooa Street.

Stormwater 16. All stormwater runoff must be piped and discharged to the nearest legal point of

discharge or the existing approved inter allotment stormwater drainage system in Council controlled road. Council's approval will be required for any alterative point of discharge.


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Landscaping 17. A 3m wide landscaping strip in addition to the submitted landscaping plan

(Landscaping Plan: GD0519-C02, Rev: C, dated 8/11/2013) is to be provided along the entire Short Street frontage (excluding the driveway crossover area). The landscaping strip must incorporate a wide selection of mature landscaping vegetation generally consisting of ground, shrub and tree cover uncompromising of any infrastructure items. Landscaping species must be generally consistent with Councils "preferred landscaping species list". An amended landscaping plan showing the 3m landscaping strip must be submitted for Council approval prior to the lodgement of a Building Works Application.

18. All landscaping is to be maintained at a suitable standard (i.e. alive and manicured)

at all times. Nuisance Abatement 19. Noise and its management are to be within the acceptable limits of the

Environmental Protection (Noise) Policy 2008 under the Environmental Protection Act 1994.

20. The technical parameters, design, installation, operation and maintenance of any outdoor lighting to comply with the requirements of Australian Standards AS4282 - Control of the Obtrusive Effects of Outdoor Lighting.

Miscellaneous 21. Any proposed advertising signage is to comply with the Advertising Signs

(Operational Works) Code.

22. The Applicant is required to reinstate any damaged or removed kerb & channel, landscaping and turfing if affected by these development works.

23. The site is to be maintained in a clean and orderly state at all times. 24. Prior to the commencement of the use, a satisfactory Compliance Inspection is to

be carried out and endorsed by the relevant Council Officer.

END OF CONDITIONS Advice to Applicant An Adopted Infrastructure Charge Notice in relation to the infrastructure charges applicable to this development has been provided separately. G/15 / 2352 Council Resolution: Moved Cr Chapman Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED


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G/5.5 CHIEF FINANCIAL OFFICER G/5.5.1 ASSESSMENT OF THE IMPLEMENTATION OF THE 2014-

2015 OPERATIONAL PLAN - PERIOD ENDING 28 FEBRUARY 2015.

Purpose: Presenting the progress towards the implementation of Gladstone Regional Council's 2014/ 2015 Operational Plan for the period ending 28 February 2015. Officer's Recommendation: 1. The information contained within the Assessment of the Implementation of the

2014/ 2015 Operational Plan - Period Ending 28 February 2015 attached to the officer's report be noted; and

2. The report be received. G/15 / 2353 Council Resolution: Moved Cr Sobhanian Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED G/5.5.2 MONTHLY FINANCIAL STATEMENTS FOR THE PERIOD

END 28 FEBRUARY 2015. Purpose: This report seeks Council adoption of the Monthly Financial Statements for the 2014/ 2015 year to date, for the period ended 28 February 2015, as required under Section 204 Local Government Regulation 2012. Officer's Recommendation: That Council adopt the Monthly Financial Statements attached as Addendum 5 for the 2014/ 2015 year to date, for the period ended 28 February 2015, as required under Section 204 Local Government Regulation 2012. G/15 / 2354 Council Resolution: Moved Cr Hansen Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED


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G/5.5.3 PENSION REMISSION POLICY Purpose: Review of Council's Pension Remission Policy (P-2015/07). Officer's Recommendation: That Council:

a) Endorse the Pension Remission Policy (P-2015/07) attached as Addendum 6;

b) Endorse a review of all pension applications prior to the 2015/ 2016 rates levy, with new forms to be completed by pensioners for remission to be granted (excluding applications received within the last six months);

c) Endorse an ongoing five year review of all Pension Applications; and

d) Endorse verification of Pension Applications via Centrelink/ Department of Veteran Affairs on a six monthly basis rather than annually.

G/15 / 2355 Council Resolution: Moved Cr Sobhanian Seconded Cr Porter That the Officer's Recommendation be adopted.

CARRIED G/5.5.4 INTEREST ON OUTSTANDING RATES - AGED CARE

FACILITIES Purpose: The attached correspondence to the officer's report received from Gladstone Central Committee on the Ageing requests Council reverse the interest charged on outstanding rate amounts. Officer's Recommendation: That Council grant a concession in accordance with section 120(1)(b)(i) of the Local Government Regulation 2012 to Gladstone Central Committee on the Ageing for interest totalling $2,134.46 accrued on overdue rate amounts for the 2014/ 2015 rating period. G/15 / 2356 Council Resolution: Moved Cr Porter Seconded Cr Sobhanian That the Officer's Recommendation be adopted.

CARRIED


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G/6 COUNCILLOR REPORTS G/6.1 COUNCILLORS' REPORT Purpose: Cr Sellers and Chapman submit the following reports. MAYOR GAIL SELLERS Saiki Sister City Visit Mayor Gail Sellers, Mr Michael Bloyce, Manager Arts and Culture and Mrs Hiroko Price (interpreter) travelled to Japan on Sunday 1st March. On Monday at Fukuoka Airport, the group was met by representatives of Saiki City Council and travelled two hours to Saiki City. At 3pm, the Gladstone Delegation was a welcomed to the Saiki City Council building by a receiving line of all staff. The Welcome Ceremony endorsed the Gladstone –Saiki Sister City relationship. The Mayor of Saiki City, Mr Yasuyoshi Nishijima and Mayor Sellers exchanged speeches and gifts. Saiki City, like Gladstone, was formed by an amalgamation of four smaller areas ten years ago and Council was invited to attend the celebrations to mark the Saiki City's 10th Anniversary of Amalgamation. On Tuesday March 3, the Gladstone Sister City delegation attended a Special Ceremony to mark Saiki City’s 10th Anniversary of Amalgamation which was held in Saiki’s Cultural Centre. The ceremony featured entertainment from local high school students, a number of speeches from local dignitaries and an exchange of greetings not only from Gladstone but from Saiki's other Sister City, Handan, in China’s Hebei Province. Gifts were exchanged and formal photographs taken to mark the occasion. There was a visit to the Saiki Museum of Doppo Kunikida, an author who lived from 1871 to 1908. During the afternoon the Sister City delegates inspected the new Saiki City Hall building. The seven-storey structure is designed to withstand both earthquakes and tsunamis and features an internal monitoring station for both eventualities. The Council’s impressive Assembly Room, or Council Chamber, is the place where Saiki’s 26-strong Council Representatives meet four times a year for up to four or five days to formulate policy and regulations for the City. Following the inspection an economic development exchange took place, during which a number of local Saiki commercial producers and distributors showcased their products to the Gladstone representatives and enquired about opportunities to export their goods into the Gladstone Region. The offerings included a range of frozen seafood products, alcoholic beverages and sushi. The group had even prepared a short DVD highlighting the work of several key manufacturers. That night, the Gladstone Sister City delegation attended Saiki's Friendship City 20th Anniversary Ceremony. The event took the form of a dinner intermingled with speeches and featured a spectacular performance by the Tsuruoka Kamui Japanese Drum troupe. Both Gladstone Mayor Gail Sellers and Head of the Handan City Delegation Party Mr Zhang Xiaozhong delivered greetings from their respective regions during the evening. On Wednesday the Gladstone Sister City delegation visited the workshop of renowned mask maker Mr Kubota. Many of his masks were shown to the group in various stages of production. Mr Kubota has visited local schools in Gladstone, and had an Artist in Residence at the Gladstone Regional Art Gallery and Museum. The Sister City delegation visited the Saiki City Saiki-higshi Elementary School and the Saiki City Umeryokuho Junior High School. Both facilities were very impressive and the group was given a guided tour of each school by the Headmaster and other senior staff


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representatives. At the Elementary School a number of classrooms were visited and the Mayor was fortunate to be able to address the students and tell them something about Gladstone and the schools in Australia. A welcoming party of students waving Australian flags greeted the delegation’s arrival at the Junior High School. The Mayor was able to teach the assembled throng a quick rendition of that well-known Australian anthem 'Aussie Aussie Aussie, Oi Oi Oi' before formalities took over. The Headmaster, who spoke English very well, first gave the group a background presentation about the activities of the School. This included a booklet that comprised a collection of conversations between students and Gladstone Central State School students some 15 years or so earlier following a previous Sister City visit. Clearly the Sister City program has generated some lasting educational and cultural dividends. Other activities on Wednesday included a short inspection of a local timber factory and an enjoyable visit to a strawberry farm, where it was possible to pick and taste some of the produce from the 200,000-strong hydroponic plant crop. On Thursday the group departed from Saiki City and visited the Dazaifu Temmangu Shrine on the way to Fukuoka. The Mayor of Saiki City, Mr Yasuyoshi Nishijima is planning a visit to Gladstone in 2016 for the Celebration of Twenty Years of the Sister City Relationship between Saiki City and Gladstone Regional Council. There is a final matter of administrative housekeeping in relation to the Sister City trip that needs attention. Council has a longstanding authorisation for the Mayor to participate in reciprocal visits during each electoral term. That authorisation was effected via Council resolution on 18 August 2009 as follows. 5.1.2 GLADSTONE/SAIKI SISTER CITY RELATIONSHIP 09/467 It was moved by Cr. Burnett, seconded by Cr. Cameron, That, consistent with the affirmation of Gladstone Region’s Sister City relationship with Saiki Japan, given on 15 July 2008: 1. Council apply for corporate membership of the Sister Cities Australia

organisation, noting that the 2010 Annual Conference will be held in Rockhampton.

2. Council accept the invitation to participate in the function being organised

by the Japanese Consul-General to revitalise the Sister City movement in Queensland.

3. Council agree, in principle, to proposals to have the Gladstone and Saiki

Mayors arrange reciprocal visits once during each electoral term.

CARRIED That authorisation satisfies the obligations under Council's policy P-1.02.04 Elected Members Expenses Reimbursement and Provision of Facilities for all overseas travel to be approved by resolution of Council. Given the age of the previous authorisation it is timely for Council to refresh the authorisation for the Mayor to participate in reciprocal visits as part of the Sister City relationship by way of resolution.


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Officer's Recommendation: That Council 1. Receives the report on the recent visit by Mayor Sellers to Saiki Sister to further

the long term Sister City Relationship and 2. Reaffirms the commitment to continuing reciprocal visits by the Mayors of

Gladstone and Saiki City as part of the Sister City relationship and 3. Authorises all travel, accommodation and incidental expenditure associated with

the March 2015 visit by Mayor Sellers to Saiki City as part of the Sister City relationship.

G/15 / 2357 Council Resolution: Moved Cr Brushe Seconded Cr Sobhanian That Council 1. Receives the report on the recent visit by Mayor Sellers to Saiki Sister to further

the long term Sister City Relationship and 2. Reaffirms the commitment to continuing reciprocal visits by the Mayors of

Gladstone and Saiki City as part of the Sister City relationship and 3. Authorises all travel, accommodation and incidental expenditure associated with

the March 2015 visit by Mayor Sellers and Council officer to Saiki City as part of the Sister City relationship.

CARRIED

CR COL CHAPMAN Gladstone State High School Leadership Induction Gladstone State High School Leadership Induction Councillors Lanzon, Sobhanian and myself attended the induction ceremony for School Leaders and Mentors of Gladstone State High School for 2015. School Captains Chris Ibell and Varsicka Kularadhan conducted the proceedings in an outstanding manner and displayed excellent leadership qualities. Chris is also on the committee of the Gladstone Region Youth Council.


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Officer's Recommendation: That the reports be received. G/15 / 2358 Council Resolution: Moved Cr Lanzon Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED THE FOLLOWING ADDITIONAL REPORTS RECEIVED FROM THE FLOOR OF THE MEETING 2015 Institute of Public Works Engineering Australasia Queensland (IPWEAQ) Central Queensland Branch Conference Cr Brushe advised that she and Cr Burnett attended the 2015 Institute of Public Works Engineering Australasia Queensland (IPWEAQ) Central Queensland Branch Conference on 13 March 2015 at Biloela. Cr Brushe congratulated the Conference organisers and noted that of interest at the Conference was a paper delivered by Wagners Global on Long Span Composite Bridges. The presenter spoke on the construction of bridges and boardwalks made from fibreglass that have been installed across the State. She requested that officers investigate this for possible use in the Gladstone Region. Seven Years from first election of Gladstone Regional Council Cr Brushe gave the following report on seven years since the first election of the Gladstone Regional Council:- This week marks seven years since the election of the first Gladstone Regional Council. Like any anniversary celebration, we reflect on where we have come from and what has been achieved. All too often we hear only negatives, and ignore the many good things that have improved the lives we live in this great Region. So seven years on, what has changed? The region now has a population approaching 64,000 residents, has survived and benefited from a massive $100 billion investment in the region with three Liquefied Natural Gas (LNG) plants being constructed, harbour dredging project, Wiggins Island Coal Export Terminal construction, huge rail and road infrastructure projects and a large fly in fly out workforce that is now being pared back. Council has delivered on a huge amount of major community infrastructure in this time, and a quick list of projects that have significantly improved our communities includes Airport Redevelopment Gladstone Entertainment Convention Centre New Community Centres at Calliope and Agnes Water $41.5m Agnes Water Integrated Water Strategy


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Callemondah Drive Overpass Mt Larcom Bracewell Road widending, resheeting and clearing Curtis Island Water and Sewerage Services $51 millon Gladstone Waste Water Treatment Plant upgrade Splash Zone Gladstone Pound New Squash Courts Boomtown production Agnes Water/ Seventeen Seventy Stage Callemondah Road Overpass Nagoorin Skate Park Kirkwood Road 1770 Foreshore Development Gladstone Affordable Housing program Establishment of the Agnes Water Blues and Roots Festival Exercise Stations across the region Securing land for the Gladstone Goorie Centre Ltd Benaraby Landfill expansion and conversion of individual small tips to Transfer

Stations Partnership with Gladstone Ports Corporation to return Marley Brown Oval to

public ownership Animating Spaces Flood studies on major rivers Early Warning cameras on major road crossings Tigalee Creek flood mitigation Pryde Street Residential Development Pedestrian and Cycleway Improvement Program Establishment of Youth Council Youth Officers Establishment of Awoonga Immersion Fund Establishment of Major Events Panel Access and Equity Report Millions of dollars for flood recovery works Expansion of Sewerage Treatment Plants Retention of Community Legal Aid Service Gladstone Region Volunteering Service Mt Larcom Youth Space Pathway extensions Dixon Drive Harvey Road Builyan Water Supply and Recreation Ground transfer Benaraby Motor Sports - electricity Tannum Sands Tennis Courts Land to expand Heritage Village Retirement Complex Expansion of Home Lending (Library) Bororen Water - converting system to potable supply Redevelopments Barney Point Park Memorial Park Bunting Park


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Wyndham Park Palm Drive Sports Fields Alf Larson Park Tondoon Gardens Café New playgrounds and the wider Community, industries, Government and community groups have also contributed with:- East Shores Calliope Crossroads Water Police Base High rise unit development, particularly in the CBD New eateries/ restaurants Private GP Practice - Agnes Water Private Dental Practice - Agnes Water Child and Family Centres Central Queensland University (CQU) / Technical and Further Education (TAFE)

merger Botanic to Bridge Fun Run and other community events such as Country Music

Festival, Beach Arts Music (BAM), and Boyne Valley Bush Festival Discovery Coast Sport and Recreation Club Grounds Rotary Medical Bus GP Super Clinic Volunteer Marine Rescue Centre Pontoons at Boyne Island and Turkey Beach School Halls Rigby Park Turf fields Agnes Water Private School New suburban parks Transitional Housing - 3 new homes Anywhere Healthcare Program Increase in affordable housing options Here for Childcare Program - academic sponsorship, funding for day care

providers, professional workshops Mt Larcom Art Gallery and Museum Expansion of Heritage Village affordable housing for seniors Builyan Hall redevelopment Nagoorin Hall redevelopment Ubobo Hall redevelopment Gary Larsen Oval redevelopment Wide range of medical specialist either resident or visiting Boyne Valley Discovery Centre Strengthening and transfer of management to community of Agnes Water

Childcare/ Kindy Transfer of Home and Community Care (HACC) program to Ozcare Education Queensland and Industry Partnership (EQUIP)


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Council and others also have a number of projects ready for completion in the short term, such as:- Headspace mental health program Turkey Beach Community Centre Miriam Vale Main Street Development Wyndham Park Amenities Block Baffle Creek Community Centre New Town Plan Upgrades to Dolphins Netball courts, Gladstone Tennis Club courts, Gladstone

Aquatic Centre and Turkey Beach Amenities Block. All this in seven years! Considering the first term of this new Council had to deal with the enormous challenges of amalgamating three local governments and an airport Board, as well as massive industrial development, then recently encountering three major flood events, as a Councillor I am proud of what has been achieved and believe our communities, our residents and our staff should also be proud of the collective growth of our regional community, its facilities and services. Agnes Blues Roots and Rock Festival and Gladstone Harbour Festival Cr Burnett reminded members that the Agnes Blues Roots and Rock Festival will be held on 27 - 29 March 2015 and that the Gladstone Harbour Festival is coming up from 1 - 5 April 2015. Council's Business Improvement Committee Meeting Cr Chapman noted that he attended the Business Improvement Committee meeting on 11 March 2015 and said that it was a significant meeting and was good to see the discussion on various matters such as asset management. Contract and Procurement Policy Review Cr Hansen requested a review of the Contract and Procurement Policy as previously reported on in the meeting in regard to weighting for local tenderers. G/15 / 2359 Council Resolution: Moved Cr Hansen Seconded Cr Sobhanian That Council review the Contract and Procurement Policy as soon as possible with regard to results achieved with the Policy having a 5% weighting as opposed to Nil weighting and further to review the policy to include an education and marketing strategy.

CARRIED Sponsorship of Community Events Cr Porter requested that a briefing be given on Council's position on sponsorship of community events and its approach of funding of activities and events hosted by organisations with business membership.


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G/7 NOTICE OF MOTION Nil. G/8 QUESTIONS FROM THE PUBLIC GALLERY Nil. G/9 CONFIDENTIAL ITEMS Nil. G/10 MEETING CLOSE There being no further business the Mayor formally closed the meeting.

THE MEETING CLOSED AT 10.41 AM

CERTIFICATION I hereby confirm that I have read the minutes and they are a true and correct record of the proceedings of the meeting. I certify that these 78 pages form the official copy of Gladstone Regional Council General Meeting Minutes of the 17 March 2015.

...................................................... Mayor Gail Sellers

………/………/………... Date


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ATTACHMENTS

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Documents

GENERAL MEETING MINUTES - Gladstone Regional …info.gladstonerc.qld.gov.au/meetings/20150407/attachments...2015/04/07 · GENERAL MEETING MINUTES HELD AT THE COUNCIL CHAMBERS - CIVIC