Girls Program

Learn to PlayTravel Program

House Program

Feb 20th Meeting Agenda

1. Committee Reports

2. Election procedure (McLaren and Staby)

3. Appointment of new disciplinary committee (issues arising)

4. Annual Calendar-  I will bring a write on calendar.  My intent is to white board all activities and assign leads

5. Budget (Paxton) - yes Virginia we actually have one. 

6. Mite and mini-Mite planning for next season

7. Ice fee’s and renegotiation of our contract (Mark/Jimmy have requested our P&L as well as balance sheet)

8. Set the date for our annual meeting reserve the church for the meeting?

9. Financials and action items to clean up and vote on

Purpose

The fundamental purpose for moving towards electronic voting and surveying is to improve the efficiency, speed, accuracy and user friendliness of elections.

While the manual voting system has served us well over the years, it is necessary to consider what improvements can be made, especially for the voter, and how the availability of new technologies can be used to further develop our election process.

Top Ten Benefits to Electronic Voting

1. Cost savings2. Increased participation rates3. Better informed voters4. Reduced administration5. Create and deploy ballot quickly and with ease6. Integrity of the vote7. Instant runoffs8. Last minute changes to the ballot9. Elimination of human error in the vote counting10. No need for recounts

Drivers

1. Cost (Free vs Paying for Software/Hosting)2. Flexibility/Scability of use3. User Friendly4. Accessibility - Web Base Solution5. Security - Only Association Members Participate6. Audit - Universal verifiability of the integrity of the

election outcomes

Potential Solutions – Free Online Surveys

Analysis1. Free Version is very limited2. Good for Simple listing3. No logic to stop from

selecting to many entries4. Does not have the

functionality to have Pictures/Bio

Potential Solutions – Free Online Surveys

Analysis1. Reporting is basic2. Results can be printed or

Exported3. Survey can be posted to

site4. Can be Shared, Tweet,

Post or blogged to Face book, blog sites and Linked in.

5. No Cost to Association

Potential Solutions – Ballot Bin

Analysis1. Reporting is basic2. Results can be printed or

Exported3. Survey can be posted to

site4. Can be Shared, Tweet,

Post or blogged to Face book, blog sites and Linked in.

5. No Cost to Association

Potential Solutions – Survey Monkey

Analysis1. Reporting is basic2. Results can be printed or

Exported3. Survey can be posted to

site4. Can be Shared, Tweet,

Post or blogged to Face book, blog sites and Linked in.

5. No Cost to Association

http://www.surveymonkey.com/pricing/details?t=0

Potential Solutions – Free Online Surveys

Analysis1. Reporting is basic2. Results can be printed or

Exported3. Survey can be posted to

site4. Can be Shared, Tweet,

Post or blogged to Face book, blog sites and Linked in.

5. No Cost to Association

Potential Solutions – Free Online Surveys

Analysis1. Reporting is basic2. Results can be printed or

Exported3. Survey can be posted to

site4. Can be Shared, Tweet,

Post or blogged to Face book, blog sites and Linked in.

5. No Cost to Association

Potential Solutions – Free Online Surveys

Analysis1. Reporting is basic2. Results can be printed or

Exported3. Survey can be posted to

site4. Can be Shared, Tweet,

Post or blogged to Face book, blog sites and Linked in.

5. No Cost to Association

Potential Solutions – Free Online Surveys

Analysis1. Reporting is basic2. Results can be printed or

Exported3. Survey can be posted to

site4. Can be Shared, Tweet,

Post or blogged to Face book, blog sites and Linked in.

5. No Cost to Association

Ataway’s Implementation methodology Ataway’s implementation methodology is based on PeopleSoft Compass methodology.

Our Project Team will use this methodology and adapt it to Och-Ziff implementation strategy and culture.

The following slides present the detail phases and activities with estimated start and end dates.

These estimates will be refined during the Plan phase.

Implementation methodology, high level phases:

14

Phase I : Plan

15

Activity Description of Activity Est. Date Team Members Involved

Project Start Activity Self Explanatory 03/03/2008 Project Management

Develop Initial Project Plan and Project Register

Activity Self Explanatory03/03/08

to 03/14/08Project Management

Architecture Design

Prepare high level functional architecture of the solution. Finalize In Scope / Out of Scope and define implementation and integration approach.

03/10/08 to 03/21/08

Project Management

Project Kick-Off Activity Self Explanatory 03/24/2008

Steering Committee

Project Management

Functional Experts

Phase IV : Test and Teach

16

Activity Description of Activity Est. Date Team Members involved

System Test preparation

Prepare and document Test Plan and Test Scenarios

06/09/08 to 06/20/08

Functional Experts

System TestPerform System Test (including full integration with Financials and 3rd Party Software

07/07/08 to 07/25/08

Functional Experts

Training PreparationPrepare Training Content and User Procedures.

06/23/07 to 07/04/08

Functional Experts

User Acceptance Testing

Perform User Acceptance Testing (including parallel testing of at least 1 month worth of data and payroll).

07/28/08 to 08/15/08

User Acceptance Testers

Functional Experts

End-User Training Deliver End-User Training08/18/08 to

08/20/08End-Users

Functional Experts

Quality Review Checkpoint

Milestone – End of phase 08/20/08Project Management

Functional Experts

Phase V : Deploy

17

Activity Description of Activity Est. Date Team Members involved

Conversion Strategy

Document scope of conversion and methodology

05/30/08 Project Management

Test ConversionExecute conversion and reconciliation in test environment

07/07/08 to 07/11/08

(TST)and

07/28/08 to 07/30/08

(UAT)

Functional ExpertsDevelopers

Deployment PlanDocument deployment methodology, timing, cut-over and team involvement in different locations

07/25/08 Project Management

Test Move to Production

Rehearsal of the deployment plan to validate timing, sequence of tasks, roles and responsibilities and validation points.

08/21/08 to 08/22/08

Project ManagementFunctional ExpertsBusiness Owners

Go Live

Execute deployment plan in the Production database. Perform all conversion and validations. Get sign-off from Steering Committee to Go Live.

08/31/08

Business OwnersProject ManagementFunctional ExpertsDevelopers

Post-Go Live support

Stabilize system and support users.Ongoing

after Go LiveSupport Team

Timeline

18

Appendices