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Hazard Mitigation Assistance Programs
Overview
Mississippi Emergency Management Agency
Lee Smithson, Executive Director
Introduction
• A few words from those who made this webinar
possible:
• Jana Henderson, MEMA Chief of Staff
• Billy Patrick, Office Director-Mitigation, State
Hazard Mitigation Officer
• George Humphrey, Bureau Director-Mitigation
Grants
Goal and Objectives
• Goal: Involve more critical facilities in
applying for Hazard Mitigation Grants.
• Objectives
– Explain Mitigation and the Hazard Mitigation
Grants Program
– How to Obtain a Mitigation Grant
– How to apply for a Mitigation Grant
“ Any sustained action taken to reduce or
eliminate long term risk to people and property
from natural hazards and their effects.” *
* Hazard Mitigation Assistance Guidance, dated February 27, 2015
What is Mitigation?
Hazard Mitigation Grant
Program
• Authorized under Section 404 of the Stafford Act.
• Provides funding for eligible disaster loss reduction measures identified
through a risk assessment of State & local hazards.
• HMGP is administered by the Mississippi Emergency Management
Agency (MEMA).
Regulations and Policy Guidance concerning the Hazard Mitigation
Grant Program may be found in the Code of Federal Regulations at
44CFR206.430, & 44 CFR part 200 , FEMA HMA (Hazard Mitigation Assistance) Program
Unified Guidance, February 27 2015 or online at www.msema.org or www.fema.gov.
Hazard Mitigation Grant Program
6
Obtaining a Hazard Mitigation Grant
WHAT IS A
HAZARD MITIGATION GRANT ?
A grant that funds a sustainable, cost effective,
environmentally sound action that reduces or
eliminates loss of life and property from the effects
of a natural hazard, and does not create higher risk
in surrounding areas.
7
Who are eligible applicants?
8
• State Agencies and local governments.
• Qualified private non-profit organizations or institutions.
• Native American tribes or tribal
organizations.
44CFR206.434(a) establishes eligibility
Eligible State and Local
Applicants are Required To:
• Organize a Hazard Mitigation Council.
• Develop a Hazard Mitigation Plan.
• Be a participant in good standing in the
National Flood Insurance Program.
Private Non-profit applicants are
Required to:
10
• Project must be located in jurisdiction with
an approved plan.
• Plan must identify project type as a strategy
or goal of the plan.
• Private nonprofit must have participated in
plan development.
Eligible Project Criteria
• Conform to the State and local Hazard Mitigation plan.
• Conform to floodplain management, wetlands & environmental
regulations.
• Solve a problem independently or constitute a functional part of a
solution.
• Have a beneficial impact on the area.
• Meet all codes and standards.
• Provide a long-term solution.
• Be cost-effective.
Federal regulations determine the eligibility criteria
for projects. All projects must meet the minimum criteria
found in 44 CFR 206.434(c)(1-5):
12
Eligible Project Types
✓ Hazard Mitigation Planning
✓ Retrofit of critical & essential facilities.
✓ Flood damaged structures.
✓ Group Safe rooms.
✓ General population shelters.
✓ Warning systems.
✓ Generators for critical facilities.
✓ Enhanced Codes and Standards.
✓ Minor localized flood reduction projects.
13
Hazard Mitigation Assistance
Program Unified Guidance
HMA Unified Guidance
can be found online at
www.fema.gov or by
contacting MEMA
Mitigation Grants Bureau
at 601-933-6884.
14
Hazard Mitigation Assistance Program
Unified Guidance-Addendum
HMA Unified
Guidance Addendum
can be found online at
www.fema.gov or by
contacting MEMA
Mitigation Grants
Bureau
at 601-933-6884.
15
Hazard Mitigation Grant Program
How Do I Apply?
HMGP Application
Process
• State notifies potential applicants via applicant briefings.
• Applicants submit Notice of Intent.
• State reviews & ranks Notices of Intent.
• Applicants submit a pre-application.
• State reviews pre-application for approval.
• Applicant submits a full application.
• State-FEMA review of application.
• FEMA approves application and obligates funds
Notice of Intent (NOI)
• An approved notice of intent does not guarantee that your
application will be approved.
• The application scope of work must be consistent with the
Notice of Intent scope of work.
• One mitigation activity per Notice of Intent
• Must be submitted to the Office of Mitigation via the
Mitigation Grants Specialists no later than 2 weeks from
the date of the applicant’s briefings.
NOI Review Process
• Is the applicant an eligible applicant?
• Is the project an eligible project type?
• Has the applicant received grant funds from previous
disasters/
• Past performances on projects?
• Matching cost share?
MitigationMS.org
Website
HAZARD MITIGATION
APPLICATIONS
• Acquisition
• Elevation
• Drainage
• Saferooms
• Partnered Mitigation Projects
• Generator
• Warning sirens
• Planning
• Other type projects
20
Pre-Application Process
• Must be submitted via MitigationMS.org
• Must include a detailed scope of work for proposed
project.
• Must include a detailed cost estimate.
• Must include all required attachments.
• Must be submitted within 2 weeks from the approval date
of the Notice of Intent.
Full Application Process
• Must be submitted via MitigationMS.org
• Must have a detailed scope of work.
• Must have a detailed budget.
• Must have a realistic timeline.
• Must list project alternatives?
• Must address all of the Environmental and Historic
requirements.
• Must attach all related documentation? (labeled maps, photos, etc.)
• Must include all agreements?
Developing a Scope of Work
• Define the Risk.
• Define the purpose of the project and level of effectiveness.
• Describe the materials and techniques that will be used to
implement the project.
• Discuss any permitting requirements.
• Include maps that identify the geographic location, project
boundaries and construction site.
• Attach Engineering drawings and reports if applicable.
Developing the Budget
Must included all anticipated direct project costs.Project Management
A&E costs
Site Prep, staging, permits, disposal, etc.
Must identify contract work, in-house staff hours or
donations and any in-kind contribution.
Must identify source references for estimated cost
budget narrative that clearly defines budget line
items.
Single line-item budgets are not allowed.
Developing the timeline
• Must include project tasks, milestones, and durations.
• Must not exceed time allowed for project type.
• Must be consistent with budget and Scope
Environmental Historic
Preservation (EHP)
• Every applicable question that is relevant to your project
must be answered using the most current information that
you have available.
• Ground disturbance: Provide drawings or studies that
define the project area, depth of excavation, staging areas,
floodplain, or historic data. Be specific
• Any EHP costs must be in the budget.
Benefit Cost Analysis
• Must be completed using the most current FEMA approved
software and guidelines.
• Must have a benefit cost ratio greater than one.
• All data inputs that are not FEMA defaults must be
documented.
• Data entered in the BCA must be consistent with
information in the application.
Full Application Review
Process
• Is the application scope of work consistent with the pre-
application scope of work?
• Is the project still an eligible project type?
• Is the Benefit Cost Analysis completed and greater than 1.
(cost effective)
• Is all of the documentation included?
• Are all of the attachments included?
• Is the cost share match identified?
Full Application Review
Process
• Are all of the worksheets completed?
• Is the timeline listed with detailed milestones?
• Are maps clearly marked with the site location?
• Are all of the agreements signed by the applicants agent?
The scope of work, budget and schedule will be compared
for consistency and mathematical accuracy.
FEMA Review Process
• Eligible applicant??
• Eligible project?
• Application
complete?
• Meets state priorities?
• Permanent solution?
• Technically achievable?
• Cost effective?
• Meets NEPA criteria?
• Non-federal match is in hand?
• Mitigation ability?
Hazard Mitigation Grant Program
Funding
Hazard Mitigation Grant
Funding
DR- 4295 January 2017 Severe Storms, Tornadoes,
Straight-line Winds, and Flooding
Regular Project Funding $ 1,407,773
Initiative Funding $ 74,093
Hazard Mitigation Grant
(HMGP) Initiative Funding
• To be eligible for HMGP Initiative funding, activities must:
• Be difficult to evaluate against traditional program cost-effectiveness
criteria
• Comply with all applicable HMGP eligibility criteria as well as with
Federal, State and local laws and ordinances.
• Be consistent with the goals and objectives of the State and local
mitigation plans; and
• Be submitted for review with a narrative that indicates that there is a
reasonable expectation that future damages or loss of life or injury
will be reduced or prevented by the activity.
Hazard Mitigation Grant
Initiative Funding
Activities that may be funded under the 5% initiative:
• Public Outreach Campaigns
A benefit cost analysis is not required for initiative projects.
Usually only a small amount of funding.
HMGP Cost Share
FEMA provides 75% reimbursement of the total eligible
project cost up to the amount of the award.
The Subgrantee provides 25% of the total eligible cost share.
Non-Federal match may be in cash or in-kind.
Other Federal funds cannot be used a part of the match with
the exception of :
Increased Cost of Compliance (ICC) payouts
Most HUD Community Development Block Grants (CDBG)
Critical & Essential Facilities
36
Pass Christian Complex
Pass Christian Police DepartmentWaveland City Complex
Stormwater Drainage Projects
Modification of existing culverts
in lieu of buyouts
Large localized
Drainage project.
Eligible drainage projects must protect insurable structures at a cost that is less than
acquisition, elevation or relocation. Project should be small localized and not within the
responsibility of the USACE, NRCS or other State/Federal agency.
Generators for Critical Facilities
38
Dedicated generators for large
facilities such as general population
shelters & emergency operations.
Projects NOT Eligible
under HMGP
▪ Large storm drainage projects. (levees, dams)
▪ Purchase of stand alone equipment or land.
▪ Operating costs.
▪ Engineering studies with no commitment for completing the project.
▪ Projects with unreasonable expectations.
▪ Projects that address operation, deferred or future maintenance, repairs,
or replacement.
▪ Preparedness measures and response equipment.
▪ Studies not directly related to design and implementation of a proposed
project.
SUMMARY
▪Good projects take planning and preparation.
▪Good projects address true hazard risk not minor inconvenience.
▪Addresses a hazard profiled in approved local mitigation plan.
▪Project will be completed with the period of performance.
▪All projects must be submitted by the State imposed deadlines.
▪Hazard Mitigation Grant Program funding is available to all eligible
applicants with an approved mitigation plan.
SUMMARY
▪The cost-share is 75% Federal and 25% non-Federal.
▪Applicant must be a member of the National Flood Insurance program and in
good standing.
▪All projects must be cost-effective and environmentally sound.
▪All project must be sustainable by the community.
▪Go to www.MitigationMS.org for application submittal.
Examples of Approved
Projects (Critical Facilities)
• Singing River/Ocean
Springs Hospital Window
Retrofit Project
HMGP-1604-0262
• Singing River/Ocean
Springs Hospital Roof
Retrofit
HMGP-1794-0023
• Singing River-Pascagoula
SRH Exterior Hardening
HMGP-1604-0498
• Gulfport Memorial
Hospital -Glazing
HMGP-4081-0013
Questions?
Billy Patrick, Mitigation Office Director
(601) 933-6604 [email protected]
George Humphrey, Grants Bureau Director
(601) 933-6622 [email protected]
Mississippi Emergency Management Agency