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Hazard Mitigation Grant Program
DR-4227 HMGP Applicant BriefingOctober 2015
Melinda Gibson
State Hazard Mitigation OfficerWyoming Office of Homeland Security
307.777.4914
DR-4227 HMGP Applicant BriefingOctober 2015
Background
DR-4227 HMGP Applicant BriefingOctober 2015
•Thunderstorms May 15-June 6, 2015 Saturate Ground•6 June 2015 slow-moving thunderstorms produced flash flooding•Niobrara, Albany, Platte, & Johnson County impacted•Governor requests Federal assistance•7 July 2015 President signs Disaster Declaration•Three FEMA programs become available
Individual AssistancePublic AssistanceHazard Mitigation Grant Program (HMGP)
DR-4227 HMGP Applicant BriefingOctober 2015
HMGP Laws and References CFR 44 Emergency Management Assistance
(Stafford Act) Hazard Mitigation Assistance Unified
Guidance State Multi-Hazard Mitigation Plan
(Approved June 22, 2011, Currently being updated) State HMGP Administrative Plan
(Updated with each new disaster)
• Any action taken to permanently reduce or eliminate the long-term risk to human life and property from hazards.
What is hazard mitigation?
DR-4227 HMGP Applicant BriefingOctober 2015
Importance of hazard mitigationLess property damageLives savedLosses reducedSocietal disruption minimizedLegal liability reducedCritical facilities functioningCreates more resilient community
DR-4227 HMGP Applicant BriefingOctober 2015
Mitigation is an investment
• Prevent injury and loss of life• Prevent damage to
community assets(existing and future)
• Reduce costs of disaster response/recovery• Advance other community objectives
Disaster resilience“Instead of repeated damage and continual demands for federal disaster assistance, resilient communities proactively protect themselves against hazards, build self-sufficiency, and become more sustainable” (Godschalk et al., 2009).
Change the threat
Change the impact
Change the victim
3 ways to mitigateor
effect changes
October 2015DR-4227 HMGP Applicant Briefing
Change the threat
3 ways to mitigateor
effect changes
October 2015DR-4227 HMGP Applicant Briefing
Changing the threat
• Clear the channel• Retention basins• Bank stabilization• Earthquake retrofit• Winter storm projects• Clear wildland fire fuels• Bury power lines
DR-4227 HMGP Applicant BriefingOctober 2015
Change the threat
Change the impact
3 ways to mitigateor
effect changes
October 2015DR-4227 HMGP Applicant Briefing
Changing the impact• Insurance• Evacuation planning• Mitigation planning
(wildfire, flood, earthquake, flood)• Warning and forecasting systems• Hazard analysis
DR-4227 HMGP Applicant BriefingOctober 2015
Change the threat
Change the impact
Change the victim
3 ways to mitigateor
effect changes
October 2015DR-4227 HMGP Applicant Briefing
Changing the victim
Restrict development within a
floodplain Acquire and relocate
structures
Disaster resistant construction (wind and earthquake)Public information & training
DR-4227 HMGP Applicant BriefingOctober 2015
DR-4227 HMGP Applicant BriefingOctober 2015
Following a Disaster…
Two Sources Of
Mitigation Funding
DR-4227 HMGP Applicant BriefingOctober 2015
Following a Disaster…Public Assistance
Damaged by the event site specific - 406
Located within defined declaration area
Cannot be used on private property
Project cannot be eligible under any other federal program
DR-4227 HMGP Applicant BriefingOctober 2015
Following a Disaster…HMGP
Damage likely from any natural event, not just the declared disaster event
Funds can be used Statewide
Can be on private property Project cannot be eligible
under any other federal program
DR-4227 HMGP Applicant BriefingOctober 2015
HMGP Funding – How Much?
15% of Disaster Repair Costs
Disaster Repair Costs (30-day Estimate): $5,775,000
HMGP Funding Calculation: $5,775,000 x 15% = $866,000 (estimated)
DR-4227 HMGP Applicant BriefingOctober 2015
HMGP Funding –
When Will We Know How Much For Sure?
1 year from date of disaster declaration:
July 7, 2016
DR-4227 HMGP Applicant BriefingOctober 2015
HMGP Funding Types
Regular Program Funds• Funding available for traditional brick and
mortar construction projects
• Examples include acquisition or relocation, drainage projects, structural earthquake, wildland fire, safe rooms, utility mitigation
DR-4227 HMGP Applicant BriefingOctober 2015
HMGP Funding Types
Five Percent InitiativeUp to 5% of total HMGP Funds may be set aside to pay for:• Projects that are difficult to determine
cost effectiveness using traditional benefit cost analysis methods• Must comply with Federal, State and local laws and regulations• Project State wants to do ~ $ 43,000
DR-4227 HMGP Applicant BriefingOctober 2015
HMGP Funding Types
Seven Percent Planning Funds
Up to 7% of HMGP Funds may be used for
• Develop or update state mitigation plans• Develop or update local mitigation plans
~ $60,500
DR-4227 HMGP Applicant BriefingOctober 2015
Eligible Applicants• State Agencies• Local Governments• Indian Tribes & Alaska Native Villages• Private Non-Profit Agency (PNP)
Must be located in a community in good standing with the National Flood Insurance Program;
Must be signatory to an approved Local Multi-Hazard Mitigation Plan
DR-4227 HMGP Applicant BriefingOctober 2015
Do you have a current, approved Mitigation Plan?
Are you participating in the National Flood Insurance Program (NFIP)?
DR-4227 HMGP Applicant BriefingOctober 2015
DR-4227 HMGP Applicant BriefingOctober 2015
Eligible Project• Complies with the State Hazard Mitigation
Strategies • Doesn’t duplicate other funding sources• Beneficial impact on the area• Independent solution to a problem• Can be packaged with other programs• Cost effective• Environmentally sound
DR-4227 HMGP Applicant BriefingOctober 2015
Eligible Project• Must not have an adverse impact on
the environment and historical properties
• Permitting agencies (stakeholders)– USACE– U. S. Fish & Wildlife– State Fish & Wildlife– SHPO– Conservation District
DR-4227 HMGP Applicant BriefingOctober 2015
Eligible Project
• Natural Streambed and Land Preservation Act (310)• Stream Protection Act (SPA 124)• Floodplain Permit• Section 404• National Historic Preservation Act• Endangered Species
DR-4227 HMGP Applicant BriefingOctober 2015
Minimum Project Criteria HMGP Application • Applicant Name• Local contact• Project • Project Description
(scope of work)• Cost estimate (must
include source of non-federal match)
• Cost-effectiveness Analysis
• Work schedule• Alternatives considered• Justification for
selection• Environmental
information
DR-4227 HMGP Applicant BriefingOctober 2015
• FEMA will provide up to 75% of the total hazard mitigation project cost
• A 25% non-federal match must be identified and referenced in the project application
FEMA:
DR-4227 HMGP Applicant BriefingOctober 2015
FEMA:
• Determines project eligibility • Conduct environmental review• Grant oversight• Tracking/analysis - problem indicators• Approve extensions• Closeout projects at federal level
DR-4227 HMGP Applicant BriefingOctober 2015
State:• Develop mitigation strategy with FEMA• Set priorities for use of funds• Identify potential applicants• Assist with environmental and floodplain
management reviews• Monitor sub-grant environmental conditions• Rank and recommend projects to FEMA for
approval
DR-4227 HMGP Applicant BriefingOctober 2015
State (cont):
• Monitor approved projects• Ensure compliance with audit and
administrative requirements • Submit quarterly reports to FEMA• Review cost overruns (NO!)• Review and approve extension requests
DR-4227 HMGP Applicant BriefingOctober 2015
Applicant:
• Develop eligible application• Construct best project in accordance with
eligibility criteria• Schedule and carry out approved projects• Monitor & comply with environmental
conditions of sub-grant
DR-4227 HMGP Applicant BriefingOctober 2015
Applicant:
• Provide 25% non-federal match (In kind & soft also)
• Manage project and funds received• Report to state at least quarterly• Audit projects in accordance with 44 CFR
Part 14
DR-4227 HMGP Applicant BriefingOctober 2015
HMGP Application Process
1. State Notifies Potential Applicants1. State Notifies Potential Applicants
2. Applicant Submits Notice of Interest to State2. Applicant Submits Notice of Interest to State
3. State Reviews NOI, Issues Project Application
4. Applicant Completes Application/Sends to state
DR-4227 HMGP Applicant BriefingOctober 2015
HMGP Application Process5. State Reviews Application5. State Reviews Application 6. State Submits Project
to FEMA6. State Submits Project to FEMA
7. FEMA Reviews Application/ Eligibility 7. FEMA Reviews Application/ Eligibility
8. If approved, State Begins Grant Management8. If approved, State Begins Grant Management
DR-4227 HMGP Applicant BriefingOctober 2015
DR-4227 HMGP Timeline• Declaration date 07 July 2015• NOI due to State 30 Nov 2015 or
earlier• Applications due to State 31 Apr 2016 or
earlier• Applications due to FEMA 07 July 2016
---------------------------------------------------------------• Period of Performance (POP) begins with the
opening of the application period and ends 36 months from the close of the application period.
DR-4227 HMGP Applicant BriefingOctober 2015
HMGP Program IS• Exciting and innovative program• Program that requires proficiency in:
– Engineering (scope of work)– Benefit cost analysis– Environmental considerations
• Program can provide considerable project $$$• 75/25 percent match• A lot of work
DR-4227 HMGP Applicant BriefingOctober 2015
HMGP Program IS NOT• Intended for response projects• Intended for projects with existing funding• Without some Bureaucracy• A short term grant program (project maintenance!)• A program that can not survive without dedicated
people at local, state and federal government level
DR-4227 HMGP Applicant BriefingOctober 2015
Other Mitigation Grants
• Pre-Disaster Mitigation (PDM) National competition, funded by
Congress (varies)
• Flood Mitigation Assistance (FMA) Must incorporate NFIP-Insured
structure
DR-4227 HMGP Applicant BriefingOctober 2015
Melinda GibsonState Hazard Mitigation Officer
307-777-4914307-286-2670 (cell)
Wyoming Office of Homeland Security307.777.4900
5500 Bishop BoulevardCheyenne, WY 82001