Instructions for MT-634What NOT to touch

Don’t ever touch anything under the top of the podium.

Don’t ever touch anything on the left border around the giant-screen

Table of ContentsKey points to remember..................................................................................................................................................

Short and sweet videos:..............................................................................................................................................Big Picture..................................................................................................................................................................How to use as a computer, including laptop… & how to do email, thumb-drives and H:drive.................................

More tips –......................................................................................................................................................................PowerPoint – how to advance and how to write.........................................................................................................How to erase, save, scroll, mouse and touch pad.......................................................................................................How to highlight, “right click”, type on screen, convert to text.................................................................................

RE: Conference Calls (not Video Conference)...............................................................................................................Volume and Microphones and Speakers....................................................................................................................

QUESTIONS…asked at sessions...................................................................................................................................Troubleshoot...............................................................................................................................................................

Making a Video Conference in MT-634 include PowerPoint........................................................................................More about calling, zooms, sharing............................................................................................................................

To be just a voice participant in a Video Conference…...............................................................................................MT 605... Video Conferencing Instructions.................................................................................................................Contact info for Dave at IITS.......................................................................................................................................

Key points to remember1. Don’t touch what you shouldn’t touch -- and that is any button/light below the top of the podium or any

light on the button/light on the left side of the giant-screen.2. This is a giant computer screen…. Just like you’re used to. It plays PowerPoint, or pulls up websites, etc.3. In addition you can use it as a white board for brainstorming. Then you can save to pdf and distribute to

everyone4. If you want to brainstorm on your PowerPoint you can do that too. 5. Laptops can be used. Or thumb drives.6. And … you can do conferences:

phone conference calls, or video conferences

7. There are lots of options, but now you know the basics, we’ll learn together over time.

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Folks who have attended training sessions

Session 1May 1, 2015

Susan Driggers Laura Gallitz Dr R. Durant Joanna Passmore Renae Glover Nicole Howard Randi Gilinson Trena Johnsey

Session 2May 7

Kelly Hardy Joe Ann Askew Aquila Brown Stephen Glasser Amy Dobelstein Dawn Fizer Eboni E. Bryant (Edmonson) Mercedes M. Morales-Aleman

Session 3June 24

CY Johnson Michael Harris Dr Oster Dr Dutton Sequoya Eady Gjuana Cleveland Ann Smith

Short and sweet videos: https://www.youtube.com/watch?v=pVEn5lS8BQ0 https://www.youtube.com/watch?v=UzeGGPJzwck

Note: These are not exactly what we have – but similar

Big PictureThis giant-screen is both:

1. a computer screen, and2. a white board / smart board (“white board” and “smart

board” basically mean the same thing.)

On the giant- screen, on the TOP (sometimes top right, sometimes top left), toggle between the two

1. one is for computer (desktop)2. one is for white board

The neat thing is: you can do white-board-type-stuff on the computer screen. For example, can write or draw on PowerPoint presentations.

NOTE: Sometimes it may only show the icons – not the words

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How to use as a computer, including laptop… & how to do email, thumb-drives and H:drive

How to turn it on and use it as a computer:

Locate the little display module labeled “Crestron”.It’s about 4”x5” on top of the podium on the right.

Press power button – if it’s not already on

Press home button (just below power) Press Presentation (that means white

board or computer) press PC

To use a laptop instead.

Instead of PC in the above instructions choose Laptop and then plug laptop into top of podium

Plug laptop in here.This is on top of the podium.

(connecting cord can be found in closet)

To see you H:Drive (or S:drive or any other network drive)

…Just think of it like a normal computer.So of course you have to be logged in as you.Then, start with the Microsoft globe on the lower left, or however you normally get to your h:drive

Thumb drive -- Thumb drive plugs into the connection on the long gray cable.It is labeled with a yellow label.

NOTE: do not plug it directly into anything below the top of the podium.

To email: Use webmail http://webmail.uabmc.edu(If you don’t know your password, call 934-8888 to have them reset it.)

How to turn it off: On that same little display module:

o press the power button o select “Yes”.

Note: That is all you should do. You don’t need to touch anything else.

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More tips –

PowerPoint – how to advance and how to writeTo advance (you have lots of choices)

Use the “Keyspan” Remote control (pictured here). Arrows on keyboard (the keyboard is wireless and thus can be moved anywhere in

the room) Swipe (slide) it like on an iPad

o Left- to right or right to left Double Tap it

o Tap and then tap to the right to go righto Tap and then tap to the left to go left

Arrows on the giant screen

To write: Must use the pens to write. Can’t write with just your finger.

How to erase, save, scroll, mouse and touch pad How to erase -- use the side of your fist

o to erase large areas, circle the area with your side-fist and then tap inside that circle with your side-fist (gently)

Can save the white board as a PDF to a network drive, and later email to attendees. Can add mouse (keep charging in closet).

o When done, please plug it back in. When using touch pad as mouse, be sure to click it, not just tap it.

How to highlight, “right click”, type on screen, convert to text How to highlight in Presentation Mode -- If holding pen, finger does not work. Must use pen On bottom under giant screen:

1. Typewriter button2. Color-picker by it3. Right Click

Convert to text --- if you handwrite something and want to convert it to text: select it and choose right top corner and “Convert to Text” option.

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RE: Conference Calls (not Video Conference)

NOTE: This is different than VIDEO Conferences

Press the middle of the 3 icons “Telephone Conference” on the display module on the “Creston” – on top of the podium

Conference call number is taped on the podium. o It is: 996-2991 – which is taped to podium. o Someone can call in to thato Or you can call from that

Is analog – therefore only 1 call in or out Can call to a conference call number.

o (Susan Driggers’ suggestion for conference calls: FreeConferenceCall.com - no cost at all)

See following “Volume and Microphones and Speakers” section for more about those things

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Volume and Microphones and Speakers

NOTE: This is for video conferences/conference calls and just plain having a speaker at the podium.

Press “Settings” to get all the choices to appear.

Mute or volume can be done on any of this places: On the video itself (for example in a YouTube video) On the computer (the giant screen) Or the Crestron

You can control: Volume/mute of Podium mic. (Default is “on”) Volume/mute of Clip-on (aka lavaliere/wireless) mic –More details about that are below Mute of Ceiling mic (You can’t control volume)

Orange indicates mute, so press (for example) “Ceiling mic” icon and it will turn orange to indicate its’ muted.

Lavaliere Mic (aka clip on Microphone)This is located in the small black bag – underneath the top of the podium.It has yellow label on the case.

Power is on top. Hold down to turn on or to turn off It has a single light:

o Power is greeno Mute is orange

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QUESTIONS…asked at sessions

Question AnswerCan a long distance call be made? Yes.

Remember to always type 9 first to get an outside line.Will all notes (scribbles/highlights) on a PowerPoint presentation be saved?

Yes, we think so, but experiment.

Is there an “all clear” to delete everything I wrote (pen/highlighter) in the screen?

Not sure.This will help on whiteboard:

[edit] at top [Clear page]

If some stuff is done on the smart board, I understand that it can be saved as an image (pdf, etc), but can it be saved in a format that then allows me to continue editing it later at my desk

Currently users can open the file on their computer and edit them, just not change the annotations.

Cost of Desktop software that would enable that are:Software for individual computers is $100 each (minimum of 11 licenses).We can look into this in the future if everyone loves the software

What do others do re the 2 Stylus pens in terms of security? Do they often sprout legs and leave? What is the cost to replace a Stylus pen?

Based on the experience of the smart board folks, these pens never disappear. That’s really not a problem. (Only $20 to replace)

How exactly do you preload images into whiteboard Paste into white board and then drag into “Added images” – will save based on who is logged in, we think

Open a Windows Explorer to add images to White Board

Scroll down a little bit but not to next screen using (keyboard)

User “2 finger scroll”

CY asks – Computer on one-side and white board on another (Split screen)

No

The Laser Pointer on the small remote doesn’t work. Correct. It has to do with the light of the screen absorbing the light of the laser pointer.

See next line for Alternative in PowerPoint.How can we use the Laser Pointer in Powerpoint? 1. Hold down

Control 2. Then press

the 3rd icon from the left on the bottom.

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Troubleshoot

Need help?? …. Call Rich at 934-7662 or 934-7718

If you don’t know where you are, and have an “X” on the top left, that should get you back to a more familiar screen

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Making a Video Conference in MT-634 include PowerPointHow to do a Video Conference in MT-634 where they want the PowerPoint presentation to be part of the recording.

1. Press Home icon (not “Home” but the picture of a house).

2. Press Video Conference3. Press PC if the stuff in on the PC or laptop if you are

plugging in a laptop

To clarify terms I’ll be using below There are 2 screens in MT-634. I am going to call

them GiantScreen and SmallerScreen when I refer to them. People means images of the people in the rooms at the different locations. Content means stuff on the computer screen, like white board of PowerPoint or a website Crestron = the 5”x4” console on top of the podium.

IMPORTANT AND POTENTIALLY CONFUSING: The way stuff shows on GiantScreen and SmallerScreen are NOT the same as what will show up in later video recording

On the right side of the Crestron (on top of the podium), there are 5 options in sort of 5 black buttons

What it does NotesShare That means show Content.

NOTE: it will be fuzzier than expected because it goes through polycom

The only indication of which of these modes you are in, is that if you are in sharing mode is that the Content will appear on one of the screens

Stop Sharing

That means stop showing Content

Monitor Swap

That means swap what’s on GiantScreen and SmallerScreenNOTE: This will not affect what’s recorded

It can take a few seconds for the swap to happen.

The way things will be recorded is:If in this mode… Recording will be Regular (non sharing) PeopleSharing Content mostly…… with little rectangle of People on the left side

NOTE: again, this is regardless of how things appear on GiantScreen and SmallerScreen

More about calling, zooms, sharing To dial/hang-up can use either the Console or the remote (pictured here) Rich likes to use the remote (instead of the console) because it has presets 5 to zoom in

various parts of the room Only one person can “Share” at a time. If Alice is sharing and Bob then shares, it will

bump Alice’s share off.

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To be just a voice participant in a Video Conference…These are the numbers people dial into to join a video conference on the phone

MT634 205-930-6575 MT605 205-930-6573

MT 605... Video Conferencing Instructions

Default is to be recorded. If don’t want it to be recorded should talk to the camera (Dave Knight) and say don’t record and he (Dave Knight) will hear that and not record.

Dave Knight’s contact info is below. Contact him if have a problem or it doesn’t work. Which Remote to use

Match manufacturer of remote to the equipment to insure you’re using the correct one. One remote for both TVs. Get close to the TV to use. Blue sliver in TVs (as opposed to red sliver) indicates it’s on. (There are also power buttons on the side).

On the remote:

Hit Home button Arrow down to “Recent calls” and 9900605 Green answer button connects and it rings old school. When done, hit button red telephone button

Presentations:

If on thumb drive, there are thumb-drives on computers (easy) Kodex (polycom box) is to the left of the cabinet. It’s the smaller one that looks like a CPU.

o The blue glowing light in the center needs to be ono (sometimes people turn it off)

To turn on projector, hold power button down for 2 seconds Most users already know how to use these presets Put the polycom (the 3 sided “space craft” looking things) on the 2 tables They are the microphones

o If they are red – that means its muted To turn off projector, hold for 2 seconds and press again. Turn overhead off by pressing power button on remote twice

 

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Contact info for Dave at IITS  (Rich’s primary contact person)

Dave Knight Contact InfoThe University of Alabama SystemI I T S (Intercampus Interactive Telepresence System)

1801 University Blvd,      Rm      129                                  Birmingham, AL       35294   Voice: 205-975-6854                           iitscal@uasystem.ua.eduFax: 205-975-4677                              http://iits.uasystem.ua.edu

  

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