Hr Functions at a Glance

8/10/2019 Hr Functions at a Glance

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PRE-RECRUITMENT PROCESS

Collection of requirement of manpower from

various departmental heads

Securitization of the requirement and take

approval from the concerned authorities, if thepost is new one.

Preparation of recruitment budget and CTC for

the employee and take approval from the

concerned authorities.

Selection of appropriate Recruitment process.



RECRUITMENT PROCESS

Preparation of Advertisement materials for

the recruitment

Securitization and short listing of the

applications received

Sending interview call letters/ mails as

required

Conducting Interviews through panels

Preparation of offer letters as required



JOINING FORMALITIES

Administrating Joining formalities

Pre Employment Reference checks

Preparation of Appointment Advice and

intimation of the same to other departmentsPreparing and entering new hire paper works

Coordinating to get Employee ID Cards

Handling over the new hire to the concernedHOD/Manager

Preparation of Job Profiles – coordination withHOD/Managers for new posts.



EMPLOYEES PERSONAL FILE

MAINTENANCE

Opening new file and closing the resigned

employee's file

Make sure all Employees files are

maintained safely with care.

Make sure all personal records are

available in the files.

Periodic Personal File Auditing







ISO COMPLIANCE

Ensuring all the updating of the ISO

documentation and HR Formats

Learning and enforcing Standard

Operating Procedures (SOP)

Facing the Internal and External Audits,

accountable to enforce the correctional

action.



STATUTORY COMPLIANCESubmission of returns to concerned authorities under :-

The Apprentice Act, 1961

The Contract Labour( Regulation & Abolition) Act, 1970

The Industrial Disputes Act, 1948

The Minimum Wages Act, 1946

The Payment of Wages Act, 1948

The Payment of Gratuity Act, 1972

The Industrial Employment Standing Orders Act, 1946

The Employees Provident Fund & Miscellaneous Provisions Act, 1952

The Equal Remuneration Act, 1976

The Employee's Insurance Act, 1948

The Payment of Bonus Act, 1965

The Payment of Wages Act, 1936

The Factories Act, 1948

The Employment Exchange ( Compulsory Notification of Vacancies) Act, 1959

The Trade Unions Act, 1926 The Workmen's Compensation Act, 1923

The Child Labour ( Prohibition & Regulation Act), 1986



TRAINING & DEVELOPMENT

Conducting Induction Training for newhires

Training Need Analysis based on Skill Gap

Analysis, Appraisal Feedback andsuggestions

Coordinating External and Internal

Training ProgramsMaintaining Training Records

Analysis of Training Feedback





EMPLOYEES RELATION

Formal and informal counseling with

employees

Prepare Event Calendar of monthly

recreation to motivate employees

Handling Corporate Medical Insurance

Processing required letters on employee'srequest



REPORT GENERATION

Preparation MIS Repot

Generating and analyzing Employees Attrition

Reports, Training Evaluation, Manpower Status

etc.Weekly and monthly recruitment reports

Report generation of Pre appraisal, Appraisal

and post appraisalsSalary details report to Accounts Department

Reports as per the HOD`s request



EXIT FORMALITIES

Generation of Exit Interview Formats

Conducting Exit Interviews

Preparation of Exit Interview summary

Administering Exit paper work including all

statutory requirements.



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Hr Functions at a Glance