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#HRGUIDE: BASICS OF A RELIEVING LETTER

• Relieving letter is an official document issued by the HR department of the company to an employee who has resigned formally from his position. If an employee receives a relieving letter from the company it confirms that his resignation is formally accepted. If the employee doesn’t receive relieving letter, than he is still under the same company.

• Components of Relieving Letter:• 1. Exit Interview: Exit interview is the final interview between the employer and

the relieving employee. It is used as a learning opportunity for the company and collect feedback from the leaving employees about the company and its management.

• 2. Experience Letter: Experience letter is the official document which states work experience of the employee in the relevant department, for the duration they served the organisation. Previously companies used to give Experience Letter as a separate document, but these days it is merged with relieving letter and a single letter is offered to the employees exiting the company.

• Some of the basic information that should be mentioned:

• Date of joining and last working day should be mentioned in the letter

• Relieving letter should contain the present designation of the employee

• Do not forget to give credit to the employee for his/her contribution to the organisation

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