Implementation Guideline Despatch Advice DESADV and AVIEXP · 2015-12-14 . Implementation Guideline . Despatch Advice . DESADV and AVIEXP . Volvo Car Corporation 405 31 GOTHENBURG,

2015-12-14

Implementation Guideline Despatch Advice DESADV and AVIEXP Volvo Car Corporation 405 31 GOTHENBURG, SWEDEN

Implementation Guideline

Despatch Advice DESADV and AVIEXP

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Contents GENERAL ............................................................................................................................. 3

THE PURPOSE AND BASIC FUNCTION OF DESPATCH ADVICE .................................................................... 3 CREATION OF A DESPATCH ADVICE ................................................................................................... 3 DETAILED INFORMATION ABOUT PACKAGING ..................................................................................... 3

DESADV SEGMENT DESCRIPTIONS ...................................................................................... 5

HEADER AND PARTY SEGMENT DESCRIPTION ...................................................................................... 5 PACKAGE SEGMENT DESCRIPTION .................................................................................................... 6 ARTICLE LEVEL SEGMENT DESCRIPTION ............................................................................................. 7 REFERENCE TO THE ODETTE TRANSPORT LABEL (OTL) ......................................................................... 8

AVIEXP SEGMENT DESCRIPTIONS ........................................................................................ 9

HEADER AND PARTY SEGMENT DESCRIPTION ...................................................................................... 9 ARTICLE AND PACKAGE SEGMENT DESCRIPTION .................................................................................. 9 REFERENCE TO THE ODETTE TRANSPORT LABEL (OTL) ....................................................................... 10

DESADV MESSAGE EXAMPLES ........................................................................................... 11

SIMPLIFIED HANDLING UNIT (S) ..................................................................................................... 11 HOMOGENOUS HANDLING UNIT (M) .............................................................................................. 12 MIXED HANDLING UNIT (G) .......................................................................................................... 13

AVIEXP MESSAGE EXAMPLES ............................................................................................ 15

SIMPLIFIED HANDLING UNIT (S) ..................................................................................................... 15 HOMOGENOUS HANDLING UNIT (M) .............................................................................................. 15 MIXED HANDLING UNIT (G) .......................................................................................................... 16



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General The purpose and basic function of Despatch Advice The purpose of the Despatch Advice is to provide the ultimate consignee of the goods with detailed information relating to the actual contents of a shipment sent by a consignor. The message is based upon the definition of a shipment as a specified amount of goods sent by a specified consignor to a specified consignee on a specific occasion. Notification of deliveries is to be given to all Volvo Car units that a consignor is receiving Delivery Schedules from. The message gives the following information:

• To state the actual time for shipment. • To provide specific information concerning transportation. • To specify the actual packages and handling units in the shipment. • To specify the contents of the shipment. • To provide the necessary documentation for customs clearance.

Creation of a Despatch Advice A Despatch Advice shall state the actual contents of a shipment. Notification must therefore not be made until the actual loading procedure is completed and no later than one hour after the goods have been shipped! All articles which are delivered to the same place of discharge and has the same delivery occasion shall be specified in the same Despatch Advice. In the event that the quantity of goods defined in a particular despatch is too large to be accommodated in its entirety on one vehicle/trailer/container etc. It is necessary to redefine the shipment so it relates only to the vehicle/trailer/container etc. on which it is being transported.

Detailed Information about Packaging Package Unit (S) A package unit is a unit in which the article itself is loaded. The package unit is always placed on a Non Simplified Handling Unit. Handling Unit

• Simplified Handling Unit (S) Consists of one package which is a handling unit at the same time.

• Non Simplified Handling Unit (M & G) Consists of one or more packages which are not handling units at the same time.



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The Non-Simplified Handling Unit can be of two kinds: - Homogenous Handling Unit (M)

Consists of one unique article number - Mixed Handling Unit (G)

Consists of more than one article number



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DESADV Segment Descriptions

Header and Party segment description One message can only consist of one Despatch Note Number. ALL articles to one Place of Discharge should be in ONE Despatch Note.

BGM RFF DTM

LOC

NAD 2 3 7

10

9

Despatch Note Number

Despatch Date

Transport Document Number

- Supplier Number - Consignor - Consignee - Carrier

Place of discharge



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Package segment description

C P S

Q T Y P C I

28

32 35

- Line number- Inner

Quantity ofArticles inPackage

PA C30

- Number of packages- Package Reference Number

R F F36

Reference to theMaster Label Number of theHandling unit

- Package Label Number- (Kanban Number)- (Batch Number)

Handling Unit Category, S, M or G

G I R

38



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Article Level segment description

C P S

P I A Q T Y A L I G I N M O A R F F L O C

28

42 45 46 47 52 53

- Line number - Inner

D T M

54Design RevisionNumber

Quantity perset of Articles Country of origin

Serial Number

Customsdeclared value

Invoice Date

Order number/Invoice number

L I N41

DespatchQuantity

Volvos Article Number

58

Final Unloading

Point



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Reference to the Odette transport Label (OTL)

Remarks:

• All field values must be without leading zeroes or spaces. • All information in the bar code must begin with adequate label id code

(e.g. N113776, P1234567, Q128, VABCD1 AND S123). • Odette Label specification can be found at:

http://www.volvo.com/volvoit/edi/en-gb/vcc/specifications/

Data ElementLabel ID

Code Entity Attribute SegmentSegment Group

Data Element

Data Element Qualifier Qualifier

Receiver Consignee Name of Consignee NAD 2 3036 3035 CNDock/Gate Location Additional Internal destination LOC 18 3225 3227 159Advice Note Number N Message Despatch advice BGM 1004 1001 351Supplier AddressNet WeightGross WeightNo. BoxesPart Number P Scheduled Part Part Number LIN 15 7140 7143 INQuantity Q Group of packages Despatch quantity QTY 15 6060 6063 12Unit Of Measurment Group of packages Quantity per pack QTY 11 6060 6063 52DescriptionLogistic Reference AreaSupplier ID V Consignor Consignor's ID NAD 2 3039 3035 CZDateEngineering Change Article Engineering change number PIA 15 7140 7143 DRSerial Number (1/2) S individual handling unit Handling unit catagory PCI 13 7511 Serial Number (2/2) Individual package Package label number GIR 13 7402 7297 3Master Label Number (1/2) M or G individual handling unit Handling unit catagory PCI 13 7511 Master Label Number (2/2) individual handling unit Transport label unit RFF 13 1154 1153 AATBatch Number H Production Batch Batch number GIR 13 7402 7405 BX

Odette Transport Label DESADV

DESADV – BGM 1004 DELFOR – BGM 1004

DESADV – LIN 7140 DELFOR – LIN 7140

DESADV – QTY+52* DESADV – QTY+12*

DESADV – GIR 7402 (S)*** DESADV – RFF+AAT (M/G)***

DELFOR – NAD+CN

DESADV – NAD+CZ** DESADV – NAD+SE** DELFOR – NAD+SE

DESADV – LOC+159 DELFOR – LOC+159

DESADV – GIR 7405 (BX)

* Depending on Transport Package structure, see chapter 9. ** Depending on if the Manufacturing site and Shipping site have been allocated different Supplier IDs. See Purchase Order. *** Depending on Transport Package structure, see chapter 9.

Receiver

Description

Supplier address

Dock / Gate

Quantity (Q)

Supplier ID (V)

Serial Number (S) Date

Logistic Reference

Advice Note No (N)

Part Number (P) Gross weight (Kg) Net Weight (Kg) No. of boxes

Eng. Change Batch No (H)

1234567

VOLVO TORSLANDA MONTERING TVV 113776 SUPPLIER NAME

1 123

12

ABCD1

123

ITEM 1

D010306 456789001

Receiver

Description

Supplier address

Dock / Gate

Quantity (Q)

Supplier ID (V)

Serial Number (S) Date

Logistic Reference

Advice Note No (N)

Part Number (P) Gross weight (Kg) Net Weight (Kg) No. of boxes

Eng. Change Batch No (H)

1234567

VOLVO TORSLANDA MONTERING TVV 113776 SUPPLIER NAME

1 123

12

ABCD1

123

ITEM 1

D010306 456789001




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AVIEXP Segment Descriptions

Header and Party segment description One message can only consist of one Despatch Note Number. ALL articles to one Place of Discharge should be in ONE Despatch Note.

Article and Package segment description

MID SDT CDT

-Despatch Note Number -Despatch date

Consignor ID

Seller ID Consignee ID

CSG

-Carrier ID -Transport Document Number

DTR

ARD

TCO

Shipping marks

-Article Number -Total Quantity -Order Number -Country of Origin -Design revision number

PVT

NCO

ADP -Package reference number -Number of packages -Number of articles in one Package

-Article Batch number -Part consignment number -Kanban card number

Total weight and volume



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Reference to the Odette transport Label (OTL)

Remarks:

• All field values must be without leading zeroes or spaces. • All information in the bar code, must begin with adequate label id code.

(e.g. N113776, P1234567, Q128, VABCD1 AND S123) • Odette Label specification can be found at:


Data ElementLabel ID

Code Entity Attribute SegmentComponent Element

Data Element

Receiver Consignee Name of Consignee CSG C008 3036Dock/Gate Location Additional Internal destination CSG C010 3923Advice Note Number N Message Despatch advice MID 1004Supplier AddressNet WeightGross WeightNo. BoxesPart Number P Scheduled Part Part Number ARD C039 7304Quantity Q Group of packages DIspatch quantity ARD C045 6270Unit Of Measurment Group of packages Quantity per pack TCO C151 6853DescriptionLogistic Reference AreaSupplier ID V Consignor Consignor's ID CDT C006 3296DateEngineering Change Article Engineering change number ARD C040 7860Serial Number S individual handling unit Handling unit catagory NCO C155 7102Master Label Number M or G individual handling unit Handling unit catagory NCO 7246Batch Number H Production Batch Batch number ADP 7338

Odette Transport Label AVIEXP




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DESADV Message examples

Simplified handling unit (S) One package which is a handling unit at the same time

• Volvo Car’s supplier ABCD1 has one outgoing delivery of a product with article number 1234567, to be delivered to BP2TH (Torslanda), Dock/gate is TVV.

• The products are packed in packages of 128 on an L-pallet with four frames and a lid. • Carrier CARGOCARE makes delivery to Volvo Car, directly to the specified delivery

address. UNH+00001+DESADV:D:96A:UN:A01051' Message header BGM+351+113776' 351 = Despatch Advice DTM+137:201503061219:203' 137 = Document/message date/time RFF+AAS:CMR1234941030' AAS = Transport document number RFF+CRN:987654321' CRN = Conveyance reference number NAD+CZ+ABCD1::92' CZ = Consignor

NAD+SE+ABCD2::92' SE = Seller. Used if Seller and Consignor has different supplier id.

NAD+CN+BP2TH::92' CN = Consignee LOC+11+TVV::92' 11 = Place/port of discharge NAD+CA+CARGOCARE::92' CA = Carrier CPS+1++1' Hierarchical id. number and 1 = inner packing

PAC+2++NIL::92' Number of packages and package reference number.

QTY+52:128:PCE' 52 = Quantity per pack PCI++++S::92' S = Simplified handling unit GIR+3+123:ML' 3 = Package. ML = Marking/Label number GIR+3+124:ML' 3 = Package. ML = Marking/Label number

LIN+++1234567:IN++0' IN = Buyers article/item number. 0 = Single article package case

PIA+1+P04:DR' 1 = Additional identification. DR = Drawing revision number

QTY+12:256:PCE' 12 = Despatch quantity ALI+UK' Country of origin RFF+ON:123412345445' ON = Order number LOC+159+TVV::92' 159 = Additional internal destination UNT+23+00001' Message trailer



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Homogenous handling unit (M) Small boxes containing the same article number

• Volvo Car’s supplier ABCD1 has one outgoing delivery of a product with article number 1234567. This should be delivered to Volvo Car’s plant BP2TH and Dock/Gate TVV.

• The products are packed in 16 small boxes of 56 pieces in each on an L-pallet and a lid.

• Carrier CARGOCARE makes delivery to Volvo Car, directly to the specified delivery address.

UNH+00001+DESADV:D:96A:UN:A01051' Message header BGM+351+113776' 351 = Despatch Advice DTM+137:201503061219:203' 137 = Document/message date/time RFF+AAS:CMR1234941030' AAS = Transport document number RFF+CRN:987654321' CRN = Conveyance reference number NAD+CZ+ABCD1::92' CZ = Consignor




QTY+52:56:PCE' 52 = Quantity per pack PCI++++M::92' M = Homogenous handling unit RFF+AAT:191’ AAT = Master label number GIR+3+11:ML' 3 = Package. ML = Marking/Label number GIR+3+12:ML' 3 = Package. ML = Marking/Label number GIR+3+13:ML' 3 = Package. ML = Marking/Label number GIR+3+14:ML' 3 = Package. ML = Marking/Label number GIR+3+15:ML' 3 = Package. ML = Marking/Label number GIR+3+16:ML' 3 = Package. ML = Marking/Label number GIR+3+17:ML' 3 = Package. ML = Marking/Label number GIR+3+18:ML' 3 = Package. ML = Marking/Label number GIR+3+19:ML' 3 = Package. ML = Marking/Label number GIR+3+20:ML' 3 = Package. ML = Marking/Label number GIR+3+21:ML' 3 = Package. ML = Marking/Label number GIR+3+22:ML' 3 = Package. ML = Marking/Label number GIR+3+23:ML' 3 = Package. ML = Marking/Label number GIR+3+24:ML' 3 = Package. ML = Marking/Label number GIR+3+25:ML' 3 = Package. ML = Marking/Label number GIR+3+26:ML' 3 = Package. ML = Marking/Label number



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Mixed handling unit (G) Small boxes containing different article number

• Volvo Car’s supplier ABCD1 has one outgoing delivery of products with article numbers 1234567 and 1234568 that should be delivered to BP2TH (Torslanda), Dock/Gate is TVV.

• The article 1234567 is packed in 8 small boxes of 112 pieces in each and the article 1234568 is packed in 8 small boxes of 56 pieces in each; on an L-pallet with a lid.


UNH+00001+DESADV:D:96A:UN:A01051' Message header BGM+351+113776' 351 = Despatch Advice DTM+137:201503061219:203' 137 = Document/message date/time RFF+AAS:CMR1234941030' AAS = Transport document number RFF+CRN:987654321' CRN = Conveyance reference number NAD+CZ+ABCD1::92' CZ = Consignor




QTY+52:112:PCE' 52 = Quantity per pack PCI++++G::92' G = Mixed handling unit RFF+AAT:137’ AAT = Master label number GIR+3+512:ML' 3 = Package. ML = Marking/Label number GIR+3+513:ML' 3 = Package. ML = Marking/Label number GIR+3+514:ML' 3 = Package. ML = Marking/Label number GIR+3+515:ML' 3 = Package. ML = Marking/Label number



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GIR+3+516:ML' 3 = Package. ML = Marking/Label number GIR+3+517:ML' 3 = Package. ML = Marking/Label number GIR+3+518:ML' 3 = Package. ML = Marking/Label number GIR+3+519:ML' 3 = Package. ML = Marking/Label number



QTY+12:896:PCE' 12 = Despatch quantity ALI+UK' Country of origin RFF+ON:123412345445' ON = Order number LOC+159+TVV::92' 159 = Additional internal destination CPS+2++1' Hierarchical id. number and 1 = inner packing


QTY+52:56:PCE' 52 = Quantity per pack PCI++++G::92' G = Mixed handling unit RFF+AAT:137’ AAT = Master label number GIR+3+520:ML' 3 = Package. ML = Marking/Label number GIR+3+521:ML' 3 = Package. ML = Marking/Label number GIR+3+522:ML' 3 = Package. ML = Marking/Label number GIR+3+523:ML' 3 = Package. ML = Marking/Label number GIR+3+524:ML' 3 = Package. ML = Marking/Label number GIR+3+525:ML' 3 = Package. ML = Marking/Label number GIR+3+526:ML' 3 = Package. ML = Marking/Label number GIR+3+527:ML' 3 = Package. ML = Marking/Label number






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AVIEXP Message examples

Simplified handling unit (S) One package which is a handling unit at the same time

• On Mars 6th, Volvo Car’s supplier ABCD1 has one outgoing delivery of a product with article number 1234567 that should be delivered to Volvo Car’s plant BP2TH.

• The products are packed in packages of 128 on an L-pallet with four frames and a lid. • Carrier CARGOCARE transports the goods directly to the specified delivery address at

Volvo Car. UNH+00001+AVIEXP:3::OD' Message header MID+113776+010306:1219' Document number, date and time. CDT+::::::ABCD1' Supplier id (GSDB). Assigned by Volvo Cars.

SDT+::::::ABCD2' Used if Seller and consignor has different supplier id (GSDB). Id assigned by Volvo Cars.

CSG+::::::BP2TH+TVV+TVV M1' Volvo Cars plant id. Assigned by Volvo Cars. Final delivery point and additional destination.

DTR+++::::::CARGOCARE+CMR1234941030' Carrier code and conveyance reference number.

ARD+1234567+256+123412345445+UK++P03' Article number, total quantity, order number, origin and design revision number.

TCO+:NIL+2+128:PCE' Package reference number, number of packages and number of articles in one package.

NCO++S178:S179' Shipping marks. UNT+10+00001' Service segment

Homogenous handling unit (M) Small boxes containing the same article number

• On Mars 6th, Volvo Car’s supplier (supplier ID ABCD1) has one outgoing delivery of a product with article number 1234567, to be delivered to Volvo Car’s plant BP2TH.

• The products are packed in 16 small boxes of 56 pieces in each on an L-pallet with a lid.


UNH+0001+AVIEXP:3::OD' Message header MID+113776+010306:1219' Document number, date and time. CDT+::::::ABCD1' Supplier id (GSDB). Assigned by Volvo Cars.



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CSG+::::::BP2TH+TVV+TVV M1' Volvo Cars plant id. Assigned by Volvo Cars. Final delivery point and additional destination.

DTR+++::::::CARGOCARE+CMR1234941030' Carrier code and conveyance reference number.



NCO+M191+S11:S12:S13:S14:S15:S16:S17:S18:S19:S20:S21:S22:S23:S24:S25:S26' Transport label number and shipping marks.

UNT+10+0001' Service segment

Mixed handling unit (G) Small boxes containing different article number

• On Mars 6th, Volvo Car’s supplier (supplier ID ABCD1) has one outgoing delivery of article numbers 1234567 and 1234568 that should be delivered to Volvo Car (plant BP2TH).

• The article 1234567 is packed in 8 small boxes of 112 pieces in each and the article 1234568 is packed in 8 small boxes of 56 pieces in each; on an L-pallet with a lid.


UNH+0001+AVIEXP:3::OD' Message header MID+113776+010306:1219' Document number, date and time. CDT+::::::ABCD1' Supplier id (GSDB). Assigned by Volvo Cars.


CSG+::::::BP2TH+TVV+TVV M1' Volvo Cars plant id. Assigned by Volvo Cars. Final delivery point and additional destination

DTR+++::::::CARGOCARE+CMR1234941030' Code and conveyance reference number.


TCO+:NIL+8+112:PCE' Package reference number, number of handling units and number of articles in one handling unit.

NCO+G144+S101:S102:S103:S104:S105:S106:S107:S108' Transport label number and shipping marks.



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ARD+1234568+448+123412345445+UK++P03' Article number, total quantity, order number and origin.


NCO+G144+S109:S110:S111:S112:S113:S114:S115:S116' Transport label number and shipping marks.

UNT+13+0001' Service segment

Documents

Implementation Guideline Despatch Advice DESADV and AVIEXP · 2015-12-14 . Implementation Guideline . Despatch Advice . DESADV and AVIEXP . Volvo Car Corporation 405 31 GOTHENBURG,