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SAP FI Reports
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Important Reports in SAP FI
This tutorial will give you an overview of important reports which are used frequently in SAP FI. Following is list of important reports
1. GL Chart Of Accounts List
2. GL Account List
3. GL Account Balances
4. GL Account Totals And Balances
5. AR Customer Master Data List
6. AR Customer Balances
7. AR Customer Line Items
8. AR Customer Open Item Analysis Drilldown Report
9. AR Customer Payment History
10. AP Vendor Master Data List
11. AP Vendor Balances
12. AP Vendor Line Items
13. AP Vendor Open Item Analysis
We will now discuss them one by one.
GL Chart Of Accounts ListEnter Transaction Code S_ALR_87012326 in the SAP Command Field
In the next screen , Enter Chart of Account Key
Press F8 (Execute) The GL Chart of Accounts List is Generated for COA key mentioned in the last screen
GL Account ListEnter Transaction Code S_ALR_87012328 in SAP Command Field
In the next screen, Enter Selection Parameters like Company Code / Chart of Accounts / GL Account for Filtering. Entering these parameters is optional
Press F8 (Execute) The GL Account List is generated as per the filtering selections from the previous screen . Otherwise complete list is generated for all company code and chart of accounts
GL Account BalancesEnter Transaction Code S_ALR _87012277 in the SAP Command Field
In the next screen, Enter Selection Parameters for Filtering the Report such as Company code / GL Account
Press F8 (Execute) In the next screen, GL Account Balance List is generated as per the parameters entered in the previous screen
GL Account Totals and BalancesEnter Transaction code S_ALR_ 87012301 in the Sap Command Field
In the next screen , Enter Selection Criteria like Company Code/ COA / Gl Accounts for the filtering the Report
In the next screen , GL Account Total and Balance report is generated as per the parameters selected in the previous screen
AR Customer Master Data List Enter Transaction S_ALR_87012179 in SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AR Customer Master Data List is generated as per the parameters selected in the previous screen
AR Customer BalancesEnter Transaction Code S_ALR_87012172 in the SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AR Customer Balance Report is generated as per the parameters selected in the previous screen
AR Customer Line Items Enter Transaction Code S_ALR_87012197 in the SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AR Customer Line Item Report is generated as per the parameters selected in the previous screen
AR Customer Open Items Enter Transaction Code S_ALR_87012174 in the SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AR Customer Open Item Report is generated as per the parameters selected in the previous screen
AR Customer Payment HistoryEnter Transaction Code S_ALR_87012177 in SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AR Customer Payment History Report is generated as per the parameters selected in the previous screen
AP Vendor Master Data ListEnter Transaction Code S_ALR_87012086 in SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AP Vendor Master Data List Report is generated as per the parameters selected in the previous screen
AP Vendor BalancesEnter Transaction Code S_ALR_87012082 in SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AP Vendor Balances Report is generated as per the parameters selected in the previous screen
AP Vendor Line ItemsEnter Transaction Code S_ALR_87012103 in SAP Command Field
In the next screen , Enter Selection Criteria like Company code / Vendor Accounts for the filtering the Report
In the next screen , AP Vendor Line Items List Report is generated as per the parameters selected in the previous screen
AP Vendor Open Item AnalysisEnter Transaction Code S_ALR_87012083 in SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AP Vendor Open Item Analysis Report is generated as per the parameters selected in the previous screen
Month End Closing – Foreign Currency Revaluation
Before creating Financial Statements , we have to perform Foreign Currency Valuation for the Transaction done in Foreign Currency .
These transactions can be bills receivables or bills payable or might be inter company money transfers which involves G/L Accounts , Customer or Vendor.
The Line items can be open or cleared .
For the Line items which are cleared the exchange rate would be that of the date on which it is cleared .
For Open Items which are not yet cleared the exchange rate may be considered as the current rate or can be considered as month end exchange rate and can be carried out as a monthly closing activity .
So at the year end ,there could be some revenue or expense due to exchange rate fluctuations which will be reflected in the Financial Statements.
Expense and Revenue Accounts for exchange Rate differences can be maintained in Customizing transaction code SPRO. In the SAP we can carry out Foreign Currency Revaluation in the following manner :
Enter Transaction Code F.05 in the SAP Command Field
In the next screen , Enter the Following
1. Enter Company Code for which Foreign Currency Valuation is to be carried out
2. Enter Evaluation Key Date
3. Enter Valuation Method for Exchange Rate Consideration
4. Enter Valuation in Currency Type ( Default is 10 : Company Code Currency)
5. You can filter out Valuation activity by entering appropriate parameters in the Tab
Screens.
Press Execute
In the next screen, a list of G/L Accounts is generated which are selected for the Foreign Currency Valuation by the Report SAPF100. It evaluates the open items in foreign currency as well as foreign currency balance sheet accounts.
How To Perform Dunning
Dunning
It is the process of Correspondence with the Customer/Vendor about pending bills ( in sap as we call it open items). In SAP we can schedule the Dunning Process and maintain different Dunning Levels for Dunning run.The Dunning process involves the following steps:
1. Entering Parameters in the dunning program.The parameters of old dunning run can be copied and dates can be adjusted.
2. The Dunning run selects the accounts, examines them for overdue items, checks if they have to be dunned, and assigns dunning levels to them.All dunning data is stored in a dunning proposal.
3. The Dunning Proposal can be edited ,deleted and recreated as often as necessary until the dunning clerk is satisfied with the result.
4. If desired ,this step can be skipped and the dunning run can be followed directly by the printout of dunning notices.
5. In One Click,Dunning notices are printed and dunning data is updated in the master records and associated documents.
We will perform a Complete Dunning run as a background scheduled job- Enter the Transaction F150 in the SAP Command Field
In the next screen ,Enter the Following
1. Enter the Dunning run date2. Enter the Dunning run Identification
In the Parameters Tab
1. Enter the Dunning Date2. Enter the Date upto which the documents for dunning are to be
considered3. Enter the Company Code for dunning4. Enter customers and vendors to be dunned
Save the Dunning Parameters
Schedule the Dunning run by pressing the Schedule button
In the next screen select the printer to print the dunning notices generated
In the next screen schedule the time of dunning run
Check the Status of the Dunning run
We can check the Dunning Notice in Spool Requests
How to Maintain Exchange Rates
Enter Transaction Code SPRO in SAP Command Field
In the next screen,Select 'SAP Reference IMG' button
In the next screen 'Display IMG', Select the menu path
SAP Netweaver -> General Settings ->Currencies ->Enter Exchange Rates
Exchange Rates can be entered as Direct or Indirect Quotations
In Direct quotations we give the multiple of base currency to the Foreign Currency
For eg :
1 USD = 56 X 1 INR
For Indirect Quotation it will be
1/56 USD = 1 INR In the next screen , we can maintain the Exchange Rates via Direct/Indirect Quotation.
In this case we will use InDirect Quotation
For a new entry Select 'New Entries' Button
In the next screen , Enter the Following
1. Enter the Exchange Rate Type2. Enter Valid From date that is the start date from which the rates
are applicable3. Enter First Currency4. Enter Quotation Rate5. Enter Second Currency
Press 'Save' button , from the SAP Standard Menu
In the next screen, Enter the Customizing Request Number, To add the New Exchange Rate .