In Sync11 Project Controls System

The most comprehensive Oracle applications & technology content under one roofThe most comprehensive Oracle applications & technology content under one roof

Integrated Project Control Systems

Richard Houghton - MTM Planning Manager

The most comprehensive Oracle applications & technology content under one roof

PCS - Ask ourselves

• Why you do that?• Choices?• Who needs to be involved?• Making a rod for our own backs?• Advantages?• What is the organisational maturity?• Why is this becoming the thing to do?


PCS –PCS – BackgroundBackground

• Disparate stand alone systemsDisparate stand alone systems

• Manages the systems interfaces, data Manages the systems interfaces, data capture, data mining, forecasting, capture, data mining, forecasting, earned value, reporting, timesheet earned value, reporting, timesheet processing, benchmarking & financial processing, benchmarking & financial controlscontrols

• Eliminate multiple entry of the same Eliminate multiple entry of the same data into multiple systemsdata into multiple systems


PCS - ObjectivesPCS - ObjectivesIntegrate our Financial, Estimating & Integrate our Financial, Estimating & Planning SystemsPlanning SystemsEliminate heavy reliance on excelEliminate heavy reliance on excelCentralised, reliable & secure databaseCentralised, reliable & secure databaseData captured generates useable metricsData captured generates useable metricsConsistent workflow, procedures & Consistent workflow, procedures & reportingreportingWin more work through excellenceWin more work through excellenceProtect or increase our margin & efficiencyProtect or increase our margin & efficiency


PCS – Our ChoicesPCS – Our Choices

Use excel & generate reports using Use excel & generate reports using extracted dataextracted data

Use some middleware to integrate Use some middleware to integrate what we already havewhat we already have

Develop an in-house systemDevelop an in-house system Use an “off the shelf” systemUse an “off the shelf” system Do nothingDo nothing


PCS – the Scope

Expert Estimation

Reporting

MS Excel

Primavera P6

Mincom Ellipse

PRESENT

Extract Extract Extract

MS Excel

Reporting

Expert Estimation

Expert Estimation

ReportingReporting

MS ExcelMS Excel

Primavera P6

Primavera P6

Mincom EllipseMincom Ellipse

PRESENT

ExtractExtract ExtractExtract ExtractExtract

MS ExcelMS Excel

ReportingReporting

Expert Estimation

Reporting

Project Control System

Primavera P6

Mincom Ellipse

FUTURE

Expert Estimation

Expert Estimation

ReportingReporting



Primavera P6

Primavera P6

Mincom EllipseMincom Ellipse

FUTURE


PCS – the Components


PCS – The Benefits• Consistent, traceable & accurate

forecasting/reporting• Analyse multiple projects enabling performance

comparison• Effectively measure earned value & cashflow• Identification & processing of variations• Structured change control• Monitor risk allocation & funding• Capture historical data for benchmarking• Understand cause & effect


PCS – Potential PerformancePCS – Potential Performance

230% more likely to deliver more 230% more likely to deliver more than 90% of projects early/on timethan 90% of projects early/on time

188% more likely to deliver more 188% more likely to deliver more than 90% of projects within budgetthan 90% of projects within budget

183% more likely to contain the 183% more likely to contain the budget overruns to be less than 10%budget overruns to be less than 10%

43% less likely to have poor 43% less likely to have poor performance on one project, have a performance on one project, have a ripple effect on othersripple effect on others


PCS – Staff ImplicationsPCS – Staff Implications

• Improved consistent processesImproved consistent processes• Eliminate multiple data entryEliminate multiple data entry• More time to analyse & review More time to analyse & review

resultsresults• Allows recommendations & Allows recommendations &

corrective actionscorrective actions


PCS – Other Considerations

Common WBS Practical & Useable Clearly understood processes Clear objectives Stakeholder buy-in


PCS – The Risks

• Procedure / Work flow• User Adoption

• Training• System Interfaces

• Unrealistic expectations


PCS – The Monster


PCS – ConclusionPCS – Conclusion

Consistent methods & reportingConsistent methods & reportingSingle data entrySingle data entryHistorical dataHistorical dataBest practice.Best practice.

Thank You Thank You Richard Houghton.Richard Houghton. MTM Planning ManagerMTM Planning Manager

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In Sync11 Project Controls System