Incoming Club Presidents

Serra InternationalUSA Council

Agenda Serra Today You and Your Club Other Team Members Your Year as Leader Planning

Objectives Clarify Presidents

role/responsibility Emphasize Club Leadership and

Teamwork Use of resources Accomplish the mission and

ministry

Our Mission and VisionUSA Council Vision Statement Our vision is…

To have all people respond to God’s call to their religious vocation

USA Council Mission Statement Our mission is…

to foster and affirm vocations to the priesthood and vowed religious life

The Serra Ministry A small Christian

Community is what we are.

Church Vocation work is what we do.

Serra Today –The Challenge

Pope John Paul II’s Challenge?

Your use of the Serrans time, talent and treasure

You and Your Club Every Team must have a leader

Duties of Club President and Position Description

President Elect Each Club will have a President-

elect Training Continuity Experience

Other Club Officers Part of the Team Accomplish Mission/Goals Use Officer Manuals Participate in Training

Board of Trustees The Clubs Governing Body Approves the Goals and Objectives Membership of the Board include

Officers Trustees Chaplain

Office of District Governor Governor Governor-elect Immediate Past Governor Deputy Governor District Council

Office of District Governor

D eputyDistrict G overnor

D istrictG overnor E lect

Im m ediatePast D istrict G overnor

D istrictN ew sletters

D istrictExtension Team

District/R egionalC onvention Team

PastD istrict G overnor(s)

C lubPresidents

D istrictG overnor E lect

D eputyD istrict G overnor(s)

D istrict C ouncilD istrict G overnor, C hairm an

D istrictG overnor

Office of District GovernorDistrict Governor

Name:

Address: Phone/Fax:

Email:

District Governor Elect

Name:

Address: Phone/Fax:

Email:

Regional Director Name:

Address:

Phone/Fax: Email:

District Council Office of Governor Club Presidents Past District Governors

Serra USA Council Regions

USA Council Structure

USA Council Board

Executive Committee

RegionsDistricts

Serra Clubs

RegionalCoordinators

District Governor

Serra Clubs

Regional DirectorsGroup A

Eastern RegionsRegions 1, 2, 3, 4, 5, 6, 7,14

Regional DirectorsGroup B

Western RegionsRegions 8, 9, 10, 11, 12, 13

PolicyPrograms

Procedures

Vice PresidentsandCommittee Chairs

StandingCommittees

Ad HocCommittees

Episcopal AdvisorExecutive Director

Staff

SERRA USAC Goals Short Term –

Vocation Activities in every parish in your club’s area.

Long Term – Vocation activities in every parish in

USA

USA Council of Serra International Staff Services Income and Expenses $$ Where does the money come

from? Where does the money go? What do we get for our $$ ? The staff and what do these people

do?

Where does the money come from?

2010-11 Fiscal Year Income

All Other Income$25,800.00

Grant Income and Transfers to Unrestricted

Fund$45,818.00

Membership Per Capita Dues and Gift Subscriptions

$427,722.00

Merchandise$41,839.00

Source of Funds USA Council Per Capita Dues Grant Income Merchandise Profit All Other Income

Total Revenue

Source– 2011-12 Annual Report

$387,798 or 62.2%$38,305 or 6.1%$34,413 or 5.5%$162,894 or 26.1%

$623,410

Where did it go? By function

2011-12 Fiscal Year Expenses by Function (Actual)

Membership Committee$153,676.00

Program Committee$4,779.00

Standing Committees$54,685.00

Communications Committee$98,980.00

Vocation Committee$54,685.00

General Adminstration$105,884.00

How It’s Used Membership Communications Programs Vocations Standing Committees Administration Merchandise Costs

$153,676 25.6%$98,980 31.2%$4,779 0.5%$54,685 16.9%$36,503 15.5%$105,884 21.4%$39,370 8.0%

Where did it go? Natural Account

2010-11 Fiscal Year Expenses by Natural Account (Actual)

Personnel Related Costs$273,814.00

Membership Support Services

$13,567.00

Board and Staff Travel$6,299.00

Office Expenses$124,599.00

Committee and National Council Support

$86,046.00All Other$2,875.00

Where It’s Used Personnel Office Expense Support Services Committee/Board Travel All OtherSource – 2010-11 Annual

Report

$258,599 55.4%$140,888 30.2%$3,073 0.7%$60,233 12.9%$3,384 0.7%$250 0.1%

Source of Funds Serra International

USAC contributes over$365,000 Approximately 85% of Serra

International’s dues income

USAC has over 10,000 members Over 65% of Serra International’s total

membership

Dues Structure Serra International - $47.00

Spouses and under 35 - $23.50 Initiation Fees 25% of Full Member or

$11.75 USA Council - $45.00

Spouses and under 35 - $22.50

Additional Support Regional Director Support – $2.00 –

USAC Policy 2.1.3 & 2.1.4 District Governors Support -- $3.00

- USAC Policy 3.1.10 & 3.1.10.1 Regional/District Convention

Support – USAC Policy 3.1.11

Billing Procedure Dues billed twice per year

On or before June 1st. On or before December 1st.

Payable by: July 15th

January 15th.

Invoice and Club Rosters Invoice shows number of Members

– Full, Spouses, and Under 35 Rosters show members names and

addresses and whether they are a spouse

Club Treasurer is to correct invoices and rosters

Need For Additional Income To cover increasing costs Sources

Dues Increase Foundation Other Sources Restricted Funds

Restricted Funds Leadership Fund Bishop Britt Vocation Fund Board Restricted Fund

Fund Raising in Serra Fund Raising is permitted in Serra

SI By Laws – Article XIII Serra International Policy Manual –

passed 2/21/64

Club Income

Dues75.7%

Net Fund Raising18.0%

All Other6.3%

Club Expenses

Dues31.0%

Foundation0.9%

Membership3.7%Vocations

24.8%

Programs12.9%

Communications6.3%

General9.7%

All Other10.6%

Our Dues Dollars $$ USA Council receives $45.00

of the $92.00 per capita dues What direct benefits do the clubs

receive for their dues? What services are provided to the USA

Council and Board? What services are provided to the

regional directors and district governors?

Direct Serra Club Benefits Highly qualified staff to assist Clubs Serran magazine serraUSA magazine Update & Maintenance of Officer manuals Training Opportunities Internet/Web based support

www.serraus.org Toll free calls and faxes

Direct Serra Club Benefits - Continued Club and district membership database Financial support of the National Coalition

for Church Vocations. Labels/address for regional or district

conventions. Liability insurance certificates for club &

vocations activities. Record keeping, governmental reporting.

USA Council Office

E. V. VerbekeExecutive Director

Anne de CourtenayCommunications Coordinator

Peter CunninghamMembership Coordinator

Jan CholkeAdministrative Assistant

+ serraUSA+ The Serra Leader+ Newsletters

+ New Clubs+ Existing Club Support+ Web design+ Membership Applications & Rosters

+ Accounting+ Merchandise+ Purchasing

What do These People Do For the Council? Prepare for Three USAC Board Meetings Support 15 USAC Committees Publish the serraUSA, & Serra Leader

Newsletters Maintain USAC Bylaws, Records & Legal

Records Collect Dues, Pay Bills, Publish Reports Support RD & DG Planning Conferences,

Communication and Administration support

Serra International Councils

Great Britain Spain Italy Philippines Brazil

Mexico Scanspac USA Canada Thailand

Serra International History of Serra International International Board International Convention International Foundation

Serra International

District G overnors District G overnors

Serra Clubs Serra Clubs

Serra Clubs Serra Clubs

National Councils

District Governors District G overnors

Serra Clubs Serra Clubs

Serra Clubs Serra Clubs

T rusteesW here no Council exists

Executive Com m ittee Episcopal Advisor

Staff

Executive Director

Serra International Board

Your year as Team Leader Team Building and Relationships Executive Committee Trustees and Chaplain Committees

Building Teamwork Executive Committee Attend the SLPC Attend the Regional Fall Convention Use the President’s Manual – see

pages 13 and 14 Talk to your peers and District

Governor

Club Meetings Have two Club Meetings each month Use format in Manuals How to address problems…

1. Board of Trustees 2. The District Governor 3. Regional Director 4. USAC Office 888-777-6681

Building RelationshipsExternal to the Club Each club should have a working

relationship with: The Bishop Vocation Directors (both Diocesan and Religious) Other Serra Clubs in the District Diocesan Youth Ministers Knights of Columbus Knights of Peter Claver Campus Ministers Diocesan Council of Catholic Women

Planning The 15 month calendar

A simple planning device.

Sharing Your Planning Experience Was the planning exercise helpful? Has your Club used this Calendar? Suggestions for improvement.

Summary and Review Did we cover our objectives? Questions or concerns?

Evaluation Need to constantly improve Evaluations help us serve the

mission of Serra