January 5, 2016 - Washington County, Oregon€¦ · portion of the rural area of Washington County including Banks, Cornelius, Forest Grove, Gaston, Hillsboro, and North Plains since

January 5, 2016 10:00 a.m.

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BOARD OF COUNTY COMMISSIONERS

Andy Duyck, Chairman: As Chairman of Washington County's five-member governing Board, Andy Duyck represents the entire County. He has operated his own business since 1983. Duyck Machine, Inc. produces metal and plastic components that are marketed throughout the country. Prior to opening his business, Mr. Duyck was employed as a machinist/foreman for OMET and Forest Grove Iron Works. Chairman Duyck has a degree in machine technologies from Portland Community College. As Commissioner, District 4, he served Western Washington County from January 1994 through December 2010. His current term as Chair runs through December 2018.

Dick Schouten, District 1 Commissioner and Vice Chair: County Commissioner Dick Schouten has represented Aloha, Beaverton and Cooper Mt. area since June of 2000. Mr. Schouten's family migrated from the Netherlands when he was four. Following a childhood spent in Fresno, he completed his undergraduate work at Santa Clara University and earned his law degree from UCLA. After serving as legal counsel for California cities and special districts, Dick, his wife and two daughters moved to Washington County in 1992. He represented The Make Our Park Whole Committee, which helped obtain a 22-acre addition to the Tualatin Hills Nature Park. More

recently, the Intertwine Alliance gave Commissioner Schouten a 2014 “Force of Nature Award,” and Community Partners for Affordable Housing gave the Commissioner a 2015 “Kerkof Award” for effective affordable housing advocacy. Among others, Mr. Schouten serves on the Board of: Clean Water Services, Centro Cultural, Washington County Museum and Regional Disaster Preparedness Organization. Mr. Schouten's current term runs through December 2016.

Greg Malinowski, District 2 Commissioner: District 2 Commissioner Greg Malinowski serves Washington County's northeastern corner including Bethany, Cedar Hills, Cedar Mill, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro since January 2011. Commissioner Malinowski and his family manage 60-acres of farmland growing organic hay and beef between Washington County’s Bethany area and Portland’s Forest Park. In addition, Mr. Malinowski has worked for over 30 years in high-technology manufacturing and quality inventory control with Merix and Tektronix. Commissioner Malinowski’s community involvement has included service as

a past chair of Washington County’s Citizen Participation Organization 7 in the Bethany area. He is also a past president of the Forest Park Neighborhood Association representing the Tualatin Mountains area of northwest Portland. Mr. Malinowski holds an associate’s degree in electronics servicing technology from Portland Community College. Commissioner Malinowski also serves on the following: Community Action, the Board of Clean Water Services and the Association of Oregon Counties Legislative Committee. Mr. Malinowski's term runs through December 2018.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Policy Committee on Transportation Study; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2016.

Bob Terry, District 4 Commissioner: District 4 Commissioner Bob Terry represents a large portion of the rural area of Washington County including Banks, Cornelius, Forest Grove, Gaston, Hillsboro, and North Plains since January 2011. Since 1996, Mr. Terry has owned Fisher Farms, a regional provider of value-added nursery stock employing over 200 people and based in rural Washington County. Originally from St. Louis, Missouri, Mr. Terry served in the U.S. Navy from 1963 to 1966, including deployment aboard the supercarrier USS America. At the end of his military service, Mr. Terry resumed his education at Jefferson College, Hillsboro, MO, and attended

the University of Chicago. Commissioner Terry’s community and government experience includes service as: Past chair, A Child’s Place education and childcare center; Past chair and president, Hillsboro Chamber of Commerce; Past chair and founder, the Oregon International Airshow in Hillsboro; Past President, the Oregon Association of Nurseries; Board member and chair, the Investment Committee, American Nursery and Landscape Association; Vice president, Agri-Business Council of Oregon; Charter council member, Tualatin Watershed Council; Past board member, Regional Investment Board; Past secretary, Washington County Budget Committee for 12 years; Commissioner Terry also serves on the Board of Clean Water Services and the Public Health Advisory Council. Mr. Terry's term runs through December 2018.

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http://www.cleanwaterservices.org/

TABLE OF CONTENTS

COMMISSIONER DISTRICTS 6

OTHER COUNTY AND CWS CONTACTS 6

MEETINGS AND SCHEDULES

Current Meeting Schedule 7

Regular Business Meetings 7

Worksessions 7

Second and Fifth Tuesdays of the Month 7

Executive Sessions 7

Once the Regular Business Meeting Begins 8

Ordinance Testimony Time Limits 8

Alternatives to Televised Proceedings 9

Assistive Listening Devices 9

Sign Language and Interpreters 9

Meeting Protocol 9

Additional Meeting Materials 9

Meeting Calendar 10

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

3. PRESENTATION – CLEAN WATER SERVICES

a. Present Tree for All 2015 Award to Washington County (All CPOs) 11

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4. BOARDS AND COMMISSIONS

a. Appoint Members to the County Budget Committee (All CPOs) 13

b. Appoint Members to the Enhanced Sheriff Patrol District (ESPD) and Urban

Road Maintenance District (URMD) Budget Committees (All CPOs) 15

c. Appoint Member to the North Bethany County Service District for Roads

Budget Committees (All CPOs) 17

d. Appoint Members to the Cultural Coalition of Washington County (All CPOs) 19

e. Renew Members of the Washington County Housing Authority Board of

Directors and Appoint a New Member (All CPOs) 21

5. PUBLIC HEARING – LAND USE AND TRANSPORTATION

a. Adopt a Transportation System Development Charge for Bonny Slope West

(CPO 1) 27

6. ACTION – LAND USE AND TRANSPORTATION

a. Initiate and Set Public Hearing to Vacate SW Clay Street (Vacation 524) 31

7. ACTION – COUNTY ADMINISTRATIVE OFFICE

a. Consider General Obligation Bonds for Washington County Emergency

Communications and Emergency Facilities and Direct County Administrative Office and County Counsel to Draft Ballot Title

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8. ORAL COMMUNICATION

9. BOARD ANNOUNCEMENTS

10. ADJOURNMENT

CONSENT AGENDA

MINUTES

December 15, 2015 December 22, 2015

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http://www.co.washington.or.us/BOC/Meetings/upload/BCC-Minutes-121515.pdf

http://www.co.washington.or.us/BOC/Meetings/upload/BCC-Minutes-122215.pdf

CLEAN WATER SERVICES

a. Award Professional Services Agreement to Black & Veatch Corporation to

Provide Engineering Services for the Durham Advanced Wastewater Treatment Facility Secondary Treatment System Expansion Project No. 6757 (CPO 4M)

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b. Award Master Contracts for Legal Services (All CPOs) 45

c. Award Contract for Municipal Advisory Services to Western Financial

Group, LLC (All CPOs) 47

LAND USE AND TRANSPORTATION DEPARTMENT

d. Approve Establishment of a Road Maintenance Local Improvement District

(MLID) for North Bethany Creek No 2 (CPO 7) 49

e. Approve Establishment of a Road Maintenance Local Improvement District

(MLID) for Grace Hollow PH 2 (CPO 7) 63

BOARD OF COMMISSIONERS

f. Designate Board Vice Chair for 2016 (All CPOs) 77

COUNTY ADMINISTRATIVE OFFICE

g. Approve the 2016-17 Budget Policy (All CPOs) 79

HEALTH AND HUMAN SERVICES

h. Authorize Amendment to the Intergovernmental Agreement with the State of

Oregon to Provide Funding for Disability & Aging Services 85

i. Award Contracts with Seven School Districts to Provide Early Childhood

Family Resource Manager and Kindergarten Readiness Partnership & Innovation Services

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j. Award Contracts with Community Action and Lifeworks NW to Provide

Healthy Families Oregon Services 89

OFFICE OF COMMUNITY DEVELOPMENT

k. Approve Community Development Block Grant Project Agreement for

Albertina Kerr Centers 91

SUPPORT SERVICES

l. Declare Beef Bend Road Repairs an Emergency, Ratify County Administrator

Declaration, Award a Contract to Kerr Contractors (2015.132e) and Other Contracts without a Competitive Process to Address the Emergency

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COMMISSIONER DISTRICTS (Chairman Serves Countywide)

OTHER COUNTY AND CWS CONTACTS Robert Davis, County Administrator 846-8685 Don Bohn, Assistant County Administrator

Rob Massar, Assistant County Administrator 846-8685

County Departments District Attorney, Robert Hermann 846-8671 Assessment & Taxation, Elections, Rich Hobernicht

846-8741 Health & Human Services, Marni Kuyl Including Animal Services, Disability, Aging and Veterans Services

846-4402

Auditor, John Hutzler 846-8798 Housing Services, Val Valfre, Director 846-4794

Community Corrections, Steve Berger 846-3400 Juvenile, Lynne Schroeder 846-8861 Community Development, Jennie Proctor 846-8814 Land Use and Transportation, Andrew

Singelakis, Director 846-4530

Cooperative Library, Eva Calcagno 846-3222 Sheriff, Pat Garrett 846-2700 County Counsel, Alan Rappleyea 846-8747 Support Services, Don Bohn 846-8685

Clean Water Services William Gaffi, General Manager 681-3600 Diane Taniguchi-Dennis, Deputy General

Manager 681-3602

Jerry Linder, General Counsel 681-3645 Mark Jockers, Government and Public Affairs Manager

681-4450

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MEETINGS AND SCHEDULES Current Meeting Schedule First Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Second Tuesdays: See “Second Tuesdays” section below. Third Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Fourth Tuesdays: Worksession 2:00 p.m. Regular Business Meeting 6:30 p.m. Fifth Tuesdays: See the “Fifth Tuesday” section below. Regular Business Meetings Regular business meetings are the time during which the Board will consider the items published in their Board Agenda at the times noted above. Worksessions Prior to the Board’s regular business meetings, the Commissioners will meet for a general public worksession in Room 140 of the Public Services Center according to the schedule above. The purpose of this meeting is to provide the Board an opportunity to conduct informal communications with each other, review the agenda and identify questions they may have for staff before taking action on the agenda items in their regular business meeting. The Board typically asks our citizens observing the worksession meetings to hold their agenda comments and questions for the regular business meeting. Second Tuesdays of the Month The Board has designated the second Tuesday of each month as a time that may be set aside for in-depth discussion of broader, strategic policy issues. Accordingly, Board consideration/action on regularly scheduled agenda items normally set on the second Tuesday of each month will be held only if necessary to make decisions that, in the Board’s judgment, cannot be reasonably held over to a regularly scheduled meeting. If formal actions are not considered on these Tuesdays, the Board may use this time to conduct an informal worksession, retreat or similar informal meeting. Minutes will be recorded of these meetings. Board Meetings When There is a Fifth Tuesday in a Month Historically, the Board has not held meetings when there is a fifth Tuesday in a month. Since May of 1999, the Board has set aside these fifth Tuesdays to hold a worksession, retreat or similar informal meeting. The purpose of these meetings is to provide the Board some additional time to focus on specific issues on a more in depth basis. Unlike its regular Board meetings, these informal meetings are not recorded verbatim, but minutes will be taken as required by law. No formal actions will be taken during these meetings unless special meeting notices are provided as outlined in the Board’s Rules of Procedure. The Chairman will designate the location of these meetings 96 hours in advance. Executive Sessions There are times when the Board must discuss confidential matters such as lawsuits, real estate transactions (or other sales transactions) and labor relations matters. When the Board calls an executive session (posted on the worksession agenda), it is done under the guidelines allowed for by Oregon State law. Each type of executive session generally fits under one of three types of State Laws that allow such closed sessions. These statutes are indicated on the worksession item. Although the press is allowed to remain in the room, they are not allowed to report on executive

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session issues. The Board recognizes the sensitivity of conducting closed sessions and only conducts them when confidentiality is required (and allowed by law) to protect the interests of Washington County and its taxpayers. Once the Regular Business Meeting Begins The Board’s formal meetings typically include the following elements: • Call to Order: At the start of the meeting, the Chairman (or Vice Chair) of the Board will call

the meeting to order.

• Oral Communication (for any items not scheduled for a public hearing): This is the time when members of the audience may step forward at the start of the meeting to address the Board. This opportunity is time-limited to two minutes per individual and a maximum of 10 minutes total per topic regarding items not scheduled for public hearing. If more time is needed, another (longer) oral communication opportunity is available at the end of the regular agenda. Speakers may select only one Oral Communication opportunity.

• Consent Agenda: The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

• Presentations, Proclamations, Boards and Commissions

• Public Hearings: Special rules regarding testimony and time limits may be established by the Board at the start of the hearing.

• Regular Agenda Items: Regular agenda items are also known as “action” items and will follow the public hearings. These items are less formal than the public hearings but still provide the public the opportunity to comment on the proposed actions.

• Second Opportunity for Oral Communication (for any items not scheduled for public hearing): As noted above, this is the second opportunity for the public to address the Board if more than two minutes are needed. This opportunity is time-limited to 5 minutes per individual and 10 minutes per topic. The maximum time for Oral Communication is 30 minutes.

• Board Announcements: This is typically the time when the Board may want to provide other Board members, staff or the public with information regarding items that may or may not be on the Board’s agenda.

• Adjournment: At the conclusion of the items on the Board’s agenda, the Board Chair will formally conclude the Board’s regular business meeting.

Ordinance Testimony Time Limits Public testimony for ordinances may be presented within the following time limits: First and second hearing - 3 minutes for individuals and 12 minutes for groups Additional hearings - 2 minutes for individuals and 5 minutes for groups

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Alternatives to Televised Proceedings An alternative format to the televised proceedings of the meetings of the Washington County Board of Commissioners is available on request. Interested individuals may call the telephone number or TTY number noted below and request a verbatim transcript for this meeting. Assistive Listening Devices Assistive Listening Devices are available for persons with impaired hearing and can be scheduled for this meeting by calling 503-846-8685 no later than 5:00 p.m., on the Monday preceding the meeting. Sign Language and Interpreters The County will also upon request endeavor to arrange for the following services to be provided:

1. Qualified sign language interpreters for persons with speech or hearing impairments; and 2. Qualified bilingual interpreters.

Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the County of your need by 5:00 p.m. on the Thursday preceding the meeting date (same phone number as listed above: 503-846-8685). Meeting Protocol The Board of Commissioners welcomes public attendance and participation at its meetings. Anyone wishing to speak on an agenda item at a regular business meeting should feel free to do so. In doing so, the Board asks that the following guidelines be observed:

1. Please follow sign-in procedures located on the table by the entrance to the auditorium.

2. When your name is announced, please be seated at the table in front. For testimony at public hearings, write down your address and state your name for the record.

3. Groups or organizations wishing to make a presentation are asked to designate one spokesperson in the interest of time and to avoid repetition.

4. When more than one citizen is heard on any matter, please avoid repetition in your comments. Careful attention to the previous speaker’s remarks will be helpful in this regard.

Additional Meeting Materials Documents identified as Clerk’s Desk Items are available during the meeting with the Board Clerk. Anyone wishing to view Clerk’s Desk Items electronically can click on the active link provided in the Board agenda. Documents identified as Attachments are part of the agenda.

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BOARD OF COMMISSIONERS MEETING CALENDAR

Tuesday, January 5, 2016

Worksession – 8:30 a.m. (PSB 140) Board Meeting – 10:00 a.m.

at the Hillsboro Civic Center Auditorium

Tuesday, January 12, 2016 Extended Worksession – 8:30 a.m.


Worksession – 8:30 a.m. Board Meeting – 10:00 a.m.


Worksession – 2:00 p.m. Board Meeting – 6:30 p.m.

Tuesday, February 2, 2016

Worksession – 8:30 a.m. Board Meeting – 10:00 a.m.

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AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Presentation All CPOs

Agenda Title: PRESENT TREE FOR ALL 2015 AWARD TO WASHINGTON COUNTY

Presented by: Bill Gaffi, General Manager (br)

SUMMARY

Tree for All is a partnership of more than 30 organizations, including Washington County and Clean Water Services, along with numerous nonprofits, cities, public agencies and private businesses. In the fall of 2014, Tree for All partners announced their plan to plant one million trees and shrubs in one year, under the slogan, “Tree for All: One Million – One Year – One Water.” By the spring of 2015, the final count showed that the partnership had surpassed its original goal, planting more than two million native plants in less than a year. The campaign involved 6,600 volunteers, including elected officials, farmers, and neighbors of all ages. These two million plants are taking root all along the Tualatin River and its tributaries, in every corner of the county, including city parks, nature refuges, school and college campuses, farms, and private businesses. Rivers and streams lined with native vegetation provide cleaner, cooler water, better flood management, and fish and wildlife habitat. A green infrastructure approach to cooling water has saved ratepayers $100 million over the last ten years in avoided costs. Through partnerships across the county, Tree for All continues to create landscape-scale change and to contribute to the region’s livability.

REQUESTED ACTION

Present Tree for All 2015 Award to Washington County for its critical role in planting more than two million native trees and shrubs in one year.

Agenda Item No. 3.a.

Date: 01/05/16

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions (ALL CPOs) Agenda Title: APPOINT MEMBERS TO THE COUNTY BUDGET COMMITTEE Presented by: Robert Davis, County Administrator SUMMARY: Currently, there are two vacancies on the County Budget Committee due to term expirations. On September 22, 2015 your Board directed this office to announce these vacancies and invite applications for appointments to the respective Budget Committees. Nine applications were received and two Budget Committee members, Leroy Bentley and Mark Bauer, expressed their desire to be re-appointed. The applications and requests for re-appointment were reviewed for consideration at your December 15, 2015 work session. As you directed staff at that work session, this agenda item recommends you re-appoint Mark Bauer and Leroy Bentley to the County Budget Committee. Attachment: Budget Committee Matrix

DEPARTMENT’S REQUESTED ACTION: Re-appoint Leroy Bentley (District 2) and Mark Bauer (District 4) to the County Budget Committee for terms expiring on June 30, 2019.


Date: 01/05/16

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Washington County Budget Committee

Description Reviews the proposed County budget submitted by the Budget Officer each fiscal year.

Members 5 citizen members plus the Board of Commissioners. Each Commissioner is allocated an appointment; however the representative need not reside in the Commissioner's district.

Length of Term 3 years

Current Vacancies 2

Members seeking reappointment 2

Applicants 9

Candidates for appointment

District of Residence Term Expires First Appointed

Members Seeking Reappointment

Leroy Bentley 2 6/30/15 2/16/10 Mark Bauer 4 6/30/15 12/18/01 Applicants

Anthony Mills 1 Andrew Carlstrom 2 Nathan Perley 2 Michael Antonelli 3 Tracy Honl 4 Dan Mason 4 Glenn Miller 4 Josh Townsley 4 Sig Unander, Jr. 4 Continuing Members

Janice Essenberg 3 6/30/16 1/22/13 Bonnie Hadley 3 6/30/17 2/18/14 Rachel Twitty 3 6/30/17 2/18/14

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AGENDA


Agenda Category: Boards and Commissions (ALL CPOs) Agenda Title: APPOINT MEMBERS TO THE ENHANCED SHERIFF PATROL

DISTRICT (ESPD) AND URBAN ROAD MAINTENANCE DISTRICT (URMD) BUDGET COMMITTEES

Presented by: Robert Davis, County Administrator SUMMARY: Currently, there are four vacancies on the Enhanced Sheriff Patrol District (ESPD) and Urban Road Maintenance District (URMD) Budget Committees due to two term expirations and the resignation of two members. Members of the ESPD and URMD Budget Committees must reside within the Districts and are not necessarily a representative of a particular Commissioner District. There is no limit to the number of terms an individual can serve. Budget Committee member terms are for three years.

On September 22, 2015, your Board directed this office to announce this vacancy and invite applications for appointment to the respective Budget Committees. Four external applications were received and two ESPD/URMD Budget Committee members, Karen Bolin and Leroy Bentley, expressed their desire to be re-appointed. The applications and requests for re-appointment were reviewed for consideration at your December 15, 2015 work session.

As you directed staff at that work session, this agenda item recommends you appoint Anthony Mills and Donna Tyner and re-appoint Karen Bolin and Leroy Bentley to the ESPD/URMD Budget Committee. Attachment: ESPD/URMD Budget Committee Matrix

DEPARTMENT’S REQUESTED ACTION: Appoint Anthony Mills and Donna Tyner and re-appoint Karen Bolin and Leroy Bentley to the ESPD/URMD Budget Committee. Appointment is for a term ending June 30, 2019

Agenda Item No. 4.b.

Date: 01/05/16

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Urban Roads Maintenance District Budget Committee (URMDBC) Description: Reviews the proposed budget developed for the Urban Roads Maintenance District in unincorporated Washington County. Members: Board of Commissioners plus five residents of the County. The five residents must live in the URMD. Length of Term: 3 years Current Vacancies 4 Applicants 4 Members Seeking Reappointment 2

Enhanced Sheriff's Patrol District Budget Committee (ESPDBC) Description: Reviews the proposed budget developed for the Enhanced Sheriff's Patrol District in unincorporated Washington County. Members: Board of Commissioners plus five residents of the County. The five residents must live in the ESPD. Length of Term: 3 years Current Vacancies 4 Applicants 4 Members Seeking Reappointment 2

Candidates for appointment District Term Expires First Appointed Members Seeking Reappointment Karen Bolin 1 6/30/15 8/21/12 Leroy Bentley 2 6/30/15 2/16/10 Applicants Ray Eck 1 Daniel Hauser 1 Anthony R. Mills 1 Donna Tyner 1 Continuing Members Bonnie Hadley 3 6/30/17 4/21/09 Resigning Members Fred Meyer 2 6/30/16 4/16/13 Ron Witcosky 2 6/30/17 2/18/14 Applicants that live outside of service district area Nathan Perley 2 Sarah Villanueva 3 Alexander Flores 4

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AGENDA


Agenda Category: Boards and Commissions (ALL CPOs) Agenda Title: APPOINT MEMBER TO THE NORTH BETHANY COUNTY

SERVICE DISTRICT FOR ROADS BUDGET COMMITTEES Presented by: Robert Davis, County Administrator SUMMARY: Currently, there are five vacancies on the North Bethany County Service District for Roads (North Bethany CSDR) Budget Committee. Members of the North Bethany CSDR Budget Committee must reside within the Districts and are not necessarily a representative of a particular Commissioner District. There is no limit to the number of terms an individual can serve. Budget Committee member terms are for three years.

On September 22, 2015, your Board directed this office to announce the vacancies and invite applications for appointment to the Committee. One external application was received. The application was reviewed for consideration at your December 15, 2015 work session.

As you directed staff at that work session, this agenda item recommends you appoint Rick Mallette to the North Bethany CSDR Budget Committee. Attachment: Matrix

DEPARTMENT’S REQUESTED ACTION: Appoint Rick Mallette to the North Bethany CSDR Budget Committee for a term ending June 30, 2019.

Agenda Item No. 4.c.

Date: 01/05/16

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North Bethany County Service District for Roads Budget Committee

Description Reviews the proposed budget developed for the North Bethany County Service District for Roads in unincorporated Washington County.

Members Board of Commissioners plus five residents of the County. The five residents must live in the North Bethany CSDR.

Length of Term 3 years

Current Vacancies 5 Applicants 1

Candidates for appointment

District of Residence Term Expires First Appointed

Applicants

Rick Mallette 2

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AGENDA


Agenda Category: Boards and Commissions (All CPOs) Agenda Title: APPOINT MEMBERS TO THE CULTURAL COALITION OF

WASHINGTON COUNTY Presented by: Eva Calcagno, Cooperative Library Services Director SUMMARY: The Cultural Coalition of Washington County (CCWC) was established in 2004 by your Board. Its mission is to administer distribution of state funds distributed to Washington County from the Oregon Cultural Trust. The CCWC distributes funds through a competitive grant process to Washington County-based organizations to address priorities identified in the Washington County Cultural Plan (revised in 2015). The Coalition is composed of 9 – 15 members, serving three-year terms. Currently, six vacancies exist on the Coalition. Your Board authorized a six-week recruitment process starting September 22 and ending November 2, 2015. As was discussed at your December 15th worksession, six applications have been received for the six vacancies. Two applicants, Gitanjali Jain and Eric Squires, are current members seeking reappointment for second terms and both have been active, productive members. All four new applicants have skills and experience that qualify them to serve and represent a broad geographic area. Based on discussion by the CCWC and your Board, all are recommended for appointment at this time: Maggie Chapin, Alexander Flores, Edward Kimmi, and Saira Siddiqui. The attached matrix lists the applicants and the current Coalition members. Their terms will run from January 1, 2016 through December 31, 2018. Attachment: Matrix

DEPARTMENT’S REQUESTED ACTION: Appoint Gitanjali Jian, Eric Squires to second terms on the CCWC, and appoint Maggie Chapin, Alexander Flores, Edward Kimmi, and Saira Siddiqui to first terms on the Cultural Coalition of Washington County, all for terms ending December 31, 2018.

Agenda Item No. 4.d.

Date: 01/05/16

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Cultural Coalition of Washington County Description CCWC administers distribution of any state funds distributed

to Washington County from the Community Cultural Participation Grant Program of the Oregon Cultural Trust. The CCWC distributes funds through a competitive process to Washington County based organizations and artists to address priorities identified in the Washington County Cultural Plan.

Members 15 Length of Term 3 years Current Vacancies 6 Applicants 6

Candidates District* Term

Expires First

Appointed Applicants Recommended for Appointment Maggie Chapin 1/3 Alexander Flores 4 Edward Kimmi 1 Saira Siddiqui 4 Members Seeking Reappointment Gitanjali Jain 2 12/31/15 1/8/13 Eric Squires 1 12/31/15 1/8/13 Continuing Members Margie Humphries 2 12/31/17 1/3/12 Anthony Mills 1 12/31/17 1/3/12 Anne Noall 2 12/31/16 12/17/13 Kimberly Ogadoh 2 12/31/17 1/27/15 Lesly Sanocki 2 12/31/16 12/14/10 Teresa Smith 1 12/31/16 12/17/13 Raman Srinivasan 2 12/31/17 1/27/15 Mari Watanabe 2 12/31/17 1/27/15 Elaine Worden 2 12/31/16 12/17/13 Andy Duyck – Ex-Officio 4 12/31/XX 2/15/05 Resigning Members Georgia Harker 2 12/31/15 1/5/10 Anita Menon 2 12/31/14 1/5/10 Deborah Olsen 3 12/31/15 1/5/10 Audra Petrie 2 12/31/15 1/8/13 * For information purposes only; members are not appointed by Commissioner District.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Boards and Commissions (All CPOs) Agenda Title: RENEW MEMBERS OF THE WASHINGTON COUNTY

HOUSING AUTHORITY BOARD OF DIRECTORS AND APPOINT A NEW MEMBER

Presented by: Adolph “Val“ Valfre, Jr., Director SUMMARY: BACKGROUND The United States Housing Act of 1937 was amended by the Housing Quality and Work Responsibility Act of 1988 (the “Act”) to require that membership on Housing Authority Board of Directors include not less than one member – “who is directly assisted by the public housing agency.” This is interpreted to mean a person either receiving Section 8 rental assistance or a resident of public housing. The Act applies to any public housing agency that has a public housing annual contributions contract with HUD or administers Section 8 rental assistance. The Washington County Housing Authority is subject to the Act. On March 7, 2000, your Board gave conceptual approval for creation of a separate Housing Authority Board of Directors consisting of seven members and directed the Executive Director of the Housing Authority to prepare the necessary documents and initial membership recommendations. The Housing Authority Board is comprised of the Washington County Board of Commissioners (5) and two (2) at-large positions, one of which must be directly assisted by the agency. In order to comply with ORS 456.095, all Directors of the Housing Authority must be appointed or reappointed by a resolution of the Washington County Board of County Commissioners, and all members of the Housing Authority Board of Directors must reside within the jurisdiction of the Housing Authority of Washington County. (continued) Attachments: Matrix and Resolution and Order DEPARTMENT’S REQUESTED ACTION:

Approve the attached Resolution and Order renewing appointments for Greg Malinowski, Bob Terry, and Shannon Wilson, and appoint Nichole Weaver to the Housing Authority Board of Directors for four (4) year terms beginning January 1, 2016 and ending December 31, 2019.

Agenda Item No. 4.e.

Date: 01/05/16

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REAPPOINT MEMBERS OF THE WASHINGTON COUNTY HOUSING AUTHORITY BOARD OF DIRECTORS, APPOINT A NEW MEMBER, AND REQUIRE MEMBERS RESIDE WITHIN THE JURISDICTION OF THE HOUSING AUTHORITY BCC 01/05/16 Currently, there are four vacancies on the Housing Authority Board of Directors due to term expirations—two Board of Commissioners positions, one at-large position, and one resident member position. The Board authorized a six-week recruitment process starting September 22, and ending November 2, 2015. Two applications were received, and three existing members are eligible for renewal. The Director recommends that your Board renew the appointments for Greg Malinowski and Bob Terry for the County Commissioner positions, and renew Shannon Wilson for the at-large position. The Director also recommends that Nichole Weaver be appointed to the vacant resident member position. All new and renewal appointments shall be four-tear terms, expiring 12/31/2019.

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Housing Authority Board of Directors

Description The Housing Authority Board of Directors serves as the executive body for the Housing Authority of Washington County and assists the Housing Authority to provide affordable housing and administer HUD-funded assistance programs.

Members The Housing Authority Board is comprised of the Washington County

Board of Commissioners (5) and two at-large positions, one of which must be directly assisted by the agency.

. Length of Term 4 years Current Vacancies - 4 Applicants - 5

Vacancies by category: • 1 – At-Large position • 1 – Resident Member position • 2 – County Commissioner positions

*For information purposes only; members are not appointed by Commissioner district.

New Applicants Recommended

for Appointment Position/Category:

Nichole Weaver Resident Member

Applicants Recommended for Renewal

Term Expires: R&O: Position/Category:

Shannon Wilson 12/31/2015 RO#15-89 Member At-Large Greg Malinowski 12/31/2015 RO#15-89 County Commissioner Bob Terry 12/31/2015 RO#15-89 County Commissioner

Other Applicants Position/Category: Jenifer Samaha Member At-Large

Current Member Appointments Term Expires: R&O: Position/Category:

Roy Rogers 12/31/2018 RO#15-89 County Commissioner Dick Schouten 12/31/2016 RO#15-89 County Commissioner Andy Duyck 12/31/2017 RO#15-89 County Commissioner

Expiring Appointments Term Expires: R&O: Position/Category:

Tricia Peterson 12/31/2015 RO#15-89 Resident Member

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Page 1 - RESOLUTION AND ORDER (Reappointing Housing Authority Directors; Appointing New Resident Member) WASHINGTON COUNTY COUNSEL

155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124

PHONE (503) 846-8747 - FAX (503) 846-8636

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter Reappointing Members of the Housing Authority of Washington County Board of Directors, and Appointing Nichole Weaver as The Resident Member Director

) ) ) )

RESOLUTION AND ORDER

No.

This matter having come before the Washington County Board of County Commissioners

at its regular meeting on January 5, 2016; and

It appearing to the Board that ORS 456.095(5) requires that all Directors of the Housing

Authority must be appointed or reappointed by a resolution of the Washington County Board of

County Commissioners; it is hereby

RESOLVED AND ORDERED that Director Greg Malinowski is hereby reappointed to a

new term as a member of the Board of Directors of the Housing Authority of Washington County

which shall expire on December 31, 2019; and it is further

RESOLVED AND ORDERED that Director Bob Terry is hereby reappointed to a new

term as a member of the Board of Directors of the Housing Authority of Washington County which

shall expire on December 31, 2019; and it is further

RESOLVED AND ORDERED that Shannon Wilson is hereby reappointed to fill a new

term as a Member At Large on the Board of Directors of the Housing Authority of Washington

County which shall expire on December 31, 2019; and it is further

RESOLVED AND ORDERED that Nichole Weaver is hereby appointed to fill a new term

as a Resident Member on the Board of Directors of the Housing Authority of Washington County

which shall expire on December 31, 2019.

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Page 2 - RESOLUTION AND ORDER (Reappointing Housing Authority Directors; Appointing New Resident Member) WASHINGTON COUNTY COUNSEL

155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124

PHONE (503) 846-8747 - FAX (503) 846-8636

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DATED this 5th day of January, 2016.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR RECORDING SECRETARY

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Public Hearing – Land Use & Transportation (CPO 1) Agenda Title: ADOPT A TRANSPORTATION SYSTEM DEVELOPMENT

CHARGE FOR BONNY SLOPE WEST Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY:

Planning for Bonny Slope West Subarea of the Cedar Hills – Cedar Mill Community Plan has resulted in amendments to the Washington County Comprehensive Plan (A-Engrossed Ordinance No. 802 adopted on October 27, 2015) that allow land development to proceed in Bonny Slope West. As part of this planning effort, a Bonny Slope West Infrastructure Funding Plan (IFP) was adopted on October 6, 2015. The IFP identified the projects and anticipated costs for the necessary infrastructure to support development within the Bonny Slope West Subarea and proposed strategies to meet these needs. The IFP proposed a transportation System Development Charge (SDC) as one of the mechanisms to provide funding for the transportation capital improvements associated with development in the Bonny Slope West Subarea. SDCs are one-time fees, charged to new development at the time of building permit, to help pay a portion of the costs associated with building capital facilities. The attached Resolution and Order proposes to adopt this major component of the transportation funding strategy. The Resolution and Order includes the SDC rules, calculation methodology, rates, affected area and annual adjustment index. The SDC will become effective immediately upon signing the Resolution and Order. At this point, a 60-day appeal period will begin. The SDC materials are posted to the Bonny Slope West Infrastructure Funding Plan web page at the following link:

http://www.co.washington.or.us/LUT/PlanningProjects/Area93/infrastructure-funding-plan.cfm Attachments: Resolution and Order (RO Attachment A and Appendices A through E are linked online) Clerk’s Desk Item: Staff Report (click to access electronic copy) DEPARTMENT’S REQUESTED ACTION: Adopt the proposed Bonny Slope West Transportation System Development Charge.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.


Date: 01/05/16

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http://www.co.washington.or.us/LUT/PlanningProjects/Area93/infrastructure-funding-plan.cfm

http://www.co.washington.or.us/BOC/Meetings/upload/LUT-RO-Appx-A-E-BSW-TSDC-2016.pdf

http://www.co.washington.or.us/BOC/Meetings/upload/LUT-CD-BSW-SDC-Staff-Report-01-05-16.pdf

Page 1 – Resolution and Order

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IN THE BOARD OF COMMISSIONERS


In the Matter of Adopting the Bonny ) RESOLUTION AND ORDER

Slope West Transportation System )

Development Charge ) No.

This matter having come before the Washington County Board of Commissioners

(Board) at its meeting of January 5, 2016; and

It appearing to the Board that the Bonny Slope West Subarea (“Bonny Slope West”) of

the Cedar Hills – Cedar Mill Community Plan is that area shown on the map in Appendix E to

Attachment A attached hereto;

It appearing to the Board that the Infrastructure Funding Plan for Bonny Slope West,

adopted by the Board through Resolution & Order 15-112, indicated that Bonny Slope West

requires funding for transportation facilities identified in the Plan; and

It appearing to the Board that the countywide Transportation Development Tax (TDT)

provides limited funding for facilities to support Bonny Slope West, and that a Transportation

System Development Charge (SDC) independent of the TDT, and dedicated solely to

transportation facilities to support Bonny Slope West is necessary to provide funding; and

It appearing to the Board that adoption of a Transportation SDC for Bonny Slope West

pursuant to ORS 223.297 through 223.314 creates a funding mechanism for capacity

increasing multimodal transportation improvements necessary to support planned urban

growth, and imposes the charge to the land developments that contribute to the need for

these improvements; and

It appearing to the Board that A-Engrossed Ordinance No. 802 amended the Cedar

Hills – Cedar Mill Community Plan, and that this plan provides a basis for determining the level

of urban land development and the transportation facilities necessary to support development in

the Bonny Slope West area; and

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It appearing to the Board that the Bonny Slope West Transportation SDC set forth in

Attachment A and its Appendices A through E contains a list of capital improvements to be

supported by the charge; a methodology for determination of the amount of the charge; a list

of land uses with the basis for calculation of the charge; administrative and credit provisions;

and a map of the area in which the charge is to be assessed, all as prescribed by ORS

223.297 through 223.314; and

It appearing to the Board that the Bonny Slope West Transportation SDC imposes an

appropriate and equitable portion of the cost of capacity-increasing transportation facilities on

the land developments within Bonny Slope West that contribute to the need for such facilities;

and

It appearing to the Board that it has provided public notice of this hearing as required

by ORS 223.304(7), has received the recommendation of the Department of Land Use and

Transportation, conducted a public hearing on this Resolution and Order, considered public

testimony and being fully informed thereon; now, therefore, it is

RESOLVED AND ORDERED that the Bonny Slope West Transportation SDC set forth

in Attachment A and its Appendices A through E is hereby adopted; and it is further.

RESOLVED AND ORDERED that the Department of Land Use and Transportation

shall take such actions as are necessary to effectuate this action; and it is further

RESOLVED AND ORDERED that if any portion of this Resolution and Order, including

its Attachments and Appendices, shall for any reason be declared invalid or unconstitutional

by an authority or court of competent jurisdiction, the remainder shall not be affected thereby

and shall remain in full force and effect; and it is further

/ / / / / /

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RESOLVED AND ORDERED that this Resolution and Order shall take effect immediately.

DATED this 5th day of January, 2016. BOARD OF COMMISSIONERS FOR WASHINGTON COUNTY, OREGON APPROVED AS TO FORM: Chairman _____________________________ Recording Secretary Assistant County Counsel For Washington County, Oregon

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Action – Land Use and Transportation (CPO 5) Agenda Title: INITIATE AND SET PUBLIC HEARING TO VACATE SW CLAY

STREET (VACATION 524) Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: The County Engineer requests the Board of County Commissioners initiate the Vacation of SW Clay Street, a public right-of-way dedicated in the Plat of Middleton, and set a date for its public hearing. The proposed Vacation of SW Clay Street being situated in the northwest one-quarter of section 6, T3S, R1W, W.M., Washington County, Oregon, as described and shown in the attached Vacation Report. The owner of tax lot 600 plans to build a home on the property and the adjacent right-of-way area, proposed to be vacated, is needed to install a septic system and well. As a result, the owner contacted the adjacent property owner of tax lot 500 and asked for him to sign the necessary vacation petition. The owner of tax lot 500 would not sign the petition, and as a result, the owner of tax lot 600 submitted to the County, a petition which only included the portion of SW Clay Street lying between SW Main Street and a point six inches easterly of the line between the two tax lots, thereby eliminating the need for the owner of tax lot 500 to sign the petition as an abutting property owner. By having a valid petition comprising of 100% of the abutting land owners signatures, the vacation could be processed without a public hearing and without further notice to the owner of tax lot 500. (continued) Attachments: 1. Vacation Report with legal description and Map (Exhibit “A”) 2. Letter from petitioners (Exhibit “B”) 3. Map of vesting ownership after vacation (Exhibit “C”)

DEPARTMENT’S REQUESTED ACTION: Initiate the vacation proceedings and set February 16, 2016 at 10:00 a.m., in the auditorium of the Washington County Public Services Building, Hillsboro, Oregon, at your regularly scheduled meeting as the time and place for a public hearing on the requested Vacation. Direct that notification to the public be made by posting, publication, and by service on each person with a recorded interest in any abutting real property pursuant to ORS 368.346.




Date: 01/05/16

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INITIATE AND SET PUBLIC HEARING TO VACATE SW CLAY STREET (VACATION 524) BCC 01/05/16 Upon receipt of the petition, staff notified the petitioner (the owner of tax lot 600) that it would be in the public interest to vacate all of SW Clay Street if a vacation of a portion of it was to occur. Staff also mentioned that the owner of tax lot 500 would be notified of any proposed vacation since this was previously promised to him, and that a public hearing would be held in regards to vacating the entire section of road west of SW Main Street pursuant to ORS 368.346. During the vacation’s exploratory process and analysis period, staff also identified two portions of SW Clay Street lying easterly of SW Main Street that could be vacated, one portion of which cannot be reached by any adjoining public access. Therefore, staff recommends that all portions of SW Clay Street are vacated through the same vacation process and requests the Board of County Commissioners initiate vacation proceedings and set the date of February 16, 2016 for a public hearing. ORS 368.346 also requires public notification of this hearing. Staff has jointly worked with Washington County’s Assessment and Taxation office to determine the ownership of the vacated property pursuant to ORS 368.366, primarily as a result of the Union Pacific Railroad (aka Southern Pacific Railroad) intersecting the Lots and Blocks of the Plat of Middleton. It was determined that pursuant to ORS 368.366(1)(c) and (d) that the rightful ownership of the vacated road would go to the extension of the abutting property boundaries of all abutting Lots and Blocks to the center of the vacated property. Furthermore, it was determined that all portions of SW Clay Street lying southerly of its centerline and westerly of SW Main Street would revert to tax lot 1801 per its conveyance, legal description which is all portions of Block 12 lying north of the Union Pacific Railroad. The centerline of SW Clay Street is the boundary between the Blocks in the Plat of Middleton. At the public hearing and by its resolution and order, the Board of County Commissioners will be asked to find and determine that the vacated rights-of-way of SW Clay Street adjoining the Union Pacific Railroad shall vest in extension of the abutting Lot and Block property boundaries as shown on the attached Exhibit “C”, and pursuant to ORS 368.366(2). As a result of staff’s recommendation for the Board to initiate the vacation proceedings and to vacate all of the unnecessary portions of SW Clay Street, staff also requests that the Board of County Commissioners limit the petitioner’s responsibility for the costs of this vacation to their initial deposit of $1,750.00.

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DEPARTMENT OF LAND USE AND TRANSPORTATION REPORT ON VACATION NO. 524

January 5, 2016

VACATION OF SW CLAY STREET - PUBILC RIGHT-OF-WAY DEDICATED IN THE PLAT OF MIDDLETON A petition has been received to vacate a portion of SW Clay Street and staff has further requested the Board of County Commissioners to initiate the vacation proceedings to vacate all of SW Clay Street, shown on the attached Exhibit “A”, and more particularly described as follows:

All of SW Clay Street, as dedicated in the Plat of Middleton, lying between SW Grant Street and that portion already vacated in book 463, page 115, of the Washington County Deed Records. Said portion of SW Clay Street being situated in the northwest one-quarter of section 6, T3S, R1W, W.M., Washington County, Oregon.

The owners of the property abutting the portion of the road to be vacated are: 3S1 06BB, TL 500 and 1801 3S1 06BB, TL 600 Michael Brock Adam and Sarah Cluff 18230 SW Pearl St, 22808 SW Hosler Way, Sherwood, OR 97140 Sherwood, OR 97140 3S1 06BB, TL 1600 3S1 06BB, TL 1100 Travis Smallwood Jerry and Elisabeth Clark 3001 N meridian, P.O. Box 397, Newberg, OR 97132 Tualatin, OR 97062 3S1 06BB, TL 900 3S1 06BB, TL 1700 Gary Irvine and Maureen Pierce H.V. Duffield 18180 SW Pearl St, 24297 SW Middleton Rd, Sherwood, OR 97140 Sherwood, OR 97140 Union Pacific Railroad Real Estate Department 1400 Douglas St., Mailstop 1600 Omaha, NE 68179

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CRITERIA FOR EVALUATION OF ROAD VACATION REQUESTS 1) Conformance with the County’s Comprehensive Plan

SW Clay Street is an unimproved public right-of-way, 60 feet in width, and is not shown on the County’s Transportation System Plan.

2) Use of the Right-of-Way or Easements The right-of-way is unimproved and is not needed for future use. SW Clay Street intersects SW Main Street at approximately the same location as the railroad, and as a result, the opening of a public road (SW Clay Street) is not likely to be approved.

3) Impact of Utilities and Emergency Services Utility providers and Emergency Services are not affected by this proposed vacation.

4) Limits of Vacation and Evaluation of “public road” Status The adjacent property owner of tax lot 600 petitioned for a vacation of the right-of-way in order to incorporate the area into the abutting lots so the additional square feet could be used to install a septic system and well which are necessary to build a home. If the portion of SW Clay Street lying directly south of tax lot 600 was to be vacated, it is in the public’s best interest, as well as the property owners along the remaining portions of SW Clay Street, to vacate SW Clay Street in its entirety. A portion east of SW Main Street is not in use and is not accessible by means of an adjoining public road since it lies between the railroad right-of-way and a previously vacated portion of SW Clay Street.

Based on the above statements, it is recommended that the Board of Commissioners grant the vacation of the road proposed herein, as it is in the public interest.

_____________________ Gary A. Stockhoff, P.E. Washington County Engineer

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AGENDA


Agenda Category: Action – County Administrative Office Agenda Title: CONSIDER GENERAL OBLIGATION BONDS FOR

WASHINGTON COUNTY EMERGENCY COMMUNICATIONS AND EMERGENCY FACILITIES AND DIRECT COUNTY ADMINISTRATIVE OFFICE AND COUNTY COUNSEL TO DRAFT BALLOT TITLE

Presented by: Robert Davis, County Administrator SUMMARY: Overview The purpose of this agenda item is to provide information needed for consideration of $77 million in capital expenditures supported by County-issued general obligation bonds. As outlined during your December 15, 2015, worksession, bond funding would pay for capital costs of emergency facilities, infrastructure and equipment upgrades to transition the emergency communications system used by our 911 dispatch center to current technology. Revenue supporting bond payments would be derived from an annual property tax levy over less than 21 years that Washington County voters would consider at the Primary Election on May 17, 2016. Although the rate of this levy may vary depending on actual bond interest rates incurred and changes in assessed values over time, it is not expected to exceed 8 cents per $1,000 of assessed value. For the average-valued Washington County home, the tax impact in the levy’s first year would be approximately $20 or $1.70 per month. Background The current 911 emergency communications system for Washington County was built in the early 1990s as a result of a multi-agency effort to assist the public in quickly receiving aid from law enforcement, fire and rescue and emergency ambulance providers countywide. (continued) Clerk’s Desk Item: Emergency Communications System Bond Measure Proposal

COUNTY ADMINISTRATOR’S RECOMMENDATION: Adopt the Emergency Communications System Bond Measure Proposal with its accompanying recommendations, budget and estimated tax impacts. I also recommend that you continue this matter to January 19, 2016, and direct the County Administrative Office and County Counsel to draft a ballot title and explanatory statement for your review and adoption on that date.


Date: 01/05/16

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http://www.co.washington.or.us/BOC/Meetings/upload/CD-EmergCommBond_Proposal_v6b.pdf

CONSIDER EMERGENCY COMMUNICATIONS BOND MEASURE AND DIRECT COUNTY ADMINISTRATIVE OFFICE AND COUNTY COUNSEL TO DRAFT BALLOT TITLE BCC 01/05/16 When a call for help is made to 911, the communications system allows dispatchers to get all necessary responders to the caller’s location as quickly as possible. The system also provides a vital link among these first responders as they coordinate, request backup or get aid to victims. The system is used by every city police department, the County Sheriff’s Office, all fire and rescue responders and all emergency medical and ambulance service providers countywide. The system is run by the Washington County Consolidated Communications Agency (WCCCA), also known as 911 Dispatch. Factors Prompting System Transition Three key factors are triggering the need for system and facilities upgrades: • Changes in Emergency Communications Technology – Equipment composing the current

system is aging and reaching the end of its serviceable life. While the system has worked for decades, manufacturers no longer make key parts because they have transitioned to newer technology, and finding quality used parts for the current system has become increasingly difficult.

• A Growing Demand for Emergency Services – Population growth and emergency call volume are anticipated to increase over the coming decades. Updated equipment and room for expanded facilities would enable the 911 dispatch center to remain effective. By using bond funding to locate emergency facilities with 911 emergency communications dispatchers, the County could more efficiently address overall space requirements.

• A Need to Improve Reliability during Major Disasters – The emergency communications system is designed, built and maintained to a much higher standard than consumer telecommunications. For example, the system must continue to work reliably even when a storm, earthquake or other major emergency causes landline or cell phone networks to overload or fail. Updating equipment and strengthening facilities would improve the reliability of the system during severe weather, major earthquakes and other hazards.

To address these challenges, Washington County has worked with WCCCA and its member agencies to propose a bond measure for voter consideration at the Primary Election on May 17, 2016. The proposal would raise an estimated $77 million for capital improvements, equipment upgrades and the replacement of analog radios currently used by responders countywide. These funds would be generated through the County’s issuance of general obligation bonds that are expected to be paid over less than 21 years. Proposed Levy Summary Total estimated capital expenditures $77,000,000 Estimated 1st year levy amount $4,568,200 Estimated cost per $1,000/AV Variable, but not expected to exceed 8 cents Estimated 1st year cost per average home $20 Monthly cost per average home $1.70 (continued)

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CONSIDER EMERGENCY COMMUNICATIONS BOND MEASURE AND DIRECT COUNTY ADMINISTRATIVE OFFICE AND COUNTY COUNSEL TO DRAFT BALLOT TITLE BCC 01/05/16 Recommendations The key elements of the emergency communications system and emergency facilities that are part of this transition include, but are not limited to: • mobile and portable voice communication systems (radio systems); • communication delivery systems that link together and provide communications services

between all WCCCA communication sites and dispatch services; and • earthquake-resilient communication sites and emergency facilities such as towers, equipment

shelters, power systems and building(s) that support dispatchers, technical support staff, administration and other emergency functions.

In summary, the technology and facilities improvements outlined in this proposal would allow our mission-critical 911 dispatch center to serve our community reliably in the decades ahead.

BOND MEASURE ADOPTION CALENDAR April 2015 Costing options completed May 2015 Fire Defense Board approval May 2015 Law Enforcement Council approval May - June 2015 City & special district manager discussion July 2015 Voter survey completed Oct 1, 2015 WCCCA full Board consideration Oct. 15, 2015 Public Safety Coordinating Council (PSCC) consideration Dec. 15, 2015 Board of County Commissioners briefing in worksession Jan. 5, 2016 Board to approve proposal and direct County Counsel to draft ballot title Jan. 19, 2016 Board consideration of ballot title and filing measure for election May 17, 2016 Primary Election Day

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AGENDA


Agenda Category: Consent CPO 4M

Agenda Title:

AWARD PROFESSIONAL SERVICES AGREEMENT TO BLACK & VEATCH CORPORATION TO PROVIDE ENGINEERING SERVICES FOR THE DURHAM ADVANCED WASTEWATER TREATMENT FACILITY SECONDARY TREATMENT SYSTEM EXPANSION PROJECT NO. 6757

Presented by: Bill Gaffi, General Manager (nc)

SUMMARY

This contract will provide planning and preliminary design services for the Durham Advanced Wastewater Treatment Facility (Durham Plant) Secondary Treatment System Expansion Project No. 6757 (Project). Comprehensive Facilities Plans for the Durham Plant and current loadings have identified the need to expand secondary treatment capacity at the Durham Plant by the 2019 dry season to meet discharge permit conditions under projected flow and loading conditions. In order to meet the schedule, staff recommends proceeding with the planning and preliminary design phases of this Project. This first phase of the Project will determine the buildout configuration of the Durham Plant’s secondary system, and provide preliminary design and value engineering to plan for additional secondary treatment process train to meet the 2019 needs.

The District solicited request for proposals on August 3, 2015, and received proposals on August 25, 2015 from five consultants. After review of the proposals, four consultants were interviewed. Those proposals and interviews were scored based upon the criteria listed in the Request for Proposals. Black &Veatch Corporation received the highest score.

REQUESTED ACTION

Approve Contract for Professional Services with Black & Veatch Corporation for the Durham Advanced Wastewater Treatment Facility Secondary Treatment System Expansion Project No. 6757 in the amount of $853,271.

(A copy of the Contract is available at the Clerk’s Desk.)


Date: 01/05/16

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http://www.co.washington.or.us/BOC/Meetings/upload/CD-CWS-Black-and-Veatch-Corp-2016.pdf


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AGENDA


Agenda Category: Consent All CPOs

Agenda Title: AWARD MASTER CONTRACTS FOR LEGAL SERVICES

Presented by: Bill Gaffi, General Manager (gpl)

SUMMARY

From time to time, Clean Water Services (District) needs to obtain outside legal expertise and assistance ranging from representation in construction litigation to assisting with patent and trademark filings.

In order to streamline the consultant selection process and obtain competitive rates, the District issued a Request for Proposals (RFP) to establish a list of prequalified firms that would be eligible to provide as-needed services in the following legal categories: 1) bond counsel; 2) environmental; 3) land use; 4) construction; 5) labor and employment; 6) municipal law; 7) insurance coverage and tort defense; 8) real property/condemnation; 9) water rights; and 10) intellectual property. When an issue arises that requires the assistance of outside counsel, the District will select a law firm from the eligibility list in the subject legal category after considering factors such as subject matter expertise and cost. The District also has the right to select a firm that is not on the list. Each of the law firms selected to be on the eligibility list will enter into a three-year Master Contract with the District that has the option to be renewed for up to two additional one-year periods. The Master Contracts allow for rates to be increased in the second, third and any renewal year pursuant to changes in the CPI Index.

The District received ten proposals in response to the RFP. District’s RFP allowed for one or more Master Contracts to be awarded to the highest ranked firms in each legal category. Based on its evaluation, the District requests that its Board of Directors award Master Contracts to the law firms in the subject legal categories specified in Exhibit A, attached hereto and incorporated herein.

Attachment: Exhibit A

REQUESTED ACTION

Award Master Contracts for legal services to the firms identified by Clean Water Services in Exhibit A.

Agenda Item No. 2.b.

Date: 01/05/16

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EXHIBIT A

Consultant’s Name Categories Awarded: Ater Wynne LLP Insurance Law, Coverage Disputes and Tort

Defense; Intellectual Property, Patents and Trademarks; Municipal Law; Real Property/Condemnation; and Water Rights

Bullard Smith Jernstedt Wilson, a Professional Corporation

Labor and Employment

Bullivant Houser Bailey PC Construction Law; Insurance Law Coverage Disputes and Tort Defense; and Municipal Law

Cable Huston LLP Environmental Law; Land Use; Municipal Law; Real Property/Condemnation; and Water Rights

Davis Wright Tremaine LLP Environmental Law; and Water Rights

Hawkins Delafield & Wood LLP Bond Counsel

Orrick, Herrington & Sutcliffe LLP Bond Counsel

William F. Paulus, Attorney at Law Real Property/Condemnation

Schwabe, Williamson & Wyatt Construction Law; Environmental Law; Insurance Law, Coverage Disputes and Tort Defense; Intellectual Property, Patents and Trademarks; Labor and Employment; Land Use; Real Property/Condemnation; and Water Rights

Stoel Rives LLP Construction Law; Environmental Law; Insurance Law, Coverage Disputes and Tort Defense; Intellectual Property, Patents and Trademarks; Labor and Employment; and Land Use

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AGENDA


Agenda Category: Consent All CPOs

Agenda Title: AWARD CONTRACT FOR MUNICIPAL ADVISORY SERVICES TO WESTERN FINANCIAL GROUP, LLC

Presented by: Bill Gaffi, General Manager (kbl)

SUMMARY

Clean Water Services’ (District) municipal advisory services contract with Western Financial Group, LLC expires January 31, 2016. The Distict issued a Request for Proposals (RFP) for municipal advisory services on November 9, 2015. The selection process included the evaluation of proposals by staff.

The following three firms submitted proposals:

• The PFM Group • Western Financial Group, LLC as lead firm (with subconsultant Montague DeRose and

Associates, LLC) • Piper Jaffray & Co.

The proposals were scored in accordance with the criteria established in the RFP, which included qualifications of the firm, expertise of staff, work plan and project approach, cost and additional services available. After a thorough evaluation of the criteria, the Evaluation Committee recommends the firm of Western Financial Group, LLC with subconsultant Montague DeRose and Associates, LLC as best suited to perform the required municipal advisory services for District.

Attachment: Scoring Summary

REQUESTED ACTION

Award a three-year contract renewable for two additional one year periods at Clean Water Services’ option for a total term of five years for municipal advisory services through January 31, 2021 to Western Financial Group, LCC in an amount not to exceed $200,000.

Agenda Item No. 2.c.

Date: 01/05/16

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AWARD CONTRACT FOR MUNICIPAL ADVISORY SERVICES TO WESTERN FINANCIAL GROUP, LCC 01/05/16

Scoring Summary PROPOSER EVALUATION SCORE* The PFM Group 261 Western Financial Group, LLC 277 Piper Jaffray & Co. 245

*Out of a possible 300 points.

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AGENDA


Agenda Category: Consent – LUT/Maintenance Local Improvement District (CPO 7) Agenda Title: APPROVE ESTABLISHMENT OF A ROAD MAINTENANCE

LOCAL IMPROVEMENT DISTRICT (MLID) FOR NORTH BETHANY CREEK NO 2

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY

The Board, by Resolution and Order No. 87-108, required that as a condition of development approval, a road Maintenance Local Improvement District (MLID) be formed with the final platting of any subdivisions initiated after May 19, 1987. A feasibility report was prepared for this MLID that establishes a base annual assessment of $2173.60 or $57.20 per lot with a maximum annual assessment of $4347.20 or $114.40 per lot. However, with the passage of the Urban Road Maintenance District (URMD) in 1994, these charges will not be assessed. As required by Resolution and Order No. 87-108, MLIDs and their assessments are established for administrative purposes with assessments only initiated should the URMD expire.

A petition and waiver of the right to remonstrate (oppose) the formation of an MLID has been received for the following subdivision, in accordance with Resolution and Order 87-108. Proposed assessments are as follows:

(continued) Attachments: 1. Resolution and Order

2. Legal Description, Assessment Area and Vicinity Maps-Exhibit A 3. Petition-Exhibit B 4. Waiver-Exhibit C 5. Feasibility Report-Exhibit D 6. Assessment Roll-Exhibit E

DEPARTMENT’S REQUESTED ACTION:

Approve the attached Resolution and Order initiating and establishing the MLID, approving the feasibility report, and imposing, but not levying, a maximum annual assessment.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.d.

Date: 01/05/16

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APPROVE ESTABLISHMENT OF A ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT (MLID) FOR NORTH BETHANY CREEK NO 2 BCC 01/05/16

Maximum Annual Assessment

No. Lots Per Lot Total NORTH BETHANY CREEK NO 2 38 $114.40 $4347.20 As the Board is aware, MLIDs and their assessments will continue to be established for administrative purposes only. There will be no assessments during the life of the Urban Road Maintenance District unless otherwise ordered by the Board.

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AGENDA


Agenda Category: Consent – LUT/Maintenance Local Improvement District (CPO 7) Agenda Title: APPROVE ESTABLISHMENT OF A ROAD MAINTENANCE

LOCAL IMPROVEMENT DISTRICT (MLID) FOR GRACE HOLLOW PH 2

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY

The Board, by Resolution and Order No. 87-108, required that as a condition of development approval, a road Maintenance Local Improvement District (MLID) be formed with the final platting of any subdivisions initiated after May 19, 1987. A feasibility report was prepared for this MLID that establishes a base annual assessment of $1020.60 or $48.60 per lot with a maximum annual assessment of $2041.20 or $97.20 per lot. However, with the passage of the Urban Road Maintenance District (URMD) in 1994, these charges will not be assessed. As required by Resolution and Order No. 87-108, MLIDs and their assessments are established for administrative purposes with assessments only initiated should the URMD expire.

A petition and waiver of the right to remonstrate (oppose) the formation of an MLID has been received for the following subdivision, in accordance with Resolution and Order 87-108. Proposed assessments are as follows:

(continued) Attachments: 1. Resolution and Order

2. Legal Description, Assessment Area and Vicinity Maps-Exhibit A 3. Petition-Exhibit B 4. Waiver-Exhibit C 5. Feasibility Report-Exhibit D 6. Assessment Roll-Exhibit E


Approve the attached Resolution and Order initiating and establishing the MLID, approving the feasibility report, and imposing, but not levying, a maximum annual assessment.


Agenda Item No. 2.e.

Date: 01/05/16

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APPROVE ESTABLISHMENT OF A ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT (MLID) FOR GRACE HOLLOW PH 2 BCC 01/05/16

Maximum Annual Assessment

No. Lots Per Lot Total GRACE HOLLOW PH 2 21 $97.20 $2041.20 As the Board is aware, MLIDs and their assessments will continue to be established for administrative purposes only. There will be no assessments during the life of the Urban Road Maintenance District unless otherwise ordered by the Board.

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AGENDA


Agenda Category: Consent – Board of County Commissioners (All CPOs) Agenda Title: DESIGNATE BOARD VICE CHAIR FOR 2016 Presented by: Robert Davis, County Administrator SUMMARY: The Board’s Rules of Procedure provide that the Board shall appoint a Vice Chair at its first meeting each year. Historically, the Vice Chair position has been based upon a rotation of the four Commissioners in Districts 1, 2, 3, and 4. Relying on the regular rotation for 2015 would result in Commissioner Schouten (District 1) being appointed.


Designate Commissioner Dick Schouten as Vice Chair for 2016.

Agenda Item No. 2.f.

Date: 01/05/16

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AGENDA


Agenda Category: Consent – County Administrative Office (ALL CPOs) Agenda Title: APPROVE THE 2016-17 BUDGET POLICY Presented by: Robert Davis, County Administrator SUMMARY: Each year your Board approves a Budget Policy to provide guidance to departments in the development of the annual budget. The Budget Policy for the 2016-17 fiscal year emphasizes limiting the aggregated General Fund expenditure growth to no more than 5.0%. This is the level of growth that can be supported by projected revenues, certain costing assumptions and ending fund balance requirements. In addition, anticipated losses of dedicated revenues (e.g., state funds, grants, and user fees) are not to be replaced with discretionary resources, unless approved by your Board. Consistent with past practices, the budget focuses on long-term stability for core services, maintaining an ending fund balance consistent with this policy and the allocation of General Fund resources toward programs that provide a Countywide benefit. The annual transfers to MSTIP (Major Streets Transportation Improvement Program) and WCCLS (Washington County Cooperative Library System) are indexed to the annual change in assessed value. The Board of Commissioners maintains the discretion to modify the annual transfer amount as it deems necessary through the budget process. These two programs are not considered General Fund programs and the amount transferred to the respective special funds are not included in the General Fund reserve calculation. The continued goal is to maintain a General Fund reserve that is a minimum of 20% of General Fund net revenues. Attachment: Budget Policy


Approve the 2016-17 Budget Policy.

Agenda Item No. 2.g.

Date: 01/05/16

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BUDGET POLICY 2016-17 1. POLICY OVERVIEW

The County Strategic Plan provides the framework for budget preparation in terms of services, funding mechanisms and priorities for the allocation of discretionary resources. The Plan emphasizes the allocation of General Fund resources toward programs that provide a Countywide benefit. Consistent with past practices, the budget focuses on long-term stability for core services and maintaining an ending fund balance consistent with this policy.

2. GENERAL FUND PROGRAMS A. Overall Approach: The bottom-line goal is to limit the aggregated General Fund expenditure growth to no more

than 5.0% for fiscal year 2016-17. The growth rate encompasses approximately 3.5% for existing services through department budgets and 1.5% for additional capital and special projects. This is the anticipated level of growth that can be supported by projected revenues and fund balance requirements.

B. General Fund staffing levels are generally expected to reflect current (2015-16) levels. Staff reductions (including modifications to temporary positions and overtime) should be evaluated and pursued where feasible. Proposed budgets are to reflect any cost savings as a result of not filling vacant positions. Requests for additional General Fund position(s) will be evaluated on a case by case basis.

C. Operating expenditures will be budgeted at a level required to maintain necessary and essential support for current service levels. Operating expenditures should be reviewed closely and reduced where feasible.

D. Revenue Estimates: Department revenues will be budgeted based on the best information available at the time the budget is prepared. Limited or no growth in department revenues should generally be accompanied by adjustments in the requested expenditure level.

E. New Revenue Sources: Departments will continue to pursue additional revenue sources where appropriate and feasible.

F. Expenditure Reductions: Diminishing departmental revenues, declining fund balance or other factors may require a decrease in expenditures.

G. Discretionary Funding: Allocation of discretionary resources by organization units will be based on the amount received in the current fiscal year. Discretionary resources that are not required to maintain current base service levels will revert to the General Fund reserves for future use.

H. Programs Previously Supported by Serial Levies: Prior to the passage of Ballot Measures 47 and 50, the Washington County Cooperative Library System (WCCLS) and Major Streets Transportation Improvement Program (MSTIP), were supported by revenues from dedicated serial levies. Measure 50 eliminated these levies by combining them with the County permanent tax rate. The annual transfer to WCCLS and MSTIP will be adjusted by the percentage change in assessed value. These programs continue to function within the goals/intentions originally approved by the voters. These are not considered General Fund programs and the amounts transferred to the respective funds are not included in the General Fund reserve calculation.

3. SPECIAL FUND PROGRAMS

A. Special fund staffing levels must be commensurate to available resources and approved service levels. Requests for additional positions funded by dedicated resources will be reviewed on a case-by-case basis along with the sustainability of the revenue source.

B. Operating expenditures will be budgeted at a level required to maintain necessary and essential support for approved service levels.

C. Revenue estimates will be based on the best information available at the time the budget is prepared. D. Special funds will continue to pursue new revenue sources where appropriate and feasible. E. Expenditure reductions: Diminishing revenues, declining fund balance or other factors may require a decrease in

expenditures. F. General Fund transfers will be based on historical levels, unless otherwise recommended by the County

Administrative Office. 4. INTERNAL COST RECOVERY

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In order to clearly define the true cost of each direct service the County prepares a cost allocation plan. Departments provide input and review the annual plan. A second cost allocation plan is prepared for federal grant compliance purposes.

5. BUDGET MODIFICATIONS The County Administrator may recommend modifications when appropriate in order to continue effective operations, provide adequate service levels, achieve cost savings or cost avoidance, and implement Board priorities.

6. LOCAL OPTION LEVIES

Local option levies are considered a special revenue funding (special fund) source and expenditures must conform with the language approved by the voters.

7. STRATEGIC INVESTMENTS

The County will continue to seek opportunities to make strategic investments in priority service areas, technology and other physical infrastructure as resources allow.

8. RESERVES, CONTINGENCIES AND FUND BALANCES A. General Fund Reserve/Contingency/Fund Balance: The General Fund reserve (beginning fund balance) and the

Revenue Stabilization reserve fund are a critical and core element of the County’s financial planning and fiscal stability. These reserves contribute to the preservation of the County’s bond rating, meet cash flow requirements, accommodate cyclical variations in revenues, provide for unanticipated, intermittent or future planned expenditures, and minimize the need to rely on General Fund local operating levies for the long-term sustainability of programs and services. The goal is to maintain a reserve that is a minimum of 20% of General Fund revenues. The amounts transferred to MSTIP and WCCLS are excluded from the General Fund revenues for purposes of calculating the fund balance reserve (see 2.I). The General Fund reserve will be allocated in the annual budget as follows:

a) Approximately 6% will reside within departmental budget appropriations based on the assumption that aggregated departmental expenditures will be approximately 94% of budget, with 6% being unspent and a part of the fund balance at year-end, and

b) The remainder of the reserve will be distributed between the General Fund and the Revenue Stabilization Fund; a portion of the reserve may be unappropriated.

B. Special Fund Reserves/Contingencies: The need for a reserve and/or contingency is dependent on the purpose

of each fund. For many capital and non-operating funds it is necessary to maintain a reserve (fund balance) to meet long-term liabilities and construction or replacement schedules. Reserves for capital and non-operating funds may be appropriated or unappropriated depending on the individual fund’s requirements. Operating funds may require reserves to meet operating obligations, future PERS liability, emergency requirements or other unanticipated needs. Reserves for operating funds should be appropriated in the fund’s contingency.

9. STATE PROGRAMS

A. Current state funding: State programs operated by the County will reflect the level of service attainable given the amount of funding provided. If state funding is reduced, there will be no increase in County General Fund resources unless mandated. When an increase is required, the department will make every effort to minimize the increase by considering alternate service delivery systems, and/or a return of the program to the state. Where there are existing contributions being made to state programs, the impact of reducing the contribution to the lowest allowed by state/federal mandates will be considered. If a budgeted county contribution is above the

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minimum required by state/federal mandates, budget submittals should identify what the minimum is, justify the higher county contribution, and provide information about service impact if the contribution were to be reduced. Reductions will be incorporated into the department’s requested budget whenever feasible.

B. New state funding: New or increased state funding for existing or proposed programs will be considered based on local needs and requirements placed on the County by accepting the funding. Whenever possible, additional funding will first be used to reduce the General Fund contribution to existing programs. The ability of the state to commit to long-term funding that meets the County’s full cost requirements will be an important consideration in any decision to accept additional funding for expansion of existing programs and/or initiation of new programs.

C. System balance: This policy is not intended to preclude the use of County resources when the Board determines it necessary in order to provide a balanced service delivery system or meet other Board policies and priorities.

10. LOBBYING AND GRANT APPLICATIONS A. Approval to pursue: County Administrative Office (CAO) approval is required before appointed County

representatives and employees pursue lobbying efforts on matters having budget implications, and before grant applications are submitted to the granting agency. Elected department heads should advise the County Administrative Office before official positions are taken on matters that might affect the County’s budget or financial status. Board approval is required to accept grants of $75,000 or more.

B. In-kind contribution: Where matching funds are required for grant purposes, the priority is to use as much “in-kind” contributions as allowed rather than hard-dollar matches.

11. REIMBURSEMENT FOR DUES AND CONTINUING EDUCATION REQUIREMENTS

A. Dues and licensing costs: Any costs incurred for positions that require a specific license or dues in order for the employee to perform assigned duties will be paid by the County. Examples include attorney bar dues, sanitarian and nursing dues, etc.

B. Continuing education: Any costs incurred for positions that require continuing education in order for an employee to maintain the required license in 11.A. above will be paid by the County. Examples include state bar classes for attorneys, nurse practitioner continuing education requirements, etc.

C. Reimbursements: Items A and B above are not intended to preclude the funding of dues, licensing and/or continuing education that are not specifically required by a job classification, but rather to affirm the funding of these costs when such a job classification requirement exists.

12. MID-YEAR REQUESTS, GENERAL FUND CONTINGENCY A. Non-emergency requests: In those cases where a department is faced with an unanticipated cost of a non-

emergency nature that is beyond its control, every effort will first be made to use departmental resources prior to a transfer from General Fund contingency. Departmental budgets will be reviewed during the fiscal year for compliance with budget law. A transfer from contingency will be made to cover unavoidable costs that cannot be absorbed in the existing budget.

B. Emergency requests: Emergency requests during the fiscal year will be submitted to the County Administrative Office for review and analysis and may be forwarded to the Board of Commissioners for their consideration.

13. BUDGET CONTROLS A. Legal compliance: Expenditure appropriations will be adopted at the organization unit level. In order to comply

with local budget law, actual year-end expenditures cannot exceed appropriations for each organization unit. B. Administrative compliance is at the organization unit level. Consult with the CAO for any major program changes.

Finance approval is required for any budget adjustments.

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14. CONTRIBUTIONS TO OUTSIDE AGENCIES

Funding to Outside Agencies will be considered by the Budget Committee/Board if adequate resources are available, the use of funds for this purpose will not adversely impact County programs, and the allocation of resources is consistent with the Strategic Plan and other Board policies and priorities. Consideration of funding requests from an outside agency requires the submittal of written justification in advance of the budget hearings.

Should reductions in expenditures be necessary at any time in the future, consistent with the resource reduction strategy, funding to outside agencies will be considered prior to reductions in County programs.

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AGENDA


Agenda Category: Consent – Health and Human Services Agenda Title: AUTHORIZE AMENDMENT TO THE INTERGOVERNMENTAL

AGREEMENT WITH THE STATE OF OREGON TO PROVIDE FUNDING FOR DISABILITY & AGING SERVICES

Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY: An Intergovernmental Agreement with the State of Oregon provides funding for disability and aging services in Washington County. Your board approved the 2015-2017 agreement on June 23, 2015 (MO#15-209) in the amount of $5,433,072. An amendment was recently received adding funding in the amount of $1,268,526. The Department requests your Board approve the amendment to the State IGA for a new contract total of $6,701,598 through June 30, 2017.

DEPARTMENT’S REQUESTED ACTION: Authorize an amendment to the 2015-2017 State IGA in the amount of $1,268,526.00 to provide disability and aging services through June 30, 2017.



Agenda Item No. 2.h.

Date: 01/05/16

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AGENDA


Agenda Category: Consent – Health and Human Services Agenda Title: AWARD CONTRACTS WITH SEVEN SCHOOL DISTRICTS TO

PROVIDE EARLY CHILDHOOD FAMILY RESOURCE MANAGER AND KINDERGARTEN READINESS PARTNERSHIP & INNOVATION SERVICES

Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY: In September 2014, your Board approved contracts with the seven School Districts to provide Early Childhood Family Resource Manager (FRM) services with federal, state, and local funds. These contracts were made under an Oregon Department of Education (DOE) designation and grant award for Early Learning Washington County - a partnership between United Way of the Columbia-Willamette and Washington County Health and Human Services – to be the Regional Early Learning Hub. In December 2015, your Board approved additional funding from United Way to HHS for funding early learning services from July 1, 2015 through December 31, 2015. This award allowed for extensions of school district contracts for family resource manager services, and added a new source of funding for Kindergarten Readiness Partnership & Innovation (KPI) services. Districts have established Early Learning Teams with community partners to develop and implement KPI-funded strategies for increasing school readiness among young children and their families. KPI services started in some districts during October 2015. DOE has notified United Way and HHS that additional federal and state funds will be awarded in a new Early Learning Hub contract for the period from January 1, 2016 through September 30, 2017. These allocations will support continued funding for FRM and KPI service contracts with School Districts through June 30, 2017. Attachment A: Maximum Contract Amounts

DEPARTMENT’S REQUESTED ACTION: Award early learning service contracts through June 30, 2017 with Banks, Beaverton, Forest Grove, Gaston, Hillsboro, Sherwood and Tigard-Tualatin School Districts, for provision of Early Childhood Family Resource Manager and Kindergarten Readiness Partnership & Innovation services. Total contracts will not exceed $1,885,000.


Agenda Item No. 2.i.

Date: 01/05/16

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ATTACHMENT A

School District Maximum Contract Amount Banks School District FRM KPI

- Early Childhood Family Resource Manager Services (with Forest Grove) - Kindergarten Readiness Partnership & Innovation Services $ 20,000

Beaverton School District

- Early Childhood Family Resource Manager Services $260,000 - Kindergarten Readiness Partnership & Innovation Services $320,000

Forest Grove School District


Gaston School District

- Early Childhood Family Resource Manager Services (with Forest Grove) - Kindergarten Readiness Partnership & Innovation Services $ 20,000 -

Hillsboro School District - Early Childhood Family Resource Manager Services $260,000 - Kindergarten Readiness Partnership & Innovation Services $320,000

Sherwood School District $ 65,000

- Early Childhood Family Resource Manager Services - Kindergarten Readiness Partnership & Innovation Services $ 80,000

Tigard-Tualatin School District


________ _________ $845,000 $1,040,000

TOTAL OF ALL CONTRACTS $1,885,000

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AGENDA


Agenda Category: Consent – Health and Human Services Agenda Title: AWARD CONTRACTS WITH COMMUNITY ACTION AND

LIFEWORKS NW TO PROVIDE HEALTHY FAMILIES OREGON SERVICES

Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY: In June 2014, your Board approved contracts with Community Action and LifeWorks NW to provide Healthy Families Oregon services for an estimated $1,072,730 per year in state and federal funds under an Intergovernmental Agreement from the Oregon Department of Education (DOE). These contracts were awarded through a Request for Proposals process (2014.021P) for the five-year period from July 1, 2014 to June 30, 2019. Your Board also approved annual contact renewals through June 30, 2019 at these estimated funding levels. DOE has notified HHS that Washington County’s award of Healthy Families Oregon funds for the 21-month period from January 2016 to September 2017 will be $2,852,532 in state general funds, plus an additional $183,750 in Medicaid Administrative Claiming funds at an estimated $105,000 per year. This award will support continued funding for Healthy Families Oregon services at $1,735,018 per year, which is a 62% increase over approved contract renewal levels. Approval by your Board is required to increase annual contract renewals for Healthy Families Oregon services from an estimated $1,072,730 per year to an estimated $1,735,018 per year.

DEPARTMENT’S REQUESTED ACTION: Award early learning service contracts from January 1, 2016 through September 30, 2017 with Community Action and LifeWorks NW for provision of Healthy Families program operations and services. Total contracts for this 21-month period will not exceed $3,036,282. Contracts for provision of Healthy Families Oregon services at an estimated $1,735,018 per year may be renewed annually through June 30, 2019.


Agenda Item No. 2.j.

Date: 01/05/16

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AGENDA


Agenda Category: Consent – Office of Community Development Agenda Title: APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT

PROJECT AGREEMENT FOR ALBERTINA KERR CENTERS Presented by: Jennie H. Proctor, Program Manager SUMMARY: The purpose of this agenda item is to request the Board’s consideration and approval of the fiscal 2015-2016 Community Development Block Grant (CDBG) project agreement with Albertina Kerr Centers to acquire a group home for adults with developmental disabilities and co-occurring mental health challenges. This project was included in a substantial amendment to the FY 2015 Action Plan which is part of the County’s application for funding available through the CDBG program. The Board of Commissioners approved the Action Plan on May 5, 2015 by Minute Order #15-127. In summary, the following activity is listed for funding under this agreement: CDBG Project #7227, Albertina Kerr Centers, Group Home Acquisition The purpose of the project is to purchase a single family home to house youth with developmental disabilities and/or other mental health challenges. In Washington County, the need for group homes that can provide care and treatment for these young adults far exceeds the present capacity. The State of Oregon and Medicaid provide the majority of funding for the ongoing operation of the group home; however, this funding provides only the most basic care. Making additional funding available through the absence of lease payments allows Albertina Kerr to go above the basic level of service to instead provide a more comprehensive and enriching service delivery to its clients. The project site is located at 6257 Wicker Court in Hillsboro and will serve up to eight (8) low to moderate income youth annually. If approved, CDBG Funds will be used to pay for acquisition costs associated with the purchase of the group home. Total CDBG funds: $250,000 No County General funds are involved.


Authorize execution of the contract for the above-named project upon completion of the County’s contract review process. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.k.

Date: 01/05/16

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Support Services Agenda Title: DECLARE BEEF BEND ROAD REPAIRS AN EMERGENCY,

RATIFY COUNTY ADMINISTRATOR DECLARATION, AWARD A CONTRACT TO KERR CONTRACTORS (2015.132E) AND OTHER CONTRACTS WITHOUT A COMPETITIVE PROCESS TO ADDRESS THE EMERGENCY

Presented by: Don Bohn, Assistant Administrator

Suzi Fulcher, Purchasing Supervisor Dave Schamp, Operations Division Manager, DLUT

SUMMARY: This agenda item requests that the Board ratify the actions of the County Administrator on December 23, 2015 declaring the Beef Bend Road repairs an emergency (See Exhibit A) and authorizing the award of contracts without a competitive process to Kerr Contractors to begin work on the project and other contracts without a competitive process to address this emergency. The Operations Division recently became aware of the structural failure of a culvert on Beef Bend Road. Staff was directed to evaluate the potential and consequences of a catastrophic failure at this site and recommend a course of action. To ascertain the cause of the culvert failure a significant amount of material needs to be excavated and removed. The County does not have equipment of adequate size and reach to access the culvert. Once the cause and extent of damage can be determined a repair can be designed and implemented (see Exhibit B for staff summary). (continued) Attachments: Resolution and Order County Administrator Declaration – Exhibit A Beef Bend Road Repairs Memorandum – Exhibit B

DEPARTMENT’S REQUESTED ACTION: Ratify the actions of the County Administrator on December 23, 2015 declaring the Beef Bend Road Repairs an emergency; adopt the Resolution and Order and award contract to Kerr Contractors to begin work on the project and other contracts without a competitive process to address this emergency.


Agenda Item No. 2.l.

Date: 01/05/16

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DECLARE BEEF BEND ROAD REPAIRS AN EMERGENCY, RATIFY COUNTY ADMINISTRATOR DECLARATION, AWARD A CONTRACT TO KERR CONTRACTORS (2015.132E) AND OTHER CONTRACTS WITHOUT A COMPETITIVE PROCESS TO ADDRESS THE EMERGENCY BCC 01/05/16 Because of the possible damage to utilities, loss of critical services and potential damage to adjacent properties, impacts to traffic including emergency response, environmental consequences of a rupture or failure and the potential for a total road collapse it is imperative that the situation be stabilized, investigated and repaired as soon as possible. Due to these factors the County Administrator, upon the recommendation of staff, declared an emergency to allow for direct appointment without competition of emergency contracting of services as defined in Procurement Rules Division 20 Section 20-020. The County’s Purchasing Rules provide an exemption from competitive bidding when an emergency is declared by the Commissioners or County Administrator. The work will be accomplished within a compressed schedule; the contractor will provide unit pricing to support initial estimates and work performed to allow evaluation and stabilization.

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Page 1– RESOLUTION AND ORDER Beef Bend Road Emergency

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340

HILLSBORO, OR 97124 PHONE (503) 648-8747 - FAX (503) 648-8636

IN THE BOARD OF COUNTY COMMISSIONERS


In the Matter of Declaring an ) RESOLUTION AND ORDER Emergency Regarding the Road Repairs ) Of Beef Bend Road, Ratifying the ) No. Declaration by the County Administrator ) On December 23, 2015 and Permitting the ) County to enter into Contracts to Repair ) Beef Bend Road without Competitive ) Bidding ) This matter came before the Board of County Commissioners at its regular meeting of

January 05, 2016; and

It appearing to the Board that, based on staff reports, a section of Beef Bend Road

approximately 1.73 miles west of Highway 99W had developed a large sink hole making the road

impassible. The apparent cause is a failure in culvert #2202 causing an erosion of supporting

material under the roadway causing a large cavity. Operations & Maintenance staff have evaluated

the situation and determined that the road needs to be closed for safety reasons at the location of the

damage. An emergency road closure was put in place late afternoon on December 22, 2015; and

Whereas, Beef Bend Road is an urban arterial with an average daily traffic volume in excess

of 8,000 and closing the road is causing a major disruption to traffic patterns and associated impacts

to adjacent neighborhoods, and has the potential to increase emergency response time; and

Whereas, to ascertain the cause of the culvert failure a significant amount of material needs

to be excavated and removed, and the County does not have equipment of adequate size and reach

to access the culvert. Once the cause and extent of damage can be determined a repair can be

designed and implemented; and

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Whereas, further contracts may need to be entered into to repair the sink hole on Beef Bend

Road in an expedited manner so as to allow the road to be used again; and

Whereas, Washington County Purchasing Rule Section 20-020 provides that the County

may execute contracts for goods and services if an emergency exists and circumstances require

prompt executions of contracts and that the County Administrator or designee may declare an

emergency; and

Whereas, the County Administrator declared an emergency for the Beef Bend Road sink

hole on December 23, 2015 to allow for the entering into a direct contract with Kerr Contractors to

begin work on the project and other contracts without a competitive process to address this

emergency; and

Whereas, the County Administrator Declaration requires the Declaration to be taken before

the Board of Commissioners at the next available meeting for ratification; now, therefore, it is

RESOLVED AND ORDERED that emergency conditions exist in regard to Beef Bend

Road culvert #2202, that these circumstances could not have been reasonably foreseen, and that

prompt diagnosis and repair is required; and it is further

RESOLVED AND ORDERED that the County Administrator Declaration entered into on

December 23, 2015 that is attached to this Resolution and Order as Exhibit A is hereby ratified; and

it is further

RESOLVED AND ORDERED that the County Administrator shall have the authority to

make and enter into a contract for the work to be done on Beef Bend Road repairs with Kerr

Contractors and other contractors to address the emergency and open Beef Bend Road, without

competitive bidding, pursuant to County Purchasing Rule 20-020; and it is further

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RESOLVED AND ORDERED that any such contracts shall be entered into within sixty

(60) days from the date of this Resolution and Order.

DATED this 05th day of January, 2016.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIRMAN RECORDING SECRETARY

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EXHIBIT A Page 1 of 2

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EXHIBIT A Page 2 of 2

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EXHIBIT B Page 1 of 1

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