JAS Training01

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JAS Training Course for Operators

Weststrasse 51 8570 Weinfelden Switzerland

Fon +41 71 626 0 626 Fax +41 71 626 0 623

www.imo.ch [email protected]

mab 16.04.2008


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JAS Training Course for Operators 2

Institute for Marketecology IMOQuality control and certification

It is a compulsory requirement in the

JAS rules that prior to the first

certification the persons responsible for

JAS in an operation, the Production

Process Management Director and

Grading Manager (and any furtherGrading Staff if applicable) have

attended a JAS training.

Aim is to familiarize the

certified operators with the

purpose and scheme of theJAS inspection and

certification system of organic

foods.

About this training


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Introduction

Categories of Operators

Overview JAS Legislation

Specific JAS Certification Requirements

Production Requirements

Processing Requirements

Documentation and Internal Control Requirements (Grading)

JAS Certification Process

Contents


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Introduction (1)

JAS (Japanese Agricultural System) is a general system for labelling of

agricultural products in Japan, existing since 1950. The specific rules for organic

products have been introduced in 2000.

The responsible ministry is MAFF (Ministry of Agriculture, Forestry and Fisheries).


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The JAS Standard has many similarities with other organic programmes, as the

EU Regulation No 2092/91 and the US NOP, but it differs particularly in:

Terminology

Particular operator categories

Operation manual

Grading and use of JAS seal

Emphasis on persons and their control over the process

Certain special requirements regarding inputs

The penalties to those who violate the JAS law could mean up to one year

imprisonment or a fine up to 1 million yen

Introduction (2)


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JAS distinguishes the following specific types of operators (1):

Producers with Plant Production or Wild

Collection

Production Process Manager of Organic

Agricultural Products and Organic Feeds

Producers with Livestock Production


Livestock Products

Categories of Operators (1)


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JAS distinguishes the following specific categories of operators (2):

Processors

Re-packers

Re-packer of Organic Agricultural Products,

Organic Processed Foods, Organic Feeds

and Organic Livestock Products


Processed Foods and Organic Feeds

Importers in Japan

Importers of Organic Agricultural Products

and Organic Agricultural Processed Foods



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Difference between Production Process Manager of Processed Foods and Re-packer:

i.e. milling, roasting, fermenting i.e. cleaning, sorting, de-hulling

PPM

PROCESSED

FOODS

RE-PACKER


Mono-ingredient

products without

processing aids

Packing

Bottling

Simple processing

Change of

consistency

Mono-ingredient or

Multi-ingredient

Products


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A totally revised version of the JAS Standard has come into force on March 1st 2006,

which is considered by MAFF as New JAS System. The latest partial revision of some

points in the Standard has taken place in October 2006.

The organic rules are presented in several different Notifications. They are separatedinto Organic Standards and Technical Criteria.

Overview JAS Legislation (1)


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Organic Production Standards:

Notification N1605:

Organic Agricultural Products

Notification N1606:

Organic Processed Foods

Notification N1607:Organic Feeds

Notification N1608:

Organic Livestock Products

IMO so far is not accredited for certification of livestock products. However, if the needwill arise, it can be applied for an extension of the accreditation.



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Institute for Marketecology IMO

Quality control and certification

Notification 1605:

Japanese Agricultural Standard for Organic Agricultural Products

Article 2 defines the principles of organic production

Article 3 provides definition of terms

Article 4 defines the criteria of the production method:

Organic fields (conversion period, prevention of drift of unallowed inputs)Seeds and seedlings

Manure practices (fertilisation)

Control of pests and diseases

Separation, transportation, processing

Article 5 describes part of the labelling requirements

Attached Tables define permitted fertilizers (Table 1) and plant protection agents

(Table 2)



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Notification 1606:

Japanese Agricultural Standard for Organic Processed Foods

Article 2 defines the principles of organic processing

Article 3 provides definition of terms and ratio of non-organic ingredients

Article 4 defines the criteria of the production methods:

Permitted raw materialsManagement of manufacturing process (no GMO, no radiation, facility pest

control/hygiene, no commingling or contamination)

Article 5 describes part of the labelling requirements

Attached Tables define permitted food additives (Table 1) and permitted substances for

facility pest management (Table 2)



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Technical Criteria:

Notification N1830:

Production Process Managers of Organic Agricultural Products and Organic Feeds

Notification N1831:

Production Process Managers of Organic Processed Foods and Organic Feeds

Notification N1832:Production Process Managers of Organic Livestock Products

Notification N1833:

Re-packers

Notification N1834:

Importers in Japan

Notification N1971:

Grading Requirements



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Seeds and Seedlings:

1st priority: JAS organic seeds / vegetative propagation material

If difficult to obtain:

2nd priority: Seeds / vegetative propagation material from production without any

prohibited fertilisers and plant production agents

If difficult to obtain:

3rd priority: Untreated seeds / vegetative propagation material

The same as above applies for seedlings.

They must be obtained in as young a stage as possible.

Excepted are seeds for products eaten as sprouts,

which must be from plants cultivated without any

inputs prohibited for JAS.

Specific JAS Requirements (1)


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GMOs:

GMO seed and vegetative propagation material prohibited

Fertilisers must not be produced with / contain any GMO

Pesticides must not be produced with / contain any GMO

Any GMO ingredients / processing aids are prohibited


S C f O


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Conversion Period:

36 months for perennial crops

24 months before sowing for annual crops

24 months before harvest of perennial pasture crops

Harvest of first 12 months of conversion = not certified (as C0 for EU)

Like in NOP, the conversion period only refers to the field management (i.e. last date of

not allowed inputs), not to the registration as organic operator as in the EU Regulation.


JAS T i i C f O t


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Soil Fertility:

.

Preferably compost from by-products

from organic farms

Inactive substances like granulating and

anticaking agents must be from natural origin,

and produced without chemical treatmentIf such inactive substances are difficult

to obtain, lignin sulfonic acid may be

used

Allowed fertilisers are listed in

Notification N1605, Table 1

Bought in fertilisers only if these are not

sufficient to maintain soil fertility

IMO requires a signed fertiliser declaration (Form 8.03) or full specification


JAS T i i C f O t


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Pest, Disease and Weed Control:

.

Preferably by cultivation,physical and biological

methods

Note that the following substances are not allowed or restricted:

Rotenonnot allowed

Copper sulfaterestricted to be used in bordeaux mixture

Lecithinallowed only from soybean

Allowed pest control agents arelisted in Notification N1605, Table 2

Any inputs only if these are not effective and

the pest/disease is a serious risk for the crop

IMO requires a specification


JAS T i i C f O t


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Processing:

Organic agricultural

ingredients

Conventional agricultural

ingredients;Aquatic products

Processing aids

according to JASstandard

Water Salt




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Processing:

5% + 95%

conventional JAS

5% + 95%

95%5% +




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Handling during processing, storage and transport:

Facility pest control should preferably be done by physical barriers, sound waves,

ultrasonic waves, light, ultraviolet radiation, traps, temperature management. If these

measures are not sufficient, products as listed in Table 2 of Notification No. 1606 may

be used.

It must be avoided that these substances get in contact with the organic products.

Other products (conventional chemicals) may be used, as long as no organic products

are present, and no residues of the chemicals are left once the organic products are

brought to the plant/storage.




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Define the Operator Categories of the following operators:

1) Mountainview Farm does coffee farming and pulping of the coffee cherries grown in the ownfarm.

2) Mountainview Farm starts to do also roasting of their coffee themselves.

3) Bigriver Farm packs its own fresh bananas into cartons, and does also packing of bananas

for its neighbour Riverside Farm, which is JAS certified, too.

4) Riverside Farm, besides banana production, does also slicing and drying of the pineapplesgrown in their farm.

5) Tea Taste Ltd. purchases black tea from different estates, blends and exports them.

6) Valley Tea Ltd. purchases JAS labelled tea, puts a sticker with their name on the chests andsells them.

Farm

Farm and Processor

Farm and Repacker

Farm and Processor

Repacker

Categories of Operators (Exercise 1)

Certification not required



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What information / documents do you require from an operator in the following cases?

1) Riverside Farm contacts you in order to find out whether they might use the fertiliser

Bananagrow in their JAS certified banana fields. The farm manager tells you that

Bananagrow is sold in 50 kg packages, and on the label it says that it contains

Mycorrhizae. Do you need more information in order to decide whether the fertiliser

can be approved?

2) Mountainview Farm is looking for a plant protection agent against coffee leaf rust.

They obtained a letter from a pesticide manufacturing company, stating that their

product contains 80 % of copper oxychloride. Do you need more information in order

to decide whether the pesticide can be approved?

3) Riverside Farm starts to produce pineapple juice. They want to add non-organic

mango juice, and citric acid. Is this possible, and what needs to be considered

(where can you verify it)?

Specific JAS Requirements (Exercise 2)



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Description of Procedures:

The operator has to develop a JAS Manual where the procedures

concerning the organic production are defined and described.




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Grading:

Final internal control before a lot is despatched from the operation.




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Grading:

The operator must describe in the Grading Rules how the Grading isdone.

Each Grading must be recorded in a so called Grading Record.




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Grading:

For each lot to be despatched with final destination Japan, the operator has to:

Verify by document check that the JAS production rules haven been followed (i.e. the

proceedings in the JAS Manual have been followed).

Ensure that the records for the lots to be graded are complete.

Verify correctness of the label to be used.Ensure that each graded product for sales to Japan actually is labelled with the JAS seal.

Ensure that the despatch / shipping is done in a way to guarantee that the organic integrity

of the products is ensured.

Fill in the grading result document (IMO grading record form 8.01 and/or more detailed

internal grading checklist).

Each JAS operator has to do the grading for all sales with final destination Japan (if one legal

entity is certified under two different operator categories, the grading has to be done for each

category).




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Grading:

One example of a Grading procedure:

A farm produces clean coffee and packs it on the farm for export as JAS organic to Japan.

Before the coffee bags are labeled and despatched, the responsible person of the farm hasto verify through document check that:

The coffee effectively originates from JAS certified fields(i.e. check incoming goods documents)

The cultivation process on these fields has been according to the JASrequirements(i.e. check farm diary)

There was no contamination or commingling of the lots(i.e. check processing records)

The responsible person now puts the JAS Seal on the products, checking that the labellingof the product is correct.




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Grading result and label check

positive negative

Grading Record to be signed

Reasons to be researched and documented,

records of non-conformities and actions taken

to be kept

May not be sold as JAS organic to Japan

Grading Record to be signed

Lots can be despatched for Japan

Grading:




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Responsibilities:

Production Process Management Director (PPMD):

Designing and implementing the JAS Manual

Grading Manager (GM):

Final control (Grading)

PPMD and GM must fulfil certain qualification criteria, whichare clearly defined by JAS.




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Documentation, Records and Responsibilities:

INTERNAL CONTROL

Grading Rules

PRODUCTION

JAS Manual

Production Process

Management DirectorGrading Manager

Production Records Grading Records




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Size and colour of the JAS seal may be altered, but not the proportions.Directly below the JAS seal, IMO must be written, in letters of the same height as JAS.

Labelling:


Non-retail packages Retail packages

IMO IMO



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Application Form and IMO Operator Profile:

INTERNAL CONTROL

Grading Rules

PRODUCTION

JAS Manual

IMO Operator Profile X.1

IMO Additional JAS Operator Profile X.1.7

JAS Certification Process (1)



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Reporting of annual quantities sold to Japan:

MAFF requires annually a complete statistics of the quantity of products sold with theJAS seal to Japan (to be submitted in September, covering the period May to April).

This statistics needs to be presented by the Certification Bodies per product and per

country.

In order to enable IMO to do so, operators must report a summary of JAS organic sales

each year to IMO.

IMO will request this information from operators in May annually.


Reporting of changes:

Any changes in company name, address and assortment list need to be informed toIMO immediately, as this needs to be reported to the Japanese ministry MAFF.

If operation choses not to renew its JAS certification, IMO must be informed

immediately.



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Operator IMO

screening

screening

JAS Training

Signed Application Form

and Operator Profile

Inspection; Certification;

Publication on IMO Homepage

Inspection; Certification

Information about changes; sales statistics

Signed Application Form

and Operator Profile

Information about changes; sales statistics

Year1

Y

ear2




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Specific JAS Requirements (Exercise 3)

Grading:

Please describe briefly what you check in order to fulfill the grading requirements. As the

final step of the grading procedure, please fill in the IMO Sample Grading Record

Form 8.01. If necessary, make adaptations of the form or describe what other

document might be used for signature by the Grading Managers.

Situation: Smallholder group with 370 olive farmers

Olive Oil production at the mill belonging to the co-operative

There is 1 purchase centre at the olive mill

The purchase officer acts as Grading Manager for the olive production

The factory quality manager acts as Grading Manager for the mill

There is an order for 3000 l of olive oil (lot no. 04_08_01) to the Japanese customer Fuji

Organic, to be despatched on 19.04.2008.



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Thank you for your attention

Please feel free to contact IMO for any JAS related questions

IMO wishes you success in the Japanese organic market

Documents

JAS Training01