Jessica Brown627 Allencrest Dr. White Settlement, TX

C: 409-599-4616 E: jdbrown426@aol.com

Skill Highlights High level professional experience with more than 5 years handling advanced administrative functions

with various levels of management Supervise work distribution for administrative assistants Serve as primary point of contact for and liaison between management, personnel, clients and vendors

while maintaining excellent oral and written communication skills Prepare travel, hotel accommodations, reimbursements, time and agendas for employees

Technical Skills and Knowledge Experience and knowledge with Microsoft Word, MS Outlook, Excel, PowerPoint, Bluebleam, Spectrum,

Cmelms, Ajera Time and Expense, Ajera Project Command and Adobe

Professional ExperienceCOBRA Building Envelope Contractors Inc. Oct 2014- PresentOffice Administrator Arlington, TX

Manage Accounts Receivable Drawing Reviews and Scrubbing Responsible for submitting all items for each project along with the logs Job Overview weekly Assist other project managers with daily work Attend weekly meetings

Tolunay-Wong Engineers Oct 2012 – Oct 2014Office Administrator Freeport, TX

Billing and invoicing for CMT departments Issue Purchase Orders per the Branch Manager’s criteria Issue Project Ajera and CMELMS Setup all CMT projects in Ajera and CMELMS (including electronic project files) Manage Accounts Receivable Manage Petty Cash Assist Branch Manager and all project managers as needed personally or through assignment of appropriate

personnel Responsible for report generation of all CMT reports (1099, density, concrete, grout, etc.) Process New Hire and Benefits Paperwork Enter weekly timesheets and expense reports in Ajera each Monday Maintain all personnel files Responsible for or delegate administrative tasks in the absence of administrative personnel Responsible for dispatch tasks in the absence of dispatch personnel

Dispatcher Work with the project managers to assure the appropriate personnel are available and assigned to the

scheduled projects Maintain a list of available personnel and be familiar with their abilities and certifications where

applicable Schedule field activities per the client or designated contact for all CMT and Piling projects

Verbally informed technicians by the end of each working day of the following working day’s assignments Dispatch all of the paperwork required for the following work day’s assignments and place it in the

appropriate personnel’s box by the end of the work day Assure that dispatch paperwork references a site contact name and number, directions to project site,

dirt pits, etc. Responsible for assuring that directions to project sites are located in CMELMS/electronic project files

Schedule all field personnel for the required safety training, drug testing, badge requests, and

certifications Responsible to work with the project managers in order to assure that each technician has the

appropriate approvals to enter the various facilities where we have projects Responsible for assuring that all paperwork has been turned in from the previous workday by 8am the

next day Assist the field personnel when needed with technical problems or other performance issues Generate all concrete and grout reports daily Assure technician room/area is clean and stocked with appropriate supplies (pens, paper clips, blank

report templates, etc.) Maintain “Technician Training” spreadsheet Create and maintain field personnel files (H&S) Maintain and order cylinder molds/lids

Administrative Assistant Answer phones and provide detailed phone messages when necessary Copy, file, mail, and email reports and other documents on a daily basis Distribute mail to employees in a timely manner Create all project, employee, vendor and office equipment file folders Assure that all payables are approved and sent to Dixie for payment on a weekly basis Maintain and order office supplies (including copier, fax and stamp machine ink cartridges) Schedule delivery pickups (UPS) Generate all 1099 reports for Piling Assure that copier machine have paper at all times Archive project files upon project completion, archive vendor, employee time/expense files as

well as technician backup files annually Review, scan, mark (highlight) drawings and email piling reports Maintain and update piling project plans and files Assure all turnover packages (hard and electronic copies) are completed and submitted

Napa Auto Parts Aug 2007 – Oct 2012Driver / Inventory Personnel Galveston, TX

Answer phone and provide detailed phone messages when necessary Delivered parts to clients Customer service Housekeeping around the store Managed paperwork Managed all inventory within the store (oil filters, air filter, oil, parts etc.)

EducationUniversity of Houston Clear Lake 2013

Bachelor of Science: Education Clear Lake, TX

References Justin Castro Cheryl Grifford Greg CopelandProject Manager Vice President Branch ManagerTolunay-Wong Engineers, Inc. James Grifford Electric Tolunay-Wong Engineers, Inc.C: 713-545-8762 W: 817-944-3698 C: 832-580-9876